hi all

welcome again

in this video I will cover our next

procurement process that is service

procurement in sap mm

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so let's dive into video

so first thing first what is exactly

service entry sheet or service

procurement

so the service entry sheet is made when

you prepare for the services

so in case you are utilizing some

services from certain vendor or supplier

for your organization then you will do

this process instead of material you

buying some services so service entry

sheet is nothing but gr document instead

of

materials a rest stop process is same in

case of services so if you know P2P

cycle then instead of gr we do SES or

service entry set and instead of

material Master we maintain service

master record in ac03 so that a service

master record I have already covered in

entry sheet in order to notify that

Services has been performed by the

service provider either in our premises

or outside of our premises in the terms

of quantity and values types of services

so there are basically two types of

services one is Plant Services so for

Plant Services means buyer the company

or organization that are taking services

are sure about the service

specifications like quantity its cost or

maybe required time or other

specification at the time of procurement

means while creating PR or po it means

nature of scope is clear before

procurement and unplanned Services means

for unplanned Services buyers are not

sure about the

specifications of that services like how

much time it will take or how much cost

it involved in it or

how much quantity we may require in

order to complete particular service so

if buyer is not sure at a time of PR or

po then they may process with unplanned

services in nutshell buyer just decide

approximate quantity and they are not

clear at a time of procurement so that

came under unplanned services so we will

see how exactly process flow works for

service procurement in sap

before that I will tell you what specif

what particular data I'm gonna use so I

will use company code this that I have

created already this plant then this

storage location and this vendor with

service master so I have covered already

how to create service master record in

previous video so I'm not gonna cover

here how to create service master so I

will use existing service master for

this scenario

let's see this scenario so first we

require vendor

so there is already Video available you

can see how to create vendor in BP or

through xk01 so it's a prerequisite then

we required service master but again

it's optional it's not necessary

we should have service master but we

create it if we are most frequently

buying the same Services then we create

service master in sc03

then

purchase requisition so this step is

optional depending on your organization

if they utilize purchase requisition

but I will show you through purchase

requisition itself

so let's dive into system and see how it

works so run T code for purchase

requisition that is me51 and

so this is the screen of purchase

requisition you may give header note

maybe let's say Service Test

then this item category and account

assignment category plays important role

in all type of procurements so

I will tell you how to use that so this

account assignment category and item

category so account assignment category

I will use here as a k and item category

will decide whether it's a service

purchase requisition or which purchase

requisition it will be so D is for

service so select the D

and this K is for cost center but it's

not necessary it will be K every time in

every time for service it may be K it

may be a set a it may be project P or it

may be WBS or anything else but this

will be D but this account assignment

may vary according to the business

requirement

then as its service I am not going to

a description

so I'm using let's say it service

then quantitative one even though we

provide more it will automatically

convert to the one

then delivery date material Group Plant

my plant is ih02 and storage location

you may provide purchasing organization

it's not mandatory you may provide the

it or it in po then press enter if you

know vendor then you can put vendor as

well here if you give here item category

D then these two tabs will appear

whether it's a PO or PR it doesn't

matter if you give item category D this

services and limit tab will pop up and

system will ask you to maintain either

services or limits

if it's a plant service you can provide

details here if it's unplanned and you

are not sure but you want to allocate

budget then you will use limit

in PR I will show you only for plant

service and at the time of year I will

add some unplanned service in same

purchase order so let's consider I have

this activity number or service master

record that I'm gonna use

text it will pick from the service

for 100 quantity Au then cross pride

list let's say 100 press enter then

depending on this account assignment

category system will ask you appropriate

input in my case I have given case of

system asking me GL account if it's a

then system may ask you a set detail so

depending on this category system will

ask so I will use this General laser

account press enter so C system has

bring its short text that we have I have

maintained in this service activity

number one more tab is there

overflow tolerance limit like if I want

to give some buffer let's say I'm

putting here 100 quantity but I want to

keep one quantity buffer that I may or

may not use so I can give that here it's

in percentage but it's a percentage of

quantity that we have put here so if I

put one here it main system will allow

me to perform gr for 101 quantities that

is one percent of 100 is 1. if I give

here 10 then system will allow me to do

gr of 1 1 0 quantity that is 110. let's

say I put here 10 only

and I put here 1 in that case system

will allow me to perform service entry

percent of 10 is 0.10 this is in

percentage of quantity

and whatever you provide here it will

allow that Surplus quantity with

whatever we have given here so in my

case I will give here 100 and

or flow tolerance limit of one percent

that is one quantity here in 100 if you

consider 100 then only it's going to be

1. if 10 then it's only 0.10 or so so

always remember it's

percentage of whatever quantity we have

put here

then check this purchase requisition so

everything is fine there is no message

in this purchase requisition so I've

used service tab here I will explain

limit in purchase order so save this

purchase requisition

so this is my PR number and I will save

it so once we have created purchase

requisition then next step is purchase

order

but in some company like some Club

businesses they don't use purchase

requestion they directly create purchase

order so it will be the same instead of

purchase requisition you will provide

all details in purchase order now I will

purchase order so let's go again into

the system and convert this purchase

requisition into the purchase order so

warranty code me21n

or m821n once purchase order screen open

then we can convert purchase requisition

into purchase order

using three different methods so I will

show you how to so first one

open this document or you if you can't

see just click here document overview

off so you cannot see and on means you

will see that document overview

first one you can directly put this

purchase requisition number here so just

scroll down to right side and find out

here

where is purchase requisition number

here it is requisition

so directly provide requisition number

here if you know

and its line item number and press enter

so system will bring all data from that

particular

requisition then you have to provide

only the data that is necessary so hit

like this

system bring all data from purchase

show you other two ways as well

again run T code m e 2 1 n go into this

document overview and here in selection

variant just click on this small Arrow

then you will see all this so you can

put any document here like contract or

scheduling agreement and you can convert

them so here select purchase requisition

then provide your requisition number in

my case I have created this lastly so it

automatically appeared here then just

execute if not you have to provide your

PR number here

once you execute you can see this

purchase requisition and all items in it

so if you want to perform PO for only

certain items in my case only one item

is there but if there are more item you

can select particular item and drag into

this cart or

select that item and click here on adopt

so what I will do I will select this PR

and I will drop into the cart you can do

like adopt as well after selecting or

you can drop in cart as well so both way

it will be right then again system will

ask you the missing details so in my

case purchasing group and Venda provide

that press enter

so see now system have all details from

PR

then I will go into the service tab so

here I will add one more item let's say

and I will show I will add this item for

unplanned service

let's say I'm doing

I'm mentioning here some unplanned

details as well let's say 100 euro

here one

it's similar details that I have

provided in PR

ior

then system will ask me detail for this

20 items so again system ask me either

maintain services or limit so this time

I am doing it for unplanned I am not

sure the about budget so let's say I am

putting here 70 Euro as a budgeted and

expected value is also same then there

are two types other limit is as well but

we cannot put detail in both tabs at a

time here we maintain if we have

contract and if you put in other limit

then system will consider only other

limit not this limit

so it depends where we put contract

limit and in other limit if we maintain

in case we are not sure about any how

much budget may require you may take no

limit so system will allow you to put

directly whatever you spend for services

at a time of service entry sheet and you

can use that way as well directly click

here and you can do service with no

limit

but in my case I will not do that I will

put 70 here

then again

in my case GL because I have selected

account assignment J then check

there is no error this is from vendor

then save this purchase order

then I will copy this purchase order

number for reference

now I have created

purchase requisition then purchase order

then

next step is service entry sheet so

instead of goods received that is Migo

for service procurement we follow

service entry sheet so we maintain here

details of service that we have utilized

so it's alternate to Goods received for

service procurement so let's see how to

do it

so run T code ml 81n

then again

if you won't see this so you have to

click here this is again overview hide

and open so you can open using this

button

then click here other purchase order so

I will provide my purchase order

again in service entry sheet you have to

do SES for individual item

so I will do it for first item that is

10 from this PO

again you can do service using two ways

first I will show you first method and

then other easy method so once you

provide your PO detail click here on

create

once you click this blank screen will

appear then you have to click on

service selection here below

then system will bring that PO number

you just have to select here continue

then this is the service system it's

showing you have to select it and

adopt

the system will bring this details from

po

then you can

provide more detail in case you have

any long test or anything in case you

have done any changes in services so you

can see in this tab

but I will not save it

I will show you other method as well

that is easy one

again run T code ml at 1n then provide

your PO number here

your service item number press enter

once you provide don't click here

instead of go here in entry sheet

then select create and with plant

service

then how much percentage you're gonna

use so I will put here 100 don't worry

about this you can change it later on

so see now system bring all details in

just two step

if you go by this way it's so many steps

so it's better just in Two Step you get

similar screen

then one more thing I wanted to show

like while creating this item I have put

there one percent tolerance ex over

tolerance so if I put 101 quantity still

system will allow me to perform this

service

because I have given tolerance but if I

give even one percent extra system will

this is how it is

that's why if you are not sure you can

give over tolerance limit in po

then this tab let's say I have put here

100 quantity but I utilized only 95 and

I don't want this service anymore so

it's as good as compute service for me

then whatever quantity you have done you

can click on this so it is a

fully utilized service I mean completed

service even though it has five quantity

remaining but you don't want it so you

can close it completely if you set final

entry here

then once you provide all details you

have to adopt this service I mean accept

so this flag you have to accept it and

then

save it

now this service has been saved then you

can go and perform Miro

but in case you want to change by

mistakely you put 95 but it should be 96

or 97 so you can what you can do

you can do other service or if you

wanted to edit same service how you can

edit that I will show you

so run key code again ml81n

service but if you don't know so you can

go here and put that

entry sheet number here

then click here on edit

then it will not allow you to edit

unless and until you revoke this service

so you have to revoke this service from

this

and you have to save first

with certain reason why you wanted to

edit or

change it so you can provide that here

and then once it's saved you have to

edit it

then only system will allow you to edit

and let's say by mistically I put that

95 but I wanted to put 101 now you have

to do it again like accept

and Save

so before editing any service entry

sheet you have to revoke it first and

then you have to edit ignore this

message because it had some

inconsistency in configuration

then what about second service so as I

told you you have to perform

service entry sheet individually for

each line item from po so I will again

run ml 81nt code

provide your PO number with appropriate

item number in my case 20 so now I am

showing for unplanned Services how it

will work

then you can go

through this way as well or you can

directly click here as well because it's

unplanned service so both way it's fine

so I will go similarly but system will

not bring anything here in line item

because it's unplanned service we

haven't provided anything so we have to

provide now here so unplanned service

how much quantity

one quantity

then you need how much price so I have

maintained there 70 but let's say I

tried here with 71 so system will give

me error it's

more than limit so I have to put here

appropriate price that I'm provided in

budget you can provide less but you

cannot provide more

that's it and press enter then you may

provide other tabs as well whatever tabs

any info you wanted to provide you can

provide here

whatever you want and you can see

then again you have to accept it

and

save it

so now service entry sheet completed so

if you go in po now we will see in

purchase order one more thing I wanted

to show in background

system create

gr document as well so we will check

that through purchase orders run decode

me 23n and open the singular po that you

have used for service so in my case it

is similar then go into its purchase

order history

receive for item 10 you can see there

three services and what I have did like

changes you can see here although

service entry sheet is only one but it

has created three different documents

in

gr it's kind of gr document and if you

click on here

system will give you detail screen like

gr so you see here you can see like gr

screen completely gr and everything then

from this screen you check document

entries as well so we will see what

document entries has been system hit in

case of service entry sheet or

so go into dock info then click on API

fi documents so you can see here which

entries has been hit KBS and WRX

then once you perform all these

there is one more decode in case in your

organization you are using release

strategy for SCS then before doing

in invoice you have to release that

service entry set using t-code ml85

ml85 in case you are using relay

strategy and you can

release your ACS in this t-code

but in my system it's not set but you

may use this

and then you can perform similar invoice

that we perform in normal P2P cycle that

is in Miro so I will perform that

Ro press enter

[Music]

then provide your PO number here

foreign

found out two line items with respect to

that purchase order

then it's similar like you

that's it and if any attacks or anything

is there you can manage that and perform

in a very similar way that we maintained

for P2P cycle so it's not not changing

so that's it now if you go into

po you can see all details so here now

you have done everything for this

particular

service po so this is how we perform

service entry sheet

then

the rest part is from Finance vendor

payments and all

then next tables in service entry field

so these all are the tables relevant to

the SAS I will show you only essr but

you can use rest of table for your

reference in case you required so run T

code m is 16 and

sorry SC 16n then provide your table

and press enter

let's say I want to check

Services created by

me for particular date so for today only

I wanted to check what all services I

have created

so essr is header table header it will

give you information for

header tab

so just execute so this all our services

are created by me for this date

so this is how you can check

then rest of table also are similar you

then what are reports for ACS so these

are the reports you can check that these

are the key codes or reports you can put

and you can find out details for that

one more thing is like there is service

material is also available that is d i e

n or with Hana there is service material

type that is scrv so what is different

between that service material and ac03

Service Master record

then answer material we use whenever we

provide some Service as a customer to

any other client and if you are taking

some services for our own then we use

service master record but again it's

like very confusing and big controversy

with that topic so it's not sure but in

my opinion we use

whenever we are providing some Services

the time we use material type as a

service or DIN and if you are utilizing

services use service master record so

that how the difference in my opinion

then summary so what we have seen today

so

it's a two prerequisite that is vendor

and uh service master record but again

it's optional
thing

which depend on your organization if

they are using PR or they wanted to

directly create with purchase order then

we perform service entry sheet with

decode ml81n instead of Migo

then in case your organization using

service entry should release strategy

then you have to release that using T

code

ml85 here I have put it wrong it should

be ml85 and then normal

mirror that is invoice processing and I

have shown tables and few reports for

service entry sheet also I have shown

you how to reverse that so first you

have to rework then you have to save and

then you have to edit in case you wanted

to reverse change or edit service center

sheet

so that's it for today's video

in case you have any questions put in

comment section and I will try to answer

them also don't forget to subscribe my

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friends and colleagues thank you see in

the next video till then bye bye

foreign