TECHNICAL DOCUMENTATION FRONT SHEET

Total Pages: 12

Azerbaijan Strategic Performance Unit

ENGINEERING
Procedure

Baku, Azerbaijan

DRAWING CHECKING PROCEDURE

This document is a Controlled Document. Any change to this document must be reviewed and
approved prior to use and issue. Any documents not approved in this manner will be
Uncontrolled

Elchin Elchin Gunay

C1 20.01.22 For Issue
Ismayilov Ismayilov Rzayeva

Reason
Rev Date Prepared Checked Approved
for Issue

Author Approval
Notes: Engineering
Fragola Government Services
Department Sequence
Risk Category - 0 Asset Code
Code
Document Type
Number
Revision Code

Risk Level - 7 FGS ENG SOW 001 C1

Next Review Date: 20.01.25

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Contents
1. Purpose......................................................................................................3
2. Objectives..................................................................................................3
3. Scope.........................................................................................................3
4. Compliance.................................................................................................3
5. General......................................................................................................3
6. Responsibilities...........................................................................................3
6.1. Engineering Team Lead...........................................................................3
6.2. Drawing Control Supervisor.....................................................................4
6.3. Project Engineer.....................................................................................4
6.4. Draftsperson and Drawing Checker............................................................5
7. Checking Practice........................................................................................5
8. Checking Method........................................................................................6
9. Drawing Print Checking Colours...................................................................7
10. Drawing Check List.....................................................................................7
Contractual Compliance..................................................................................8
General..........................................................................................................8
Drawing Contents Check.................................................................................8
Mechanical Check List.....................................................................................9
Piping and Tank Check List.............................................................................9
Piping and Tank Check List...........................................................................10
Structural Check List.....................................................................................10
Civil/Earthworks Check List...........................................................................11
Electrical and Instrumentation Check List.......................................................12

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 1. Purpose

This procedure has been developed to provide a standardized and consistent approach in
checking for and correcting errors in AutoCAD and manual drawings for the FGS Drawing
Office.

2. Objectives

2.1. Ensure standardization of information, presentation and organization on drawings.

2.2. Deliver consistent drawing quality.
2.3. Minimize drawing errors and construction changes.
2.4. Promote ease of drawing interpretation and information understanding.
2.5. Ensure completeness of information to be conveyed.

3. Scope

This Procedure outlines standard practices to be adopted when checking and evaluating
completeness and accuracy of Project Drawings.

4. Compliance

All persons involved in checking Project Drawings shall adhere to this Procedure to ensure
that a uniform, complete and quality assured product will result. Compliance is expected in
all cases and any required deviation from this Procedure must receive prior approval from
Engineering Team Lead.

5. General

This procedure is to be followed by all Engineering and Contract personnel directly

involved with Project Drawing development or checking.

6. Responsibilities

The positional responsibilities for the proper adherence to this Procedure on all FGS
projects are as follows.

6.1. Engineering Team Lead

6.1.1. Audit adherence to and compliance with this Procedure on all FGS Projects
managed by the Technical Department/Projects Group.

6.1.2. Evaluation of any non-compliance and implementation of required corrective

activities.

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6.1.3. Review and update of this procedure every three (3) years.

6.1.4. Ensure understanding of this procedure by Strategic Planning personnel directly

involved with project development.

6.1.5. Review and approval of all Drawings.

6.2. Drawing Control Supervisor

6.2.1. Ensure adherence to and compliance with this Procedure on all projects
managed by the Technical Department/Projects Group.

6.2.2. Training of all Engineering personnel directly involved with project

development. All personnel are to be initially trained and retrained every two
(2) years.

6.2.3. Provide Drawing Checking assets and ensure all Drawings are properly checked
and corrected.

6.2.4. Assign checking responsibilities, ensure competence of Checker, ensure proper

information is provided to Checker and monitor progress of checking.

6.2.5. Ensure proper storage and control of Drawing Check Prints.

6.2.6. Review and approval of all Drawings and initiation of approval routing.

6.2.7. Ensure proper Drawing storage, Archive & Back-up.

6.2.8. Ensure proper storage and control of all Project Documentation.

6.3. Project Engineer

6.3.1. Submission of Project Scope, all sketches, specifications and other information
required to complete requested Drawings and associated documentation and
allow proper Drawing Checking.

6.3.2. Directly work with Drawing Checker to facilitate his/her efforts.

6.3.3. Ensure effective presentation of all required information to facilitate efficient

construction. The Project Engineer is expected to directly work with the
Drawing Office during the development of all documentation and timely
provide direction and information.

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 6.3.4. Review and approval of all Drawings and associated documentation. Ensure
proper application and use of Design Standards, Material Specifications and
Equipment Specifications.

6.4. Draftsperson and Drawing Checker

6.4.1. Ensure understanding of this Procedure and all referenced Procedures and
compliance with these Procedures at all times.

6.4.2. Provide all services assigned by the Drawing Control Supervisor in an efficient
and expeditious manner. Ensure all information developed and presented is
accurate, complies with Standard Documentation, complies with Design
Standards and Material Specifications, can be efficiently reviewed and used,
and is practically error free. This will require dedication to detail and diligence
with emphasis on Quality and Added Value.

6.4.3. Provide Check Prints, make corrections, retain marked Check Prints until
Project completion, provide final Drawings and signed Drawings.

7. Checking Practice

Project Drawings checking shall be completed by competent persons, as assigned by the

Engineering Team Lead, according to the following guidelines.

7.1. All project Drawings are to be checked for compliance with the Drawing
Office Procedures, clarity, standard structure, technical content, quality
completeness and adherence to design standards. Check prints are to be retained by
the Draftsperson until project completion and are subject to audit.

7.2. All AutoCAD Drawings are to be checked for compliance with the Drawing
Office Procedures and adherence to normal AutoCAD standards.

7.3. Drawing checking is not considered to be design checking although design

is to be considered at all times. Any questions concerning design shall be discussed
with and referred to the Project Engineer for his/her view and clarification.

7.4. Drawing checkers must be familiar with the requirements of the Drawing
Office Procedures, standard drafting Procedures, the project scope and concept,
relevant design standards and any additional information pertinent to the drawing to
be checked.

7.5. Drafting personnel will not be the last check of their own work prior to
seeking approvals.

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 7.6. When checking drawings, the checker and the draftsperson completing
required changes shall use the colour markings defined in section 9.0.

7.7. The Checker shall use the drawing check lists provided in section 10.0 to
ensure all pertinent factors are included and properly addressed. The checker shall
use his/her judgement to determine applicability and pertinence and shall draw from
the department expertise as required.

7.8. Manual checking of drawings shall be on bond paper Check Prints. A Check
Print shall be so designated by stencilling “Check Print” in large bold lettering
above the title block.

7.9. The checker shall use a “red” pencil to make all changes and comments, all
mark-up text shall be printed and the checker shall give emphasis to neatness,
clarity and conciseness.

7.10. The checker shall initial and date all comments and mark-ups requiring
action and those not so marked will be deemed to require no action.

7.11. Any errors in mark-ups shall be noted as such and lined through.

8. Checking Method

Each Project Drawing is to be checked frequently during development by those directly

involved with the work. Use of checking services does not diminish the responsibilities of
the draftsperson or Project Engineer for thorough, complete and quality work. As drawing
deficiencies are noted, they are to be corrected immediately and prior to Drawing
Checking.

8.1. The draftsperson shall be aware of the importance of quality work and shall
check his/her own work frequently during drawing development. The Project
Engineer shall work closely with the draftsperson and shall check each drawing at
discreet intermediate stages or at least weekly.

8.2. When a drawing is deemed complete by the draftsperson and Project

Engineer, the draftsperson shall produce a “check print” on bond paper and provide
it to the Engineering Team Lead for review.

8.3. The supervisor shall make a cursory review of the drawing for basic content,
structure and adherence to drafting standards. Any noted deficiencies shall be
corrected and a new check print produced.

8.4. The Engineering Team Lead shall designate a Drawing Checker and provide
him/her with the check print and all information required (scope, reference
drawings, project criteria, applicable specifications, etc.) to properly review the
drawing.

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 8.5. The checker is to thoroughly review all information on the drawing, ensure
all standards are met, mark all required changes and return the print to the
draftsperson.

8.6. The draftsperson is to review all mark-ups, clarify any questions and make
the required changes to the drawing, the marked up check print is to be retained for
future reference and a new check print shall be provided to the checker for any
additional changes or corrections.

8.7. When a drawing (AutoCAD) is deemed complete by the checker, as per

review of the check print, the Checker will check the digitized version of the
drawing for compliance with the Drawing Office Procedures and normal AutoCAD
standards. The draftsperson shall immediately correct any noted deficiencies.

8.8. After digital check, the drawing is to be printed on vellum, signed by the
Draftsperson and Checker and provided to the Engineering Team Lead.

8.9. The Engineering Team Lead shall initiate routing of the Drawing for
approval as per “General Drafting Practices”.

9. Drawing Print Checking Colours

Colours used for marking of check prints are to be as follows, with no exceptions.

Yellow Checked Ok (Checker or project engineer)

Red All corrections or mark-ups (Checker or project engineer)
Green Back-drafted (Draftsperson)
Blue Back-checked (Checker)

10. Drawing Check List

The drawing checker is expected to use the attached standard drawing check list to
facilitate his/her efforts. The list was developed to provide a guide or outline only and is
not intended to include all factors or cover all necessary issues. Documented evidence of
checking is by means of the checkers signature or initial (and date) on mark ups of the
check print so retention of the checklist is not required.

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 DRAWING CHECK LIST
This drawing check list is to be used by Drawing checkers, Draftspersons and Project
Engineers to facilitate proper development of Project Drawings. This is not intended to
include all factors or cover all necessary issues but to provide a guide to help ensure that all
drawings are complete and comply with the Engineering Procedures – Drawing Office
Procedures.

Contractual Compliance Ok Review

Compliance to the Project criteria: Scope of Work, Sketches, etc.
Compliance to relevant Codes, Procedures and Standards – Engineering,
Material, etc.
Compliance to Manufacturers data
Practicality of Fabrication
Practicality of Construction
Operability and Maintenance
Safety requirements
Accesses and Clearances
“Off the shelf” component availability
Standardization of components and parts
Uniformity within the drawing and relative to associated drawings
Equipment numbering consistency and correctness
General Ok Review
Drawing title
Drawing numbers
Revision
Drawn by
Date drawings commenced
Reference drawings (check that they are applicable)
Scale
Drawing Contents Check Ok Review
Notes – General, Mech., Civil, Structural, Arch. & Electrical (Check
spelling also)
North sign (Orientation)
Legend
Key or Block Plan
Any appliques (stickers)
Plan
Elevation – correctly orientated
Section – called up and titled
Detail
Symbols
Abbreviations as per Department standard list
Datum’s, RLs Els WPs etc.
Grid lines, Grid references – (Standard)
Lettering – legibility and spelling
Dimensional accuracy
Use of “certified” drawings (Get Engineers approval if uncertified)
Fit for purpose
Linework ie. Centre lines

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  Dimension lines
 Match lines
 New works
 Existing works
 Future works
Drawing to Drawing interface
“HOLDS”
Units of measurement correctly specified
Materials correctly specified
Mechanical Check List Ok Review
Safety, clearances, etc.
Machining tolerances
Surface finish
Surface treatment
Component marking
Signage – cranes
Access to equipment
Safety Guards
Inspection/manhole access
Crane maintenance access
Equipment specification
Piping and Tank Check List Ok Review
Check against P&IDs
Direction of Flow
Line number, size and materials
Valves, elbows, reducers, etc.
Instruments, gauges, etc.
Traps, drains, vents, flushing points
Any special fittings that are specified
All equipment is correctly identified and labelled
Ensure that:
Pipe routes are clear of mechanical and structural works
Piping drawings are in accordance with Engineering Specs
Dimensions are accurate and sufficient for needs required
Dimensions are clear location-wise, BOP, etc.
Clearances between pipelines are standard
A common datum is utilized over a set of drawings
Access to removable equipment and fittings
Match marking of drawings are consistent
Piping and Tank Check List Ok Review
Head clearances have been looked at and are OK
Check: Location, Elevation of mechanical equipment

Allowances for expansion, insulation and gaskets

Piping falls are allowed for
Tank orientation about 0 degree
Tank nozzle locations in Plan and elevations are consistent
Flanges match associated equipment
Valve, pipe and equipment listings
Holes in flanges are off-center (two hole)

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Tank earthing is provided as required
Structural Check List Ok Review
Safety clearances, etc.
Steelwork tolerances
Surface treatment
Member sized
Member marking
Floor grating – fixed, removable
Floor grating span and direction
Welding – Symbols,
 Continuous,
 Intermittent,
 Seal,
 Plug (AWS A 2.4-86)
Temporary bracing
Stair, ladder, handrail and platform requirements/STDs
HD Bolts – mechanical/structural interface – grout allowance
Transportation size considerations
Civil/Earthworks Check List
Foundations
Reinforcements
HD Bolts – mechanical and steelwork interfaces
Grout allowance
Falls and drainage
Structural Check List
Floor sumps
Curbing
Allow for vehicle traffic where necessary
Check interfaces with existing concrete works particularly existing
reinforcement
Concrete treatment
Construction joints
Shrinkage joints
Cast in steel
Isolation joints
Bollards
Civil/Earthworks Check List Ok Review
Compaction
Joint sealant
Architectural Check List
Cladding – roof and walls
Ventilation – ridge vents
Door access – vehicle clearance
Natural lighting
Electrical and Instrumentation Check List
Check drawing against P&ID
Symbology required for project in question
Preferred equipment
Equipment to be used
Equipment numbering

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