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Design and Implementation of Transcript Generation System

This document discusses the design and implementation of a computerized transcript generation system at a university. It aims to address problems with the existing manual system like misplaced student records and slow retrieval of files. The objectives are to provide security against changed marks, reduce costs by storing data electronically, ease workload for staff, and reduce retrieval time and file storage. The study aims to develop a digital system to better manage student and staff records. It is significant for future research and to guide other studies. The scope is limited to the design of the system. Limitations include short timelines, limited staff cooperation, and financial and resource constraints.

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elite 777
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83 views2 pages

Design and Implementation of Transcript Generation System

This document discusses the design and implementation of a computerized transcript generation system at a university. It aims to address problems with the existing manual system like misplaced student records and slow retrieval of files. The objectives are to provide security against changed marks, reduce costs by storing data electronically, ease workload for staff, and reduce retrieval time and file storage. The study aims to develop a digital system to better manage student and staff records. It is significant for future research and to guide other studies. The scope is limited to the design of the system. Limitations include short timelines, limited staff cooperation, and financial and resource constraints.

Uploaded by

elite 777
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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3/1/23, 11:07 AM Design and Implementation of Transcript Generation System

1.3 Statement of Problem

This project research was conducted exclusively conducted in a caritas university located in a highly
populated area that attends to too many students at a time, hence this research was able to track problem
such as misplacement of student records, student’s grades, slow and strenuous accessibility to students
report and record, inaccurate record keeping and poor information management within the schools.

1.4 Aim and Objectives of the Study

The aim of this study is to design and implement a Computerized Transcript Generating System that will
identify the problems inherent in the existing system of transcript management systems, and to proffer a
remedy to the existing problem. In achieving this aim, the following specific objectives were laid out as
follows to design and develop an application software that will:

1. Provide security measure to check students mischievous act of changing marks on the result sheet.
2. Reduce in the amount of resources, which in turn will lower the cost of processing of student’s
transcripts, since information will be stored in a database with reduced data Redundancy.
3. Ease school personnel attendance to many students without being over worked.
4. Make available the storage room that was used for storage of files.
5. Reduce in time used in retrieval of student’s files and the bulkiness of files and record.

1.5 Significance of Study

The project research haven’t identify the problem that was existing in the old system of operation, is
designed specifically to come up with a more resound and effective system that will not only counteract
this problem but also provides a detailed future plan that will give room for more information
technological improvement in the transcript sector.

This study will be of immense benefit to other researchers who intend to know more on this study and can
also be used by non-researchers to build more on their research work. This study contributes to
knowledge and could serve as a guide for other study.

1.6 Scope of the Study

https://sparklyn.com.ng/design-and-implementation-of-transcript-generation-system-5682-d 1
3/1/23, 11:07 AM Design and Implementation of Transcript Generation System

The study focuses on the Design and Implementation of a Computerized Transcript Generating System.
This research work is limited to providing a digital transcript’s information management system that will
handle electronically both students and staff record, to enable easy accessibility and information flow
within the university.

1.7 Limitations of the Study

During the course of this study, many things militated against its completion, some of which are:

1. Time Constraint: The time frame given to accomplish this project was very short due to school
academic calendar and it was carried out under pressure which made the researcher not to implement
some necessary features.
2. Establishment Policies: Establishment policies posed a serious limitation as most staffs are not ready
to release information needed for this project work. There were lots of information needed from the
staffs of this institution to enhance the study which took them time to release or they did not release at
all for security purposes, hence the scope was reduced.
3. Research material: availability of research material is a major setback to the scope of the study.
4. Frequent power failure: This made the researcher append more money on fuel to ensure sustainable
power.
5. Financial Constraint: Insufficient fund tends to impede the efficiency of the researcher in sourcing
for the relevant materials, literature or information and in the process of data collection (internet).

1.8 Definition of Terms

Software: These are set of logically related instructions given to the computer to perform some specific
tasks.

Data: It is a raw information or it is fact and figure collected.

Transcript: it is a paper that outlines all the courses grades, grade point average, cumulative grade point
average and final cumulative grade point average of a student.

Statement of Result: This contains the FCGPA and the class of degree of a student. It is normally issued
at the end of one’s academic program.

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