VOL I Technical Bid Final 01.08.22

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CONTRACT NO.

GUJARAT WATERSUPPLY & SEWERAGE BOARD

GANDHINAGAR

(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

Bid documents for“Construction of R.C.C. U/G Sump, Providing, lowering, laying


and jointing 90 to 160mm dia PVC pipeline and Supply and Installation of GCI
sheet Cabin And Supply installation, testing & commissioning horizontal mono
submersible pump with required accessories with Electrification in sump at
various Villages of Vijapur Taluka District: Mehsana Under General-Regional
WSS-6 Programme of Vijapur kantha vistar RWSS.

Estimated Cost :Rs. 5,85,15,877=66

VOLUME – I

TECHNICAL BID

Chief Engineer

Gujarat Water Supply & Sewerage

Board Zone –2,AHMEDABAD.


Volume-I, Technical Bid VKV RWSS

VOLUME IA: TECHNICAL BID

INDEX

SR. NO. PARTICULARS

VOLUME- I A

1 SECTION- I: Tender Notice

2 SECTION- II: Instructions To Bidders

3 SECTION- III: Qualification Criteria & Evaluation Procedure

4 SECTION- IV: Qualification Data Sheet To Be Filled Up By The Bidder

VOLUME- IB

1 General Conditions Of Contract

2 Special Clause

3 Insurance & Annexure

GWSSB MEHSANA 2
Volume-I, Technical Bid VKV RWSS

CONTRACT NO.

GUJARAT WATER SUPPLY & SEWERAGE BOARD

GANDHINAGAR

(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

Bid documents for“Construction of R.C.C. U/G Sump, Providing, lowering, laying


and jointing 90 to 160mm dia PVC pipeline and Supply and Installation of GCI
sheet Cabin And Supply installation, testing & commissioning horizontal mono
submersible pump with required accessories with Electrification in sump at
various Villages of Vijapur Taluka District: Mehsana Under General-Regional
WSS-6 Programme of Vijapur kantha vistar RWSS”

Estimated Cost :Rs. 5,85,15,877=66

VOLUME – IA

TECHNICAL BID

SECTION-I

TENDER NOTICE

Chief Engineer

Gujarat Water Supply & Sewerage

Board Zone –2,AHMEDABAD.

GWSSB MEHSANA 3
Volume-I, Technical Bid VKV RWSS

TENDER NOTICE
1 Department Name Gujarat Water Supply & Sewage Board
P. H. Circle, Mehsana/ P. H.Works
2 Circle/Division
Division, Mehsana.
3 Tender Notice No ....../2022-23
VijapurKanthaVistar Regional Water Supply
4 Name of Project: SchemeBased on PiyajDharoi pipeline. Ta:-
VijapurDist:-Mehsana.

Construction of R.C.C. U/G Sump, Providing,


lowering, laying and jointing 90 to 160mm dia
PVC pipeline and Supply and Installation of
GCI sheet Cabin And Supply installation,
5 Name of Work:
testing & commissioning horizontal mono
submersible pump with required accessories
with Electrification in sump at various
Villages of Vijapur Taluka District: Mehsana
Under General-Regional WSS-6 Programme
of Vijapur kantha vistar RWSS
6 Estimated Contract Value (INR) Rs. 5,85,15,877=66

Period of completion of work (in 12 (Twelve)Months


7
Months)
8 Period of O & M (in Years) Not Applicable
9 Bidding Type Two Bid System
10 Bid Call (Nos) 1
11 Tender Currency Type Single
12 Tender Currency Settings Indian Rupee (INR)
13 Joint Venture Not Applicable
14 Rebate Not Applicable
Amount Details
Bid Document Fee / Bid Processing
15 Rs. 12,000=00 (Twelve Thousand Only)
Fees / Tender Fee :
Bid Document Fee Payable Executive Engineer, P. H. Works Division, GWSSB,
16
To : Mehsana
Bid Security/EMD/Proposal Security Rs. 5,85,160=00 (Five LakhEighty Five Thousand One
17
(INR) : Hundred Sixty Only)
Executive Engineer, P. H. Works Division, GWSSB,
18 Bid Security / EMD In Favour of :
Mehsana

GWSSB MEHSANA 4
Volume-I, Technical Bid VKV RWSS

Note:
Tender Dates All Dates are in dd/mm/yyyy, hr: min as per Indian
Standard Time (IST)
19 Bid Document Downloading Start Date ...................10:00 onwards
20 Site Visit Office Hrs.

Pre Bid Meeting --------


21
Address for pre bid meeting ------------

22 Bid Document Downloading End Date ................. 18:00:00 hrs


Last Date & Time for Online Receipt .................18:00:00 hrs
23
of Bids
Physical Submission of documents last ..................18:00:00 hrs
24
Date & Time
25 Bid Opening Date ................. 12:00:00 hrs (If possible)
26 Bid Validity Period 180 Days from the last date of submission of bid.
Instrument of tender fee & EMD shall be submitted
in electronic format only through online (By
scanning while uploading the bid). This submission
shall mean that Tender Fee and EMD are received
for purpose of opening the bid. Accordingly offer of
only those shall be opened whose tender fee and
EMD is received electronically. However, for the
purpose of realization of instrument of tender fee
& EMD, bidder shall send the same in original
Physical submission of Tender Fee, through RPAD/SPEED POST/ HAND DELIVERY so as
27 Earnest Money Deposit and PQ to reach to "Executive Engineer, P. H. Works
supporting document. Division, Mehsana" up to /01/2023 up to 17.00
hrs.For not submitting DD/FDR/BG in original,
bidder shall be banned to participate in any tender
of the Board for period of 3 years as a penal action.
Any document in supporting to tender bid shall be
submitted in electronic format only through online
(by scanning etc.) and submission only in hard copy
will not be accepted separately.

1. Tender fee, Earnest money deposit, PAN Card


shall be uploaded online only.
2. Tender Fee (Document fee) amounting to
Rs.12,000=00 (Twenty Thousand Only) in favour of
28 Payments details
"Executive Engineer, P. H. Works Division, Mehsana"
in form of Demand Draft shall be issued by any
nationalized bankor as per list mentioned in GR of.
Finance Department, GR. No:

GWSSB MEHSANA 5
Volume-I, Technical Bid VKV RWSS

EMD/4/2022/0002/DMO Date:20.05.2022
(Enclosed)Earnest Money Deposit
Rs. 5,85,160=00 (Five Lakh Eighty Five Thousand
One Hundred Sixty Only)in form of FDR or Bank
Guarantee in favour of "Executive Engineer, P. H.
WorksDivision,MEHSANA"valid up to 28 days from
the date of closure of the bid validity period of 180
days i.e.(Total of 180+28=208 days), shall be
issued by any nationalized bank or as per list
mentioned in GR of. GR of. Finance Department,
GR. No: EMD/4/2022/0002/DMO Date:20.05.2022
(Enclosed)
OTHER DETAILS

Executive Engineer, P. H. Works Division, GWSSB,


29 Officer Inviting Bids :
Mehsana.
Superintending Engineer, P. H. Circle, GWSSB,
30 Bid Opening Authority :
Mehsana.
31 Address : Jalbhavan, Opp. RTO, Palavasana, MEHSANA.

32 Contact Details of Officer Inviting Bid : Phone :9978443248


The following documents shall be uploaded while
submitting the BID online:
 Scanned copy of Demand Draft as tender fee
 Scanned copy of FDR / BG as EMD
 Scanned copy of contractor’s Civil
registration certificate “A”Class and Above in
Govt. of Gujarat (R&B/WRD) and for others
as mentioned below:
CPWD/ Railway and other State
Governments equivalent to class “A”and
Above of Gujarat State/ Other Contractors
who are registered in Board, Corporation,
and Government Undertaking /Organizations
of state & central government including all
33 Submission of dtender Public Sector Units equivalent to “A” and
Above Class of Gujarat state having the
above stated criteria, such Contractor shall
have to apply on or before the last date of
Submission of Tender documents to get
himself registered in “A” and Above Class in
Government of Gujarat R&B/WRD and obtain
registration in “A” and Above Class before
the date of finalization of work order of
Project Contract to be issued, if awarded.
The proof of application for Registration in
“A” and Above Class shall have to be
uploaded with the Tender documents.
 Scanned copy of Bidder’s solvency certificate.
(Minimum As per rules of registration as
per R&B department Resolution No RGN-

GWSSB MEHSANA 6
Volume-I, Technical Bid VKV RWSS

6089 08-Part-1C Dt.06/08/2011)


 Scanned copy of PAN card.
 Scan copies of GST Registration.
In addition to the documents mentioned above,
the documents required as per attached Forms
&Annexure are also to be uploaded. Bidder shall
submit their offer i.e. Technical bid as well as
price bid in Electronic format on stipulated
website& date as mentioned in the tender
document. No offer in physical form will be
accepted.
34 General Terms & Conditions As Per Tender Document

For any clarification the bidder may contact:


..................................
..................................
..................................

GWSSB MEHSANA 7
Volume-I, Technical Bid VKV RWSS

1.0 Details to be furnished along with application :-

1. Interested Bidders can view these tender documents online. The bidders who
are interested in bidding in these tenders can download tender documents as
mentioned above.
2. Tender Documents are available only in electronic form. Bidders shall upload
the tender documents as per time line specified as above, Tender fee and
Bid Security (EMD) shall have to be furnished as specified in Sr. No 15 to
18of Tender Notice. The intending bidders have to submit the following
documents also. The bidder should submit all the forms electronically only.

a. Power of attorney.

A power of attorney on Rs. 300/- Nonjudicial e-stamp paper of appropriate


value duly notarized, if power is delegated for signing the bid to other
persons by applicant. (Scanned Copy).

b. Company’s profile and Certificate of Registration of company under the law.

Bidders, who wish to participate in this tender, will have to register on


www.gwssb.nprocure.com. Further, Bidders who wish to participate in
online tenders will have to procure Digital Certificate as per Information
Technology Act-2000 using which they can sign, their electronic bids.
Bidders can procure the same from GNFC, Ahmedabad, who are licensee’s
certifying authority by Government of India and they will assist them in
procuring the same as below mentioned address. Bidders who already have a
valid Digital Certificate need not procure a new Digital Certificate.

M/s. (n) Code Solution, A Division G.N.F.C.


Ltd., 301, G.N.F.C. Info Tower, Bodakdev, S.G.
Road, Ahmedabad, Gujarat – 380054 (INDIA)
Phone No.079-40007501, 40007512, 40007516, 40007517 Fax 079-26857321

Email: nprocure@gnvfc.net

2.0 Contacting Officer :

Further details of the work and plans can be available from the office of

"Executive Engineer, P. H. WorksDivision, GWSSB, MEHSANA"


Phone No.: 9978406719

Email Id: eephwmsn@gmail.com

In case bidder needs any clarification or if any training is required for

GWSSB MEHSANA 8
Volume-I, Technical Bid VKV RWSS

participating in online tendering, they can contact the following office:

M/s. (n) Code Solution, A Division of G.N.F.C. Ltd.,

301, G.N.F.C. Info Tower, Bodakdev, S.G. Road,Ahmedabad, Gujarat –


380054Phone No.079-40007501, 40007512, 40007516, 40007517 Fax 079-26857321

Email: nprocure@gnfc.net

3.0 DOWNLOAD OF TENDER DOCUMENT :

The tender document for this work are available only in Electronic format,
which bidders can download free of cost from the internet site
www.gwssb.nprocure.com

4.0 SUBMISSION OF TENDER :

Bidder shall submit their offer in Electronic format on above mentioned website
within the date specified in the Tender Notice after Digitally Signing the same.
Offers, which are not Digitally Signed, will not be accepted. No offer in physical
form will be accepted and any such offer, if received by the GWSSB, will be out
rightly rejected.

Submission of Tender fee, bid security, other documents shall be as per Tender
Notice.

5.0 OPENING OF TENDER :

The Technical bid will be opened as per the date mentioned in Tender Notice on
website http:// www.gwssb.nprocure.com. Intending bidders or their
representative who wish to participate in online tender opening can log on to
http:// www.nprocure.com on the due date and time, mark their presence or
participate in online tender opening. For more details vendors are requested to
refer “Vendor Training Manual”. Bidder who wishes to remain present at GWSSB
premises at the time of tender opening can do so. Only one representative of
each firm will be allowed to remain present. Date of opening of Price bid will be
informed only to the qualifying bidders.

6.0 GENERAL INSTRUCTIONS:-

a) The Bid Document Fee will not be refunded under any circumstances.

b) EMD in the form specified in tender document only shall be accepted.

c) The offer shall be valid for 180 days from the last date of submission of bid.

d) Tenders without Bid Document Fee, Earnest Money Deposit (EMD), Valid
Registration Certificate and which do not fulfill all or any of the conditions
or those submitted incomplete, in any respect shall not be considered for

GWSSB MEHSANA 9
Volume-I, Technical Bid VKV RWSS

evaluation.

e) Not more than one tender shall be submitted by a Bidder.

f) Conditional tender shall not be accepted.

g) GWSSB reserves the right to accept the lowest responsive offer, based on
evaluation of package and reject any or all tenders without assigning any
reason.

h) The notice shall form a part of contract document.

i) The bidders are advised to read carefully the “Instruction” and “Eligibility
Criteria” contained in the tender documents.

j) The internet site address for E-Tender is http://www.nprocure.com and


that of corporate website is http://www.gwssb.org

Executive Engineer
Public Health Works
Division
Mehsana

GWSSB MEHSANA 10
Volume-I, Technical Bid VKV RWSS

MEMORANDUM OF WORK IN BRIEF

Name of work “Construction of R.C.C. U/G Sump, Providing, lowering, laying and
jointing 90 to 160mm dia PVC pipeline and Supply and Installation of GCI sheet
Cabin And Supply installation, testing & commissioning horizontal mono
submersible pump with required accessories with Electrification in sump at
various Villages of Vijapur Taluka District: Mehsana Under General-Regional
WSS-6 Programme of Vijapur kantha vistar RWSS”
Name of Employer :Gujarat Water Supply and Sewerage Board, Gandhinagar

1. Name of the Concerned Executive Engineer :Mr.M.R. Pandya

a. Address :Jalbhavan, Opp. RTO Office, Palavasana, MEHSANA.

b. Telephone No. :(02762) 225186

c. Fax No.: (02762) 225375

d. E-mail Add. : eephwmsn@gmail.com


2. Name the concerned Superintending Engineer: Mr. B. A.

Rathod a.Address: Jalbhavan, Opp. RTO Office,Palavasana,


MEHSANA.

b.Telephone No.- (02762) 225186

c.Fax No: (02762) 225375

d.E-mail Add. : sephcmsn2@gmail.com


3. Name of concerned Chief Engineer :Mr. P. H. SHAH

a. Address: Zone-2, 4th Floor, Ellisbridge, B/H Townhall, AHMEDABD.


b. Telephone No: (079) 26575719
c. Fax No.: (079) 26575955
d. E-mail address: cezone2@gmail.com

4. Estimated Cost: As Mentioned in Tender Notice

5. Time allowed for completion of the work :As Mentioned in Tender Notice

6. Amount of Earnest Money deposit (E.M.D.) as specified in the bid: As Mentioned


in Tender Notice.
Mode of submission of tender documents:

GWSSB MEHSANA 11
Volume-I, Technical Bid VKV RWSS

6.a) Technical bid & Price bid duly filled in with


Online submission only
Scanned copy of EMD and tender fee and
on
other supporting documents.
www.gwssb.nprocure.com
6.b) Other documents in Hard copy Registration
Certificate, ITcertificate, Tender fee, EMD,
solvency certificate,required supporting "Address of the concerned Executive
documents. Engineer, P.H.Works Division,
MEHSANA” By RPAD/ SPEED
POST/HAND DELIVERY only.
Note: Tenders sent by any other mode than specified in 8a & 8b above will be outright
rejected.
7. Validity period of the offer : 180 days from the last date of submission of bid.
8. Opening of the Tender : On the date specified, the electronic tender
box Willbe opened:
9. Place of opening : As specified in the Tender Notice
10. Date & Time of Opening : As specified in the Tender Notice

11. Amount of security Deposit : As specified in the Tender Notice

GWSSB MEHSANA 12
Volume-I, Technical Bid VKV RWSS

CONTRACT NO.

GUJARAT WATERSUPPLY & SEWERAGE BOARD

GANDHINAGAR

(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

VOLUME – I

SECTION-II

INSTRUCTIONS TO BIDDERS

GWSSB MEHSANA 13
Volume-I, Technical Bid VKV RWSS

SECTION - II

INSTRUCTIONS TO BIDDERS
A. GENERAL

1.0 GENERAL:

Online tenders are invited and published by the "Executive Engineer, P. H. WorksDivision,
GWSSB, MEHSANA"for the work of “Construction of R.C.C. U/G Sump, Providing,
lowering, laying and jointing 90 to 160mm dia PVC pipeline and Supply and
Installation of GCI sheet Cabin And Supply installation, testing & commissioning
horizontal mono submersible pump with required accessories with Electrification
in sump at various Villages of Vijapur Taluka District: Mehsana Under General-
Regional WSS-6 Programme of Vijapur kantha vistar RWSS”
From the contractors who are registered in "A" Class in R&B Department or Narmada Water
Resources, Water Supply &Kalpsar Department and the other bidders equivalent of class in
Government (State/Central), Board, Corporation, and Government Undertaking
/Organisations of State & Central Government including all Public Sector Units.

(i) The concerned Contractor shall submit the certificate of registration as in


concerned State/ Government bodies/ Authority along with the tender.
(ii) CPWD/ Railway and other State Governments equivalent to class “A” of
Gujarat State/ Other Contractors who are registered in Board, Corporation, and
Government Undertaking /Organisations of state & central Government
including all Public Sector Units equivalent to “A” and Above Class of Gujarat
state having the above stated criteria, such Contractor shall have;
a) to apply on or before the last date of submission of tender documents to get
himself registered in “A” and Above Class in Government of Gujarat (R&B
Department or Water Resources Department or GWSSB) ;
b) to obtain registration in “A” and Above Class before the date of finalization
of work order of project contract to be issued, if awarded;
c) the proof of application for Registration in "A" class shall have to be
uploaded with the Tender documents ;
Failure of takingaction mentioned above for (a) and (c) the concerned contractor
shall be disqualified and for (b) earnest money deposit shall be forfeited.

GWSSB MEHSANA 14
Volume-I, Technical Bid VKV RWSS

1.1 SPECIAL ATTENTION

“Construction of R.C.C. U/G Sump, Providing,


This tender consists for the work
lowering, laying and jointing 90 to 160mm dia PVC pipeline and Supply and
Installation of GCI sheet Cabin And Supply installation, testing & commissioning
horizontal mono submersible pump with required accessories with Electrification
in sump at various Villages of Vijapur Taluka District: Mehsana Under General-
Regional WSS-6 Programme of Vijapur kantha vistar RWSS”

(i) A pre- bid conference for the works, open to all intending bidders, shall be
held on the date & venue as mentioned in the Tender Notice.
(ii) All Bidders are urged to submit a written request immediately upon receipt
of the tender documents for the matter where clarification and/or
additional information are desired, along with the details of work. The
request shall be submitted not less than four days in advance of the pre-bid
conference.

(iii) The tender document shall be submitted as per procedure laid down in
Section-II, Para No. 26, for submission of tender.

(iv) Earnest money deposit details & scanned copy shall be submitted as
prescribed on line and after submission online, in form specified shall be
submitted in office of "Executive Engineer, P. H. Works Division, GWSSB,
MEHSANA"as per details given online in sealed envelope. If earnest money
deposit is not received within prescribed time limit the bid shall be
rejected.

(v) Tender shall be opened as per procedure laid down in this Section-II,clause
28 and as per detailed tender notice.

(vi) All Bidders are cautioned that e-tender containing any deviation from the
contractual terms and conditions, specifications or requirements shall be
rejected as non- responsive.

(vii) Conditional offer will be out right rejected. No condition shall be included in
tender.

(viii) Alternative tenders are not acceptable.

(ix) Qualification of bidder will be done whose tender is considered responsive


and meets the specified evaluation and qualification criteria as per tender
conditions.
GWSSB MEHSANA 15
Volume-I, Technical Bid VKV RWSS

(x) Bidders shall have to declare regarding the tender submitted in the
prescribed format.

(xi) The department reserves the right to qualify/ disqualify any applicant
without assigning any reason thereof.

(xii) The bidder shall be disqualified if;

a. The bidder had made misleading or false representation in the forms,


statements and attachment submitted in proof of qualification
requirements and/or

b. A record of poor performance such as abandoning the work, not properly


completing the contract, inordinate delays in completion, litigation history
or financial failures etc.

c. The Bidder has been blacklisted by any Government/ Non-Government /


Private agencies/Organizations/Institutions/GovernmentUndertakings and
funding Agencies in the last 05 years.

The bidder should provide accurate information on litigation and/ or


arbitration resulting from contract completed or under execution by him
over the last five years. A consistent history of arbitration awards/
judgments against the applicant or any partner of a joint venture may result
in disqualification for proposed work. If the details of litigation history is
hidden by the applicant and later on it comes to knowledge of the employer
the bidder shall be disqualified for the proposed work and other appropriate
actions shall be taken against the bidder.

The bidder should submit undertaking on non-judicial-stamp paper of Rs.


300/- dully attested by notary public regarding document submitted, are
true. Board would have the right to forfeit the EMD and black list to the
bidder if any of the information given by the bidder is found faulty or
incorrect or misleading.

(xiii) If the bidder has submitted tender fee and EMD on line & in hard copy, the
request of the bidder for not opening of bid shall not be accepted in any
circumstances.

(xiv) If bidder has not submitted in original, tender fee and E.M.D. offline, but
same is scanned and submitted with his bid online or vice versa within
stipulated period, to the designated officer as per Tender document, the bid
shall be liable to be considered as non-responsive.

GWSSB MEHSANA 16
Volume-I, Technical Bid VKV RWSS

(xv) All those documents which are scanned and submitted should be numbered
chronologically and with their reference in the self-appraisal of P.Q. will
have to be given for the proof of qualification.

(xvi) The bidder, whose contracts are earlier terminated on account of poor
performance in GWSSB / GWIL works, will not be eligible for this tender.

(xvii) Any bidder who has been barred by the state/central government or any
entity control by them (Controlling Stake) from participating in any project
and the bar subsists as on the day of issue of notice inviting tender and/or
submission of bid, the bidder shall not be eligible to submit the tender
document either individually or as a member of consortium. However, the
bidder submits the bid, the tender shall not be considered for evaluation.

(xviii) The experience of works executed in Government (State / Central), Board,


Corporation, and Government Undertaking / Organizations of state & central
government including all Public Sector Units shall only be considered for
evaluation.

The experience certificate from the client equivalent to not below the rank
of Executive Engineer shall only be considered. The experience of sublet
works / in house / private / foreign work shall not be considered. The
bidder who had already applied as a prime contractor for the same tender
shall not be eligible to apply under joint venture.

(xix) Bidders shall not be listed under a declaration of ineligibility for corrupt or
fraudulent practices issued by the central/ state govt. in accordance with
sub clause 45.1 (c) or not in the list of black listed contractors announced by
Government (State / Central), Board, Corporation, and Government
Undertaking / Organizations of state & central government including all
Public Sector Units.

(xx) Bidder (individual or any member in case of JV/ consortium) shall not have
suffered bankruptcy/ insolvency during the last 5 years. For this, Certificate
of CA appointed by the bidder must be produced along with a self-affidavit
to same effect of prescribed stamp paper of affidavit.

(xxi) Memorandum of Understanding (MOU) shall be done before online submission


of BID to GWSSB.

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Volume-I, Technical Bid VKV RWSS

(xxii) The approved Vendor list for the


Civil/Mechanical/Electrical/Instrumentation and other equipment’s is
available on GWSSB’s official website at http://www.gwssb.gujarat.gov.in.
The Vendor list as available on the date of submission of the BID and in
future at the time of approval of QAP, the latest or amended vendor list
shall be applicable & considered for executing the job.

(xxiii) GWSSB shall provide ROU (Right of Use)ofadequatewidthfor laying of


pipeline once as per availability. During excavation, laying, back filling, any
damages to the hidden object beneath the earth like pipelines, cables etc.
shall be the responsibility of contractor. The contractor has to rectify the
same without any financial implication on GWSSB within stipulated time as
instructed by EIC. The crop compensation only for single time is the
responsibility of GWSSB.

However, if any delay, due to any reasons in contractor’s part, if the next
crop compensation is required to be paid, it will be the responsibility of the
contactor and in event of failure by contractor, to do so, GWSSB shall
deduct and recover the same amount from contactors bills. Any damage in
the area beyond the outside of ROU, will be responsibility of the contractor.
After successful completion of the pipeline works like laying, excavation,
back filling etc the contractor is also required to level the field where
pipelines are laid in original condition with caution.

Further ROU (Right to Use) in terms of length shall be provided as per site
availability by GWSSB and it may be in selective available length also. Any
demand by the contractor to get continuous length to start the work will not
be considered by GWSSB under any circumstances.

(xxiv) The contractor shall have to pay the labour registration fee of Rs. 25/labour
and annual contribution of Rs. 75.00 vide Ref: PB/Monitoring Cell/ Standard
Contract Document/2013-14/2294, Dated: 07/09/2013. (Circular Enclosed).
(If any change while executing the project the latest shall be applicable)

(xxv) It shall be the sole discretion of the competent authority to decide the total
numbers of packages for evaluation/award to the bidder based on the facts
and circumstances of the cases.

This will be based on the least cost combination and as may be the most
advantageous to GWSSB and shall be final and binding to all the bidders.

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Volume-I, Technical Bid VKV RWSS

(xxvi) In the event of any rectification of a defect or replacement of any defective


goods during the warranty period, the warranty for the rectified/replaced
goods shall be extended to a further period of twelve months (12) from the
date such rectified / replaced goods starts functioning to the satisfaction of
the purchaser.

(xxvii) The Pact begins when both the parties have legally signed it. It expires for
the Contractor/Vendor 12 months after the completion of whole work i.e.
Including O&M under the contract and for all other bidders. If any claim is
made/lodged during the time, the same shall be binding and continue to be
valid despite the lapse of this Pacts as specified above, unless it is
discharged
/determined by the competent authority of GWSSB.

(xxviii) Since this is an EPC contract, the bidders are to quote their rates based on
the actual market scenario. Any rates which are found to be abnormal
higher/lower or unworkable shall lead to rejection of the bid. The decision
of the GWSSB shall be final and legally binding to all the bidder.

(xxix) Excise duty exemption certificate shall be provided for all types of pipes
above 100mm diameter. The prices quoted by the bidder shall be inclusive
of above benefits. (Deleted)

(xxx) The Employer wishes to clarify that regardless of the contents of a bid, the
successful Bidder shall be required to conform in all respects to the
requirements of the Contract, and all proposals shall be subject to the
approval of the Engineer In-charge. Acceptance of the Bidder’s proposal for
the purposes of bid evaluation and award of tender shall not be construed as
approval by the GWSSB. All details will subsequently be subject to the
approval of the Engineer In-charge during execution of the Contract. No
claim for additional payments shall be entertained, other than in
accordance with the Contract

(xxxi) The Contractor shall completely indemnify and hold harmless GWSSB and its
employees against any liability, all claims by statutory authorities, losses
under various Labour Laws, statutes or any civil or criminal laws in
connection with employees deployed by him or damages sustained by it or
them by reason of any breach of contract, wrongful act or negligence by the
Contractor or any of its employees engaged in the provision of the
manpower services to GWSSB.

GWSSB MEHSANA 19
Volume-I, Technical Bid VKV RWSS

GENERAL DESCRIPTION OF THE WORK

This is a bid documents for“Construction of R.C.C. U/G Sump, Providing,


lowering, laying and jointing 90 to 160mm dia PVC pipeline and Supply and
Installation of GCI sheet Cabin And Supply installation, testing &
commissioning horizontal mono submersible pump with required
accessories with Electrification in sump at various Villages of Vijapur
Taluka District: Mehsana Under General-Regional WSS-6 Programme of
Vijapur kantha vistar RWSS”The successful bidder shall have to undertake
site surveys, route surveys for ascertaining the terrain and planning the scheme as
well as to conduct geotechnical investigations for designing of foundation system of
various structures. The contractor shall carry out all the hydraulic design,
structural, mechanical, electrical designs,and submit to client or their
representative, along with all the good for construction drawings for review and
approval before executing the same. This is applicable to all the components of this
project. The successful bidder shall have to prepare and submit ‘As Built Drawings’
depicting the exact construction carried out on site, in soft and hard copy format.

All the statutory charges & other charges such as fees, insurance, damage, NOC
etc. for laying of pipeline below railway, NH, SH and all other roads and other
crossings are to be paid by the GWSSB.
After the successful commissioning of the scheme, the contractor shall operate and
maintain the system for 05years. This includes carrying out necessary repairs of
equipment, which meet original specifications, replacement of any components
required for smooth running of the system, etc. during O& M period, the
replacement of the items should be of the same specifications as in the original
contract documents. Efficiency of all the systems as considered for design should be
maintained throughout the O & M period. The power factor should be maintained
throughout the maintenance period.

The detailed description of the works is included in the “Extent of Work” under
Volume–III.

PARTICULARS PROVISIONAL

The particulars of the proposed works given as well as in the accompanying brief
note are provisional and must be considered only as advance information to assist
applicants.

1.2 DEFINITION

In this document the following words and expressions have the meaning hereby
assigned to them.

GWSSB MEHSANA 20
Volume-I, Technical Bid VKV RWSS

1.2.1. BIDDER / TENDERER / APPLICANT:

Means individual, proprietary firm, firm in partnership, Limited Company,


Corporation or group of firms (not exceeding three) forming a joint venture, MOU
partner applying to become eligible to tender.

1.2.2. ONLINE :

Any activity that is done on website is referred as 'online' activity for e.g.,
Submission of Bid online would mean that technical & price Bid has to be submitted
on website.

1.2.3. OFFLINE :

Any activity that is done in conventional route is referred as 'Offline' activity for
e.g. “Submission of Tender fee,Earnest Money Deposit, Registration Certificate,
Solvency Certificate, etc in Offline mode” would mean that the tender fee, Earnest
Money Deposit, Registration Certificate, Solvency Certificate etc is to be Submitted
to the Office of the concerned Executive Engineer physically.

1.2.4. E- TENDER :

Tender in which the bidder can participate online by means of logging in onto the
respective website is called E- Tender.

1.2.5. DIGITAL SIGNATURE :

Any electronic documents, which contains encrypted message digest using hash
algorithm and Tender public key is known as Digitally Signed Documents and the
process of generating such document is called digitally signing it.

1.2.6. SCANNED COPY :

Electronic Copy of any document generated using a Scanner is called scanned copy.

1.2.7. SYSTEM :

Means the computer which hosts the website (www.gwssb.nprocure.com), using


which Bidder participates in the tendering process.

1.2.8. UPLOAD :

The process of transferring electronic document from Bidder's computer using


internet connection to the website (www.gwssb.nprocure.com) is called uploading.

GWSSB MEHSANA 21
Volume-I, Technical Bid VKV RWSS

1.2.9. IT ACT-2000:

Means Information Technology Act, 2000 of Government of India

1.2.10. APPROVED / APPROVAL:

Means approval in writing.

1.2.11. B.I.S:

Means Bureau of Indian Standards.

1.2.12. Deleted

1.2.13. CONSTRUCTION PLANT:

Means all equipment, appliances or things of whatsoever nature required for the
execution, completion or maintenance of the primary work or temporary works but
does not include materials or other things intended to form or forming part of
permanent work.

1.2.14. CONTRACT:

Means the instruction and information to bidders, general and special conditions of
contract, specifications, drawings, schedules of quantities & tender prices, other
parts of the Bid Document, the formal agreement between the employer and
contractor and all addenda and attachments related to the above.

1.2.15. CONTRACTOR:

Means the bidder with whom the contract has been made for executing the works.

1.2.16. CONTRACT PRICE / CONTRACT AMOUNT :

Means the agreed amount stated in the Contract Agreement for Providing,
laying, Designing, Construction& Commissioning including O&M of the works for the
stipulated period and to remedy of any defects, and includes adjustments (if any)
in accordance with the Contract.

1.2.17. CONTRACTOR’S EQUIPMENT:

Means all equipment, tools, apparatus, machinery, vehicles and otherthings


required for the execution and completion of the works and the remedying of any
defects. However, Contractor’s Equipment excludes Temporary works,
Departmental equipment (if any) or plant, materials and any other things intended
to form or forming part of the permanent works.

GWSSB MEHSANA 22
Volume-I, Technical Bid VKV RWSS

1.2.18. COMPLIANCE WITH LAWS:

The Contractor shall, in performing the Contract, comply with all applicable Laws
related to all actions of his obligation as per the contract.

1.2.19. CONTRACTOR’S OBLIGATIONS:

Means the obligation to execute the Project in all its entirety and shall, without
limitation, include Operation and Maintenance.

1.2.20. CONTRACTOR’S USE OF EMPLOYER’S DOCUMENTS:

As between the Parties, the Employer shall retain the copyright and other
intellectual property rights in the Employer’s requirements and other documents
made by (or on behalf of) the employer. The contractor may, at his own cost, copy,
use, and obtain communication of these documents for the purposes of the
contract. They shall not, without the Employer’s consent, be copied, used or
communicated to a third party by the Contractor, except as necessary for the
purposes of the Contract.

1.2.21. COUNTRY:

Means the Country in which the site (or most of it) is located, where the
Permanent Woks are to be executed.

1.2.22. DAY:

Means a day from midnight to midnight.

1.2.23. DEFECTS LIABILITY PERIOD:

Means the period of three year from the certified date of completion of work.

1.2.24. DRAWINGS:

Means the drawings referred to in the specifications, any modifications of such


drawings approved in writing by the Executive Engineer, and such other drawings as
may from time to time be furnished or approved in writing by the Engineer-in-
charge.

1.2.25. EMPLOYER / OWNER / DEPARTMENT:

Gujarat Water Supply & Sewerage BoardGujarat, or the person named as Employer
or Owner in the Contract Agreement and the legal successor in title to this person.

GWSSB MEHSANA 23
Volume-I, Technical Bid VKV RWSS

1.2.26. EMPLOYER’S EQUIPMENT:

Means the apparatus, machinery and vehicles (if any) made available by the
Employer for the use of the Contractor in the execution of the Works, as stated in
the Employer’s requirements but does not include plant which has not been taken
over by the Employer.

1.2.27. EMPLOYER’S USE OF CONTRACTOR’S DOCUMENT:

As between the Parties, the Contractor shall retain the copyright and other
intellectual property right of the Contractor’s Documents and other design
documents made by (or on behalf of) the Contractor.

The Contractor shall be deemed by signing the Contract to give the Employer
a non- terminable, transferable, non-exclusive royalty-free license to copy, use
and communicate the Contractor’s Documents, including making and using
modifications of them. This license shall:

 Apply throughout the actual or intended working life (whichever is longer) of


the relevant parts of the Works.

 Entitle any person in proper possession of the relevant part of the works to
copy, use and communicate the Contractor’s documents for the purposes of
completing, operating, maintaining, altering, adjusting, repairing and
demolishing the works, and

 In the case of Contractor’s Documents which are in the form of


computer programs and other software, permit their use on any computer on
the site and other places as envisaged by the Contract, including
replacements of an computers supplied by the Contractor. The Contractor’s
Documents and other design documents made by (or on behalf of) the
Contractor shall not, without the Contractor’s consent, be used, copied or
communicated to a third party by (or on behalf of) the Employer for purposes
other than those permitted under this Sub-Clause.

1.2.28. ENGINEER-IN-CHARGE:

Means the Engineer-in-Charge of the works, or in-charge of specified parts of


the works under the contract or such other assistants or sub-ordinates to whom
the Engineer-in Charge may have delegated certain duties, acting separately
within the scope of the particular duties entrusted to them.

GWSSB MEHSANA 24
Volume-I, Technical Bid VKV RWSS

The contractor will be given a copy of the GWSSB’s authorization designating


the Engineer-in-charge by name and delegating him his authority, at the time
when contract is signed. It is however, to be distinctly understood that, no
delegation of powers shall be made to such assistants or sub-ordinates, except
in respect of supervision to ensure compliance of the contract conditions.

1.2.29. Estimated Contract Value / Estimated Cost:

Estimated cost or Put to Tender Cost at the time of publishing the tender
online.

1.2.30. EXECUTIVE ENGINEER:

Means the Executive Engineer in overall charge of the works i.e. Engineer In-
Charge.

1.2.31. FACILITY:

Means the entire system to be designed and constructed in accordance with the
provisions hereof, including the equipment’s, buildings, structures, ramps, pits,
pipes, pipeline appurtenances, fencing, lighting, testing and analysis equipment,
tools, computers, software programs, safety equipment, plant machinery, supplies,
instruments and inventory incorporated therein, as well as all open areas within
the site, and including any additions, modifications, alterations, adjustments,
replacements and repairs as may be made thereto from time to time.

1.2.32. GOODS:

Means Contractor’s Equipment, Materials, Plant and Temporary Works, all or any of
them as appropriate.

1.2.33. GOVERNMENTAL AUTHORITY / GOVERNMENT:

Means any Indian entity, authority or body exercising executive, legislative,


judicial, regulatory or administrative functions, including, without limitation, any
Government authority, agency, department, board, commission or instrumentality
of Indian or any political subdivision thereof, court, tribunal, arbitrator or self-
regulatory organisation.

1.2.34. JOINT AND SEVERAL LIABILITIES:

If the Contractor constitutes (under applicable Laws) a joint venture, consortium or


other unincorporated grouping of two or more persons:

GWSSB MEHSANA 25
Volume-I, Technical Bid VKV RWSS

 These persons shall be deemed to be jointly and severally liable to the


Employer for the performance of the contract.

 These persons shall notify the Employer of their leader who shall have authority
to bind the Contractor and each of these persons; and

The contractor shall not alter its composition or legal status without the Prior
consent of the Employer.

1.2.35. LAWS:

Means and includes all the provisions of all National (or state) legislation,
Indian statutes, regulations, ordinances, codes, official or other standards,
administrative or other rules, zoning and other plans and restrictions, building
and other permits, judgements awards and decrees of, or agreements with any
Governmental, semi-Governmental or quasi- Governmental Authority as currently in
effect or as may be in effect from time to time and /or as may be amended or
supplemented from time to time.
1.2.36. MAINTENANCE STANDARD:

Means the requirements for maintaining, repairing, and renewing the Facility:

 As set forth in the O&M Manual; bidder shall provide this at the time of
commissioning of the project.
 Required pursuant to applicable Law;

 As may be necessary for keeping the facility in a satisfactory working


condition such that the Facility will continuously comply with the Operation
Standard; and
 As may be necessary to ensure that the Facility shall continuously
be in an optimum working condition and state in relation with the lifetime of
the Facility.
1.2.37. MATERIALS:

Means things of all kinds (other than Plant) intended to form or forming part of the
Permanent Works, including the supply (only materials if any) to be supplied by the
Contractor under the Contract.

1.2.38. MATERIAL SUPPLIER:

Means the person who supplies goods or services. A supplier may be distinguished
from a contractor or subcontractor, who commonly adds specialized input to
deliverables also called vendor.

1.2.39. MONTH:

GWSSB MEHSANA 26
Volume-I, Technical Bid VKV RWSS

Means from the beginning of a given date of calendar month to the end of
preceding date of the next calendar month.

1.2.40. O & M MANUAL:

Means the final Manual for the Operation and Maintenance of the Facility to be
prepared in accordance with the requirements of Bid Documents.

1.2.41. OPERATION AND MAINTENANCE OBLIGATIONS:

Mean the obligation of the Contractor pursuant to the agreement to operate and
maintain the facility on and from the start date of O&M until the date of
completion of this Agreement.

1.2.42. OPERATION AND MAINTENANCE PERIOD:

Means the time period after the issue of Successful Commissioning Certificate and
continuing for the term of the Agreement.

1.2.43. OPERATION AND MAINTENANCE PRICE:

Means the amount payable by the Employer to the Contractor, towards fulfilment
of the Contractor’s Operation and Maintenance Obligations.

1.2.44. OPERATION STANDARD: Means

 The Performance Guarantees;

 All applicable Laws;

 All of the requirements, policies and procedures set forth in the O & M Manual

 All other operational requirements set forth in this Agreement.

1.2.45. PERFORMANCE GUARANTEES:

Means the List of Guarantees offered / provided by the Contractor in his Bid
Submission pursuant of the Bid Documents.

1.2.46. PERMANENT WORKS:

Means the works to be designed and executed by the Contractor under the Contract.

1.2.47. PIPE SUPPLIER:

Means the person that supplies pipes.

1.2.48. RUPEE:

GWSSB MEHSANA 27
Volume-I, Technical Bid VKV RWSS

Means Indian National Rupees (INR)

1.2.49. SITE:

Means the specific areas / lands and other places on, under, in or through which,
the works are to be executed or carried out and any other lands or places
provided by the owner for the purposes of the contract together with such other
places as maybe specifically designated in the Contract or subsequently approved
as forming part of the site.

1.2.50. TAKING OVER:

Means, the Owner shall take over the project after contractual completion of the
O&M period and meeting all contractual obligations, Terms & Conditions as agreed
by the contractor.

1.2.51. TEMPORARY WORKS:

Means all temporary works of every kind required for successful execution of the
Contract.

1.2.52. TESTS ON COMPLETION:

Means the tests which are specified in the Contract or agreed by both Parties
or instructed as a Variation, and which are carried out (Test on Completion)
before the works or a section (as the case may be) are taken over by the
Employer.

1.2.53. WEEK:

Means seven consecutive days.

1.2.54. WORKS:

Means the works / action to be executed in accordance with the contract.

1.2.55. COMMISSIONING:

Means the successful operation of the project after successfully running.


1.2.56. COMPLETION:

Means the date of successfully commissioning of all the equipment’s in the


scheme.

1.3 BID INVITATION:

GWSSB MEHSANA 28
Volume-I, Technical Bid VKV RWSS

Means the call/invite by The Gujarat Water Supply & Sewerage Board (hereinafter
referred to as "The Employer" or GWSSB) from all interested and eligible bidders for
Water Supply/drainage Schemes as per Tender Notice.

1.4 DOWNLOAD OF TENDER DOCUMENTS:

The tender documents are available in electronic form, from the website
www.gwssb.nprocure.com. Interested bidders can view these tender documents
online, and can down load tender documents.

1.5 Particular Provisional

The particulars of the proposed works given herein as well in the accompanying
brief note are provisional and must be considered only as advance information to
assist applicants.

1.6 Present Status of the Work:

This is a proposed water supply scheme needs to be designed and executed as per
the specifications and BOQ etc.

4.2. Time of Performance:

The successful bidder will be expected to complete the works within12


(Twelve)Months as per time limit given in memorandum of work from the date of
Letter of Intent.

3.0 Project Implementing Agency:

The "Gujarat Water Supply & Sewerage Board" shall be the project implementing
agency. This contract shall be administered and managed by "Executive Engineer,
P.
H. Works Division, GWSSB, MEHSANA" for and on behalf of Gujarat Water Supply &
Sewerage Board and shall act as the "Engineer In-charge."

4.0 Allocation of Risk & Responsibilities:

4.1 Contractor:

a) The preliminary designs and details contained in the bid documents are based on
limited and indicative field data as available with the Employer at the time of
preparation of the bidding documents. Bidder shall be responsible to verify/
examine/ check and make his own assessment of the site, site data, soil data and
the schematic details shown in the bid documents based on his own investigations
and/ or additional surveys, if required, at bidder's own cost.
GWSSB MEHSANA 29
Volume-I, Technical Bid VKV RWSS

The contractor shall be responsible to make good and bring to original position road
and land surface, etc. damaged during laying of pipelines and construction of
structures or while carrying out any activities related to this contract, at his cost.

The Contractor shall be responsible for all the damages that may occur during the
execution of the work, to the underground cables, power lines, telephone lines,
other water/sewer lines and other infrastructure facilities etc. while executing the
works under this contract and shall bear all costs relating to repairs /
replacements.

b) The contractor shall be responsible for failure of any components of the works
executed by him during the full period of contract and the defect liability
period.The contractor shall have to replace defective/ damaged/non-standard
components of the executed works as may be identified by the engineer in charge
at the cost of the contractor.

The Contractor will prepare and present interim/running and final bills.

The Contractor shall be responsible for the safety and performance of all civil and
other structure up to the end of period of defect liability period. The
damages/defects identified by the "Engineer in charge" shall be made good, as per
Standards, by the contractor at his cost and risk. In case of collapse of structures in
part or full replacement/ reconstruction shall be done by the contractor at his cost
and risk.

The defects liability period shall commence from the date of successful
commissioning of work and will be 36 months from the certified date of
completion of work.

c) On successful completion of works as per the contract and successful


commissioning, contractor shall start Operation & Maintenance of the system.

5 The Employer:

a) The Gujarat Water Supply & Sewerage Board assures all participants for the
contract that, adequate financial resources are available to cover the financial
requirements and funds are available to meet the disbursement needs of the
construction contracts in accordance with the provisions of tender documents.

All the material shall be inspected by GWSSB internal system and/or through Third
Party Agency appointed by the board.

GWSSB MEHSANA 30
Volume-I, Technical Bid VKV RWSS

GWSSB will provide indicative drawings and design parameters as may be required
for works to be designed by the contractor.

GWSSB will approve and pay all interim/ running/final bills presented by the
Contractor after due verification against the provisions of contract.

GWSSB will be responsible to get all statutory permissions and clearances from the
concerned central/ state or local statutory authorities. However, the contractor
shall have to manage the day-to-day co-ordination and follow up activities based on
these clearances on site. Gujarat Water Supply & Sewerage Board shall provide
required help and assistance for such day-today activities.

The GWSSB will make available land for laying the pipeline & will be responsible for
payment of crop compensation etc. in case of laying the pipeline in private/
government land. However, once clearance/ possession is obtained and established
through mutual consent of the owner, its day-to-day management on site shall be
the responsibility of the contractor for which GWSSB shall provide only necessary
help and assistance.

b) All bids are to be completed and returned to the Employer in accordance with
these Instructions to Bidders.

c) A copy of the available reports and data has been kept for reference in the office
of: (Name, Address, Contact Person & nos. of Executing Authority as per appendix
to bid details)

6. ONE BID PER BIDDER:

Each bidder shall submit only one bid either by himself, or as a partner in a joint
venture. A bidder who submits or participates in more than one bid under this
proceed will cause all those bids to be rejected.

7. COST OF BIDDING:

The bidder shall bear all costs associated with the preparation and submission of its
bid, up to acceptance of the offer. The Employer will in no case be responsible or
liable for those costs.

8. SITE VISIT:

8.1 The bidder is advised to depute a suitable team to visit and examine the Site of
Works and its surroundings for fully understanding of the job and ascertain the
difficulties that may be encountered during execution of the works and for
obtaining for himself, on his own responsibility, all information that may be
necessary for

GWSSB MEHSANA 31
Volume-I, Technical Bid VKV RWSS

preparing the bid and entering into the Contract. The cost of visiting the Site shall
be entirely at bidder’s own expense.

8.2 COMMUNICATION:

8.2.1. AIRPORTS:

Mumbai, Delhi & Ahmedabad are three International Airports and Ahmedabad,
Rajkot, Surat and Vadodara are the domestic Airports in Gujarat.

8.2.2. Railway:

The Railway station is atVijapur,Mehsana,Surat, Vadodara, Ahmedabad, Mumbai and


Delhi are connected by B.G. Railways. All the district places of the state are
connected by railways.

8.2.3. Roads:

Express highway is passing from Ahmedabad to Vadodara. National Highway 8 A, 8B


& 8C are passing in Gujarat State. All the districts and taluka places including cities
are connected with well-defined road networks.

9 DETAILS OF APPROACH

Approach to the site of works: The bidder has to make own arrangements for
approaching the site

10 GENERAL FACILITIES

10.1. Hotel/ Guest House Facilities:

At Ahmadabad, hotels up to five star standard and Government Circuit house are
available. The Govt. Circuit houses are available at all district places.

10.2. Housing:

The GWSSB has not envisaged any provision of house colony for contractors. The
contractor, therefore, has to make his own arrangement for housing his staff and
labourers.

10.3. Marketing facilities

Marketing facilities for day-to-day needs are generally available. Special & major
marketing centres are in nearby cities Ahmadabad, Rajkot, Vadodara, Surat etc.

10.4. Water Supply

The contractor shall have to make his own arrangement for water supply for work
as well as for colonies of camps which may be established by him.

GWSSB MEHSANA 32
Volume-I, Technical Bid VKV RWSS

10.5. Medical Aids

Government and private Hospital facilities are available at all districts. However,
the contractor will have to make own arrangement for Medical services for his
labour and staff.

10.6. Electric Power

The contractor will have to arrange with Gujarat Electricity Board, Gujarat for his
power requirements during construction phase. All charges for the use of power
including maintenance shall be borne by the contractor and paid directly to the
concerned authorities. He shall comply with all the requirements for purchase and
use of electric power.

10.7. Post. Telegraph and Telephones

Post and Telephone services are available for public use at all district places.

10.8. Supply of Diesel, petrol and Oil


Petrol and diesel pumps are installed by private agencies in all district places. The
contractor shall have to make his own arrangement for procuring the lubricants
required by him.
11 CLIMATE AND WORKING SEASON
11.1. Temperature

Gujarat State has tropical climate. The daily minimum temperature ranges from 5 o
Celsius in December- January to 270 Celsius in April-May. The daily maximum
temperature varies from 30 Degree Celsius in December- January to 47 Degree
Celsius in April –May.

11.2. Rainfall

Average annual Rainfall ranges from less than 500 mm the North West region to
over 2000 mm in the South, with most part of the State receiving 200mm to
1000mm of rainfall. About 95% of rainfall occurs during the months June to
September leaving remaining period of the year almost dry.

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Volume-I, Technical Bid VKV RWSS

11.3. Working Season:

Since rainfall is spread over the period starting from middle of June to the end of
September, It is generally not contentions and intense except for few days.

The above information of Climate of the project area is given only as helping
information in good faith and GWSSB does not carry any liability for providing this
information. The interested parties may refer the reports and forecast issued by the
Indian Meteorological Department or other weather agencies for their use.

B. BIDDING DOCUMENTS

12. CONTENT OF BIDDING DOCUMENTS

12.1 The bidding documents are those stated below, and should be read in
conjunction with any Addenda issued there to in accordance with Clause 14.

 Section I : Tender Notice


VOLUME: I A  Section II : Instruction to Bidders
 Section III : Qualification criteria & Evaluation Procedure

VOLUME – II B  General conditions and conditions of particular applications

 Extent of works
VOLUME – II C

 Price bid
 Bid Form
VOLUME-III
 Price Schedule

 (A). Tech. Specifications/ work specifications civil


 (B) R & B General Specification
VOLUME –IV  (C). Tech. Specifications Mechanical
 (D) Data Sheet

12.2 The bidder is expected to examine carefully the contents of the Bidding documents.
Failure to comply with the requirements of bid submission will be at the bidder's
own risk. Pursuant to Clause 28under “E. Opening of Tender”bids which are not
substantially responsive to the requirements of the bidding documents will be
rejected.

13 CLARIFICATION OF BIDDING DOCUMENT:

GWSSB MEHSANA 34
Volume-I, Technical Bid VKV RWSS

A prospective bidder requiring any clarification of the bidding documents may


notify the Employer in writing or by fax (hereinafter the term "fax" is deemed to
include electronic transmission such as facsimile, cable and telex) at the
Employer’s address indicated in the Invitation for Bids. The Employer will respond
to any request for clarification, which it receives earlier than 4 days prior to Pre-
bid meeting. Copies of the Employer's response, including a description of the
enquiry, will be communicated on www.gwssb.nprocure.com.

14. AMENDMENTS OF BIDDING DOCUMENTS:

14.1 At any time prior to the deadline for submission of bids, the Employer may, for any
reason, whether at its own initiative or in response to a clarification requested by a
prospective bidder modify the bidding documents by issuing amendment.

14.2 Any addendum/amendment thus issued shall be part of the bidding documents
pursuant to Sub-Clause 12.1, and shall be communicated on
www.gwssb.nprocure.com

14.3 To afford prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may extend the deadline for
submission of bids, in accordance with Clause 26, Submission of Tender.

14.4 All amendments and modifications issued by the Employer shall be deemed to be
integral part of the contract to be signed with the successful bidder.

C. PREPARATION OF BIDS

15. LANGUAGE OF BID:

The bid, and all correspondence and documents, related to the bid, exchanged
between the bidder and the Employer shall be written in the English language.
Supporting documents and printed literature furnished by the bidder may be in
another language provided they are accompanied by an accurate translation of the
relevant passages in the English language, in which case, for purposes of
interpretation of the bid the English translation shall prevail.

16. DOCUMENTS COMPRISING THE BID:

16.1 The bid submitted by the bidder shall comprise two envelopes submitted
simultaneously, one containing only the “Technical Proposal” and the other the
“Price Proposal”.

16.2 The technical proposal shall contain the following;

(i) Bid Form for Technical Proposal and Appendix to Technical Proposal;
(ii) Power of Attorney
(iii) Information on Qualification

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(iv) Confirmation of Eligibility


(v) Schedule of Major items of equipment’s
(vi) Schedule of major items of Constructional plant
(vii) Schedule of key personnel
(viii) Schedule of compliance with the bidding documents
(ix) Schedule of construction facilities
(x) Schedule of construction method
(xi) Any other material required to be completed and submitted by bidders in
accordance with these instructions to bidders.
(xii) Form of Bid Security
16.3 The price proposal shall contain the following;
(i) Bid form for price proposal and Appendix to price proposal;
(ii) Schedule of prices:
(iii) Schedule of Payment

(iv) Any other materials required to be completed and submitted by bidders in


accordance with these Instructions to Bidders.

17. BID FORM & PRICE SCHEDULE:

The Bidder shall complete the Bid Forms and schedules furnished in the bidding
documents in the manner and detail indicated therein, following the requirements
of Clause 15 and Clause 16.

18. BID PRICES:

18.1 Unless specified otherwise in Employer's requirements, Bidders shall quote for the
entire facilities on a "single responsibility" basis such that the total bid price covers
all the Contractor's obligations mentioned in or to be reasonably inferred from the
bidding documents in respect of the design, manufacture, including procurement
and subcontracting (if any), delivery, construction, installation and completion of
the facilities. This includes all requirements under the Contractor's responsibilities
for testing, pre-commissioning and commissioning of the facilities and, where so
required by the bidding documents, the acquisition of all permits, approvals and
licenses, etc. services as may be specified in the bidding documents, all in
accordance with the requirements of the Conditions of Contract.

18.2 The bidders shall have to give detailed rate analysis in justification of the prices as
may be required by the employer as a part of the evaluation process, if so desired
by the employer.

19. BID CURRENCIES:

The prices shall be quoted on fixed and firm price basis in Indian currency i.e.
Indian currency (INR) Only.

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20. BID VALIDITY:

20.1 Bids shall remain valid for a period of 180daysfrom the last date of submission of
bid.

20.2 In exceptional circumstances, prior to expiry of the original bid validity period, the
Employer may request that the bidders extend the period of validity for a specified
additional period. The request and the responses thereto, shall be made in writing.
A bidder may refuse the request without forfeiting its bid security. A bidder
agreeing to the request will not be required or permitted to modify its bid, but will
be required to extend the validity of its bid security for the period of the
extension, and in compliance with Clause 18 in all respects.

21 BID SECURITY:

21.1 The bidder shall furnish, as part of its bid with the technical proposal, a bid
security amount as specified in the Tender Notice.

21.2 The bid security shall, at the bidder's option, be in one of the following form:

(a) A Demand Draft payable to the officer inviting bid as per tender noticeand
issued by short listed bank as per tender notice.

(b) Fixed deposit receipt pledged in the name of the officer inviting bid as per
tender notice and issued by short listed bank as per tender notice and valid up
to 28 days from the date of closure of the bid validity period of 180 days. i.e.
(Total of 180+28=208 days).

(c) Unequivocal and unconditional Bank Guarantee in the prescribed format given
in this document issued by short listed bank as per tender notice and valid up
to 28 days from the date of closure of the bid validity period of 180 days. The
format of the bank guarantee shall be in accordance with the sample form
included in Section–IV as Form-19. Other formats may be permitted subject to
the prior approval of the Employer. The bid security shall remain valid for 28
days beyond the original validity period for the bid and beyond any period of
extension subsequently requested under Sub-Clause 20.2. i.e. (Total of
180+28=208 days)

21.3 Any bid not accompanied by an acceptable bid security shall be rejected by the
Employer as non-responsive.

21.4 The bid securities of unsuccessful bidders will be returned as promptly as possible.

21.5 The bid security of the successful bidder will be returned when the bidder has
signed the Contract Agreement and furnished the required performance security.

21.6 Within 10days from the date of issue of the letter accepting his tender, the
successful Bidder shall furnish the required Security Deposit for performance and

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plus additional security if any for unbalanced bids in accordance with the condition

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of the Contract and attend the office of the Engineer In–charge for execution of the
Contract documents. If he fails to furnish the Security Deposit for performance or
to execute the Contract for the work offered to him, his EMD shall be forfeited and
the Bidder may be disqualified from tendering for further works for three years.

21.6 The bid security may be forfeited;

(a) If the bidder withdraws its bid, during bid validity period specified
(b) If any document submitted by the bidder are false and fraudulent
(c) If the successful bidder fails
i. To furnish security deposit in accordance with the relevant clause in the bid.
ii. To sign the contract with in time limit specified in the bid.
21.7 In case of forfeiture of EMD, Bidder shall be disqualified and shall not be allowed to
bid for further works under GWSSB/GWILfor three years.
22. ALTERNATIVE PROPOSALS BY BIDDERS:

Bidders are not permitted to give any alternative offer containing technical or
other alternatives. Their bid proposals shall be in total conformity of the
employer’s requirement as described in the bidding documents.

23 PRE- BID MEETING: ( No Pre-Bid Meeting )

23.1 The bidder or its official representative is invited to attend a pre-bid meeting,
which will take place at:

Venue : As mentioned in Tender Notice

Date : As mentioned in Tender Notice

23.2 The purpose of the meeting will be to clarify issues and to answer questions on
any matter that may be raised at that stage.

23.3 The bidder is requested to submit any questions in writing or by cable, to reach
the Employer not later than four day before the pre-bid meeting.

23.4 Minutes of the meeting, including the text of the questions raised and the
responses given, will be transmitted without delay to all of the bidding
documents. Any modification/ corrections/ amendments to the bidding
documents shall be declared after the pre-bid meeting and shall be the listed as
part of the minutes of the pre-bid meeting or separately thereafter as may be
necessary. The pre bid minutes and the modifications/corrections/ amendments
issued by the employer subsequent to the issue of bidding documents shall be
signed with the successful bidder.

23.5 Non-attendance at the pre-bid meeting will not be a cause for disqualification of a

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bidder.

D. SUBMISSSION OF BIDS

24 METHOD OF TENDERING:

24.1. If the tender is uploaded by an individual, it shall be digitally signed by the


individual.

24.2. If the tender is uploaded by a proprietary firm, it shall be digitally signed by the
proprietor.

24.3. If the tender is uploaded by a firm, in partnership, it shall be digitally signed by all
the partners of the firms or alternatively by a partner holding power of attorney for
the firm in which case a certified copy of the power of attorney shall accompany
the tender, a certified copy of the partnership deed, full name, current address of
the firm, current addresses of all the partners of the firm shall also accompany the
tender.

24.4. If the tender is uploaded by a limited company or a corporation, it shall be digitally


signed by a duly authorized person holding the powers of attorney for signing the
tender. Such limited company or corporation may be required to furnish
satisfactory evidence of its existence before the contract is awarded. They should
also furnish Articles of Memorandum of Association.

24.5. Each bidder shall submit only one bid for the particular work. A bidder who submits
more than one bid in the particular work will be disqualified.

24.6. The joint Venture: (If applicable) is allowed as per Clause no. 34 of Section-II

If the Tender is uploaded by a consortium/group of firms, that is, Joint Venture


(maximum Three firms (Lead member + 2 Other Members)the sponsoring firm, shall
submit complete information required in the forms pertaining to each firm in the
group and state along with the Bid as to which of the firms shall have the
responsibility for tendering and completion of the Contract document and furnish
evidence admissible in law in respect of the authority assigned to such firm on
behalf of the group of firms for tendering and for completion of the Contract
documents. Full information and satisfactory evidence pertaining to the
participation and responsibility of each member of the group of firm in the Tender
shall be furnished along with the tender. A certified copy of the Joint Venture
Agreement in prescribed form (specified at Form-22) shall be submitted along with
the Tender.

24.7. The tender documents uploaded in the name of an individual applicant shall not be
used by a Joint Venture. Joint venture shall have to upload the tender document in
the name of JV only, if he wants to apply.

24.8. Each bidder shall submit only one bid for the particular work. A bidder who submits
more than one bid in the particular work will be disqualified.

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24.9. All witnesses and sureties shall be person of status and probity their full name,
occupation and addresses when they fill the vendor registration form provided in
the website. www.gwssb.nprocure.com

24.10. In case at time of tender uploading, if any of the above information has changed
then the Bidder shall correct the same by making the modification in his personal
profile.

25 ACCOMPANIMENTS TO TENDER

The Bidder shall have to upload following documents which are digitally signed by
Bidder’s Digital Certificate with his tender.

25.1. Scanned Copy of the latest Income Tax Return with permanent account number
(PAN) and Income Tax ward where assessed.
25.2. Scanned copies of client certificate showing, performance of the Bidder working
with GWIL / GWSSB or any employer for ongoing works as per prescribed proforma
mentioned in Section-III.
25.3. A scanned copy of declaration showing the details of all works completed and works
on hand with the contractor and the value of works that remain to be executed.
25.4. Scanned copy of Registration or renewal receipt as approved contractor of
concerned state Govt. / Railway/ CPWD/Government bodies. The contractor(s) who
are registered with other state Govt. / Railway/ CPWD, Government (State /
Central), Board, Corporation, and Government Undertaking /Organizations of state
& central Government including all Public Sector Units. Proof of application made
for registration for “A” and Above Class in Government of Gujarat
(R&B/WRD/GWSSB) shall be submitted.
25.5. Scanned copies of the Power of Attorney duly authorized by a notary public, if
power is delegated for signing the Bid to other person by the Bidder.
25.6. Scanned copy of E.M.D. in accordance with relevant clause in “Tender Notice” of
tender notice and the original shall also be submitted in physical form by
RPAD/Speed Post.
25.7. Scanned Copy of the Solvency Certificate from Bank of required amount as per
Tender Notice.
25.8. Scanned copy of Account payee Demand Draft for Tender Fee in accordance with
relevant clause of Tender Notice, and also in physical form shall also be submitted
by RPAD/Speed Post/ Hand Delivery.
25.9. Scanned copy of all the prescribed Forms & Annexure mentioned in Section-III, also
in physical form in separate sealed cover by RPAD/Speed Post/Hand Deliveryin the
office of The Executive Engineer as mentioned in Tender Notice.
25.10. Scanned copy of the detailed statement of the turnover (Civil Engineering Works

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Only) of last seven completed financial years audited and certified by the
Chartered Accountant.
25.11. The bidder should submit undertaking on non-judicial-stamp paper of Rs. 300/-
duly notarized regarding document submitted, are true. Board would have the
right to forfeit the EMD and black list to the bidder if any of the information given
by the bidder is found faulty or incorrect or misleading.

25.12. If the Bidder Firm is a member of a Group of Companies (with a common name),
scanned copies of all relevant documents clearly indicating the stake of the bidding
Firm in the equity of each firm of the Group, Turnover, Net Tangible Worth and
Cash Flow of each company wherein the stake of the Bidding Firm is 51% or more in
terms of equity.
25.13. All MOU’s shall be on a Non-Judicial stamp paper of appropriate value duly
notarised and signed by respective authorised representatives.
26. SUBMISSION OF TENDER:

26.1. The Bidder must submit online duly filled in the entire tender document i.e.
technical bid and price-bid available on website the rate and the along with other
details in Schedule B of tender document.

26.2. The bidder shall fill the required details/ data/ information in the prescribed form
of tender document.

26.3. Tender in offline mode will not be accepted.

26.4. The tender i.e. Technical bid and Price bid, dully filled in shall be uploaded on
www.gwssb.nprocure.com up to the date and time mentioned in the Tender Notice.

26.5. The employer at his discretion can extend the last date for submission of tender by
amending the bidding document in which case all rights and obligations of the
employer and bidder will thereafter be subject to the last date as extended. The
bidder shall be responsible for extending the validity of tender accordingly, failing
which his bid shall be rejected as non-responsive.

26.6. Bidders will have to submit F.D.R. or Bank Guarantee for Earnest Money Deposit and
Demand Draft of tender fee in a separate sealed envelope and other technical
documents in another sealed envelope. The documents shall be submitted by
RPAD/Speed Post only to the designated officer, as mentioned in the Tender Notice
& submission made by courier shall not be considered. Each cover must clearly be
marked with the contents i.e. “TENDER FEE & EMD” and “TECHNICAL BID
DOCUMENT”

27. LATE AND DELAYED TENDER:

As a rule the system will not accept any Tender after the due date and time and
hence in case of E-Tenders there will be no late tender.

27.1 STATING OF RATES

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The Rates for items in Schedule – B must be submitted in figures only on the
website. Amount in words will be automatically generated by system. Total amount
of each item and the grand total in figures and the respective words will be
automatically calculated by the Computer and displayed.
E. OPENING OFTENDER

28. OPENING OF TENDERS

The Designated Officer of GWSSB will open the e-Tender on the date as mentioned
in the tender notice, if possible in his office at the address specified in the Tender
Notice. The intending Bidders, if they wish may participate in online Tender
opening process and view the result on www.gwssb.nprocure.com To participate in
online tender opening, bidder will have to log in with his user ID and password and
click on “Mark my attendance button” to view Tender result. For more details
please refer “Vendor Training Manual.”

1. Opening of Technical Bid :

The designated officer of GWSSB will open technical bid first at the address
specified in the Tender Notice. The evaluation of Technical Bid will be done as per
“Clause F: Evaluation of Tender”.

2. Opening of Price Bid :

The price Bid of ONLY qualified bidders shall be opened as decided here after.

The designated Officers of GWSSB will open each price bid on or after the date and
time mentioned in the Tender or time and date pre-intimated to qualified bidders
on and the print out of total amount quoted in the tender along with rate quoted
for each item in the Bid Schedule and the condition if any put forth by the Bidder.
The Bidder can see his price bid as well as other Bidders’ entire price Bid who have
participated in the E-Tender.

All Tenders will be opened online irrespective of the presence of the Bidder.

F. EVALUATIONOFTENDER

EVALUATION & COMPARSION OF TECHNICAL PROPOSAL:

The Employer will carry out a detailed evaluation of the bids in order to determine
whether the bidders are qualified and whether the technical aspects are
substantially responsive to the requirements set forth in the bidding documents. In
order to reach such a determination, the Employer will examine the information
supplied by the Bidders and other requirements in the bidding documents, taking
into account the following factors:

QUALIFICATION

The determination will take into account the Bidder's financial, technical,
production capabilities and past performance; it will be based upon examination of
the documentary evidence of the Bidder's qualifications submitted by the Bidder,

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Volume-I, Technical Bid VKV RWSS

pursuant to Clause 24, as well as such other information as the Employer deems
necessary and appropriate; and

An affirmative determination will be a prerequisite for the employer to continue


with the evaluation of the technical proposal; a negative determination will
result in rejection of the Bidder's bid.

TECHNICAL:

Overall completeness and compliance with the Employer's Requirements

29 EVALUATION OF TECHNICAL BIDS

29.1. The bidder shall be qualified on the basis of information furnished by the bidder in
accordance with Clause-25 above, in support of his capability with reference to
qualification criteria laid down.

29.2 Even though the bidder meets the above qualification criteria, he shall be
disqualified if:

a. The bidder had made misleading or false representation in the forms, statements
and attachment submitted in proof of qualification requirements and/or

b. A record of poor performance such as abandoning the work, not properly


completing the contract, inordinate delays in completion, litigation history or
financial failures etc.

c. Bidder has been blacklisted by any Government/ Non-Government / Private


agencies/ Organizations/ Institutions/ Government Undertakings and funding
Agencies in the last 05 years.

The bidder should provide accurate information on litigation and/ or arbitration


resulting from contract completed or under execution by him over the last five
years. A consistent history of arbitration awards/ judgments against the applicant
or any partner of a joint venture may result in disqualification for proposed work. If
the details of litigation history is hidden by the applicant and later on it comes to
knowledge of the employer the bidder shall be disqualified for the proposed work
and other appropriate actions shall be taken against the bidder.

The bidder should submit undertaking on non-judicial stamp paper of Rs. 300/-
dully attested by notary public regarding document submitted, are true. Board
would have the right to forfeit the EMD and black list to the bidder if any of the
information given by the bidder is found faulty or incorrect or misleading.

29.3 During the process of evaluation the GWSSB may visit and inspect the works carried
out by the bidder in order to assess the performance of the work. The bidder shall
have to make arrangement for inspection of work at the respective worksite only.
This shall also be considered for evaluation with reference to performance of the
bidder.

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29.4 Depending upon the actual bid capacity assessed and other qualifying requirements,
the applicant will be qualified for the work. However at the price bid evaluation
stage, a careful check of the appropriate references with reference to the
information submitted by the bidder will be done and in no case, a contract will be
awarded to a bidder lacking in the financial criteria.

30. Evaluation of Price bid

30.1. Quoted Tender rates shall have to be reasonable and competitive to meet with the
timely and satisfactory performance of the contract.

30.2 Reasonability of Tenders’ proposed method and technique of construction,


construction programme, sequence of components of the work and proposed
resources assigned to the work shall be seen where it has been called for in the
tender.

30.3.(a) If the Bid of the successful bidder is seriously unbalanced in relation to the
estimated cost of the work/ item (s) to be performed under the Contract,
GWSSB, may require the bidder to produce detailed rate price analysis for any
of all Items of the Bid of the quantities to demonstrate the internal consistency
of this rate Price with the construction methods proposed. After evaluation of
the rate analysis, the GWSSB may require, that, the amount of the Performance
Security set forth in “Clause No.21 under Bid Security” above of the contract
be increased at the expense of the successful Bidder to a level sufficient to
protect the GWSSB, against financial loss in the event of default of the
successful Bidder under the contract.

(b) In respect of those items for which the quoted rates are more than 10% above
the overall percentage of accepted tender, the payment of such items in the
running bills shall be made at rate of that item which was used for the estimate
plus or minus overall variation percentage of the accepted tender plus 5% of
the estimated rate of that item. The balance amount as per accepted tender
rate shall be withheld from the running bills and will be released as per R&B
Department Circular No.PARCH/102008/ (61) dated 03-05-2013. No interest will
be payable for such withheld amount. This shall be taken care by way of
payment schedule and quoted rates need not be changed.

(c) The contract performance for actual execution and the payments to be made
for the work shall be based on such bid rates as per (a) and (b) above wherever
applicable for the purpose of running account bills. However the final payments
shall be made based on the item wise quoted rates.

(d) Any decision of GWSSB regarding the interim rates at which payment shall be
made in accordance with the above Clauses shall be final and binding to the
Bidder.

(e) The application of the above clause (a) & (b) above shall be at the discretion of
the employer.

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30.4 As the work shall be executed on EPC contract basis on lump sum amount in the
abstract of price schedule, however the contractor should have quoted the item
wise rate in the breakup of price schedule for the purpose of running account bill.
In case of variation of the quantities in any item which needs revision of rates in
accordance with "Clause No. 14, Volume-II", the revision of rate of the particular
item shall not be considered more than the quoted rate of such item.

30.5. To assist in the examination, evaluation and comparison of Tenders, the GWSSB may
ask the Bidders individually for clarification of their tenders including break up of
work done. The request for clarification and the response shall be in writing but no
changes in the price or substance of the tender shall be sought, offered or
permitted.

31 GWSSB reserves the right to accept or reject any Tender without assigning any
reason.

32. PROCESS TO BE CONFIDENTIAL:

Information relating to the examination, clarification, evaluation and comparison of


bids and recommendations for the award of a contract shall not be disclosed to
bidders or any other persons not officially concerned with such process. Any effort
by a bidder to influence the Employer's processing of bids or award decisions by any
way may result in the rejection of the bidder's bid.

33 PRELIMINERY EXAMINATION OF TECHNICAL PROPOSAL:

The Employer will examine the bids to determine whether they are complete,
whether the documents have been properly signed, whether-the required security
is included, and whether the bids are generally in order. Any bids found to be non-
responsive for any reason or not meeting the minimum levels of the performance or
other criteria specified in the bidding documents will be rejected by the Employer
and not included for further consideration.

34 JOINT VENTURE CONSORTIUM (JV): Not Applicable

Joint venture consortium of Maximum Three firms/ members / companies, as


partners shall be allowed for the works.

All the Members of the JV shall be jointly and severally responsible for this
Contract. The Member of the JV holding highest stake shall be the Lead Partner.
The JV shall comply with the following requirements:

(a) A Joint venture agreement must be submitted along with the documents in
which minimum share of lead member shall have to be 60% and share of other
members, individually shall not be less than 15%.

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(b) All the members of the Joint Venture firms shall have to collectively
satisfy all the criteria mentioned.

Note:

In case, the applicant/JV partner has achieved physical & financial


performance for the criteria mentioned above in past, in joint venture with
other Contractor (other than present JV partner), the portion of the work
(physically and financially) of the contractor included in their Joint Venture
Agreement in original contract work shall only be considered for evaluation
purpose.

In joint venture consortium the lead partner shall only be an Indian


citizen, Indian partnership firm or Indian private/ public limited company.

The lead member shall have “A” and Above Class registration with
Government of Gujarat /CPWD/ Railway, Government (State/Central), Board,
Corporation, and Government Undertaking /Organisations of State & Central
Government and Public Sector Units equivalent to class “A” of Gujarat State.
Having the above stated criteria, such bidder shall have to apply on or before
the last date of Submission of registration documents to get himself
registered in “A”class in Government of Gujarat (R&B/WRD/GWSSB) and
obtain registration in “A” and Above Class before the date of finalization of
regular tender procedure of particular work. The proof of application for
Registration in "A" class shall have to be attached with the registration
documents.

(c) The individual members who join in JV shall have to give an undertaking that
they will maintain status-quo till the completion of the work, if the work is
awarded to the JV Consortium, the same JV Consortium shall be maintained
till the satisfactory completion of the work. This undertaking shall be
submitted on e-Stamp paper Rs.300. duly signed by authorized signatory,
which shall be notarized.

(d) In case of Bidder participating as a Joint Venture, on his selection for award
of contract, all the partners/members of the Joint Venture will have to sign
the Contract with the employer and will be jointly and severally liable for
performance of the contract. Award of Contract will be in the name of Joint
Venture consortium which will be considered as “Legal Entity” as far as this
Bid/ Contract is concerned.

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(e) The Bid, and in case of a successful bid, the Form of Contract Agreement,
shall be signed with the name of Joint Venture which will be legally binding
on all the partners;

(f) Lead partner shall be declared as Prime Bidder authorized to be in charge;


and this authorization shall be evidenced by submitting a Power of Attorney
signed by legally authorized signatories of all the partners;

(g) The member in charge shall be authorized to incur liabilities, receive


payments and receive instructions for and on behalf of any or all partners of
the Joint Venture and the entire execution of the contract including defect
liability period;

(h) All members of the Joint Venture shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms, and a
relevant statement to this effect shall be included in the Authorization
mentioned under (b) above as well as in the Bid Form and the Form of
Contract Agreement (in case of a successful Bid); and,

(i) A copy of the stamped and notarized agreement entered into by the Joint
Venture partners shall be submitted with the Bid. Roles, responsibilities and
financial stakes of all members of the Joint Venture consortium shall be
clearly and unambiguously prescribed in the Joint Venture agreement. In case
of non- prescription, the JV agreement will be declared as invalid and the bid
will be treated as non-responsive.

(j) In case of Joint Venture financial strengths of each of the JV members


individually shall not be less than Minimum Qualifying Criteria worked out in
proportionate to their financial stakes in the JV. In case of physical criteria,
the summation of performance of each JV member shall be considered for
fulfilling the criteria without considering their stake in the JV agreement.

Each JV member shall have required registration certificate, solvency


certificate, project manager having 5 years’ experience, existence of
company as per tender requirement. Each member shall satisfy these
requirements separately.

(k) The contractors participating in the name and form of a Joint Venture
consortium shall have to clearly and unambiguously define the role,
responsibilities and financial stake of each of the partners, the lead partner
shall also have to be defined. On award of contract to such a Joint Venture
consortium, each of the members of the Joint Venture consortium shall have
to

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Volume-I, Technical Bid VKV RWSS

sign the Contract. Each member of the JV shall be jointly and severally
responsible for the performance of the contract.

(l) An original notarized copy of the agreement as prescribed in Form-22 entered


into by the joint venture partners shall be submitted with the bid. It should
also distinctly show the financial participation of each member of the joint
venture and the responsibility of each member as regards planning and
execution of the work.

(m) In case of conflict between the terms in contract agreement and the
Joint Venture documents, the terms in the contract agreement shall prevail.

35. DELETED

G. AWARD OF CONTRACT

36 SUCCESSFUL BIDDER:

The Employer will award the Contract to the bidder whose bid has been determined
to be substantially responsive in terms of minimum qualification requirement and
technical requirements to the bidding documents and who has offered the Lowest
Evaluated Bid Price, provided that such bidder has been determined to be eligible
& qualified in accordance with the provisions mentioned under “Clause F.
Evaluation of Tender” in Section-II. A substantially evaluated responsive Tender is
one, which conforms to all the terms, conditions and specifications of tender
documents without material deviation or reservation. The material deviation or
reservation is one,

36.1. Which affects in any substantial way the scope, quality or performance of the works.

36.2. Which limits in any substantial way inconsistent with tender documents, the
Employer’s ‘right’ or the Bidder’s obligations to the contractor.

36.3. Whose rectification would affect unfairly the competitive position of other bidders
presenting substantially responsive tender.

37 EMPLOYER’S RIGHT TO ACCEPT ANY BID OR TO REJECT ANY OR ALL BIDS:

37.1. Those Tenders which do not have Digital Signature attached shall be rejected.

37.2. Tender without Earnest Money Deposit, will be treated as non-responsive and will
be out rightly rejected.

37.3. Notwithstanding the above, the GWSSB reserves the rights to accept or reject any
bid or to cancel the Bidding process and reject all Bids at any time prior to award
of contract, without thereby incurring any liability to the affected Bidder or Bidders
or any obligation to inform the affected Bidder or Bidders on the grounds of the
GWSSB's action.

37.4. In addition to the above, the Tender will also be liable to be rejected out rightly if,
the Bidder or in the case of a firm, each partner or the person holding the Power of
Attorney thereof does not digitally sign.
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38 NOTIFICATION OF AWARD:

38.1 Prior to the period of bid validity prescribed by the Employer, the Employer will
notify the successful bidder by fax, confirmed by registered letter, that its bid has
been accepted. This letter (hereinafter and in the Conditions of Contract called the
“Letter of Intent") shall name the sum which the Employer will pay the Contractor
in consideration of the execution, completion and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Conditions of
Contract called “the Contract Price”).

38.2 The notification of award will constitute the formation of the Contract.

38.3 Upon the furnishing by the successful bidder of a performance security (and
domestic preference security where required).

39 SIGNING OF CONTRACT AGREEMENT:

39.1 At the same time that he notifies the successful bidder that its bid has been
accepted, the Employer will send the bidder the Form of Contract Agreement,
incorporating all agreements between the parties.

39.2 Within 15 days of receipt of the Form of Agreement, the successful bidder shall sign
the Form and return it to the Employer.

40 PERFORMANCE SECURITY:

40.1. The successful bidder shall have to pay Performance Security in the form of
Unequivocal bank guarantee issued by any shortlisted bank as per Notice Inviting
Tender having branch at Ahmadabad or Gandhinagar and the same shall become
refundable as per Clause No. 01 under General Conditions of Contract.

41 CORRUPT OR FRAUDULENT PRACTICES:

41.1 The GWSSB requires that bidders/suppliers/contractors have followed the highest
standard of ethics during the procurement and execution of such contracts. In
pursuance of this policy:

(a) Defines for the purposes of this provision, the terms set forth below as follows:

(i) “Corrupt practices” means behaviour on the part of officials in the public
or private sectors by which they improperly and unlawfully enrich
themselves and/or those close to them, or induce others to do so, by
misusing the position in which they are placed, and it includes the offering,
giving, receiving, or soliciting of anything of value to influence the action of
any such official in the procurement process or in contract execution; and

(ii) “Fraudulent practice” means a misrepresentation of facts in order to


influence a procurement process or the execution of a contract to the
determination of the Borrower, and includes collusive practice among
bidders (prior to or after bid submission) designed to establish bid prices at

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artificial non-competitive levels and to deprive the borrower of the benefits


of free and open competition;

(b) Will reject a proposal for award if it determines that the bidder recommended
for award has engaged in corrupt or fraudulent practices in competing for the
contract in question;

(c) Will declare a firm ineligible, either indefinitely or for a stated period of time,
to be awarded an contract if it at any time determines that the firm has
engaged in corrupt and fraudulent practices in competing for, or in executing,
an contract.

If at any stage it is found that bidder had hidden material information or had
submitted information which is false and fraudulent shall be debarred from
bidding in GWSSB/GWIL tender for three years and EMD shall be forfeited. The
matter shall also be brought to notice to the registration authority of the
contractor.

42 GENERAL RULES AND DIRECTIONS:

42.1. No receipt for any payment alleged to have been made by a Contractor in regard to
any matter relating to this tender or the contract shall be valid and binding on
GWSSB unless it is signed by the Engineer-in-Charge.

42.2. The measurements of work will be taken according to the usual method in use in
GWSSB and no proposal to adopt alternative methods will be accepted. The decision
of the ‘Engineer-in-Charge as to what is the usual method in use in the GWSSB, will
be final.

42.3. Under no circumstances shall any contactor be entitled to claim enhanced rate for
any item covered in this Contract except price variation for specified items as per
contract.

42.4. The Contractor shall not be permitted to tender for the work in which his near
relative is working in that Division or its sub-division as an Engineer of any category,
Divisional Accountant, Store Keeper, and in the Circle Office as a Superintending
Engineer Controlling that division as on date when Tender is submitted.

(Note: By the term “near relative” it is meant wife, husband, parent, and
grandparent)

42.5. The contractor shall compulsorily furnish his latest address(es) including the latest
address of his partners and place(s) of filling his/their income tax returns along
with the tender (in the annexure form appended hereinafter). Any changes, if
occur, in such address, during the tenure of contract, the latest address(es) shall
invariably and forthwith be intimated by the Contractor to the concerned Engineer-
in-Charge.

42.6. Receipt for payment made on account of the work, when executed by a firm shall
be signed by all the partners except where the contractors are described in their
tender as firm in which case the receipt shall be signed in the name of the firm by

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one of

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the partners or by some other person having authority to give effectual receipts for
the firm.

42.7. Every Blank (fields) in the Tender document (Forms, Schedule, etc.) must be filled
up by the Bidder and shall be submitted online.

42.8. Erasures and corrections:

Persons tendering are informed that no erasures or alternations by them in the text
of document downloaded from website will be allowed and such erasure and
alterations will be disregarded. If there is any error in writing, Bidder can edit the
same and correct it. Please refer to the Vendor Training Manual.

42.9. The contract will normally be made within 180 days from last date of receipt of
Tenders.

43.0 DECLARATION FORM: (FORM-H)

43.1. In conjunction to Sub Clause 'C' under “29. Evaluation to Technical bids" the bidder
should submit undertaking as per Form-H on non-judicial stamp paper of Rs. 300/-
dully attested by notary public regarding document submitted, are true. GWSSB
would have the right to forfeit the EMD and blacklist the bidder if any of the
information given by the bidder is found faulty or incorrect or misleading.

44.0 REQUIREMENTS OF A BIDDER

44.1 The applicant in the same name and style shall be a well-established
Civil/Mechanical/Electrical (as per type of the tender) Engineering Contractor and
shall have Registration in the required class for the work. The agencies whose
contracts have been terminated on account of non-performance / poor
performance in GWSSB work and debarred contractors will not be eligible for this
Tender.

44.2 COMPETENCY OF TENDER:-

Contract will be awarded to responsive Bidders on the basis of prequalification


criteria and evaluation of price-bid accordingly.

44.3 The Bidders/ Bidders are required to deploy the necessary machineries/
equipment’s (by owning/ hiring/ leasing) for the execution of work as specified in
Clause 3.0, Section-III of this Volume

44.4 The Bidder shall employ Project Manager, Engineers, technicians and other key
personnel and other Civil/Mechanical/Electrical Technical Staff as specified.

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CONTRACT NO.

GUJARAT WATERSUPPLY & SEWERAGE BOARD

GANDHINAGAR

(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

VOLUME – I

SECTION-III

QUALIFICATION CRITERIA & EVALUATION PROCEDURE

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QUALIFICATION CRITERIA & EVALUATION PROCEDURE

A. GENERAL

1.0 GENERAL:

All information requested for in the down loaded forms should be furnished against
the respective columns in the forms in electronic formats. If information is nil it
should also be mentioned as nil or no such case. If any particular query is not
applicable in case of the applicant, it should be stated as not applicable However,
the tender/ Bidders are cautioned that not giving complete information called for
in the tender Documents in the form required or not giving it in clear terms or
making any charge in the prescribed forms may result in the Bidder being summarily
disqualified.

1.1 The tender’s/ Bidder’s name shall appear on each page of the prescribed Performa.
1.2 Reference, Information and certificates from the respective clients certifying
suitability, technical know-how or capability of the Bidder shall be signed by that
client, in full with his name underneath in block letter and designation in that
organization.
1.3 No further information will be entertained after submission of Tender Document
unless it is called for by the GWSSB.
1.4 Any effort by a Bidder/Bidder to influence the GWSSB in the process of
examination. Clarification, evaluation of Tender and in decision concerning
qualification, may result in disqualifying the Bidder.
1.5 The successful per-qualification made in the case of any Bidder for any other work
of GWSSB will not be considered valid for the present work.
1.6 The time for completion of the work is12Month (Including Monsoons)from the date
of ‘Letter of Intent’.
1.7 The intending Bidder shall get himself registered with nproucre.com for obtaining
his unique identification number and digital signature required for participating in
the bid.
1.8 The bids received under this single stage, two envelope procedure, shall be
assessed and evaluated based on the qualification criteria and evaluation procedure
prescribed hereunder.
2.0 LIST OF ACCOMPANIMENT:

Bidder shall include following accompaniment to tender documents while


submission.

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2.1 Letter of transmittal (Scanned Copy)

2.2 Power of attorney:

A power of attorney on Non Judicial stamp paper of appropriate value duly


notarised by a notary public, if power is delegated for signing the bid to other
persons by applicant. (Scanned Copy)

2.3 Certificate of registration:

A Certificate of registration as approved contractor of concerned State


Government/ Railway/CPWD/ Government bodies. The applicant(s) who are
registered with other Government (State/Central), Board, Corporation, and
Government Undertaking / Organizations of state & central government including
all Public Sector Units shall submit proof of application made for registration for
“A” and Above Class in Gujarat State (Scanned copy).

2.4 Supporting document:

Every blank (Fields) in the tender documents (Forms, Schedules, etc.) must be
filled by the Bidder and submitted online. Tender forms which are not completed
will not be accepted online use of dash (-) is not permitted. Please write “Not
applicable” or “Nil” as and where required by Bidder.

SL. FORM
DESCRIPTION OF PROFORMA
NO. NO.
1 Form-0
List of Submittals

2 - Proforma for “Letter for submission of tender”.

3Form-1 Details of organization structure of the bidder

Form : 2Details of Personnel

Form : 3Details of Machinery Equipments and work Plan

Form : 4Information relating to Financial Criteria

7Form-5 Financial data

8Form-6 List of works already completed by the Bidder

9Form-7 Details of works on hand with Bidder

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SL.
FORM
NO. DESCRIPTION OF PROFORMA
NO.

10 Form-8 Details of experience of completed work ( similar nature)

Additional Information and Litigation History / Debarment /


11 Form-9
Blacklisting

12 Form-10 Information for tenders submitted but not awarded

13 Form-11 Certificate for experience of work

14 Form-12 Joint Venture data

15 Form-13 Personnel/ staff proposed for the project

16 Form-14 Curriculum Vitae of Project Manager and all key Technical Staff

17 Form-15 Proposed site organization and Management

18 Form-16 Details of experience for physical qualification criteria

Approach & Methodology with conceptual design & supporting


19 Form-17
calculations of the system.

20 Form-18 Form-H (Declaration)

21 Form-19 Proforma for Bank Guarantee (EMD)

Work wise details of work completed/ in progress by the


22 Form-20
contractor.

Proforma for Performance bond/ Performance guarantee


23 Form-21
Proforma for bid security

24 Form-22 Proforma for Joint Venture Agreement

“Assured Pipe Supply Declaration” (MOU with Manufacturer of MS


25 Form-23
pipe)

Proforma for memorandum of understanding (MOU) with pipeline


26 Form-24
supplier(If Applicable)

27 Form-25 Assured SITC workof Electrical-Mechanical-


InstrumentationDeclaration” (MOU with SITC work
executed

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Volume-I, Technical Bid VKV RWSS

SL. FORM NO.


DESCRIPTION OF PROFORMA
NO.

contractor)

28Form-26 MEMORANDUM OF UNDERSTANDING (MOU) for Electrical-


Mechanical-Instrumentation Work

3.0 ELIGIBILITY FOR QUALIFICATION:

3.1 The Bidder in the same name and style shall be a well-established Civil Engineering
contractor with at least 5 (Five) years’ experience and capability for construction
of all types of Civil / Mechanical / Electrical Engineering works.

3.2 The Bidder in the same name and style must give evidence of having adequate
experience in mobilizing equipment and personnel for large value contracts and in
the deployment of heavy construction equipment for the type of work described
earlier.

3.3 The Bidder must have adequate staff and equipment’s for carrying out work in
accordance with time schedule.

3.4 The Bidders/Bidder must have a Project Manager with not less than 5 (Five) years’
experience in managing construction in the field of Civil Engineering works, similar
works, as mentioned in Clause 3.1 along with minimum number of engineering,
technical and other key personnel with adequate experience in civil engineering
work as under:

(1) Civil/Electromechanical Engineers (Degree holders) : Nos.

(2) Supervisors (Diploma holders) : Nos.

(3) Technical Assistants (Diploma / ITI) : Nos.

Note: If sufficient staff does not exist at the time of bidding, an undertaking for
employing the necessary staff shall be given by the Bidder.

3.5. The Bidder must provide evidence of having adequate experience. The Bidder should
up load the digitally signed scanned copies to supporting certificate, reports
relating to physical, financial, technical, machinery and other capability of the
applicants in their original language along with certified translation of all relevant
portions of the certificate/reports in English duly attached with their Digital
Signature. The applicant should upload the financial capabilities in Rupees only.

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3.6 The Bidders are required to upload digitally signed scanned copies along with their
applications certificates obtained from the concerned authorities/ employers
towards proof.

3.7 Qualification of the bidder:

To be qualified for award of Contract, bidders shall:

(a) Submit a written power of attorney authorizing the signatory of the bid to
submit the bidder;
(b) Submit Qualification requirements specifying financial capacity, technical
capacity, minimum acceptable levels with regards to Bidder's experience
in relevant projects and other relevant factors such as work in hand, future
commitments, and litigation history as given and described in the Appendix 1 to
Instruction to Bidders.
(c) Submit proposals regarding work methods, scheduling and resourcing
which shall be, provided in sufficient detail to confirm the bidders’ capability to
complete the works in accordance with the specifications and the time for
completion.
(d) Submit Memorandum of Understanding (MoU) with pipe manufacturer clearly
stating the terms & conditions of the MoU. Such MOU shall not be amended or
modified without prior consent from GWSSB during the period of performance of
contract; GWSSB shall not allow such change except for special reasons In the
interest of expeditious implementation of the project.

3.8 If the bidder is joint venture:NOT APPLICABLE

(a) In case of bidder participating as a Joint Venture, on his selection for


award of contract, all members of the Joint Venture will have to sign the contract
with the Employer and will be jointly and severely liable for performance of the
contract/ Award of contract will be in the name of Joint Venture consortium which
will be considered as "Legal Entity" as far as this bid/contract concern.
(b) The bid, and in case of a successful bid, the Form of Contract Agreement, shall be
signed with the name of Joint Venture which will be legally binding on all partners;
(c) One of the partners shall be declared as Prime Bidder authorized to be in charge;
and this authorization shall be evidenced by submitting a power of attorney signed
by legally authorized signatories of all the partners;
(d) The partner in charge shall be authorized to incur liabilities, receive
payments and receive instructions for and on behalf of any or all partners of the
joint venture and the entire execution of the Contract;
(e) All partners of the joint venture shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract terms, and a relevant
statement to this effect shall be included in the Authorization mentioned under (b)
above as well as in the Bid Form and the Form of Contract Agreement (in case of a
successful bid); and
(f) A copy of the Stamped and notarized agreement entered into by the joint venture
partners shall be submitted with the bid. Roles, responsibilities and financial stakes
of all members of the Joint Venture consortium shall be clearly and unambiguously

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prescribed in the Joint Venture agreement. In case of non-prescription, the JV


agreement will be declared as invalid and the bid will be treated as a single bidder,
in the name of bidder, who has purchased the bid documents.
(g) In case of Joint Venture technical strengths of all the members shall be grouped
together for evaluation. Financial strengths of all the JV members will be
considered proportionate to their financial stakes.
Note: In addition to the above JV conditions the conditions mentioned in
"Clause 34. Joint venture consortium" shall also be referred.
3.9 Bidders shall also submit proposals of work methods and schedule, in sufficient
detail to demonstrate the adequacy of the bidders' proposals to meet the
Employer's Requirements.

3.10 All guarantees shall be in the name of the joint venture if the bid is submitted in
the form of a joint venture.

4.0. MINIMUM QUALIFYING CRITERIA:NOT APPLICABLE

4.1. To qualify, each bidder in the same name and style should have achieved the following
performances:

4.2. FINANCIAL :NOT APPLICABLE

4.1.1 TURNOVER:NOT APPLICABLE

Bidder must have achieved minimum annual financial turnover (at current price
level) from contract receipt of works (in all classes of civil engineering construction
works only) of Rs. Lac.in any three financial years out of last Seven (7) financial
years i.e.from2014-15 to 2020-21
Note :
The details pertaining to turnover for the year 2015-16 to 2021-22 shall be certified
by Chartered Accountant on his own letter head and duly attested. Turnover of
financial year 2021-22 shall be considered subject to submission of
provisional/audited certificate from chartered accountant by the Bidder.

4.1.2 MINIMUM NET WORTH: NOT APPLICABLE

Minimum net worth amounting to Rs. .....Crores in any one year during last three
financial year i.e. from ......... to ........

4.1.3 MINIMUM NET CASH ACCRUALS: NOT APPLICABLE

Minimum net cash accruals amounting to Rs ......Crores in any one year during last
three financial year i.e. from ..........to ..........

4.1.4 MINIMUM NET WORKING CAPITAL: NOT APPLICABLE

Minimum net working capital amounting to Rs. .......Crores in any one year during
last three financial year i.e. from ............to ...................

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DEFINITIONS:

 Net Cash Accrual is the summation of Net Profit after Tax (PAT) and
Depreciation (depreciation for that year).
 Net worth is the summation of Equity and reserve & Surplus (excluding
Revaluation reserves).
 Net Working Capital is defined as Current Assets minus Current Liabilities.

4.1.5 SIMILAR NATURE OF WORK:NOT APPLICABLE

The bidder must have completed similar nature of work i.e. Water Supply Projects
or Drainage/ Sewerage Projects within last seven financial years i.e. from2015-16 to
2021-22 and up to one month prior to last date of submission of the bid of value not
less than:

One contract of Rs. Lac.

Or

Two contracts of Rs. Lac.

Or

Three contracts of Rs. Lac.

4.1.6 AVAILABLE BID CAPACITY:NOT APPLICABLE

The Bidder who fulfils the qualifying criteria mentioned above shall be qualified
only if he fulfils the requirement of bidder’s capacity. The bidding capacity of any
tender/ Bidder is required to be more than or equal to the estimated cost of the
work i.e. Rs. Lac.The bidder’s capacity shall be computed as shown
below.
Where :

Available Bid Capacity = [(A x N x 2) - B)]


Performance of the Bidder for maximum annual turnover for last seven
A=financial year updated at the financial year 2021-22.

B = Value of the existing commitments as on date of bid submission for works (complete or partial) t
whose behalf the firm is carrying out the works.

In the case of a Joint Venture (If Applicable), parameters A and B shall be

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determined based on details pertaining to such partners who propose to undertake physical exe
Years prescribed for completion of the work for which bids are invited. (1.0)

N=

If the Tender has been invited as a Package/Slice Minimum aggregate required Bid Capacity shall be cons
GWSSB shall be final and binding to all the Bidders.

Note:

(a) The statement showing the value and details of completed works, existing
commitments and ongoing works as well as the stipulated period of
completion remaining for each of the work listed should be countersigned by
the officer not below the rank of an Engineer-In-Charge.
(b) The certificate for past performance should be as per prescribed Proforma in
Form11...
(c) The Bidders are required to upload latest client’s certificates in Form-11 (or
in any format with yearly breakup) obtained from the concerned authorities/
employers towards proof of their having executed contracts satisfactorily
along with their bids. The quantities involved should be certified by the top
executive of the firm in the prescribed Proforma in Form 11 (or in any format
with yearly breakup) of Volume-I.
(d) Physical and Financial Performance of Any Work Not Supported By Client
Certificate in Form-11 or In Any Form Will Not Be Considered For
Qualification.
(e) The applicant Bidder must provide by uploading evidence of having adequate
experience. The bid should include supporting certificate or report relating to
physical, financial, technical and other capability of Bidder in their original
language along with certified translation of relevant portion of the

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certificate/

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report in English. The Bidder should furnish the information about financial
capability in Rupees only.
(f) Depending upon the actual bid capacity assessed and other qualifying
requirements, the applicant will be qualified for the work.
(g) The bidder is required to submit the declaration of his financial liabilities,
work on hand/completed projects on Rs.300/- Non Judicial-stamp paper. In
case of false statement/ declaration the bidder shall be liable for penal
action. Further, the details furnished in the relevant form as per tender
should be in line to the declaration by the bidder.
(h) The criteria mentioned above at shall be evaluated based on the details
submitted with the documents. Such bidder shall have to submit the details in
the prescribed proforma which are applicable to them. Bidders should read
the note under each Form/Annexure carefully and submit the details
accordingly.
(i) Turnover of previous year and cost of completed / executed similar nature of
work/ O&M shall be given additional weightage of ten percent per year to
bring them to current price level to account for price escalation as illustrated
below:

Effective cost of executed


Turnover/ Cost of
Financial Year work at previous
Executed work/O&M
completed financial year’s
price level
2015-2016 G 1.77 x G
2016-2017 F 1.61 x F
2017-2018 E 1.46 x E
2018-2019 D 1.33 x D
2019-2020 C 1.21 x C
2020-2021 B 1.10 x B
2021-2022 A 1.00 x A

Note:
(i) Financial year means period beginning from the 1st April to 31st March
of the next year.
(ii) The details pertaining to Turnover for the year 2014-2015 to 2020-2021
and the details pertaining to Net Cash Accrual, Net Worth and Net
Working Capital for the year 2018-2019 to 2020-2021 shall be certified
by Chartered Accountant on his own letter head and duly attested.
Turnover, Net Cash Accrual, Net Worth and Net Working Capital for
financial 2020-2021 shall be considered subject to submission of
provisional/audited certificate from chartered accountant by the Bidder.

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(iii) The cost of material supplied by the Government/ Client shall not be
taken into account for experience against Turnover & Similar nature of
work.

4.3. PHYSICAL CRITERIA:NOT APPLICABLE

The bidder must have successfully carried out minimum quantities of the following
work in any one project during last Seven (7) i.e.2015-2016to 2021-22 and up to one
month prior to last date of submission of the bid.

4.2.1. PIPELINE: NOT APPLICABLE

A. Metallic Pipeline:NOT APPLICABLE

Procure, Lowering, Laying, Jointing, Testing and Commissioning of minimum length


(as under) of metallic pipeline in any single project during last seven (7) financial
yearsi.e. from2015-16 to 2021-22and upto one month prior to last date of
submission of the bid. If the pipeline work has been completed along with
successful hydro testing, such works shall also be considered for the evaluation
based on the facts and circumstances as certified by the client.

The material supplied by the client will not be considered for procurement purpose.

Type of Pipeline Min. Diameter Min. Length


(In mm) (In Km)
≥ mm ≥ km
Metallic

B. Non Metallic Pipeline(excluding …… mm or below):NOT APPLICABLE

Procure, Lowering, Laying, Jointing, Testing and Commissioning of minimum length


(as under) of non-metallic pipeline in any single project during last seven
(7)financial years i.e. from 2015-16 to 2021-22 and up to one month prior to last
date of submission of the bid. If the pipeline work has been completed along with
successful hydro testing, such works shall also be considered for the evaluation
based on the facts and circumstances as certified by the client.

The material supplied by the client will not be considered for procurement purpose.

Min. Diameter Min. Length


Type of Pipeline (In mm) (In Km)
Non Metallic ≥ mm ≥ km

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4.2.2. PUMPIMG MACHINERY: NOT APPLICABLE

The bidder must have experience of supply, installation, testing and commissioning of
electro mechanical works not less than KW in single contract during last seven (7) financial
years
i.e. from 2015-2016 to 2021-2022 and up to one month prior to last date of submission of the
bid.

The bidder not having above experience may associate through a MOU
(Memorandum of Understanding) with an Electrical-Mechanical Contractor(s) who
have had successfully executed such similar nature works in the required magnitude
i. e. SITC of HSCF pumping machinery with associated electrical-mechanical works
of not less than kW in single contract during last seven (7) financial years i.e.
from 2015- 2016 to 2021-2022 and up to one month prior to last date of submission
of the bid. The memorandum of understanding for the said collaboration shall be
executed on Rs. 300/- Non-Judicial e-stamp paper duly signed by respective
authorized representatives and duly notarized. The experience certificate(s)with
full details of type of pumping machinery and motor ratings (individual &
cumulative) along with MOU shall be submitted with the bidding documents.(As per
Form No-25 & Form No- 26)

4.2.3. WATER TREATMENT PLANT: NOT APPLICABLE

Bidder must have experience in Construction & Commissioning of Water Treatment


Plant with all allied equipment’s used in WTP of at least ...MLD of single capacity
in any single project during last seven (7) financial years i.e. from 2015-16 to 2021-
22 and upto one month prior to last date of submission of the bid.

OR

The bidder who does not meet this requirement shall associate with another
technology provider/ manufacturer having stipulated experience as mentioned
above. The memorandum of understanding for the said collaboration shall be
executed on Rs. 300/- Non Judicial e-stamp paper duly signed by respective
authorized representatives and notarised. The experience certificate along with
MOU shall be submitted with the bidding document.

4.2.4. ELEVATED STORAGE RESERVOIR:NOT APPLICABLE

Bidder must have experience in Construction of Elevated Water Storage Reservoir of


at least Lac Litre Capacity (Single Capacity) in single completed project

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duringlast seven (7) financial years i.e. from 2015-16 to 2021-22 and up to one
month prior to last date of submission of the bid.

4.2.5. STORAGE SUMP:NOT APPLICABLE

Bidder must have experience in Construction of Storage Sump of at least Lac.


Liter(Single Capacity) in single completed project during last seven (7) financial
years i.e. from 2015-16 to 2021-22 and up to one month prior to last date of
submission of the bid.

OR

Bidder must have experience in Construction of Storage Sump of at least Lac.


(Cumulative Capacity) in single completed project during last seven (7) financial
years i.e. from 2015-16 to 2021-22 and up to one month prior to last date of
submission of the bid.

4.2.6. CONSTRUCTION OF INTAKE WELL: NOT APPLICABLE

Bidder must have experience of:

Construction of intake well with approach bridge in wet conditions in any single
contract during last seven financial year’s i.e. from 2015-16 to 2021-22 & up to one
month prior to last date of submission of the bid.

4.2.7. OPERATION &MAINTENANCE:NOT APPLICABLE

The bidder shall have successfully completed operation & maintenance (for minimum
1 year after commissioning, inclusive of defect liability period), in single contract of
similar nature (as narrated above) amounting to Rs Lac.in last ten (10) years from
one month prior to last date of submission of bid. Additional weightage of 10% will be
given as per method prescribed in note of Sub Clause No. 4.1.6 mentioned above.
Note: The amount of works shown above means project costs.

Or
The bidder shall have successfully completed operation and maintenance for minimum
1 years in single contract of similar nature (as narrated above) amounting to Rs Lac.
in last ten (10) yearsfrom one month prior to last date of submission of bid.(Additional
weightage of 10% will be given as per method prescribed in note of Sub Clause No.
4.1.2 mentioned above).

Note to 4.2 Physical Criteria:NOT APPLICABLE


I) In case the bidder has successfully completed the work of any Storage Sump,
Water Treatment Plant, Elevated Storage Reservoir, in any of the Government

GWSSB MEHSANA 67
Volume-I, Technical Bid VKV RWSS

(State / Central), Board, Corporation, or Government Undertaking


Organizations of State / Central Government, and it is fully commissioned after
hydraulic testing, but the entire awarded work under the contract is yet to be
completed, the bidder shall have to submit the completion certificate of
Storage Sump, Water Treatment Plant, Elevated Storage Tank issued by The
Engineer In-charge of the respective organization giving the details like
capacity, type of structure etc., along with mention of successful testing of the
individual structure.
II) The works for which bidder have not entered in to contract agreement will not
be considered
III) The above experience shall be within last seven (7) financial years i.e. from
2015-16 to 2021-22 and upto one month prior to last date of submission of the
bid for which Form -3A/11 must be submitted.
IV) Experience as sub-contractor shall not be considered.
V) The experience of works executed in Government (State/Central), Board,
Corporation, and Government Undertaking /Organisations of state & central
government shall only be considered for evaluation. The experience certificate
from the client equivalent to not below the rank of Executive Engineer shall be
considered. The experience of sublet works shall not be considered.In case of
Nagarpalika, the experience certificate of duly Sign by Chief Officer shall
only be considered.
VI) All MOU’s shall be on a Non Judicial stamp paper of appropriate value duly
notarised and signed by respective authorised representatives.
VII) The Bidder/ MOU partners contract should not have been
terminated/blacklisted/debarred in any State Govt/ Municipal Corporations/
Central Govt./ Any state Govt Organisation, Urban Local body and/or its
undertaking company or its SPV, Asian Development Bank/ World Bank or
similar international funding agencies organisations due to delay in projects
during last five years.

GWSSB MEHSANA 68
Volume-I, Technical Bid VKV RWSS

CONTRACT NO.

GUJARAT WATERSUPPLY & SEWERAGE BOARD

GANDHINAGAR

(A WHOLLY OWNED GOVERNMENT OF GUJARAT UNDERTAKING)

VOLUME – I

SECTION-IV

QUALIFICATION DATA SHEET


TO BE FILLED UP BY THE BIDDER

GWSSB MEHSANA 69
Volume-I, Technical Bid VKV RWSS

QUALIFICATION DATA SHEET


TO BE FILLED UP BY THE
BIDDER

The qualification questionnaire contains the following forms:


SL. FORM
NO. DESCRIPTION OF PROFORMA
NO.

1 Form-0 List of Submittals

2 - Proforma for “Letter for submission of tender”.

3 Form-1 Details of organization structure of the bidder

4 Form : 2 Details of Personnel

5 Form : 3 Details of Machinery Equipment and work Plan

6 Form : 4 Information relating to Financial Criteria(Not Applicable)

7 Form-5 Financial data(Not Applicable)

8 Form-6 List of works already completed by the Bidder(Not Applicable)

9 Form-7 Details of works on hand with Bidder(Not Applicable)

Details of experience of completed work (similar nature)(Not


10 Form-8
Applicable)

Additional Information and Litigation History / Debarment /


11 Form-9
Blacklisting

Information for tenders submitted but not awarded(Not


12 Form-10
Applicable)

13 Form-11 Certificate for experience of work(Not Applicable)

14 Form-12 Joint Venture data(Not Applicable)

15 Form-13 Personnel/ staff proposed for the project

16 Form-14 Curriculum Vitae of Project Manager and all key Technical Staff

17 Form-15 Proposed site organization and Management

Details of experience for physical qualification criteria(Not


18 Form-16
Applicable)

GWSSB MEHSANA 70
Volume-I, Technical Bid VKV RWSS

SL. FORM
NO. NO. DESCRIPTION OF PROFORMA

19 Form-17 Approach & Methodology with conceptual design & supporting


calculations of the system.(Not Applicable)

20 Form-18 Form-H (Declaration)

21 Form-19 Proforma for Bank Guarantee (EMD)

Work wise details of work completed/ in progress by the


22 Form-20
contractor..(Not Applicable)

Proforma for Performance bond/ Performance guarantee


23 Form-21
Proforma for bid security

24 Form-22 Proforma for Joint Venture Agreement (Not Applicable)

“Assured Pipe Supply Declaration” (MOU with Manufacturer of MS


25 Form-23
pipe)Not Applicable

Proforma for memorandum of understanding (MOU) with pipeline


26 Form-24
supplier. (If Applicable)

Assured SITCworkof Electrical-Mechanical-


27 Form-25 InstrumentationDeclaration” (MOU with SITC work executed
contractor)(Not Applicable)

28 Form-26 MEMORANDUM OF UNDERSTANDING (MOU) for


Electrical- Mechanical-Instrumentation Work

29 Form-27 AFFIDAVIT

Note:
1. If necessary, additional sheets may be added to the forms. Each page of each form
should be clearly marked in the right top corner as follows: Form-0, page 1; Form
I, page 2, etc.
2. Some of the forms will require attachments. Such attachments should be clearly
marked as follows: Attachment 1 to Form I, Attachment 2 to Form I, etc.

GWSSB MEHSANA 71
Volume-I, Technical Bid VKV RWSS

FORM- O

CONFIRM IF
S LIST OF SUBMITTALS SUBMITTED
NO (YES/NO) PAGE NO

1 Covering Letter Letter of transmittal (Scanned Copy)

Power of attorney on Rs. 300/- Non Judicial e-


Power Of stamp paper duly notarised, if power is
2 Attorney delegated for signing the bid to other persons
by applicant. (Scanned Copy)

Certificate of registration as approved


contractor of concerned State Government/
Railway/ CPWD/ Government bodies. The
applicant(s) who are registered with other
Government (State / Central), Board,
Certificate Of
3 Corporation, and Government Undertaking /
Registration
Organizations of state & central government
including all Public Sector Units shall submit
proof of application made for registration for
“A” and Above Class in Gujarat State
(Scanned copy).

Permanent
Account Number Copy of the latest Income Tax Return with
4 (PAN) And permanent account number (PAN) and
Income Tax Income Tax ward where assessed. (Scanned
Details copy).

Company
5 Establishment Letter of Incorporation of the company
Details (Individual or any member in case of JV/
consortium)

A scanned copy of declaration showing the


List Of Work On details of all works completed and works on
hand with the contractor and the value of NOT
6 Hand And
works that remain to be executed. APPLICABLE
Work
Completed (List of Work on hand to be supported with
non-judicial stamp paper of Rs. 300/ duly
notarized).

Scanned copy of E.M.D. in accordance with


Earnest Money relevant clause in “Tender Notice” of tender
7 Deposit notice and the original shall also be
submitted in physical form by RPAD/Speed
post

Scanned copy of Account payee Demand


Draft for Tender Fee in accordance with
8 Tender Fee relevant clause of Tender Notice, and also in
physical form shall also be submitted by
RPAD/Speed post/Hand Delivery.

GWSSB MEHSANA 72
Volume-I, Technical Bid VKV RWSS

Scanned Copy of the Solvency Certificate


Solvency
9 from Bank of required amount as per Tender
Certificate
Notice.

Undertaking
The bidder should submit undertaking on
Regarding
non-judicial e-stamp paper of Rs. 300/- duly
10 Document
notarized regarding document submitted, are
Submitted, Are
true.
True.

Bidder (individual or any member in case of


JV/ consortium) shall not have suffered
11 Joint Venture bankruptcy/ insolvency during the last 5
Agreement NOT
years. For this Certificate of CA appointed by
APPLICABLE
the bidder must be produced along with a
self-affidavit on non-judicial stamp paper of
Rs. 300/- duly notarized

Power of Attorney on the name of lead


partner in JV Agreement on non-judicial-
stamp paper of Rs. 300/- duly notarized

The bidder, whose contracts are earlier


Bidder Past
1 terminated on account of poor performance
Performance
in GWSSB / GWIL works, will not be eligible.
For this tender Self Declaration by bidders is
required
Supporting
1 Document
Form-0 to Form-24
MOU Allowed
For Qualifying
Criteria On Non
14 Judicial Stamp
Paper Of Rs. NOT
1- Pumping Machineries (If Applicable)
300/- Duly APPLICABLE
Notarized

MOU To Be
Submitted On
Non Judicial
1 1- Pipe Supply assurance (If Applicable) APPLICABLE
Stamp Paper
Of Rs. 300/-
Duly Notarized

2- Pumping Machineries Assurance

(If Applicable)

16 Other Documents Schedule of construction method

Work plan

Schedule of Major items of

equipments Schedule of key personnel

GWSSB MEHSANA 73
Volume-I, Technical Bid VKV RWSS

Note: All submittals shall be numbered chronically and reference of page nos shall be
mentioned in “FORM-0”. The same is to be uploaded online and submitted in physical
form as well

GWSSB MEHSANA 74
Volume-I, Technical Bid VKV RWSS

LETTER FOR SUBMISSION OF TENDER

To
Executive Engineer, P. H. Works Division,
GWSSB, Jalbhavan, Opp. RTO Office,
Palavasana, MEHSANA

Sub: SUBMISSION OF TENDER APPLICATION FOR (Construction of R.C.C. U/G Sump, Providing, lowering,
laying and jointing 90 to 160mm dia PVC pipeline and Supply and Installation of GCI sheet Cabin And
Supply installation, testing & commissioning horizontal mono submersible pump with required accessories
with Electrification in sump at various Villages of Vijapur Taluka District: Mehsana Under General-Regional
WSS-6 Programme of Vijapur kantha vistar RWSS)
Sir,

1 Having examined the details given in the invitation to Bidder for qualification and
brief note, the condition of contract, Specification, Drawings and bill of quantities
and Nos for the execution of above named work, we the undersigned, offer to
execute and complete such works and remedy any defects therein in conformity
with the conditions of contract, Specifications, Drawings, Bill of Quantities and
quoted amount in accordance with the said conditions.
2 We hereby certify that all the statements made and information supplied in the
enclosed forms and accompanying statements are true and correct.
3 We have furnished all information and details necessary for qualification and have
no further pertinent information to supply.
4 We submit the certified solvency certificate of Rs.6 (Six Crores ) and authorize the
Board to approach the Bank issuing the solvency certificate to verify the
correctness thereof. We also authorize, Board to approach individuals, employers,
firms and Corporation to verify our competency and general reputation.
5 We hereby apply for qualification for (Construction of R.C.C. U/G Sump, Providing,
lowering, laying and jointing 90 to 160mm dia PVC pipeline and Supply and Installation of
GCI sheet Cabin And Supply installation, testing & commissioning horizontal mono
submersible pump with required accessories with Electrification in sump at various
Villages of Vijapur Taluka District: Mehsana Under General-Regional WSS-6 Programme of
Vijapur kantha vistar RWSS).
6 We undertake, if our Tender is accepted, to commence the works immediately
after the receipt of the Engineer’s notice to commence, and to complete the whole
of the works comprised in the contract within the time stated in the Appendix to
tender.
7 We agree to abide by this Tender for the period of 180 days from the last date fixed
for receiving the same and it shall remain binding upon us and may be accepted at
any time before the expiration of that period.
8 We enclose here with fixed Deposit receipt / Deposit at call receipt / cross demand
draft / Bank Guarantee amounting to Rs. 5,85,160=00 Towards Earnest Money
Deposit which is to be absolutely forfeited by Board should we not Deposit the
amount of Security Deposit specified in the Clause 1, General Conditions of
Contract, Volume-IB
9 We enclose Executive Engineer P H Works Division GWSSB Mehsana DD in favor of
Field officer’s designation & office name (as applicable) amounting to Rs.12000
towards tender fees.
10 Unless and until a formal Agreement is prepared and executed this Tender,
together with your written acceptance thereof, shall constitute a binding contract
GWSSB MEHSANA 75
Volume-I, Technical Bid VKV RWSS
between us.
11 We also submit a general description on the approach to the construction methods,
technologies proposed etc. and the detailed Work Plan proposed for execution.
12 We submit the following certificates in support of our suitability, technical know-
how and capability for having successfully completed the following works.
Sr. No. Works Client / owner

13 We hereby confirm that there are no deviations to the terms & conditions of the
contract and we are liable for execution of this contract in accordance with the
stipulated conditions of the contract.
14 We understand that you are not bound to accept the lowest or any tender you may
Receive. Dated this day of (Year) Signature
in the capacity of Duly authorized to
sign tender for and on behalf of
15 We are enclosing herewith ‘‘Form H’
16 Irrespective of whatsoever has been stated to the contrary anywhere else in our
offer no technical deviations have been taken and the entire work shall be
performed as per your specifications and Tender documents.

Signature of Applicant.

(NAME IN BLOCK CAPITALS)

Address

Seal of Applicant
Date of
submission

Witness
Address
Occupation

Enclosures :

GWSSB MEHSANA 76
Volume-I, Technical Bid VKV RWSS

FORM - 1

DETAILS OF ORGANIZATION STRUCTURE OF THE BIDDER

1. Name of Bidder Adarsh Construction


2. Nationality of Bidder Indian
3. Office address B-31 Rajdeep Nagar Soc Singanpore Char
Telegraphic Address Rasta Ved Road Surat-395004
Telephone Number 94260 12301
Fax Number
E-mail address. adarshcon.snd@gmail.com
4. Year of Establishment 2008
5. Location of Establishment Surat
6 Bid is submitted Adarsh Construction Surat
as a)An individual
b) A proprietary firm Partnership Firm
c) A firm in partnership
d) A limited Company or Corporation
e) A Group of Firms /JointVenture (if applicant is
of category “f” give complete information in
respect of each other).
f) A Group of Companies
7. Attach the Organization chart showing the Mr.Vallabhbhai K Lathiya
structure of the organization including the names Mr.Shailesh V lathiya
of the Directors and Position of officers
8. Number of years of experience 14 Years
a)as a prime contractor (Contractor shouldering 15 In own Countries
main responsibility)
i) in own country
ii) other countries (Specify
countries) b)in a joint venture
i) in own country
ii)other countries (Specify countries)
9. For how many years has your organization been in 14 Years
business of Civil Engineering works under its Gujarat
present name? What were your fields when your
organization was established?

Whether any new fields have been added in your 2018


organization? and if so, when? Madhypardesh

10 Whether you were required to suspend construction NA


for a period of more than six months continuously
after the work was started? If so, give the name of
project and reasons thereof.

11 Have you ever left the work awarded to you NA


incomplete? (If so, give name of project and
reasons for not completing work)
12 In how many of your projects penalties were NA
imposed for delays? (Please give details)

GWSSB MEHSANA 77
Volume-I, Technical Bid VKV RWSS

13 In which fields of civil engineering construction do Pipe Line Project


you claim specialization and interest?

14 Give details of experience in water supply &


sewerage projects, pipe laying works, installation
of large capacity of pumps etc. with modern
technology and quality control.

15 Give details of experience for construction of large


water supply and sewerage projects.

16 Give details of experience in using heavy earth


moving machinery, machineries for pipe laying and
installation of pumping machinery
17 Give details of testing laboratory, if any.

18 In how many of your works cases of litigations have


arisen?
19 If the applicant intends to enter into a Joint
Venture for the project, please give the following
information otherwise state.
I. Name and Address of Joint Venture
II. Name of Lead Firm
III. Name and address of each of the partner/
member of JV
IV. Indicating the responsibility of planning,
construction equipments and execution of the
work of each of the JV partner.
V. Name and address of the bankers to the JV
VI. Details regarding financial responsibility and
participation (percentage share in the total)
of each firm in the JV. Attach a certified copy
of the JV (in prescribed Proforma)

GWSSB MEHSANA 78
Volume-I, Technical Bid VKV RWSS

FORM – 2
DETAILS OF
PERSONNEL

Give details of key Technical and Administrative Personnel who could be assigned the work
in the following Proforma.

Details of the Board of Directors


1)
Name of the Director Address
A) 2)
Organization of the Board of
3)
Director
B) Key Technical and
administrative Personnel and
1) Consultants Individual's Name
2) Professional Qualification
3) Present position in the firm
4) Professional experience and
5) details of works carried out No.
6) of years worked with the
7) applicant.
Languages known
Additional information
(C) Key Technical , Administrative Personnel
Sr. Key Personnel Nos. Professional Qualification
No. Experience
1. Project Manager 1 5years B.E civil
2. Civil Engineer 2 5 years B.E civil
3. Civil Supervisor 3 3 years Diploma Civil
4. Technical Assistant 2 3years ITI
(D) Skilled and other labor (1) 15 (2) 45
(indicate number
category wise)
1) Skilled labour
2) Other labour

GWSSB MEHSANA 79
Volume-I, Technical Bid VKV RWSS

FORM – 3
DETAILS OF MACHINERY EQUIPMENTS AND WORK PLAN

Plant &Equipments Owned & Proposed for the Project

The Applicant will provide adequate information to demonstrate clearly that it has the
Name of Applicant or partner of a joint venture: N.A
capability to meet the requirements for each and all items of equipment listed in the

Employers requirements. A separate Form-3 will be prepared for each item of equipment

proposed by the Applicant. For each item of equipment, the applicant should attach a

copy of ownership certificate or lease agreement.

Jcb ni details bharavanu chhe


Name of Equipment
Equipment 1. Name of manufacturer 2. Model and power rating
information jcb 2018 &100 hp

3. Capacity 3dx super 4. Year of manufacture 2018


Current 5. Current location Bharuch
status
6. Details of current commitments NA
Source 7. Indicate source of the equipment
 Owned  Rented  Leased  Specially manufactured

Omit the following information for equipment owned by the J/V partner.

Owner 8. Name of owner


9. Address of owner
Telephone Contact name and title
Facsimile Telex
Agreements Details of rental / lease / manufacture agreements specific to the Project

GWSSB MEHSANA 80
Volume-I, Technical Bid VKV RWSS

FORM - 4

INFORMATION RELATING TO FINANCIAL CRITERIANOT APPLICABLE

Name of Applicant or partner of a joint venture:


All individual firms and all partners of a joint venture are requested to complete the
information in this form. The information supplied should be the annual turnover of the
Applicant (or each member of a joint venture), in terms of the amounts billed to clients
for each year for work in progress or completed.
Use a separate sheet for each partner of a joint venture.

Applicants should not enclose testimonials, certificates, and publicity material with their
applications; they will not be taken into account in the evaluation of qualifications.
Annual turnover data for the last sevenfinancialyearsi.e.......to (Rs. In lacs)
Annual Annual
Net cash Net
Year Turnover income from income from
accrual worth
contracting other sources
[A] Lead partner:

[B] Joint Venture Partner:

GWSSB MEHSANA 81
Volume-I, Technical Bid VKV RWSS

FORM - 5
FINANCIAL DATANOT APPLICABLE

(Give details separately for each member in case of a joint Venture.)

1) Name of Firm

2) Name of Partner / Director

3) Capital
(a) Authorized
(b) Issued and paid up
4) Furnish Balance sheet and profit and loss
statement with Auditor’s Reports and Income
Tax assessment orders for last Seven (7)
financial years. It should, interlaid include
the following information
i) Working Capital
ii) Foreign Investment
iii) Turnover for the last seven (7) financial
year, the contract receipts for Civil
Engineering works (Furnish reference page
number to balance sheet attached)

Sr. Turnover Reference page No. to balance


Year
No. (Rs in
sheet or other documents
Crores)
(I) 2015-2016
(II) 2016-2017
(III) 2017-2018
(IV) 2018-2019
(V) 2019-2020
(VI) 2020-2021
(VII) 2021-2022

GROSS INCOME IN THE LAST SEVEN (7) FINANCIAL YEAR

Sr. Year Gross Income Reference page No. to balance


No. (Rs in Crores) sheet
or other documents
(I) 2015-2016
(II) 2016-2017
(III) 2017-2018
(IV) 2018-2019
(V) 2019-2020

GWSSB MEHSANA 82
Volume-I, Technical Bid VKV RWSS

(VI) 2020-2021
(VII) 2021-2022
Networking
Minimum Net Net Cash
Year Capital
Worth (Rs in Accruals (Rs in
(Rs in Crores)
Crores) Crores)
5. 2019-2020 Applicable for Applicable for Applicable for
2020-2021 projects above projects above projects above
2021-2022 Rs. Rs. Rs.
100/- Cr 100/- Cr 100/- Cr
6. Maximum gross income from contract
works during last seven (7) financial year
What is the maximum cost of the project
7. that has been handled? (Please give
details)
Have you ever been denied tendering
facilities by any Government /
8. Government Undertaking Organisations /
Public sector under taking etc.? (If Yes,
Please give details)

9. List your sources of finance

10 Amount of financial soundness certified by


Bank. (Attach copy of certificate)

11. Name and address of Bank from whom


reference can be obtained

12. Have you ever been declared bankrupt? (If


yes, please give details)

Note: Firms owned by individuals, and partnerships, may submit their balance sheets
certified by a registered accountant, and supported by copies of tax returns. Attach
Certificate(s) issued by any Bank or Financial Institution for available credit to the
Lead partner and joint venture partner.

SIGNATURE OF BIDDER

GWSSB MEHSANA 83
Volume-I, Technical Bid VKV RWSS

FORM-6 :NOT APPLICABLE

List of works already completed by the bidder during last 7 financial years i.e.
From.................to................& up to one month prior to last date of submission
of the bid

Time
Origi Exten taken
Pla Cost
Na Tende nal d ed in Reason
ce/ on Date Actual
Sr. me red time time mont for
Dist compl of date Remar
No of amoun limit limit h to delay in
./ etion start of ks
. wor t Rs. in in compl complet
Stat Rs. In ing comple
k In Lac mont month ete ion
e lac tion
hs s the
work
1. 2. 2a. 3. 4 5a 5b. 5c. 5d. 5e 6 7

Note: Necessary completion certificate showing the year wise breakup of amount of work
done from concerned officers shall be attached with the tender.

Date: Signature of the Bidder.

GWSSB MEHSANA 84
Volume-I, Technical Bid VKV RWSS

FORM-7

DETAILS OF WORKS ON HAND WITH BIDDERNOT APPLICABLE

Work performance and Value of the existing commitments (Work on Hand) as on the date
of bid submission for works (complete or partial) to be completed in the next.........years
(Project Duration In Years) (In separate form for each work)

(Give details separately for each member in case of a joint Venture.)

Name of Work
1)

Agreement No. & Date


2)

Country and Location


3)

Client’s Name and Address


4)

Tendered Cost of work


5)
(Rs. in Lacs)

Brief descriptionof works including


6)
principal features and quantity of main
items.
Details of work on hand
7)
i) Date of Starting
ii) Percentage of Physical completion
iii) Amount billed for the work
completed
iv) Cost of work remaining to be
executed
v) Stipulated date of completion
vi) Anticipated date of completion.

Name of Applicant’s Engineer - in - Charge


8) with Professional Qualification.
Explain for non-completion of work within
9)
stipulated time limit if so.
Whether any Penalties / Fine / Stop notice
10)
/ Compensation/ Liquidated Damages
imposed? (Yes or No), (If Yes, give
amount and explanation)
Details of Litigation / Arbitration cases, if
11)
any pertaining to ongoing works.

GWSSB MEHSANA 85
Volume-I, Technical Bid VKV RWSS

Attach Client’s certificate for the details


12)
furnished in the Form-3A/ Form-11 (Not
below the rank of Executive Engineer or
equivalent).

SIGNATURE OF BIDDER

Note: Necessary certificates showing the year wise breakup of amount of work done from
the officer concerned shall be attached with the tender.

GWSSB MEHSANA 86
Volume-I, Technical Bid VKV RWSS

FORM – 8

DETAILS OF EXPERIENCE OF COMPLETED WORKS (SIMILAR NATURE)NOT


APPLICABLE

Give details of the similar type of work completed during last seven (7) financial year
from i.e.......... to ............& up to one month prior to last date of submission of the
bid in the following Proforma. (Separate form for each work)

(Give details separately for each member in case of a joint Venture.)

1) Name of Work

2) Agreement No. & Date

3) Country and location

4) Client’s Name and Address

5) Total Tendered cost of work (Rs. in Lac)

6) Cost of completed work

7) Brief description of works including

principal features and quantity of main

items.

Annual achievement
8)
( duly supported by certificate from
Engineer In -Charge)

a) Of key quantities, total physical output


of last seven (7) financial year
(Separately for each item) (For EPC
contract for Water Supply Projects or
Drainage/ Sewerage Projects )
b) Financial Output in Rupees (Cost of
Work) (Including cost of materials
supplied by the client)

9) Period of completion

(a) Originally stipulated time limit.


(b) Date of starting
(c) Stipulated date of completion
(d) Extended time limit

GWSSB MEHSANA 87
Volume-I, Technical Bid VKV RWSS

Ifany, Actual time taken to complete


the work. Reasons for non-completion of
work in stipulated time limit / extended
time limit if so.

(e) Actual Cost of Work Done


Name of applicant’s Engineer - in -charge of
10) the work and his educational qualification

Were there any Penalties/ Fines / Stop


11) notice / Compensation / Liquidated Damage
imposed? (Yes or No. If yes, give case wise
details)
Give the details of Annual Financial
12) Performance and your experience in
execution in mobilizing Lift Irrigation,
Pipeline Project
Details of Litigation / Arbitration cases, if
13) any pertaining to work completed.
Attach Client’s certificate in Form-3A (Not
14) below the rank of Executive Engineer or
equivalent)

SIGNATURE OF BIDDER

(*) If the information is hidden or misleading by the bidder, he shall be


disqualified for the Tender and debarred for three financial years.

GWSSB MEHSANA 88
Volume-I, Technical Bid VKV RWSS

FORM – 9 (Applicable)

ADDITIONAL INFORMATION AND LITIGATION HISTORY / DEBARMENT / BLACKLISTING

Name of Applicant :
1. PLEASE DESCRIBE:

Company’s history of litigation or arbitration / Debarment / Blacklisting from


contract executed in the last ten years or currently under execution. Please
indicate for each case the year, name of employer, cause, matter in dispute,
disputed amount, and whether the award was for or against the company.

2. Please add any further information that you consider to be relevant to the
evaluation of your application. If you wish to attach other documents, please list
below:

SIGNATURE OF BIDDER

GWSSB MEHSANA 89
Volume-I, Technical Bid VKV RWSS

FORM – 10

INFORMATION FOR TENDERS SUBMITTED BUT NOT AWARDED

a) Please add any further information which the applicant considers relevant in
regard to his capabilities.
b) Please give a brief note indicating by applicant considers himself eligible for
qualification for the work.
c) List of works for which tender have already submitted to the client but not
awarded

Estimated Likely Position


Date of
Sr. Name of amount Name of date with ref.
Submission
No Work (Rs.In Client of to lowest
of Offer
Crores) award bid.

Note: Giving additional information as per (a) and (b) shall not
automatically lead to prequalification.

SIGNATURE OF BIDDER

GWSSB MEHSANA 90
Volume-I, Technical Bid VKV RWSS

FORM – 11
Name of

Office:- Date:

CERTIFICATE FOR EXPERIENCE OF WORK NOT APPLICABLE

This is to Certify that M/s was awarded the


work of (Agreement / contract No. & Year _). As individual / in a Joint Venture
with other details of the work are as under.

1(a) Name of Joint Venture (If


applicable)
1(b) -Office address. -Name of state
- Telegraphic address -
Telephone number with STD
code -Fax number. -E-mail
address.
2) Percentage of share of the
agency as per Joint Venture
agreement (If applicable)
3) Tendered amount Rs. in Lac.
4) Actual cost of work
completed, including price
escalation
5) Time Limit in months
6) (A) Actual date of starting.
(B) Stipulated date of completion

7) Actual / expected date of


completion
8) Whether any fine imposed for not
carrying the work as per
stipulated time Schedule? (If Yes
please give
details)
9) Execution of pipe line work, type
of pipe, diameter in mm & length
in kms
10) Execution of Elevated storage
with capacity and ground storage
with capacity in million liters
11) Execution of pumping machinery
in KW ( excluding standby)

12 Execution of treatment plant,


type and capacity in mld

GWSSB MEHSANA 91
Volume-I, Technical Bid VKV RWSS

13 Execution of intake
arrangement, head regulators
and other similar structures,
capacity in mld.

Note :
1 The agency has carried out the work timely/ late and satisfactorily/ unsatisfactorily.
2 Details of quantities of main items of similar nature of work shall be given in
the respective column.

SIGNATURE OF ACCOUNTANT SIGNATURE OF ENGINEER-IN-CHARGE


NAME OF ACCOUNTANT NAME AND SEAL OF ENGINEER-IN-CHARGE
DATE: DATE:
PLACE: PLACE:

GWSSB MEHSANA 92
Volume-I, Technical Bid VKV RWSS

FORM – 12(Not Applicable)

JOINT VENTURE DATA

A copy of the joint venture agreement must be attached to Form-4. In case the joint

venture agreement is not acceptable to Gujarat Water Supply & Sewerage Board, the joint

venture may be requested to modify the agreement accordingly. Failure to submit a

modified Joint venture agreement within twenty-one days upon receipt by the applicant of

the request for modification will disqualify the applicant for further consideration.

Names of all partners of a joint venture


Financial Stake of A
Partners firm (In
Name of Firm Percentage)

1. Lead partner

2. Partner

3. Partner

GWSSB MEHSANA 93
Volume-I, Technical Bid VKV RWSS

FORM - 13
PERSONNEL/STAFF PROPOSED FOR THE
PROJECT

Name of Applicant or partner of a joint venture


For specific positions essential to contract implementation, applicants should provide the

names of at least two candidates qualified to meet the specified requirements stated for

each position. The data on their experience should be supplied in separate sheets using

one Form-14 for each candidate.

1. Title of position: Project Manager

Name of prime candidate:

Name of alternate candidate:

2. Title of position: Civil & structural Engineer

Name of prime candidate

Name of alternate candidate

3. Title of position: Mechanical Engineer

Name of prime candidate

Name of alternate candidate

4. Title of position: Procurement Engineer

Name of prime candidate

Name of alternate candidate

Note: Attach Manning (Personnel) Schedule stating each personnel’s roles and
responsibility for work to be carried out for the project.

GWSSB MEHSANA 94
Volume-I, Technical Bid VKV RWSS

FORM - 14
CURRICULUM VITAE OF PROJECT MANAGER & ALL KEY TECHNICAL PERSONNEL’s

Name of Applicant or partner of a joint venture


Proposed Position: Candidate
 Prime  Alternate
Candidate 1. Name of candidate 2. Date of birth
information
3. Professional qualifications:

Present 4. Name of employer


employment
Address of employer:
Telephone: Contact (manager /
personnel officer):
Facsimile: Telex:

Job title of candidate: Years with present employer:

Summarize professional experience over the last years, in reverse chronological

order. Indicate particular technical and managerial experience relevant to this Project.

From To Company / Project / Position / Description of relevant technical &


managerial project specific experience

GWSSB MEHSANA 95
Volume-I, Technical Bid VKV RWSS

FORM - 15

PROPOSED SITE ORGANIZATION & MANAGEMENT

Name of Applicant or partner of a joint venture

A. Preliminary Site Organization Chart at HO level & at field level:

B. Narrative Description of Site Organization & Project Management Chart

C. Description of Relationship between Head Office and Site Management1

D. Description of Approach & Methodology to carried out work of this project.

Note: Indicate clearly which responsibility and what authority will be delegated to site
management.

GWSSB MEHSANA 96
Volume-I, Technical Bid VKV RWSS

FORM – 16

DETAILS OF EXPERIENCE FOR PHYSICAL QUALIFICATION CRITERIANOT APPLICABLE

Cost of Work
Name of Particulars of Qty in Executed
Sr.No work in completed/ Unit
work item tender Quantity
Rs. Lakhs in progress

Metallic Pipe
Non Metallic
Pipe
Pumping
Machinery
(In Kw)
Water
Treatment
Plant (In
MLD)
Storage Sump

Elevated
Storage
Reservoir

Intake Well

Operation and
Maintenance

Note: For each experience criteria Form-11 shall be submitted by the contractor duly
singed by the employer

GWSSB MEHSANA 97
Volume-I, Technical Bid VKV RWSS

FORM – 17

Approach and Methodology with Conceptual Design and Supporting Calculations of the
System

Bidder may submit their work plan, details methodology with Conceptual Design and
Supporting Calculations of the System to be adopted for this work.

SIGNATURE OF THE BIDDER

GWSSB MEHSANA 98
Volume-I, Technical Bid VKV RWSS

FORM-18
PROFORMA FOR LETTER OF UNDERTAKING (FORM-H)

(TO BE EXECUTED ON NON-JUDICIAL E-STAMP PAPER OF Rs. 300/- AND SUBMITTED


BYTHE TENDERER ALONGWITH HIS TENDER IN A SEPARATE COVER)

To,
Gujarat Water Supply and Sewerage
Board, JalBhawan, Sector-10A,
Infront of Air Force
Office, Gandhinagar,
Gujarat

Dear Sir,

i. I/We hereby declare that I/We have visited the site and fully acquainted myself /
ourselves with local situations regarding materials, labour and other factors pertaining
to the work before submitting this tender.

ii. I/We hereby declare that I/We have read the Tender Documents published on website
www.gwssb.nprocure.com and accordingly submitted online price Bid for the work of
---
------------------------------------------------------------------------------------------------------------
------------------------------------------------------------------------------------------------------------
---------------------------------------

iii. I/We hereby declare that I/We have carefully studied the conditions of contract and
specifications and other documents of this work and agree to execute the same
accordingly.

iv. I/We hereby declare that my/our near relatives are not working in this division or in
its sub-divisions as an Engineer of any category, Divisional Accountant, Store Keeper,
and in the Circle Office as a Superintending Engineer as on today.

v. I/we hereby declare that I/we are not declared ineligibility for corrupt or fraudulent
practices issued by the central/state govt. In accordance with Sub Clause No. 41
Corrupt or Fraudulent Practices or not in the list of black listed contractors
announced by GWSSB/ GWIL / Govt of Gujarat or its Public Sector Undertakings,
Government of India, Other states Government or Public Sector Units.

vi. I/ We hereby submit our tender and undertake to keep our tender valid for a period of
180 days from the date of opening of tenders i.e. up-to ----------------. I/We shall not
vary/ alter or revoke my/ our tender during the validity period of tender. This
undertaking is in consideration of Gujarat Water Supply and Sewerage Board,
Gandhinagar agreeing to open my/ our tender, consider and evaluate the same for the
purpose of award in terms of provisions of tender documents. Should this tender be
accepted, I/ We also agree to abide by fulfill and comply with all the terms and

GWSSB MEHSANA 99
Volume-I, Technical Bid VKV RWSS
conditions and provisions of the above mentioned tender documents.

GWSSB MEHSANA 100


Volume-I, Technical Bid VKV RWSS

vii. I/We also declare that the bid duly filled in online and digitally singed and the
required Earnest Money Deposit, Tender Fee and other required documents (scanned
copy submitted online) will be handed over in physical form to the
....................................by RPAD/Speed Post/ Hand Delivery only.

If this declaration is found to be incorrect then without prejudice to any other action that
may be taken I/weshall be debarred from bidding in GWSSB/GWIL tender for three
yearsandmy/our security deposit may be forfeited by GWSSB in full & the tender, if any, to
the extent accepted, may be cancelled.

Signature along with seal of the Company

---------------------------------------------------
(Duly authorised to sign the tender on
behalf of the Bidder)

Name:

Designation:

Name of Company (BLOCK LETTERS)

WITNESS :

Signature : Date :

Date : Postal Address :

Name &Address : Telephone/Fax No.

GWSSB MEHSANA 101


Volume-I, Technical Bid VKV RWSS

Form-19
FORM OF BANK GUARANTEE
(Earnest Money Deposit)

Whereas M/s....................................................................... (herein after called


the Tenderer) is desirous and prepared to tender for work in accordance with Terms &
Conditions of Tender Notice of (financial year) dated...............................and whereas
We, ...................................................... Bank; agree to give the Tenderer a
guarantee for the Earnest Money Deposit.

1. Therefore, we hereby affirm that we are Guarantors on behalf of the Tenderer up


to a total of Rupees ...................................................( i.e.
Rs..........................................................) and we undertake to pay the
Executive Engineer, ................................................ upon his first written
demand and without demur, without delay and without necessity of previous notice
of individual or administrative procedure and without necessity to prove the bank
the defects or shortcomings or debit of the contractor any sum within the limit of
Rupees....................................................
2. We further agree that the guarantee here in contained shall remain in full force
and effective during the period that would be taken for the acceptance of the
tender. However, unless a demand or claim under this guarantee is made only in
writing on or before the ............................................................... We
shall be discharged from all liabilities under the guarantee thereafter.
3. We undertake not to revoke the guarantee during its currency except with the
previous consent of the Executive Engineer,
.................................................
in writing.
4. We lastly undertake not to remove the guarantee for any change in constitution of
the Tenderer or the Bank.

Signature and Seal of the


Guarantor Bank:

Address:

Date:

GWSSB MEHSANA 102


Volume-I, Technical Bid VKV RWSS

Form-20 ( Form-3A) Not Applicable

WORK WISE DETAILS OF WORK COMPLETED/ IN PROGRESS BY THE CONTRACTOR

1. Name of Contractor :
2. Name of Work :

3. Estimated Cost Of Work Put To Tender :

4. Tendered Amount :

5. Date of starting of the work :

6. Date of completion of the work :


(As per contract agreement)

7. Actual Date of Completion of Work :


8. Amount of work done up to :
9. Brief history of the work :
Sr.
Particular Unit Qty.
No.

State whether details as above given by


the contractor correct, if not as to
what
10
:
is the correct information.

State whether the contractor has


executed the work in progress
11 :
satisfactory as per specification/ has
completed the work, satisfaction, if
any give the correct position of the
work.

Partner

GWSSB MEHSANA 103


Volume-I, Technical Bid VKV RWSS

Form-21

PERFORMANCE GUARANTEE

(See clause No. 1)

(The date of this bond must not be prior to the date of the instrument in connection with
which it is given)

Principal (Contractor)

Surety (Scheduled or Nationalized Bank)

Sum of bond (express in words and figures)

Contract No. and date of contract

KNOW ALL MEN BYTHESE PRESENTS THATWE, THE PRINCIPALS AND SURETY above named
are held and firmly bound up to the hereinafter called the Employer
in the amount stated for payment of which’ sum, well and truly to be made, we bind
ourselves, our heirs, executors, administrators and successors jointly and severally, firmly
by these presents subject to the provisions of which the aforesaid Contractor on demand
and without demand on a claim being made by the Employer.

THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the principals have entered in
to a contract with the Employer numbered and ‘dates as shown above and hereto attached
for the execution of
work
.

NOWTHEREFORE, if the Principal shall well and truly perform and fulfil all the
undertakings, covenants, terms, conditions and agreements of said contact during the
original terms of the said Contract and any extensions thereof that may be granted by the
Employer with or without notice to the surety and during the life or any guarantee
required under the contract and shall also well and truly perform and fulfil all the
Undertakings, covenants, terms, conditions and agreements of any all duty and unduly
authorized modifications of said Contract that may hereafter be made, notice of which
modifications to the surety being hereby waived or shall pay over, make good and
reimburse to the Employer all loss and damages which the employer may sustain by reason
of failure or default on the part of said Principal so to do.

We further agree that the guarantee


herein Contained shall remain in full force and effect during the period that would be
taken for the validity of the said Contract, and that it shall continue to be enforceable till
all the dues of the employer under or by virtue of the Contract have been fully paid and its
claims satisfied or discharged or till the Employer certifies that the terms and conditions
of the Contract have been fully and properly carried out by the said Contractor and
accordingly

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Volume-I, Technical Bid VKV RWSS

discharges the guarantee. Unless a demand or claim under this guarantee is made on us in
writing on or before the we shall be
discharged from all liability under this guarantee thereafter.

IN WITNESS WHERE OF, the above bounded parties have executed this instrument under
their several seals on the date indicated above the name and corporate seal, of each
corporate partly being hereto affixed and these presents duly signed by is undersigned
representatives, pursuant to authority of its governing body.

In the presence of witness individual

Principal

1. as to (seal)

2. as to (seal)

3. as to (seal)

4. as to (seal)

By affix Corporate Seal

Attested Corporate Surety

Business address

Affix by Corporate Seal

Title

For and on behalf of the Employer

GWSSB MEHSANA 105


Volume-I, Technical Bid VKV RWSS

Form-22 (Not Applicable)

JOINT VENTURE

AGREEMENT

(To be notarized on stamp paper of appropriate value)

(1) The Joint Venture agreement made and entered into at (place)

on day of (YEAR) by and between.

a. Firm A ( Name with address of the registered office)


b. Firm B (Name with address of the registered office )
c. Firm C (Name with address of the registered office)

(2) Definitions: In this deed the following words and expressions shall have the
meaning set out below.
a. "The Employer" shall mean Gujarat Water Supply & Sewerage Board.
b. "The Works" shall mean
(Name of work) which is more particularly described in the
pre-qualification and tender documents issued thereof by the Employer.
c. "The Tender" shall mean the Tender to be submitted by Joint Venture to the
Employer for the work /works.
d. "The Contract" shall mean the contract entered /to be entered into between the
Joint Venture and the Employer for the works.
(3) Joint Venture (J.V):
The Parties hereto declare that they have agreed to form a Joint Venture for the
purpose of submitting the pre-qualification Application/ tender document initially
and then tender and if successful for the execution of the works as an integrated
Joint Venture. The parties are not under this agreement entering into any
permanent partnership of Joint Venture to tender or undertake any contract other
than the subject works. Nothing herein contained shall be considered to constitute
the parties of partners to constitute either Party the agent of the other.
(4) Witnesses :Whereas Gujarat Water Supply & Sewerage Board as Board .Employer
has invited tenders from intending bidders and the Board has permitted a group of
firms (not exceeding three) forming a Joint Venture to eligible to be a bidder. And
whereas party of the first part and
party of the Second part/third part(if applicable) are
desirous to enter into a Joint Venture in the nature of partnership engaged in the
joint undertaking for the specific purpose of execution of the work of constructing
and whereas Parties of the first and
Second part /third part(if applicable) reached understanding to submit pre-

GWSSB MEHSANA 106


Volume-I, Technical Bid VKV RWSS
qualified/ tender, if pre-qualification, and to execute the contract if awarded;

GWSSB MEHSANA 107


Volume-I, Technical Bid VKV RWSS

This agreement witness as follows.

(a) The parties do not enter into an agreement of any permanent partnership of Joint
Venture to tender or undertake any Contract other than the specified above;
(b) That the operation of this Joint Venture firm concerns and is confined to the work of
of Board
(c) The name of the Joint Venture firm for convenience and continuity shall be
(d) The Address of Joint Venture for communication shall be as under.
(e) The Joint Venture shall jointly submit pre-qualification application on the above
name according to all terms and conditions stated in the relevant instructions
contained in the bid documents.
(f) That this Joint Venture shall regulate the relations between the parties thereto and
shall include without being limited to them the following conditions.
(1) firm shall be the lead company in charge of the Joint
Venture for all intents and purpose.
(2) In case the said work is awarded to the Joint Venture, the partners of the Joint
Venture will nominate a person with duly notarized power of Attorney on stamp
paper, who will represent the Joint Venture with the authority to incur liabilities,
receive instructions and payments, sign and execute the contract for an on behalf
of the Joint Venture,
(i) All the (Maximum Three) parties agree to make financial participation and to place
at disposal of Joint Venture the benefits of its individual experience, technical
knowledge, skill and shall in all respect bear its share as regards planning and
execution of the work and responsibilities including the provision of information,
advice and other assistance required in the Joint Venture and participation shall be
in proportion of, Firm –A...................% Firm - B.....................% Firm –
C.........%
(ii) All rights, interests, liabilities, obligations work experience and risks (and all net
profits or net losses) arising out of the contract shall be borne by the parties in
proportion to their shares. Each of the parties shall furnish its proportionate share
in any bonds, guarantees, sureties required for the works as well as its
proportionate share in connection with the works. The share and participation of
the two/three partners in working capital and other financial requirements shall be
in ratio as mentioned above.
(5) Internal responsibilities and liabilities:
(a) The division of individual scope of work may be worked out mutually by the parties
but the party shall be jointly and severally liable to the employer for the whole

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Volume-I, Technical Bid VKV RWSS

work.
(b) The parties specifically undertake to carry out their separate works in full
compliance with the contract with the employer. Each party shall be responsible
jointly and severally for consequences if any arising out of defective or delayed
execution of works which falls within the individual’s party's area of responsibility
and/ or it has been caused due to acts and /or omission of the concerned party.
(c) The parties jointly and severally agree to replace modify or repair any defect in
their respective portions of works in accordance with the terms and condition of
the contract with the employer.
(d) The parties jointly and severally shall indemnify and hold harmless to each other
against any claim made by the employer or any other third party for injury,
damage, loss or expenses is attributed to the breach /non-performance of his
responsibilities by the indemnifying party in accordance with the agreements
and /or contract with the employer.
(e) None of parties have joined in any other Joint Venture for the said works.
(6) Responsibilities and liabilities of Joint Venture towards the employer:
(1) Parties hereto shall be jointly and severally liable and responsible for the acts,
deeds and things done or omitted to be done in respect of the execution of the
contract and for any financial liability arising there from.
(2) Parties hereto shall be jointly and severally responsible to the Employer for the
execution of the works in accordance with the contract conditions;
(3) Parties hereto shall be jointly and severally indemnify to the Employer against any
claim made against the employer or any other third party for any injury, damage or
loss which may be attributed to the breach of the obligations under the contract
pursuant to the contract.
(7) Site management:
(a) The execution of the work on the site will be managed by a Project Manager
appointed by the Joint Venture and who will report to the (J.V.) the
project manager shall be authorized to represent the Joint Venture on site in
respect of matters arising under the contract.
(b) The (Name of the J.V.) shall be jointly and severally liable to the
employer for the execution of the contract commitment in respect of the works in
accordance with contract conditions.
(8) Termination of the Agreement:
This agreement shall be terminated in the following circumstances.
(a) The employer awards the contract for the work to the other Bidder.
(b) The employer cancels the work to award the contract.

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Volume-I, Technical Bid VKV RWSS

(c) On completion of the defect liability period as stipulated in the contract agreement
of the works and all the liabilities thereof are liquidated.
(9) No partner has right to assign any benefits, obligation of liability under the
agreement to any third party without prior written consent of the other partner as
well as Board
(10) Financial matter:
(a) Bank Account in the name of the Joint Venture will be opened with any scheduled
or nationalized Bank to be operated by an individual signatory as decided mutually
by the Joint Venture partners.
(b) All the partners shall be responsible to maintain or cause to maintain proper
Books of accounts balance sheet and profit and loss account as to the state of
affairs of the firm as at the end of the financial year and as to the profit and
loss made or incurred by the firm for the year ended on that date,
respectively
shall be prepared and the same shall subject to audit by a Chartered Accountant.
(c) None of the party shall be entitled to make any borrowing on behalf of the Joint
Venture without express prior written consent of the other party.
(d) Bank guarantee for the application /execution of the work shall be provided jointly
from a bank acceptable to the employer.

(11) Negotiation :Any negotiation of agreement between the parties hereto and the
employer subsequent to the submission of the tender and prior to award, shall take
place only with consent of each of the parties who shall be represented at the such
negotiation by one or more representative(s) duly empowered to make such
negotiation or agreement.
(12) Legal jurisdiction: All questions relating to validity interpretation of this
agreement shall be governed by the law of India and shall be subject to jurisdiction
of High court at AHMEDABAD.
(13) Settlement of disputes: Any dispute in interpretation of any condition mentioned
herein shall be referred to an arbitrator/tribunal by mutual consent of the partners
and such proceedings shall be governed by Gujarat Public Works contract disputes
tribunal act of 1992 and as amended from time to time. The award of arbitrator
shall be final and binding on the party hereto. Neither the obligation of each party
here to the performance of contract nor the execution of work shall stop during the
course of arbitration proceeding or as a result thereof.

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(14) Insurance:

(a) The Joint Venture through the parties individually shall take such insurance in
connection with the work in accordance with the tender condition as acceptable to
the employer.
(b) The cost of the insurance premium paid by the Joint Venture shall be
borne and paid by the parties in proportion to the respective shares of
work. Other insurance taken individually by the parties shall be fully borne
by the respective parties.
(15) No change shall be made in this agreement without prior written consent of the
employer and other party. However if the employer directs the parties to make
changes in the agreement so as to fulfill tender conditions the parties discuss with
employer and mutually agreed such changes required to be made in the agreement.
(16) Default and withdrawals from the Joint Venture. : In case that either party fails
to observe the provision stipulated in this agreement withdrawal from the Joint
Venture, Loss and/or expenses incurred by other party due to such default and /or
withdrawals shall be fully compensated by the party who has defaulted.
(17) All matter relating to or arising due to this agreement shall be treated as
confidential and shall not be disclosed to any other party. In witness whereof the
parties have caused their duly authorized representatives to sign below.

Witness:

1 Signed for and on behalf of firm-A


2 Date Seal

Witness:

1 Signed for and on behalf of firm-B


2 Date Seal

Witness:

1 Signed for and on behalf of firm-C


2 Date Seal

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Form-23 (Applicable)

“Assured Pipe Supply Declaration” (MOU with Manufacturer of pipe)

In the interest of timely completion of the Project, after discussions and getting assurance
from the manufacturer of pipe for pipe supply is proposed in order to meet the milestones
and desire target of the Projects.

Assured date
Size of Pipe
of delivery at
Name of Location of
Quantity site (zero
the Pipe Manufacturing Diameter
Length (In MT) date starts
Supply Firm Unit (In mm)
(In Km) from date of
(FID)
work
order)

Total number of days for supply of pipe shall be 60 days from the date of work order. We
hereby declare that the supply of pipes for the Project will be ensured by us (within 60
days) as per the above mentioned schedule. We are aware, that, in case the above
schedule is not met with by us, we shall be liable for paying the Liquidated damages as
prescribed in the tender documents for non-fulfillment of assured supply of pipes.

Authorised Signatory of the Contractor Authorised Signatory of the Manufacturer.

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FORM – 24

MEMORANDUM OF UNDERSTANDING (MOU)

This MEMORANDUM OF UNDERSTANDING hereinafter referred to as MoU made on__ Day


(month and year) at by and between.

(Name and Pipe Manufacturer with address) , represented by


Authorized Signatory, which expression shall unless repugnant to the
subject or context include its administrators, Successors and assigns.

(Name of Bidder with Address) , represented by (Authorized


Signatory), which expression shall unless repugnant to the subject or context includes its
administrator, successor and assigns

Hereinafter referred to as “Parties” in the collective sense and each of which is referred
to as “ (Name of Pipe Manufacturer)” & " (Name of Bidder)” in the individual
sense.

WHEREAS Gujarat Water Supply & Sewerage Board (hereinafter referred to as Employer)
has invited tender (hereinafter referred to as the (“project”) for the following work:

Name of Project:

WHEREAS if the said project is awarded to “ ”(Name of Bidder) to


execute the said project and it would also need pipes and we the
“ ”(Name of Bidder) hereby enter into this MoU with " (Name of Pipe
Manufacturer) " for timely execution of pipe line work and supply of pipes as
per “Form 23 - Assured pipe Supply Declaration” attached herewith and as per the tender
conditions and further we mutually agree to execute the said project jointly and both the
parties would be jointly and severally responsible for execution of the said projects as per
the Bidding Documents.

IN WITNESS WHEREOF all the parties mentioned herein above have signed this MOU on the
day, month and year first above mentioned.

No change shall be made in this agreement without prior consent of Employer and other
party. However, if the Employer direct the parties to make changes in MOU agreement so
as to fulfil the tender condition / requirement, the parties shall discuss with the employer
and shall mutually agree for such changes as may be required to be made in the
agreement.

In the interest of timely completion of the project, after discussion and getting assurance
from manufacture of pipe, the following schedule for pipe supply is
proposed in order to meet the milestones and desired target of the projects.

Total number of days for supply of pipe shall be days from the date of work
order. We hereby declare that the supply of pipes for the Project will be ensured by us
(within

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days) as per the above mentioned schedule. We are aware that, in case the above

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Volume-I, Technical Bid VKV RWSS

schedule is not met with by us, we shall be liable for paying the Liquidated damages as
prescribed in the tender documents for non-fulfilment of assured supply of pipes.

For, (Name of Bidder) For, (Name of Pipe Manufacturer)

Authorised Signatory Authorised Signatory

Encl.: Form 23 - Assured Pipe Supply Declaration

GWSSB MEHSANA 115


Volume-I, Technical Bid VKV RWSS

Form-25(Not Applicable)

“Assured SITC workof Electrical-Mechanical-InstrumentationDeclaration” (MOU with SITC


work executed contractor)

In the interest of timely completion of the Project, after discussions and getting
assurance from the SITC work executed contractorwho has experience of Supply,
Installation, Testing & Commissioning of Electro-Mechanical works not less than 40
KW in single contract of similar nature is proposed in order to meet the milestones
and desire target of the Project.

Pumping M/c Assured date


Name of of completion of SITC work
SITC work Address of Quantit at
Type of y site (zero date
executed contractor
contractor ’s firm Pump Total
(In Nos) starts from
firm (HSCF/VT KW
date of work
)
order)

As
mention As per Tender 12 Month From
Pump-
KW in date of LOI.
Motor-
Volume
IV C

Total number of days for supply of pump-motor set and other equipment /
accessories shall be maximum 9 Months from the date of issuance of LOI. We hereby
declare that the supply of pump-motor set and other equipment / accessories for
the Project will be ensured by us (within 12 Months) as per the abovementioned
schedule. We are aware, that, in case the above schedule is not met with by us, we
shall be liable for paying the Liquidated damages as prescribed in the tender
documents for non-fulfillment of assured supply of Pumping Machinery.

Authorised Signatory of the Contractor Authorised Signatory of the SITC work


executed contractor.

GWSSB MEHSANA 116


Volume-I, Technical Bid VKV RWSS

FORM – 26 (Not If Applicable)

MEMORANDUM OF UNDERSTANDING (MOU) for Electrical-Mechanical-Instrumentation


Work

This MEMORANDUM OF UNDERSTANDING hereinafter referred to as MoU made on_ Day


(month and year) at by and between.

(Name and SITC work executed contractor’ firm with address) ,represented by
Authorized Signatory, which expression shall unless repugnant to the
subject or context include its administrators, successors and assignees.

(Name of Bidder withAddress) , represented by (Authorized


Signatory), which expression shall unless repugnant to the subject or context includes its
administrator, successor and assigns

Hereinafter referred to as “Parties” in the collective sense and each of which is referred
to as “ (Name of SITC work executed contractor)” & " (Name of Bidder)” in the
individual sense.

WHEREAS Gujarat Water Supply & Sewerage Board (hereinafter referred to as Employer)
has invited tender (hereinafter referred to as the (“Project”) for the following work:

Name of Project:

WHEREAS if the said project is awarded to “ ”(Name of Bidder) to


execute the said project and it would also need pipes and we the
“ ”(Name of Bidder) hereby enter into this MoU with " (Name of SITC
work executed contractor) " for timely execution of SITC of Electro-
Mechanical-Instrumentation work and supply of pump-motor and equipment & other
accessories as per “Form 25 - Assured SITC work of Electrical-Mechanical-
Instrumentation Declaration”attached herewith and as per the tender conditions and
further we mutually agree to execute the said project jointly and both the parties would
be jointly and severally responsible for execution of the said projects as per the Bidding
Documents.

IN WITNESS WHEREOF all the parties mentioned herein above have signed this MOU on the
day, month and year first above mentioned.

No change shall be made in this agreement without prior consent of Employer and other
party. However, If the Employer direct the parties to make changes in MOU agreement so
as to fulfil the tender condition / requirement, the parties shall discuss with the employer
and shall mutually agree for such changes as may be required to be made in the
agreement.

In the interest of timely completion of the project, after discussion and getting assurance
from SITC work ofVT/HSCF pump contractor, the following schedule for supply of pumping
machinery including associated equipment & accessories including their subsequent
installation, testing & commissioning is proposed in order to meet the milestones and

GWSSB MEHSANA 117


Volume-I, Technical Bid VKV RWSS
desired target of the projects.

GWSSB MEHSANA 118


Volume-I, Technical Bid VKV RWSS

Total number of days for complete SITC of p ump-motor sets and other equipment
&accessoriesshall be12months from the date of issue of letter of intent (LOI). We hereby
declare that the supply of pumping machinery etc. for the project will be ensured by us
within 09Monthsand subsequent installation, testing & commissioning in balance 03 months
(total 12 months) as per the abovementioned schedule. We are aware that, in case the
above schedule is not met with by us, we shall be liable for paying the Liquidated Damages
as prescribed in the tender documents for non-fulfilment of assured supply of pumping
machinery & other equipment / accessories& subsequent ITC.

For, (Name of Bidder) For, (Name of SITC work executed contractor)

Authorised Signatory Authorised Signatory

Enclosure: Form 25 - Assured SITC work of Electrical-Mechanical-Instrumentation


Declaration

GWSSB MEHSANA 119


Volume-I, Technical Bid VKV RWSS

F O R M : 27
(On a non Judicial Stamp Paper of Rs.300/-)

AFFIDAVIT
I,………….……………………………………Aged........................Occu
pation Service/Business…………………………………… residing at
……

……………………………………………………………………………………d
o hereby state on solemn affirmation and declare on oath as
under.

1. I say that I am working


with…………………………...……………as a partner and am duly
authorized/Competent person of the
said…………………………………………….to do present affidavit
on its behalf.
2. I say that the said........................................................................has
submitted/uploaded tender/e-tender floated by
the……………….………………………………..Gujarat Water
Supply and Sewerage Board............................................................being
tender/E-Tender Id…………………………for the work of
“Construction of R.C.C. U/G Sump, Providing, lowering, laying and jointing
PVC pipeline and Supply, Installation, testing and commissioning of GCI
sheet Cabin And Supply installation, testing & commissioning horizontal
mono submersible pump with required accessories with Electrification in
sump at various Villages of Vijapur Taluka District: Mehsana Under:
Vijapurkanthavistar RWSS Taluka: Vijapur, District: Mehsana”
3. I have read the terms and conditions of the said tender
conditions and I have understood the same and are acceptable to
me/………………………………………………………
4. I say that the details and particulars given
by……………………………………….are true and correct .State and
declare that the said……………………………….……..has not
concealed any facts, details or particulars and all the said facts,

GWSSB MEHSANA 120


Volume-I, Technical Bid VKV RWSS

details and particulars given by the


said………………………………………………………are true and
complete.
1. I Say that it any particulars found to be incorrect or
incomplete or misleading, the Gujarat Water Supply and
Sewerage Board shall have full authority to cancel the tender
at any point of time and the…………………………………shall be
liable for all the consequences that may arise out of the action
of the Gujarat Water and Sewerage Board.
2. I say that I am aware that marking wrong statement on
affidavit is a punishable offence.
3. I say that I have not been terminated/Blacklisted/ Debarred
in any State Govt./Municipal Corporation/ Central Govt./ Any
State Govt. Organization, Urban Local body and/Or its under
taking company or its SPV, Asian Development Bank/ World
Bank or Similar international Funding as only organization
during last Five years.

Solemnly affirmed On this…………….Day of............................2020


at………………..

Seal & Signature of Notary Dated Signature of


Contractor.

GWSSB MEHSANA 121

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