Conference

CONTENTS

01 THE PRESENT SITUATION & PROBLEMS 02 SYSTEM INTRODUCTION

03 SYSTEM FEATURES 04 SYSTEM STRUCTURE

05 APPLICATION
01 The Present Situation &
Problems for The Meeting
The Present Situation & Problems for The Meeting

PREPARATION BEFORE

Distribute paper
Binding 10 min
15 min

Projector preparation
Printing 20 min
15 min

Copy Data
5 min

Sign-in Sheet
Site Layout
15 min
30 min

01 Low Effiency and Time Waste for Preparation Work

02 Waste Paper and High Cost

The Present Situation & Problems for The Meeting

Before Meeting During Meeting After Meeting

Hard to collect and record the data Hard to query and follow up
Complex operation of numerous equipments
when having meeting, hard to ensure the meeting data
leads to low work efficiency
the data accuracy and integrity
02 System Introduction
SYSTEM INTRODUCTION Paperless Conference
System

Adopt the latest network communication

technology, ITC paperless conference
system exchange and share various
material by paperless, audio and video
documents, pictures, etc.

It also provides other powerful

conference functions such as sign-in,
voting, information communication,
conference service, attendance
management, conference management,
and so on.

With rich functions, but simple and intuitive interface, the paperless conference system is easy, stable and reliable operation,
which can help conference organizers greatly reduce the work pressure, easy to realize on-site control of the meeting, improve
the conferencing efficiency, meanwhile, to save a lot of costs for printing and projection equipment. It is in full compliance with
low-carbon, environmental philosophy.
Management Streaming Media
Server Paperless Conference Paperless Conference Motorized Paperless Motorized Paperless
System Server System Server Touch Screen Lifter Touch Screen Lifter
Paperless System Topology

Conference host
TS-W100

Motorized Paperless Interactive Monitor Lift

LED Screen

Streaming media server

Gigabit Switcher
Camera TS-8308

Paperless system control server

DVD
TS-8300

Soft terminal Management computer Motorized Paperless Interactive Monitor Lift

APP

Sound
reinforcement
Paperless Conference System

Camera TV-620HC
Camera tracking controller TS-0699
The paperless conference terminal (with
or without a digital speaking unit) is
Paperless control server TS-8300 Media server TS-8308
Screen connected to a paperless control host

PC
through the network to form a complete
intelligent interactive paperless
Conference host LAN switch conference system.
TS-W100

With media server, the camera video

Network
can intelligent interactive with paperless
HDMI cable
system.
Mic cable
Sound System

Speaker

Professional Stereo
Audio processor
Amplifier TS-200PI
Speaker
Mixer

The sound system can process the voice from the conference system .
The mixer and the audio processor will process the audio twice to get the perfect sound
quality, then transport to the speaker
SOLUTION - CUSTOMER FOCUS

Simple Conference
Electronic Highly
Procedure
Conference File Concentrated
Function

Conference preparation, Simple design,powerful function,

Paper Saving,
notice, management, follow-up after including document transmitting,
Lower Spending,
meeting, make everything simple exchange, share, communicate, sign in,
Environment-friendly
speech, voting, data record, and ask for
service.
SOLUTION - CUSTOMER FOCUS

Utralthin LCD Display High-sensivitity & Diversified Operation

Multi-touch
9mm

15.6 inch

lUtralthin LCD display, streanlined

apperance, humanized design. l15.6'' touch screen，with high-sensitivity lIt can also work with wireless
lLifter design, compact the desk and multi-touch technology keyboard and mouse
lSpace saving to fulfill easier and fluent operation
SOLUTION - CUSTOMER FOCUS

Work with the streaming media server to realize the audio & video signal connectivity

Multimedia streaming server

LED Screen

Projector
Sound Reinforcement

Intelligient Paperless Camera DVD

Conference System Player
03 System Function
Before meeting, during meeting, after
meeting……
 Application Function

Before Meeting During Meeting After Meeting

Record
Data upload checking
Documents
Communication
reading
Meeting notice Work arranging
One-screen
Voting
viewing
Conference
Video playing Service following

Conference preparation During conference Conference collection

Before Meeting: Create a Meeting

Create a meeting
ü Meeting Name
ü Meeting time
ü Meeting room

Support remote log in from office to make meeting , support

multiple administrators
Before Meeting: Conference Layout & Analog Seating

Conference layout
u Support background image import and batch addition of
seats;
u The seats are flexibly bound to terminals, microphones,
lifts and other equipment.
u Set up fixed and virtual seats.

Analog seating
u Automatic seating based on personnel weights;
u Drag the name for seating;
u The seat adjustment will be issued in real time
during the meeting. The lifters in adjusted position
will automatically log in to the corresponding
account. Users without seat adjustment will not be
affected. (Windows only)
Before Meeting: Data Preparation

Data preparation

u Meeting agenda setting;

u Clear data classification, easy uploading
and processing. Meeting topics and
meeting materials support level 3
directories and confidentiality settings;
u Organize and upload all kinds of materials
for the conference online in the background;

Support file
upload in all
formats
Before Meeting: Other Preseting

Participants
Support bulk import by EXCEL,
Conference slogan Nameplate setting
Content & base map can be easily
chairman unit permissions,
modify
modify the content,style ……
broadcast permissions
During Meeting:Sign-in and Statistics

Presence Attendance
statistics analysis
Sign-in management Sign-in details

Mr.Zhu
Handwriting Sign-in result
preservation projection

Handwriting sign-in Sign-in result projection

During Meeting: Document Reading

Paperless conference system

word Ai video
Excel Ps picture
ppt Cad
picture txt
video

The government's paperless system is suitable for reading various tmaterial types, including Word, Excel, PPT, and
pictures. Document reading is more flexible and diversified, which eliminates the problem of printing meeting materials for
each participant and achieves paperless office.
During Meeting:Unified Broadcast

Apply to Screen Speaker Handwriting Click drop-down button to

Speak Broadcast Tracking notes Sticker expand the menu during
meeting

Apply to Speak: Touch to apply speaking

Screen broadcast: Touch to share your screen to single or multi

users

Speaker Tracking: Touch to follow or unfollow the speaker’s screen

Windows: Switch to windows mode, use the terminal as a personal

computer

Handwriting Notes: To make notes or remarks on files or screen

Sticker: To lock the function bar on top of the screen

During Meeting:Screen Sharing

All screens are Real-time materials sharing,

synchronous higher discussion
participation

The function of
Support four
content
groups of screen
synchronization is an
sharing,
important application
simultaneous
that leaves traditional
projection of four
conferences (printing
channels
paper) far behind.
During Meeting:Group Screen Sharing

Group screen sharing

A B
A u Chairman or secretary can choose any
signal source to share
B u Group screen sharing
C D u Support simultaneous projection of four
C channels
LED screen
D
meeting
room
streaming media server
During Meeting:Handwritten Annotations

Handwritten
annotations
Ø During the meeting, you can take
screenshots and handwritten annotations
on any page, which can be saved to the server
and downloaded locally.
Ø You can view the saved handwritten
annotations at any time during the meeting.
During Meeting:Annotation Interactive Synchronization

Annotation interactive
synchronization
u Annotations can be synchronized and interacted on
any page in the screen sharing, which can be saved
to the server and downloaded locally.

u You can view the saved handwritten annotations at

any time during the meeting.
During Meeting:Meeting Communication

One to one One to several

Participants are able to chat to each other privately or publicly

Notice: The Chairman are able to check the chatting record on the software background.
During Meeting:Voting

Paperless system Customizable voting

supports voting function options, voting results
can be projected on the
LED screen (bar graph)

The paperless voting Voting options: single

function has functions choice, multiple choice,
such as time-limited etc.
voting, setting the voting
pass rate, voting remarks,
etc.
During Meeting:Temporary File Upload

File upload

u During the meeting, if there is a

temporary file, you can upload the file
through "Read U Disk"; and quickly
share it to the "temporary file" of other
participants.

Quick
file sharing
During Meeting:Electronic Whiteboard

attendee 1

Communication

attendee 2 attendee 3
……

Personal use: the participants enter into the drawing mode

themselves and can use electronic whiteboards to make notes and
memos.
Interactive use: participants are able to enter the interactive
whiteboard mode, other participants will receive the notification of
accessing to interactive whiteboard, by clicking “Join the interactive
whiteboard”“they can share one whiteboard.
During Meeting:Video Play

Users are able to choose video on-demand

Video service is divided into live video and on-demand video, click the selected video, to play and watch the relevant video.
Live video supports RTSP and RTMP video streaming
On-demand video support video formats are: mp4, wmv, flv, mov, avi, mkv, rmvb, mpeg, mpg
During Meeting:Meeting Service

Tea Pen Paper

Microphone
Microphone Service Staff
Service Staff Technician
Technician

uIf the participants need help, they can select the corresponding service in the “Meeting Service"
interface .
uThe service content in this interface can be customized
uThe service requirement will be received by the service staff on the software background
After Meeting: Data Confidentiality

Data
confidentiality
Ø After the meeting, the documents
Terminal data is Save on
Meeting background Administrator or will be destroyed automatically;
automatically
destroyed documents server secretary
permissions
Ø Only the administrator or secretary
has access to historical files and
data, and can efficiently complete
statistics, analysis, classification
File archiving View history and sorting of various types of data
Auto Data through network / electronic
technology.
delete confidentiality
Ø The information is kept confidential
between different meetings and will
Paperless server background
not be confused.
Centralized Control by Chairman

Welcome
Welcome Meeting
Meeting Name
Name Starting
Starting Finishing
Finishing
Interface
Interface Info
Info Plate
Plate Slogan
Slogan Slogan
Slogan Total Control from
Chairman Unit

Permission Assignable

Lift up Lift down

Lift down
screens screens
screens Intelligent & convenience

End Meeting
Meeting Turn On Turn Off
Off
Chairman Management

Able to start and stop the sign-in for selected participants

Sign-in
management

Able to create a topic, to start or stop it

MANAGEMENT OF MEETING

During Topic
management
Meeting

Able to start/stop a voting

Voting The voting status will shown on chairman screen in real-time
management

Able to manage all the request(speaking, screen broadcasting request, etc.) from the
Signal delegate unit(participants), or compel the delegate screen to be broadcast.

management
Meeting Information Filing

The meeting relevant files are securely saved in the

server, and they can be download only by authorized
Files Security
user(for example: the chairman)
MANAGEMENT OF MEETING

After the meeting, the administrator can check detailed

After
One key to delete files of the history meetings, choose to save or one-
Meeting key to delete all the information.

All the meeting documents are downloadable,

(Including meeting agenda, meeting topics, meeting
Records checking summary, electronic white board, handwritten
annotations, voting information, etc.)

The files can be obtained and managed conveniently.

Files archiving
04 System Products
Server, Lifter, Terminal
 Intelligient Paperless Conference System

Motorized Paperless Touch Screen

Multimedia Conference
Lifter
Management Platform
(LCD Screen part)

Intelligent Streaming Media Paperless Conference Motorized Paperless Touch Screen

server Sysetem Server Lifter
TS-8300 Paperless Multimedia Conference Management Platform

* Run Windows Server 2008 R2 operating system, system is

reliable and stable, can provide management, control, data
exchange, service and other functions to paperless
multimedia conferencing system.
* Adopt B/S architecture and support remote login web
management; can manage multiple conference rooms at the
same time in the same web interface ( can open, refresh, end
conference and view conference details in the same interface).
* Support adding multiple conference rooms and
correspondingly add different terminals, support single or
multiple simultaneous lifter control / on / off control to the
terminal.
* Support user management function, add, import, modify,
delete user, support user grouping, support to establish user's
organizational structure, use organization structure to filter the
user when adding user.
* Support uniformly configuration to the terminals. The
configuration content includes server name, ID, IP address,
notes, etc.
TS-8308 Paperless Intelligent Media Streaming Sever

*Standard rack design (2U), embedded HD, SD video signal processing

module, synchronous, asynchronous process video signal input and
output.
* Support HDMI, VGA signal input, external signal will real-time broadcast
picture to all conference terminal and display simultaneously through this
interface.
* Support HDMI, VGA signal output, any conference terminal picture
export to big screen or other signal display device through this interface.
* Support signal format automatic conversion function, the network data
signal change into digital signal, digital signal automatically converted into
network signal transmission.
* Support the synchronization signal tracking function with the venue.
When the venue has a synchronization signal, it can keep real-time track
and output to output interface. When there is no synchronization signal in
the venue, the output interface will return to the original image.
* Support multiple high-definition output, like full HD 1080P, HD 720P, etc.
* Support 4 different groups images displayed on the screen by 4 split
images.
TS-8300A Paperless Conference System Server

* Run Windows Server 2008 R2 operating system, system is reliable and

stable, can provide management, control, data exchange, service and
other functions to paperless multimedia conferencing system.
* Adopt B/S and C/S mixed architecture and support remote login web
management; can manage multiple conference rooms at the same time in
the same web interface ( can open, refresh, end conference and view
conference details in the same interface).
* Support adding multiple conference rooms and correspondingly add
different terminals, support single or multiple simultaneous lifter control /
on / off control to the terminal.
* Support center control system docking, to achieve center control system
control paperless system unified boot, shutdown, lifter uniform lifting.
* Support user management function, add, import, modify, delete user,
support user grouping, support to establish user's organizational structure,
use organization structure to filter the user when adding user.
* Can either make a system notification or have a communication with
single or multiple participants.
Server + Lifter
Touch Screen Type
LCD:15.6”/17.3’’/18.5”

Single Screen Double Screen Single Screen Double Screen

(10.1" Electronic Nme Plate) (10.1" Electronic Name Plate)

Server

Lifter + LCD Lifter&+LCD+ MIC

Soft Terminal (Movable Type)

Tablet PC Software

Clear interface and fast

synchronization
05 Application
Round-Table Conference Room

Conference HD Video Sound Multimedia Central

Paperless Conference
Discussion Matrix Reinforcement Control System
System
System System
Multifunctional Conference Room

Conference Sound Multimedia Paperless

Video LED Screen
Discussion Reinforceme Central HD Video Conference
Conference
System nt System Control Matrix System
System
System
Command Center

Conference Sound Multimedia Central Video Paperless LED Screen

Discussion Reinforcement Control System Conference Conference
System System System System
Court

Conference Sound Reinforcement Multimedia Central

Paperless Conference
Discussion system System Control System
System
The Bid Assessment Center

Paperless Conference Conference Sound Reinforcement Multimedia Central Control

System Discussion system System System
New Release Conference Center

Video Conference Paperless Conference Sound Multimedia Central Matrix LED Screen
System Conference Discussion System Reinforcement Control System
System System
THANK YOU