Illustrated Access 2019 | Module 1: SAM Project 1b

Ridgedale College
CREATING AND MODIFYING TABLES AND OTHER DATABASE OBJECTS

GETTING STARTED
 Open the file IL_AC19_1b_FirstLastName_1.accdb, available for download from the
SAM website.

 Save the file as IL_AC19_1b_FirstLastName_2.accdb by changing the “1” to a “2”.

o If you do not see the .accdb file extension in the Save As dialog box, do not type
it. The program will add the file extension for you automatically.

 Open the _GradingInfoTable table and ensure that your first and last name is
displayed as the first record in the table. If the table does not contain your name, delete
the file and download a new copy from the SAM website.

PROJECT STEPS
1. You are a graduate teaching assistant for Ridgedale College, a private college in the
Midwest. To help the college better manage their course scheduling, you have created
an Access database and are working on the tables.

Create a new table in Datasheet View with the following options:

a. Rename the ID field to DeptID and change the data type to Short Text.

b. Change the field size of the DeptID field to 4.

c. Add a new field with the name DeptName and the Short Text data type. Save
the table and use Departments as the table name.

2. With the Departments table still open in Datasheet View, add the seven records shown
in Table 1. Save and close the Departments table.

Table 1: New records for Departments Table

DeptID DeptName
ACCT Accounting
BUS Business
CIS Computer Science
ECON Economics
ENGR Engineering
MATH Math
MKT Marketing

3. Create a new table in Design View to store the teaching assistants at Ridgedale College
as follows:

a. Add a field with the name TAID and the AutoNumber data type.

b. Make TAID the table's primary key. Save the table with the name
TeachingAssistants but do not close it.
Illustrated Access 2019 | Module 1: SAM Project 1b

4. With the TeachingAssistants table still open in Design View, add a second and third field
to the table with the field names TAFirstName and TALastName, each with the Short
Text data type. Save the TeachingAssistants table and then close it.

5. Open the Professors table in Design View and use ProfFirstName as the new field name
for the FirstName field and use ProfLastName as the new field name for the LastName
field.

6. With the Professors table still open in Design View, change the data type property for
the ProfEMail field from Short Text to Hyperlink.

7. With the Professors table still open in Design View, add a new field to the Professors
table after the ProfEMail field. The field should be named HireDate and have the
Date/Time data type. Save the Professors table but do not close it.

8. Switch the Professors table to Datasheet View, navigate to the 12th record (which has a
ProfID field value of LRG for Lucas Garland), and delete the record.

9. With the Professors table still open in Datasheet View, navigate to the fifth record (which
has a ProfID field value of CJZ for Carla Zimmerman) and edit the value for the Salary
field, using 49000 as the new value. Close the Professors table.

10. Use the Form Wizard to create a form for the Professors table with the following options:

a. Include all fields from the Professors table in the form.

b. Select Columnar as the layout for the form. Save the form with the name
ProfessorEntry as shown in Figure 1. Close the form.

Figure 1: ProfessorEntry Form in Form View

11. Use the Simple Query Wizard to create a query based on the Classes table with the
following options:

a. Include all fields from the Classes table in the query. Show detailed records. Save
the query with the name ClassListing and then close the query.

12. Use the Report Wizard to create a report based on the Classes table with the following
options:

a. Include all of the fields from the Classes table in the report.

b. Do not include any grouping fields.

c. Sort the report by ClassNo in ascending order.

d. Select Tabular as the layout of the report and Portrait as the orientation. Save
the report with the name Classes and preview the report as shown in Figure 2.
Close the Classes report.

Figure 2: Classes Report in Print Preview

13. In the Navigation Pane, rename the Sections form. Use SectionsByProfessor as the
new name of the form.

Save and close any open objects in your database. Compact and repair your database, close it,
and then exit Access. Follow the directions on the SAM website to submit your completed project.