Adapting Lean Manufacturing

for a High Mix Environment

A White Paper

Accelerating Manufacturing Performance

Invistics Corporation
5445 Triangle Parkway
Suite 300
Norcross, GA 30092
Phone 770-559-6386 or
800-601-3456
Fax 770-582- 9298
Website: www.invistics.com
E-mail: [email protected]
I. EXECUTIVE SUMMARY

Since the 1970s, manufacturers have sought to attain the benefits of the Toyota model of lean
manufacturing. Yet the techniques employed by Toyota have proven elusive or even
unattainable to many manufacturers because Lean is not well suited to high-mix environments.
These environments have thousands of products, dozens of work centers, and display
significantly more process and demand variability than the traditional high-volume environment
seen at Toyota.

This paper describes how to improve manufacturing performance in a high mix environment
using lean manufacturing techniques. It concentrates on how high mix environments are
different from high volume environments, and therefore; require extensions to traditional lean
manufacturing techniques via flow path management.

Starting with a background on why improving manufacturing performance is important, the paper
describes how lean manufacturing has helped high volume manufacturers improve productivity
and profit margin. Unfortunately, applying the same techniques in high mix environments poses
challenges, so this paper presents seven areas where modifications to traditional Lean
techniques can create innovative approaches that allow high mix environments to achieve
similar benefits.

Written for manufacturing executives and plant managers looking to improve manufacturing
performance in a high mix environment, the paper assumes some basic knowledge of lean
manufacturing techniques as applied in high volume environments, e.g., Kanban cards, level-
loading, etc.

II. BACKGROUND: WHY IMPROVE MANUFACTURING

PERFORMANCE?

Manufacturing executives face increasing competitive pressure to improve manufacturing

performance and supply chain management. Outsourcing, off-shore competition, eroding profit
margins, and increasingly demanding customers are challenging traditional levels of
performance and forcing manufacturing plants to either improve or perish. To deliver the
products demanded by customers and the returns demanded by investors, companies must
increasingly look to manufacturing to find performance improvements that maintain profit
margins and provide competitive advantages. Moreover, manufacturers need to find ways to
improve overall supply chain management across their suppliers, manufacturing sites, and
complex distribution networks.

Market forces continue to put more and more power into the hands of customers, and
manufacturing companies are finding it necessary to offer an ever-increasing selection of custom
products. This customization trend requires that high-volume, repetitive mass production
environments take on some of the traits of high-mix production environments. Product lifecycles
have gotten shorter, leading to additional product proliferation and mix challenges. More and
more industries are moving from a make-to-stock to a make-to-order environment. Companies
such as Dell, that led their industries in this trend, have built enormous competitive advantage.

Bottom line, producing a quality product at low cost no longer guarantees success in today’s
market. The ability to build exactly what the customer wants and deliver it quickly is the new
definition of competitive strength, requiring manufacturers to reach best in class levels in the
following four areas:

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 1) Throughput- defined as the amount shipped from the plant. A focus on throughput
allows manufacturers to measure something more meaningful—actual saleable
products shipped—versus machine efficiencies or utilization.
2) Cycle time- defined as the time to convert raw materials into delivered product.
Cycle time improvements are a basic tenet of Lean because they directly attack
waste- waste in inventory, queue time, and other non-value added aspects of
manufacturing.
3) Customer service- measured with metrics such as On-Time-Delivery or Fill Rates.
Metrics focused on customer service ensure that the most important characteristic
of your operation- satisfying the customer – is achieved.
4) Inventory Levels- including raw materials, work-in-progress (WIP) and finished goods.
Inventory is a necessary evil because without raw materials or work-in-process
inventory, manufacturers can’t make products. Still, idle and/or excess inventory is
one of the most serious resource drains in a manufacturing operation, so inventory
optimization is a key element of Lean as well.

Lean manufacturing concepts help companies improve cycle times and inventory positions,
which in turn positively impacts throughput which increases customer satisfaction.
Unfortunately, applying these concepts has proved to be difficult in many forms of
manufacturing. To clarify, most manufacturing operations can be classified as one of five generic
1
flow types , as shown in Figure 1.
High Mix High Volume

Project Job Shop Line Flow/Batch Assembly Line Continuous

Examples
Commercial Sugar
Satellites Pharmaceuticals Automotive
Printing Refinery

Figure 1: The Manufacturing Continuum

Lean concepts have been more successfully applied to the rightmost types of manufacturing.
Where can manufacturing managers in the three leftmost environments look for techniques to
improve manufacturing performance? The balance of this whitepaper focuses on these high
mix environments and how lean manufacturing principles can be adapted to address their needs
as well.

III. LEAN MANUFACTURING: THE PREFERRED IMPROVEMENT

METHODOLOGY FOR HIGH VOLUME, REPETITIVE ENVIRONMENTS

Readers familiar with lean manufacturing will know that its origins lie in high volume
manufacturing at Toyota. The Toyota Production System (TPS) methodology has a proven track
record for improving performance and eliminating waste. The approach was originally
2 3
developed in the 1950’s , and has been continuously improved in subsequent years , leading
4
many to regard Toyota as the recognized leader in automotive manufacturing. Toyota Motors
pioneered the development of several manufacturing management philosophies and techniques
that collectively could be applied without the use of any software tools.

As currently adopted, Lean incorporates supporting techniques from a variety of other promising
fields including The Theory of Constraints, Just in Time Inventory Management, and Six Sigma.

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The groundbreaking work of Womack and Jones, for example, lists five principles of Lean
5
Thinking:
• Specify Value
• Identify the Value Stream
• Make value flow
• Let customers pull
• Pursue perfection

These approaches have proven so successful that numerous other manufacturers have started
deploying various versions of these systems, spawning the Lean movement. According to the
2003 Industry Week/Manufacturing Performance Institute Census of Manufacturers, a little over
one-third of U.S. manufacturers (36%) identify lean manufacturing as their primary improvement
6
methodology . The movement has been bolstered by reports from firms like AMR Research that
promote the value of “Demand-Driven Supply Networks” for improving supply chain
performance.

Customer demands and product proliferation are pushing companies away from high volume
towards high mix (as shown in Figure 2). Competitive pressures are pushing companies towards
the productivity improvements and waste reduction inherent in Lean Manufacturing.
Increasingly, manufacturing companies must evolve to be both high mix and Lean.

Lean Not Lean

Desired
Performance: Most High Mix
High Mix Lean with High Plants
Mix

Well Known
High Volume Techniques, e.g. , Endangered
Toyota Production Plants
System

Figure 2: Staying Ahead of Market Demands

IV. ___________HIGH MIX ENVIRONMENTS: LEAN’S BREAKING POINT

The bulk of successful Lean implementations are in high volume, repetitive environments which
is not surprising given its roots in automotive manufacturing. TPS techniques work well in high
volume, low mix environments because of their inherent simplicity, but they have proven difficult
to implement in less stable, more highly complex factories. Recently though, lean manufacturing
has begun to expand beyond traditional high volume automotive environments into industries as
7 8
diverse as pharmaceuticals , aircraft manufacturing , electronics, industrial products, and even
office/administrative applications as practitioners are learning how to adapt the techniques.

High-mix environments differ from high volume environments in many ways as the table below
9
depicts and managing the flow of materials through a high mix environment is different as well,
requiring extensions to traditional Lean techniques and terminology.

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 High Volume, Repetitive
Manufacturing Characteristic High Mix
e.g., Toyota

Demand Stable Variable

Volume High Variable

Product Mix Low High

Utilization Low (3rd shift free) High

Changeovers Short, Infrequent Long, Frequent

Equipment Reliable Unreliable

Quality Consistent Inconsistent

Time Frame for Product
Long (2+ years) Short
Changes
Table 1: Characterizing 'High Mix'

For instance, in traditional high volume Lean environments, equipment is dedicated to a single
product family whenever possible. But in high mix environments, where a plant is producing
hundreds or thousands of products, equipment must nearly always be shared across product
lines. Buying dedicated equipment, even smaller capacity equipment, would needlessly waste
millions of dollars of capital.
Implementation of techniques like pull scheduling provides another example. In traditional high
volume Lean, pull scheduling is implemented using Kanban cards, where each card has a part
number associated with it. Every pulled card signals the need to produce more of that part
number. But in high mix environments, this traditional Kanban implementation would require a
company to print thousands of cards, one for each part number. The plant would need to
produce and hold inventory for at least one item of every part number, even if there is no
customer demand for that particular item, tying up millions of dollars in unnecessary inventory.

Challenges aside, due to the trend toward customization and the proven benefits of lean
manufacturing, it is worth the effort to modify standard techniques so that Lean principles can be
utilized in a high mix environment.

V. _ LEAN FOR HIGH MIX MANUFACTURING

Industry practitioners have identified seven areas where lean techniques can be extended to
address the characteristics of high mix manufacturing:

Lean Techniques High Volume High Mix

Dedicated cells for similar Flow Paths through shared

Value Streams
products equipment
Focused factories aligned to flow
Organization Dedicated people for each cell
paths
Visual line of sight metrics like Flow Path metrics leveraging
Performance Measures
Heijunka boards enterprise software
Fixed bottlenecks & Rules of Shifting Bottlenecks & Optimization
Bottlenecks and Capacity planning
thumb to dedicate capacity of capacity buffers
Rules of thumb to slowly lower Optimization of inventory buffers
Inventory Optimization
“water levels” using operations research
Part-generic techniques like
Pull Scheduling Part-specific Kanban
CONWIP
Optimization of lot sizes and/or
Lot Sizing Rules of thumb like EPEI
campaign sizes
Table 2: Extending Lean to High Mix plants

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 The following describes in detail how each of these Lean techniques can be successfully
implemented in a high mix plant.

1. “Flow Paths”: Value Streams for Product Families.

Traditional high volume lean projects start by grouping products into a small set of product
families, then creating value streams for each family. The approach involves designing cells
that have equipment dedicated to the production of a single product family, and then
implementing single-piece flow through that cell.

This approach is very effective in high volume environments like automotive where there are
a relatively small number of products and dedicating equipment doesn’t pose a resource
problem. High mix environments, however; have thousands of products visiting dozens of
work centers using a variety of possible routings. As such, a more general approach to
defining value streams is required to (a) accommodate a larger number of possible product
families, and (b) enable equipment sharing among multiple product families.

High mix environments require a more general classification of product groupings that
support the goal of establishing flow, but also allow equipment to be shared across product
families.

We call this classification a “Flow Path”. Flow Paths are a fundamental concept that allows
high mix environments to implement Lean. By grouping products into families that visit
similar pieces of equipment,
High Wet Final Encap-
Flow Path 1 flow paths provide a means
Volume
Granulation Blend
2
sulation
to manage thousands of
Compr Flow Path 2
Focused 1 products through complex
Coating
Factory
Initial Final routings without requiring
Blend Blend
1
Flow Path 3 dedicated equipment.
1 Roller
Compactor Compr
2
Initial Pack Flow Path 4
Flow Paths are more than
Weigh Blend &
High Mix 2 Final Ship
just simplified product
Focused Blend
Flow Path 5
Factories Slug
2 groupings (as described in
10
Compression Duggan ). Flow paths—
Initial Flow Path 6
Blend
Final
groups of products that visit
3
Blend Compr similar work centers—
3 2 Flow Path 7
Roller
Compactor facilitate the logical division
of the plant into multiple
flows, each of which can be considered a "focused factory", independent of the others.
Multiple flow paths can be defined for a plant, but a product can belong to only one flow
path.

Flow Path Management (FPM) is defined as "the management techniques used to control the
movement of materials through a plant's flow paths." FPM concentrates on optimizing the
flow of materials through each path to maximize throughput and customer service while
minimizing inventory and cycle time. Flow Path Management builds on decades of research
11
showing the benefits of focused factories , but extends this research to incorporate the
lessons learned as lean manufacturing techniques have been applied in high mix
environments.

FPM shares several key principles with traditional high volume lean manufacturing and the
Toyota Production System (TPS), including the elimination of waste and the application of pull
scheduling. But while TPS was invented for high volume automotive production, FPM was
invented for high mix industries such as pharmaceuticals, metals, and electronics. One of

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 the reasons for FPM’s success in these industries is that by breaking the process down into
flow paths, some of the complexity of the problem is removed- allowing visibility into the
plant’s dynamics on a more manageable scale.

2. Organization Structures.

Traditional high volume lean environments tend to organize production workers like they
organize production equipment, dedicating people to a cell. They then balance work
content among people in the cell to ensure capacity is matched to the takt time of the
market.

But just as high mix environments can’t dedicate equipment to a small set of product
families, they can’t dedicate people, either. People must be more flexible, and able to work
12
on a variety of products as demand shifts.

As opposed to the traditional structure of ‘departments’ and functional layouts, a high mix
plant seeking to embrace Lean needs to organize around the flow paths described above.

Flow Path leaders (similar to cell leaders in a low mix facility) can track the flow of materials
through their flow path and (using the proper tools) identify and alleviate any impediments to
effective product flow. With the organization aligned according to these flow paths, metrics
can be created and incentives administered enabling management to all levels of the
organization on a reasonable and actionable scale.

3. Performance Measures.

Traditional Lean relies wherever possible on visual, line of sight boards on the shop floor to
track performance. Heijunka boards, for example, are used to communicate what jobs
should be produced throughout the shift, and provide an easy way to measure performance,
but in high mix environments, it is usually impossible to use manual or card-based systems
to communicate the schedule or to track performance. For example, Heijunka boards would
require thousands of boxes and numerous people to shuffle and distribute production cards
in a high mix environment.

Contrary to traditional Lean implementations, it has proven difficult to establish visual signals
in high mix environments; thus, performance measures in a high mix environment need to
track and communicate results of each flow path. Each flow path needs metrics that tell
workers, collectively, how the entire flow path is performing.

Traditional metrics, like equipment utilization or department budgets, are tuned to vertical
silos rather than horizontal product flows. So companies implementing Lean generally need
to deemphasize or eliminate traditional metrics and concentrate instead on the following
three measures that track the movement of material to the customer through each flow path:
a. Cycle time: This is a measure of the time it takes for the product to flow through
the factory floor.
b. Throughput: Throughput is a measure of the production rate (of saleable
product) of the factory.
c. Delivery Performance: This is a measure of the ability of the factory to meet its
delivery commitments to customers. It is a key indicator of customer satisfaction
and has a direct impact on revenue generation potential.

There are two primary differences between these metrics and traditional ones. First,
compared to traditional non-Lean environments, these metrics emphasize product flow and
customer value instead of efficiency and department-based metrics. Second, compared to
traditional high volume Lean environments, these metrics utilize software to collect data and

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 communicate performance measures instead of relying solely on shop floor boards and
visual signals.

4. Pull Scheduling.

‘Pull Scheduling’ is a demand-driven method of material release. New material is produced

only after existing material has been consumed. Pull scheduling contrasts with older
methods that allowed computer programs to ‘push’ material onto the floor- regardless of
whether there was room or a need.

Traditional high volume Lean implements pull scheduling using Kanban cards. Each card
includes a part number and quantity. When a product is sold or consumed, the card is
moved to the prior operation, where an operator produces the specified quantity of that part
and then moves the inventory with the card attached to the next operation.

For obvious reasons, this gets quite complicated in a high mix environment. Inventory for
each part in process is on the floor at all times, even if there is no immediate demand for
that part and there are thousands of parts. Variability in demand dictates that appropriate
levels of inventory for each part will vary over time, requiring management to add or remove
cards quite often. Finally, work centers will frequently see different mixes of products.
Bottlenecks will likely shift from one work center to another leaving the number of cards
assigned between pairs of machines out of balance, risking starvation of the new bottleneck.

Given the issues with traditional Kanban, practitioners have developed several alternative
forms of pull scheduling better suited for high mix environments. While the techniques are
known by a variety of names such as “Generic Kanban”, CONWIP, Drum Buffer Rope, or
POLCA, they all share common techniques to (a) have the “card” represent a flow path or
generic family of parts, (b) have the “card” able to float more freely to buffer the bottleneck
from starvation, and (c) reduce inventory while still protecting throughput from sources of
13
variability like product demand or unplanned equipment downtime.

One of the key benefits of Flow Path Management is the ability to apply whichever variety of
pull scheduling is most appropriate for the conditions in the business. A high-mix plant may
have several flow paths, and each flow path can utilize the method of pull most appropriate
for its business. For example, high volume, repetitive flow paths might best utilize traditional
Kanban, while high mix flow paths might best utilize the more generic CONWIP approach to
pull scheduling. Many of these types of pull methods utilize computer systems to execute
day-to-day decisions on the shop floor. Kanban approaches are usually simple enough to be
done manually by physically transferring cards between inventory units. As plant complexity
increases, it is common for software to be utilized to track pull ‘signals’ within the plant.

(“Different Flavors of Pull Scheduling”, another white paper that gives a more in-depth
analysis of pull scheduling for high mix environments, is also published by Invistics
Corporation and is available from the web site at www.invisitics.com.)

5. Bottlenecks and Capacity Planning.

It is no secret that excess capacity (extra machines or staffing) can hide waste and mask
many evils within a plant. These large safety nets can be extremely costly in terms of tying
up cash, increasing cycle time, or requiring an unacceptable outlay of capital.

Traditional high volume Lean uses rules of thumb and simple calculations to determine the
best levels of capacity utilization. For example, many high volume plants aim for a given
utilization percentage, say 85%. Such calculations are often driven by accounting standards

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 and the need to absorb overhead by applying indirect costs to products based on machine
hours.

But in high mix environments, setting optimal capacity levels cannot be accomplished using
simple rules of thumb. With hundreds of products, each with varying demand and routings,
bottleneck resources shift. These bottlenecks constrain total throughput, and management
must identify them as the first step in optimizing performance, a technique popularized by
14
The Goal and the Theory of Constraints.

Calculating capacity utilization must also be sensitive to variability in equipment processing

times, downtimes, setup times, and product demand. Variability, after all, is the one of the
primary reasons inventory and capacity buffers are needed. By incorporating variability in its
calculations, plants can set capacity levels high enough to provide a buffer. Moreover, they
can calculate which sources of variability should be attacked first to reduce the need for
extra capacity buffers.

6. Inventory Optimization.

Inventory is another buffer that can hide waste and mask variability within a plant. As with
capacity utilization, traditional high volume Lean uses rules of thumb and simple calculations
to determine the best levels of inventory. For example, inventory levels are set in most
Kanban implementations by using calculations based on Little’s Law—inventory equals
throughput times cycle time. Kanban card counts are initially calculated by multiplying a
cell’s takt time by its expected cycle time. Over time, management slowly reduces the card
count to lower the inventory level and expose and fix production problems hidden by that
inventory.

In high mix environments, setting optimal inventory levels cannot be accomplished using
simple rules of thumb. As variability in demand, product mix, setup times, process times,
and machine reliability increase, the duration that a set inventory level is valid becomes
increasingly smaller, making a dynamically calculated value necessary. Advanced
approaches provide updateable optimal levels, and the same concept holds true for
determining optimal inventory policies for raw material or finished goods inventory buffers.

The following graph illustrates the point with a simple example. Cycle time for a product
increases as capacity utilization increases. The line marked “high variability” shows a plant
that has high variability in product
demand, processing times, setup
times, and equipment downtime.
The line marked “low variability”
shows a plant with identical
average product demand,
processing times, setup times,
and equipment availability, but
with lower variability in these
values. By using operations
research to draw these two lines,
one can see how the cycle time
for the low variability plant is
much shorter. Management can
use a graph like this to decide
how much capacity utilization,
cycle time, and inventory are optimal for their current levels of variability. Moreover, they
could investigate “what-if” scenarios to see how much better their plant can perform with

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 lower levels of variability, and use this analysis to target improvement efforts like setup time
reductions that will reduce the need for inventory and/or capacity buffers.

FPM is more likely to utilize advanced inventory optimization methods than approaches such
as TPS because high mix environments generally have more variability in demand and
supply. This additional variability requires more advanced inventory optimization. For
example, FPM embraces advanced operations research techniques for optimizing WIP
levels, lot sizes, cycle times, and customer service levels.

7. Lot Sizing.

Lean thinking promotes single piece flow. But when setup times prevent lot sizes of one,
parts must be produced in lots that share a common setup. (The term lot size is often called
batch size or campaign sizes. The terms generally mean how much a product should be
produced each time it is produced.)

Traditional high volume lean uses rules of thumb called “Every Part Every Interval” (EPEI) to
set lot sizes. In this calculation, management sets a target capacity utilization, such as 85%,
and then finds the smallest interval of time such that utilization of equipment will be equal to
the target of 85% assuming every part is produced during that interval. The lot size for each
part is then calculated by forecasting demand for that part over that interval.

Again, because of variability, this approach is unworkable in high mix environment. It suffers
from two weaknesses. First, the appropriate target capacity utilization needs to be optimized
based on variability. A plant with high variability might optimize utilization at 70%, while one
with low variability would perform better at 90%. Second, the correct lot size for each part
will vary as product demand varies and as production capacity varies. For example, if
demand for one flow path increases, the optimal lot size for products on that flow path will
increase. Only by optimizing the lot sizes to reflect this variability will high mix environments
counter these weaknesses.

New operations research methods have provided techniques to optimize these lots sizes,
taking multiple sources of variability into account in their calculations.

VI. ___ _ CONCLUSION

For over 30 years, high-volume, repetitive manufacturing environments have benefited from lean
manufacturing methodologies. Unfortunately, those techniques did not translate well to a high
mix environment with huge numbers of products and high variability in products and processes.

Lean manufacturing techniques can be adapted to high mix environments when the effort is
focused on:

• Changing traditional metrics and measurements of performance

• Using flow path management to derive more flexible approaches to defining value
streams and organizational structure
• Utilizing alternate means of calculating inventory, capacity planning and lot sizing.

While many lean manufacturing techniques can be manually implemented in high volume,
repetitive environments, processes in high mix environments can become much more complex.
Manufacturers can benefit from using available software solutions for implementing flow path
management in a high mix environment to take advantage of lean manufacturing techniques.

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VII. ___ _ LEARN MORE ABOUT LEAN IN A HIGH MIX ENVIRONMENT

To learn more about how Invistics software applies cutting edge operations research techniques
to make implementing lean in a high mix environment possible, please visit www.Invistics.com or
call 800-601-3456.

VIII. ________________________________ ABOUT INVISTICS

Invistics helps companies break through performance barriers. We go beyond analyzing factory
information, to actually help you determine the best course of action at any point in time in the
manufacturing process. From the manufacturing executive to the shop floor operator, Invistics
customers transform factories into world-class operations focused on continuous improvement
and profitability.

Invistics Flow Path Management System® is a Manufacturing Performance Management solution

that was designed by experienced manufacturing veterans and leading operations scholars. For
years, we were in your shoes. We learned in practice that the only way to create lasting,
sustainable improvement is to understand your limitations, and eliminate them. With Invistics,
you are no longer dependent on an army of consultants, or a victim to the annual ‘next big thing’
project.

For more information about Invistics MPM Software Suite – Flow Path Management System,
please visit www.invistics.com or call 800-601-3456.

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