The University of the West Indies

Cave Hill Campus

Faculty of Science and Technology
Department of Computer Science, Mathematics and Physics

COMP0001: Preliminary Computer Science One

Laboratory Exercise Two

Introduction to Spreadsheet Analysis using MS Excel

INSTRUCTIONS

READ EACH QUESTION CAREFULLY AND THEN READ IT AGAIN. MAKE SURE YOU UNDERSTAND WHAT THE QUESTION
IS ASKING BEFORE YOU ATTEMPT TO ANSWER IT.
Do not delete any extra paragraph breaks in the document unless directed to do so.
Do not perform any extra formatting other than what is directed.
The instructions/directions show text that you type or select as bold text, but this is only so you can see it more easily in
the directions; do not attempt to duplicate this formatting in your answer.
When answering questions, only change what is asked and ACCEPT ALL OTHER DEFAULTS.

NOTE: SAVE YOUR WORK OFTEN. POWER GLITCHES OR COMPUTER FAILURES CAN CAUSE YOU TO LOSE YOUR
DATA.

COMP0001 – Preliminary Computer Science One – Lab Two, 2014/15 1

NOTE: Complete the following steps in order.

1. Open the Excel Workbook called Payroll Consolidation as Read Only. SAVE the file in your folder as My
Payroll Consolidation.
a) On the Weekly Summary worksheet, in cells F5:G38, use the Consolidate command, to sum the
regular and Overtime Hours for each employee using the data in the Monday, Tuesday,
Wednesday, Thursday and Friday worksheets, cells H5:I38. SAVE and close the file.

2. Open the Excel Workbook called COMP0001 Preliminary Computer Science Grades as Read Only.
SAVE it in your folder as My COMP0001 Preliminary Computer Science Grades.
a) In cells B1, B2, and B3, respectively, type your First Name, Last Name, and today’s date. Format
these appropriately.
b) Format the titles “COMP0001 Practical Component” and “September 2013” in cells B5 and B6,
respectively, to 14pt. bold and italics.
c) Merge and center the contents of cell B5 across the cells B5 through K5. Merge and center the
contents of cell B6 across the cells B6 through K6.
d) Increase the width of columns C through K so that they are 10 points (75 pixels) wide.
e) Increase the width of column B so that all the student names can be read.
f) In cell C43, enter the function to calculate the average score on the Pretest for all the students.
g) In cells D43 through J43, calculate the average score for all the assignments by copying the
function in cell C43 to cells D43 to J43. IGNORE THE #DIV/0! ERROR MESSAGE IN CELL I43 and
J43.
h) In cell I9, enter the function to calculate the total points earned by the first student using the
data in C9 to H9.
i) In cells I10 through I42, calculate the total points earned by each student by copying the
function in cell I9 to cells I10 to I42.
j) Format the values in cells C9 to I43 to display two decimal places.
k) Sort the data by the students’ Pretest scores. Sort the Pretest from largest to smallest. DO NOT
SORT THE AVERAGE SCORE.
l) The lecturer wants to adjust the grading curve. In cell I44, enter the function to calculate the
highest Total Points earned by a student.
m) In cell J9, enter the formula to calculate the % Marks for the first student. Divide the student’s
total points by the number of points possible. In your formula, use an absolute reference to cell
I44 (the number of points possible) for the points possible so it can be copied.
n) In cells J10 through J42, calculate the percentage for each student by copying the formula in cell
J9 to cells J10 through J42.
o) Format all of the values in J9 through J43 to percentages with one decimal place.
p) Center and Middle align the labels in columns C8 through K8.
q) Change the height of row 8 to 48.75 points (65 pixels) tall.
r) In cell K9, enter a function to show the teacher which students scored greater than or equal to
the average and which students did worse than average. Compare the student’s % Marks to an
absolute reference of cell J43 (Average % Marks). If the student’s % Marks is greater than or

COMP0001 – Preliminary Computer Science One – Lab Two, 2014/15 2

 equal to the Average % Marks in J43, display the text “Good Job”, but if the score is less than
the average, display the text “Try Harder”.
s) Copy the function in cell K9 to cells K10 through K42.
t) Add a Purple, Accent 4, Lighter 80% fill colour to cells C8:K8. Change the font colour to Purple,
accent 4, Darker 25%
u) Change the Orientation of the text so that it is angled counter clockwise.
v) Change the margins of the worksheet to 0.25 inches for the top, bottom, left and right margins.
w) Set up the worksheet so it will print landscape on one sheet. SAVE and close the file.

3. Open the Marksheet workbook as Read Only. SAVE it as My Marksheet in your folder.
a) Create any style line chart that shows the Pretest, Word, Excel, PowerPoint, and Outlook
columns for all students. Place the chart on a new worksheet called Marksheet Chart. Be sure
the chart has all of the following attributes:
b) The series/legend of the chart corresponds with the labels in A2 to F2.
c) The category X-axis labels correspond with the data in A2 through A27.
d) Apply the Layout 1 chart layout and move the chart to a new sheet.
e) The title of the chart is “COMP0001 Grades – Your name” and the Axis Title is “Scores”.
f) Apply the chart Style 42 style to the chart
g) SAVE and close the file

4. Using the My Marksheet spreadsheet in your folder.

a) Create stacked column chart that shows the Pretest, Word, Excel, PowerPoint, and Outlook
columns for all students. Place the chart on a new worksheet called Marksheet Column Chart.
Be sure the chart has all of the following attributes:
b) The series/legend of the chart corresponds with the labels in B1 to F1.
c) The category X-axis labels correspond with the data in A2 through A27.
d) Apply the Layout 8 chart layout and move the chart to a new sheet.
e) The title of the chart is “COMP0001 Marks – Your name”.
f) Apply the chart Style 42 style to the chart
g) SAVE and close the file

5. Create a new MS Access file called “COMP0001 Grades”

a) Import Sheet 1 from the MS Excel file “Marksheet” to your new database. Name this new table
“tblStudentMarks”.
b) Create a new table called “tblStudent”.
c) Copy the “ID” and the “StudentName” fields from “tblStudentMarks” and paste them into your
new table.
d) Open “tblStudentMarks” and delete the “StudentName” field. SAVE and close both tables.
e) In the relationships window create a join between the two tables across the ID field. BE SURE
TO ENFORCE REFERENTIAL INTEGRITY.
f) Describe the cardinality of the relationship between the two tables.
g) SAVE and close the table.

THE END
COMP0001 – Preliminary Computer Science One – Lab Two, 2014/15 3