INFORMATION AND COMMUNICATION TECHNOLOGY LAB (3+1 Credit Hours) CSL-110 LAB MANUAL PAKISTAN DEPARTMENT OF COMPUTER SCIENCE BAHRIA UNIVERSITY, KARACHI, PAKISTANStudent Name: Registration Number: Class & Section: Fall/Spring: Year: Lab Day & Timing: Course Teacher: Lab Engineer:BAHRIA UNIVERSITY KARACHI CAMPUS Preto eee Oui ome te ote Table of Contents No. TASKS P.No Labi | Introduction to Microsoft Word 4 Lab2 | Exploring Advance Features of Microsoft 46 Word Lab3 | Introduction to Microsoft Excel 63 Lab 4 | Introduction to Microsoft Power Point 137 lab5 | Introduction to Microsoft Access 165 Lab 6 __ | Exploring Advance Features of MS Access — 185 ‘Queries and Forms Lab7 __ | Exploring Advance Features of MS Access — 206 Visual Basic lab8 | Introduction to HTML 214 Lab9 | Introduction to Microsoft Publisher 220 Lab 10 | Networking with CISCO 234CSL-110: Introduction to Information Se ee) Bahria University Discovering Knowledge Objectiva(s): ‘To Lear the Basics of Microsoft Word GETTING FAMILIAR WITH MICROSOFT WorD 2007 Microsoft Word is a word processing software package. You can use it to type letters, reports, and other documents. This tutorial teaches Microsoft Word 2007 basics. Although this tutorial was created for the computer novice, because Microsoft Word 2007 is so different from previous versions of Microsoft Word, even experienced users may find it useful. This lesson will introduce you to the Word window. You use this window to interact with Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window appears and your screen Jooks similar to the one shown here. anes Doamnant = Miu Word -5x ‘ome | tert _Pageiayout Rafarances Mange Ravew Wiew adams | Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how a window displays depends on the size of your window, the size of your monitor, and the resolution to which your monitor is set. Resolution determines how nuich information your computer monitor can display. [fyou use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of Department of Computer Sciences roo EO (CSL-110: Introduction to Information and Communication Technology LabO1: Intraduction to Microsoft Wordthe text and images are smaller. Also, Word 2007, Windows Vista, and Windows XP have settings that allow you to change the color and style of your windows. ‘THE MICROSOFT OFFICE BUTTON In the upper-left comer of the Word 2007 window is the Microsoft Office button. When you click the button, a menu appears. You can use the ment to create a new file, open an existing file, save a file, and perform many other tasks. ® ‘Ta Quick Access TooLpar Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar provides you with access to commands you frequently use. By default Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to rollback an action you have taken, and Redo to reapply an action you have rolled back. ow) ‘Tae Tite Bar, Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the document on which you are currently working, Word names the first new document you open Document]. As you open additional new documents, Word names them sequentially. When you save your document, you assign the document a new name. ‘Tue Rimpow ‘You use commands to tell Microsoft Word what to do, In Microsoft Word 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the screen, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access menus and dialog boxes. You may also find a dialog box launcher in the bottom-right corner of a group. Clicking the dialog box launcher gives you access to additional commands via a dialog box. Department of Computer Scien co EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft Worditor el Tue RULER ‘The ruler is found below the Ribbon. ‘You can use the ruler to change the format of your document quickly. If your ruler is not visible, follow the steps listed here Click the View tab to choose it Click the check bos next to Ruller in the Show/Hide group. The ruler appears below the Ribbon, ‘Tue TEXT AREA, Inst below the miler is a large area called the text area. You type your document in the text area. The blinking vertical line in the upper-left comer of the text area is the cursor. It marks the insertion point. As you type, your text displays at the cursor location. The horizontal line next to the cursor marks the end of the document. x ni (CSL-110: Introduction to Information and Communication Technology LabO1: Intraduction to Microsoft Wordft This is the text area. Vertical Scroll Bar ? Horizontal Scroll Bar ‘THE VERTICAL AND HORIZONTAL AND VERTICAL SCROLL BARS The vertical and horizontal scroll bars enable you to move up, down, and across your window simply by dragging the icon located on the scroll bar. The vertical scroll bar is located along the right side of the screen. The horizontal scroll bar is located just above the status bar. To move up and down your document, click and drag the vertical scroll bar up and down, To move back and forth across your document, click and drag the horizontal scroll bar back and forth. You wontt see a horizontal scroll bar if the width of your document fits on your screen. ‘THE STATUS Bak, The Status bar appears at the very bottom of your window and provides such information as the current page and the number of words in your document. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means itis selected. Department of Computer Sciences v= EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft Wordm Manaperert Ply ack changes aps tec Sidecion Mee ‘UNDERSTANDING DOCUMENT VIEWS In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print Layout, Full Screen Reading, or Online Layout. Draft View Draft view is the most frequently used view. You use Draft view to quickly edit your document. Web Layout ‘Web Layout view enables you to see your document as it would appear in a browser such as Internet Explorer. Print Layout ‘The Print Layout view shows the document asi wil look when i is printed. Reading Layout Reading Layout view formats your sereen to make reading your document more comfortable Outline View EO Introduction to Microsoft Word Department of Computer Sciences SL-110: Introduction to Information and Communication Technology Lab0’Outline view displays the document in outline form. You can display headings without the text. 'you move a heading, the accompanying text moves with it, ‘You should use Draft view for these lessons. Before moving ahead, make sure you are in Draft view: 1. Click the View tab. 2. Click Draft in the Document Views group. When the Draft optioa is selected it appears in 4 contrasting color. UNDERSTANDING NONPRINTING CHARACTERS. Certain characters, called nonprinting characters, do not print and will not appear in your printed document but do affect your document layout. You can elect to see these characters on the screen as you type or you can elect to have them remain invisible. For these lessons, opt to see them onscreen. This table describes most of them: Character Denotes * Atab Asspace ‘9 The end of a paragraph Hidden text Hidden To view nonprinting characters: PEDDecimenth = Mevexoh Word Aelerences _Maiogs Review View Aan ton oa 2a ape yA oe on ea ot sla ? |B Adela) 4. Choose the Home tab 2. Glick the Show/Hide button lin the Paragraph group . The Show/Hide button appears in a contrasting color, when it is elected (CREATE SAMPLE DATA AND SELECT TEXT If you type =rand() in your Word document and then press Enter, Word creates three paragraphs. PLACE THE CURSOR, During the lessons, you will often be asked to place the cursor at a specific location (the insertion point) on the screen. You place the cursor by moving the cursor to the specified location and pressing the left mouse button or by using the arrow keys to move to the specified location. Cursor 1. Move around you document by using you mouse and clicking in a variety of location. 2. Click in a location and type, Note what happens. START A NEW PARAGRAPH, ‘When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a new paragraph, press the Enter key. ‘TYPE, BACKSPACE, AND DELETE In Microsoft Word, you create documents by typing them, For example, if you want to create a report, you open Microsofi Word and then begin typing. You do not have to do anything when your text reaches the end of line and you want to move to a new line— Microsoft Word automatically moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word creates a ‘blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key while typing Department of Computer Scien oa EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft Wordthe letter you want to capitalize, If you make a mistake, you can delete what you typed and then type your correction. You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word deletes the character that precedes the insertion point. The insertion point is the point at which your mouse pointer is located. You can also delete text by using the Delete key. First, you select the text ‘you want to delete; then you press the Delete key. INSERT AND OVERTY?E While creating your document, you may find you need to insert text—place new text between existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide you want to change the sentence to "Joe has a large blive boat." With Microsoft Word, inserting a word, phrase, or even several paragraphs is easy. Alternatively, you may want to overtype text—replace old text with new text. For example, suppose ‘you type the sentence, "Joe has a large Dive boat.” After typing it, you decide you want to change the sentence to "Joe has a large gray’ boat.” With Microsoft Word, overtyping the word blue with the word gray is also easy. Before you attempt to insert or overtype, you should check the mode you are in—Insert or Overtype. You right-click the Status bar and then use the Customize Status Bar menu to place the Insert/Overtype button on the Status bar. You can then use the Insert/Overtype button to switch between Insert and Overtype mode. When you are in Insert mode, you can insert text. When you are in Overtype mode, you can overtype text. By default, Microsoft Word is in the Insert mode. BOLD, ITALICIZE, AND UNDERLINE When creating a document, you may need to emphasize particular words or phrases by bolding, underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or italicize. You can bold, underline, and italicize when using Word. You also can combine these features—in other words, you can bold, underline, and italicize a single piece of text. ‘When you need to performa task in Microsoft Word, you can usually choose from several methods. The exercises that follow show you how to bold, underline. or italicize using four different methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard. BOLD WITH THE DIALOG Box LAUNCHER Department of Computer Science no EO SL-110: Introduction to Information and Communteation Technology LabO1: Introduction to Microsoft WordRibbon:-Bold:-talicize-Und -Allthree Regular Mini-Toolbar:Bold:talicize Regular4 Keys: Bold ttalicize-Underline-these-words.Allthree Regular4 (On the Line that begins with Launcher, select the word "Bold." You can place the cursor before the letter in "Bold," Press the Shift key: then press the right arrow key until the entire word is highlighted, Choose the Home tab, Click the dialog box launcher in the Font group. The Font dialog box appears. Click Bold in the Font Styie box. Note: You can see the effect of your action in the Preview window. Toremove the bold, click Regular. Click OK to close the dialog box. Click anywhere in the text area to remove the highlighting. You have bolded the word bold. SSLauncher:Bold italicize-Underline these words.-Allthree Regular’, teiaalinc(} Je these words-Allthree-Regularl Mini Toolbar:Bold:talicize Regular Keys: Bold:ttalicize Underlinethese-words-Allthree Regular |. On the line that begins with "Ribbon," select the word "Bold." You ean place the cursor before the letter "BY in "Bold." Press the Shift key: then press the right arrow key until the entire word is highlighted 2. Choose the Home tab. 3. Click the Bold button [in the Font group. You have bolded the word bold Note: To remove the bold, you can select the text and then click the Bold button |® agsin. 4, Clickeaaywhere in the textarea fo remove the highlighting ALTERNATE METHOD - BOLD WITH THE MINI TOOLBAR. Hal IF sunt Bo iad three tered Ribbon Bold talc ae oe ss. three Regular jee Regular 1. On the line that begins with "Mini Toolbar,” select the word "Bold." You ean place the cursor before the leter "BY in "Bold."Press the Shift key; then press the right arrow key until the entire word is highlighted. 2. Right-click. The Mini toolbar appears 3. Click the Bold button, You have bolded the word bold CST cE (CSL-110: Introduction to Information and Communteation TechnologyALTERNATE METHOD—BOLD WITH KEYS 1, On the line that begins with "Keys," select the word "Bold." You can place the cursor before the etter "B" in “Bold.” Press the Shift key; then press the right arrow key until the entire word is highlighted, 2. Press Cirl+b (hold down the — Ctrl key while pressing b). Note: To remove the Bold, press Cirl+b again. You ca also semove formatting by pressing Ctrl+spacchas. 43. Click anywhere in the text area to remove the highlighting. ITALICIZE WITH THE DIALOG BOX LAUNCHER Ribbon:-Bold ttalicize-Underline-these-words.All-hree Regular Mini-Toolbar:Bold-italicize Regular Keys>Bold-Italicize-Underline-these-words-All:three Regular 1. On the Line that begins with Launcher, select the word alicize." ‘You can place the cursor before the lever °T" in "Talicize.” Press the Shift key: then press the right arrow key until the entire word is highlighted 2. Choose the Home tab. 3. Click the dialog box lauacher in the Font group. The Font dialog box appears,ALTERNATE METHOD— ITALICIZE WITH THE RIBBON Click Italie in the Font Style__box. Note: You can see the effect of your selection in the Preview window. To remove the italies, elick Regular in the Font Style box. Click OK to close the Font dialog box. Click aaywhere in the text area to remove the highlighting. You have italicized the word Ialicize. Launcher: Bold-Italicize-Underline these-words.-All-three Regular) Ribbon: Bold ME fatenine (Tp words-All three Regular Mini-Toolbar: Bold-Italicize Regular‘) Keys:Bold-Italicize-Underline-these-words.All-three Regular§} ‘On the Line that begins with "Ribbon," select the word "Italicize." You can place the cursor before the letter "T’ in "Ialicize." Press the Shift key; then press the right arrow key until the entire word is highlighted. SS2. Choose the Home tab 3. Click the Italic button “on the Ribbon, You have italicized the word Italicize. Note: To remove the italics, select the text and click the talicize button “again. 4. Click anywhere in the text area to remove the higbliehting ALTERNATE METHOD—ITALICIZE WITH THE MINI TOOLBAR, 1. On the line that begins with "Mini Toolbar,” select the word "Talicize.” You can place the cursor before the leer "in "Talicize.” Press the Shift key: then press the right arrow key until che entire word is highlighted Right-click. The Mini toolbar appears. 3. Click the Tal button 4. You have italicized the word Italicize. ALTERNATE METHOD— ITALICIZE WITH KEYS 1. On the line that begins with "Keys," select the word "Italicize." You can place the cursor before the letter in "Ralicize." Press the Shift key: thea press the right arrow key uatil the entire word is highlighted, 2. Press Cul+i (hold down the Ctrl key while pressing i, Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing Curl+spacebar. 3. Click anywhere inthe text area to remove the highlighting You have italicized the word Italicize. ‘UNDERLINE WITH THE DIALOG Box LAUNCHER, ‘You can underline when using Word. Word provides you with many types of underlines from which to choose.The following are some of the underlines that ate available if you use the dialog box Jauncher: CST oe EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft Wordis-is-an-underline. 4] /ords-only-underline.41 Thissi ine. The following illustrates underlining with the dialog box launcher: Ribbon:Bold-Ialicize-Underline-these-words.All‘three Regular Mini-Toolbar: Bold ftalicize Regular‘ Keys:Bold-talicize Underline these-words-All'three Regularll 1. On the line that begins with "Lauacher,” select the words "Underline these words.” Choose the Home tab. 3. Click the dialog box launcher in the Font group. The Font dialog box appears. Department of Computer Sciences ci EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft Word4, Inthe Underline Style box, click the down arrow to open the pull-down menu. 3. Click the type.of—underline: yoo wish to use, Note: To remove an underline, you select None from the pull-down menu. 6. Click OK to clase the dialog box. The underline you selected appears uader the words 7. Click anywhere in the text area to remove the highlighting. ALTERNATE METHOD—UNDERLINE WITH THE RIBBON Launcher: Bold-italicize-Underline-these-words--Allthree-Regular§ a Ribbon Sold tae Lea RREERER Mameow (ir Mini-Toolbar:Bold-Italicize Regular Keys:Bold italicize Underline:these-words.All'three Regular Ea Se TEOn the line that begins with "Ribboa," select the words "Underline these words." Choose the Home tab. u- 3, Click the Underline burton in thesroat group . Altematvely, you can press the down arrow “nest to the underline button and click to choose the type of underline you want. Note: To remove the underlining, click the Underline burton © “ag 4. Click anywhere in the text area to remove the highlighting. ALTERNATE METHOD—UNDERLINE WITH KEYS 1. On the line that begins with "Keys," select the words "Underline these words.” 2. Press Curlu (hold down the Ctrl key while pressing u), Note: To remove the underlining, press Cul+u again. 3. Click anywhere in the textarea to remove the highlighting. ALL THREE WITH THE DIALOG BOX LAUNCHER 1. On the line that begins with "Launcher," select the words "All three." 2. Choose the Home tab, 3. Click the dialog box launcher in the Foot group. The Font dialog box appests. 4. In the Font Style box, click Bold Italic. Note: You can see the effect of your selection in the preview window. To turn off the Bold Italic, click Regular, ‘5. Inthe Unéerline box, click to open the pull-down menu. Click the type of underline you want to use. Note: To remove an underline, select None from the pull-down menu. 6, Click OK to close the dialog box. 7. Click aaywhere in the text area to remove the highlighting. ALTERNATE METHOD ALL THREE WITH THE RIBBON 1. On the line that begins with, tab, bbou,” select the words "All three.’ ‘Choose the Home 3. Click the Bold button xe Font group. 4. Click the Htalic button £22 Font group. 5. Click the Underline button 2) the Font group. 6. Click anywhere in the textarea to remnove the hizhlicting ALTERNATE METHOD —ALL THREE WITH KEYS, 1. On the line that begins with "Keys," select the words "All three, 2. Press Cul+b (bold), 3. Press Curl+i (italicize), 4. Press Cirleu (underline). Note: You can remove formatting by highlighting the text and pressing Ctel+spaceba. ‘5. Click anywhere inthe text area to remove the highlighting Department of Computer Sciences 791239, EO (CSL-110: Introduction to Information and Communication Technology LabO1: Intraduction to Microsoft WordSAVE A FILE AND CLosE WorD. ‘You must save your documents if you wish to recall them later. You can use the Save option on the Microsoft Office menu, to save a document. You can also save a document by typing Ctrl+s. The first time you save a document, the Save As dialog box appears. Use the Save As dialog box to locate the folder in which you want to save your document and to give your document a name. After you have saved your document at least once, you can save any changes you make to your document simply by clicking the Save after you click the Microsoft Office button. Create AuToTExT Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is eventually lost. If you want to store information permanently for reuse, use AutoText, AutoText permanently stores information for future use. ‘Use SPELL CHECK Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar errors display with a green wavy line under the error. In Word 2007, you ccan use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your document. USE SPELL CHECK, 1. Type the following exactly as shown, Include all errors, ‘Open thr door for Mayrala. She is a teacher from the town of Ridgemont. 2. Select: "Open thr door for Mayrala. She isa teacher trom the town of Ridgemont.” 3. Choose the Review tab, 4. Clik the Spelling & Grammar button. The Spelling and Grammar dialog box appears. CST EE EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft WordSpelling an 6, "The" is misspelled, soit is highlighted on the screen and noted in the Not in Dictionary box. Word suggests conect spellings. These suggestions are fouad in the Suggestions box. 7. Click "the" in the Suggestions box. 8. Click Change. Note: Ifthe word is misspelled in several places, elick Change All to correct all misspellings 9, The name "Mayrala” is notin the dictionary, but itis correct. Click Ignore Once to leave "Mayrala" in. the document with its.-—cuurent spelling. Note: If a word appears in several places in the document, click Tmore All so you are not prompted to eorrect the spelling for each oceurrence. 10, "Ridgemont" is not found in the dictionary. Ifyou frequently use a word not found in the dictionary, you might ‘want to add that word to the dictionary by clicking the Add to Dictionary button. Word will then recognize the ‘word the next time it appears, Click Add to Dictionary, LLL. The following should appear on your sereen: "Word finished checking the selection. Do you want to continue checking the remainder of the document” 12. Click No. If you wanted Word to spell-check the entire document, you would have clicked Yes. Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything selected, Word checks the entire document. FIND AND REPLACE If you need to find a particular word or phrase in your document, you can use the Find command. This command is especially useful when you are working with large files. If you want to search the entire document, simply execute the Find command. If you want to limit your search to a selected area, select that area and then execute the Find command. ‘After you find the word or phrase you are searching for, you can replace it with new text by executing the Replace command. OPEN a BLANK DocuMENT Department of Computer Sciences no Se SL-110: Introduction to Information and Communteation Technology LabO1: Introduction to Microsoft WordTo begin a new Word project, you start by opening a new document.To begin this lesson, open a blank document in Microsoft Word. ADD SAMPLE TEXT This lesson uses sample text provided by Microsoft for training and demonstration purposes. You can type the text; however, there is a quicker way. You can use the rand function. Functions are used to obtain information. You tell the function what you want and the function returns that information to you. By default, in Word, when you type the rand function, Word returns three paragraphs. When working with functions, you use arguments to be specific about what you want the function to return, There are two arguments you can use with the rand function. The first one tells Word how many paragraphs you want, and the second one tells Word how many sentences you want ina paragraph. You place arguments between the parentheses and you separate them with a comma. For example, if you type =rand() and then press Enter, word returns three paragraphs. To tell Word ‘you want two paragraphs with three sentences in each paragraph, you type =rand(2,3). ADD SPACE BEFORE OR AFTER PARAGRAPHS When creating a document, space is often used to clearly identify where each paragraph begins and ends. By default, Word may place slightly more space between paragraphs than it does between lines in a paragraph. You can increase or dectease the amount of space that appears before and after paragraphs by entering amounts in the Before and After fields in the Paragraph section of the Page Layout tab. Use the up arrows next to the Before and After fields to increase the amount of space before or after each paragraph; use the down arrows to decrease the amount of space before or after ‘each paragraph. The following illustrates: ADD SPACE BEFORE OR AFTER PARAGRAPHS Department of Computer Science on EO (CSL-110: Introduction to Information and Communication Technology LabO1: Intraduction to Microzofe Word‘On-the-insert tab, the galleries include items that are-designed-to-coordinate-with-the overall: lookof yourdocument. Youcanuse-these galleiesto insert tables, headers, footers ists ‘cover-pages, andother-doc ument building blocks When yourcteate pictures charts ot Use editing techniques to manipulate text and numbers, including: highlight, delete, move, cut, copy, paste, drag and drop + Place objects into the document from a variety of sources, including: text, image, screen shot, spreadsheet extract, database extract, clip art or chart ‘> Create a table with a specified number of rows and columns 4 format a table and its contents, 4 place text or objects in a table + Wrap text around a table, chart or image, including: above, below, square and tight + use software tools to use headers and footers appropriately within a range of software packages 4 Create headers and footers 4 Align consistently within a document the contents of the header and footer including: to left margin, right margin and center of the page + Place automated objects in headers and footers, including: automated file information, automated page mumbering, text, date, time + explain why headers and footers are needed + Do the spell check and word count? Type the word count at the bottom of the page. Exercise 2 Use Equation option from Insert toolbar and write different mathematical equations exploring different options available. Use bullets for different equations. Department of Computer Scien 40239, EO (CSL-110: Introduction to Information and Communieation Technology LabO1: Intraduction to Microsoft WordDepartment of Computer Sciences coo EO SL-110: Introduction to Information and Communteation Technology LabO1: Introduction to Microsoft WordBahria University eee Discovering Knowledge Objectivets): [To explore different features of Microsoft word Working with Textboxes You may want to insert a text box into your document to : draw attention to specific text or so that you have the ability Zi Quick Parts ~ dk Signaty to easily move text around within a document. Alworsat~ Eb vate a Diop Cap gi onje)_ 1" this lesson, you will learn how to inserta text box and how — to format it in various ways, including resizing and moving it, ‘and changing the text box shape, color, and outline. Text Box Insert pretormatted text boxes, To insert a text box: + Select the Insert tab on the Ribbon. + Click the Text Box command in the Text group. + Select a Bullt-in text box or Draw Text Box from the menu. + Ifyou select Built-in text box, left-click the text box you wish to use, and it will appear in the document. oR + Ifyou select Draw Text Box, a crosshair cursor will appear. Left-click your mouse and while holding it down, drag your mouse until the text box is the desired size. Ta features of AS as coro a Pom Hon to Information and Communication Technology Lab02: Exploring Advar CSL-110: Intro Wordeon + Release the mouse button. To change text box styl + Select the text box. A new Format tab appears with Text Box Tools, Fiyer [Compatibility Mode} - Microsoft Word Pagelayout References Mailings Review View Add-Ins BaSnape rine ) | of lifa@)) BB BB ewccntie- 2%, | | | GPcnangesnape efrecs> A etects = Text Box sys Shadow ettecs + Select the Format tab. + Click the More drop-down arrow in the Text Box Style group to display more style options. Department of Computer Sciences 411239, smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word‘SZ rot recon = Sasneper- o fe crete int GR «a coune- OO) | oa om = siden Ten bee 2 Break Unk Genange snape- eeas= | Tet test to 5 sradou es in your document. To change shape fill: + Select the text box. A new Format tab appears with Text Box Tools. + Click the Shape Fill command to display a drop-down list. + Select a color from the list, choose No Fill, or choose one of the other options. To change the shape outline: + Select the text box. A new Format tab appears with Text Box Tools, + Click the Shape Outline command to display a drop-down list Department of Computer Sciences y smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS WordAllPresenters plea All Media Personne Dore ovtine cotrs + Select a color from the list, choose No Outline, or choose one of the other options. To change the text box shape: + Select the text box. A new Format tab appears with Text Box Tools. 0 Click the Change Shape command to display a drop-down list. fey sasel - Maso word S>oesetearnas 6 svaonD Deda lnoeGnaGescau fo 900@e rk eavaD lesao + Select a shape from the list. To move a text box: + Left-click the text box. Your cursor becomes a cross with arrows on each end. + While holding the mouse button, drag the text box to the desired location on the page. + Release the mouse button. To resize a text box: Department of Computer Sciences oa smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word+ Select the text box. + Left-click one of the blue sizing handles. + While holding down the mouse button, drag the sizing handle until the text box is the desired size. Inserting Clip Art You may want to insert various types of illustrations into your documents to make them more visually appealing. Illustrations include Clip Art, Pictures, SmartArt, and Charts. In this lesson, you will learn how to search for and locate Clip Insert Ciip Art into the document, | Art and insert it into your documents. Inducing drawings movies, _ ilustrate a specificconcept. To locate Clip Art: + Select the Insert tab, + Click the Clip Art comman the Illustrations group. Insert cp At into the document, Ineusmg desanes move souns, or stock photography to ustate a speci concept ‘+The Clip Art options appear in the task pane on the right + Enter keywords in the Search for: field that are related to the image you wish to insert. the drop-down arrow next to the Search in: field. + Select Everywhere to ensure that Word searches your computer and its online resources for an image that meets your criteria. Coes SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word+ Click the drop-down arrow in the Results should be: field. 0 Deselect any types of images you do not wish to see. + Click Go. To insert Clip Art: + Review the results from a Clip Art search. + Place your insertion point in the document where you wish to insert the Clip Art. 0 Left- click an image in the task pane. It will appear in the document. oR + Left-click the arrow next to an image in the task pane. + Select Insert, Copy, or any of the other options on the list Department of Computer Sciences ne Re ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS WordMate avaabie oie. at wor. Working with Shi You can add a variety of shapes to your document, including, arrows, callouts, squares, stars, and flow chart symbols. Want to offset your name and address from the rest of your resume? Use a line. Need to show the progress of a Recently Used Shapes Gocament through Your office? Use aflow Shar While you Be Aa) av nt need shapes in every document you cea, they can add visual appeal and clarity tomany documents. ANAL de | Lines | | In this lesson, you will learn how to insert a shape and NSN LLL 2 & format itby changing its fil color, outtine color, shape style, and shadow effects. Additionally, you will learn to apply 30 effects to shapes that have this option. To insert a shap: + Select the Insert tab. + Click the Shape command. + Left-cick a shape from the menu. Your cursor is now a cross shape. + Left-click your mouse and while holding it down, drag your mouse until the shape is the desired size. Department of Computer Sciences Er smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word+ Release the mouse button. To change shape style: + Select the shape. A new Format tab appears with Drawing Tools. Flyer [Compatibility Mode] - Microsoft Word Drawing Tools Page Layout References Mailings Review View Add-Ins} | Format 2- o O = qi GR se | eee) oe [Pel BD etrects= WH ettets~ | . Shape Ses % _ Shadow ettets 3.0 Effects + Click the More drop-down arrow in the Shapes Style group to display more style options. Page ayout References Malings Review View Ageing To) Paleo IP ireass! | eee rape sles 15 __snagow eres jl! Presenters pleas¢scsssssme ont vasinveot the siase \Il Media Personnel please report to Ballro: + Move your cursor aver the styles, and Live Preview will preview the style in your document. + Left-click a style to select it. To change the shape fill color: + Select the shape. A new Format tab appears with Drawing Tools. + Click the Shape Fill command to display a drop-down list. Department of Computer Sciences EE Re ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word-—: ot boss All Presenters pleas, i i i i i AllMedia Personne ™ toe racoon. ba Beau. Bh ces . SE reawe ae + Select a color from the list, choose No Fill, or choose one of the other options. To change the shape outline: + Select the shape. A new Format tab appears with Drawing Tools. + Click the Shape Outline command to display a drop-down list + Select a color from the list, choose No Outline, or choose one of the other options. To change to a different shape: + Select the shape. A new Format tab appears with Drawing Tools. + Click the Change Shape command to display @ drop-down list. Department of Computer Sciences Ero Re ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS WordIpguoo@anc0g0 AllPresenters pleas5 DU JQ@O8CON SC NOOEC) C+ BQO SnaaEEAaE enone not r OSS GnanAy Tse , To change shadow effects: + Select the Format tab. + Left-click the Shadow Effects command + Move your mouse over the menu options. Live Preview displays how it will appear in your document.+ Click an option to select the shadow effect. Select Shadow Color from the menu, and choose @ color from the palette to change the color of the shadow on your shape. To change 3D effects: You cannot add a 30 effect to all shapes. + Select the Format tab. + Left-click the 3-D Effects command, + Move your mouse over the menu options. Live Preview displays how it will appear in your document. + Click an option to select the 3D effect. Department of Computer Sciences oa smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS WordAfter you have chosen a 3D effect, you can change other elements of your shape, including the color, depth, direction, lighting, and surface of the 3D effect on your shape. This can dramatically change the way the shape looks. You can access these options by clicking the 3-0 Effects command. Working with Pictures [RASA pices can be added to Word documents and then eal formatted in various ways. The picture tools in Word 2007 ‘make it easy to incorporate images into your documents and, modify those images in innovative ways. In this lesson, you will learn how to inserta picture from your computer, change the picture style and shape, add a border, and crop and compress pictures. To insert a picture: + Place your insertion point where you want the image to appear. + Select the Insert tab. + Click the Picture command in the Illustrations group. The Insert Picture dialog box appears. Inert a picture fom ae + Select the image file on your computer. Department of Computer Sciences 3 10: Introduction to Information and Communication Technology Lab0: To 7 Exploring Advance features of MS+ Click Insert, and it will appear in your document. Left-click a corner sizing handle, and while holding down the mouse button resize the image. The Image retains its proportions. To wrap text around an image: + Select the image. + Select the Picture Tools Format tab. + Click the Text Wrapping command eel | DP Prcture shape - Gy Bring to Front = Ke ESS. | Q raweeteas- || the Arrange group. roftheyearit Me jokaD Le High‘ool reac Tat 3] ort ofTet BA) 2 wen Pot [59 Meretayout options + Left-click a menu option to select it. In this example, we selected Tight. + Move the image around to see how the text wraps for each setting. Department of Computer Sciences Er a ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advai Word To features of AS‘The Position button has predefined text wrapping settings. The Position button is to the left of the Text Wrapping button. Click the Position button, and a drop-down list of text wrapping options will appear. Hover over an option to see what it does. Ifyou can't get your text to wrap the way you wish, click the Text Wrapping command, and select More Layout Options from the menu. You can make more precise changes in the Advanced Layout dialog box that appears. To change the shape of a picture: + Select the picture. + Select the Format tab. + Click the Picture Shape icon. A menu appears. Ce ae =|Go0000005 Jeo O@rDQvK4aC lecie> OCOUHsFerRar ig 3URDHODEDIA + Left-click a shape to select it. To apply a picture style: + Select the picture. + Select the Format tab. + Click the More drop-down arrow to display all of the picture styles. + Hover over a picture style to display a Live Preview of the style in the document. Department of Computer Sciences oa smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Word= GD Peture shape = Driduesorser D Pature eects = + Left-clicka style to select it. To add a border to a picture manually: + Select the picture. + Select the Format tab. Left-click the Picture Border command, and select a color. OR + Select Weight from the menu and choose a line weight. see = Grocesone= i Aueateron Bl em) QinDepartment of Computer Science, Bahria University, Karachi Campus Lab 02 Tasks (Microsoft WORD) Semester 1 (Spring 2018) Department of Computer Science: CSL-110: Introduction to Informat Word Re xploring Advance features of MSExercise 1 Create an advertisement as shown below. ory oa PC eS Ome) fe) FALL 2017 Sonia SS Sis Cero rrr eee Department of Computer Sciences 62239 smester SPRING 2018} ‘CSL-110: Introduction to Information and Communieation Technology Lab02: Exploring Advance features of MS Wordeee rr) ts sive ptr BD y Bahria University ESTEEM ESM Discovering Knowledge Objectivets): [To learn the basics of Microsoft Excel to learn how to depict data graphically. ‘The Microsoft Excel Window Microsoft Excel is an electronic spreadsheet. You can use it to organize your data into rows ‘and columns. You can also use it to perform mathematical calculations quickly. This tutorial teaches Microsoft Excel basics. Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for the computer novice. This lesson will introduce you to the Excel window. You use the window to interact with Excel. To begin this lesson, start Microsoft Excel 2007. The Microsoft Excel window appears and your screen looks similar to the one shown here. Home cco i eee s\ela-a-) |eele-) aa a AL -G be S)2/#)~Je]4]=])~ Me Ey on SL-110: Introduction to Information and Communication Technology Lab03: Introduction to Microsoft ExcelNote: Your screen will probably not look exactly like the screen shown. In Excel 2007, how a window displays depends on the size of your window, the size of your monitor, and the resolution to which your monitor is set. Resolution determines how much information your computer monitor can display. If you use a low resolution, less information fits on your screen, but the size of your text and images are larger. If you use a high resolution, more information fits on your screen, but the size of the text and images are smaller. Also, settings in Excel 2007, Windows Vista, and Windows XP allow you to change the color and style of your windows, The Microsoft Office Button Ga In the upper-left comer of the Excel 2007 window is the Microsoft Office button, When you click the button, a menu appears. You can use the menu to create a new file, open an existing file, save a file, and perform many other tasks. The Quick Access Toolbar Next to the Microsoft Office bution is the Quick Access toolbar. The Quick Access toolbar gives you with access to commands you frequently use. By default, Save, Undo, and Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to roll back an, action you have taken, and Redo to reapply an action you have rolled back. The Title Bar ioalnaost eal Next to the Quick Access toolbar is the Title bar. On the Title bar, Microsoft Excel displays the name of the workbook you are currently using. At the top of the Excel window, you should see "Microsoft Excel - Book1" or a similar name. The Ribbon LT Era ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excelsgerserianj) cn ttn Ai. Powe a | Biremat =| 2- Font Group ‘You use commands to tell Microsoft Excel what to do, In Microsoft Excel 2007, you use the Ribbon to issue commands. The Ribbon is located near the top of the Excel window, below the Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays several related command groups. Within each group are related command buttons. You click buttons to issue commands or to access memus and dialog boxes. You may also find a dialog box launcher in the bottom-right comer of a group. When you click the dialog box launcher, a dialog box makes additional commands available. Worksheets \ eons —. — Book » Microsoft Bel 2 a my oe eee) laa |) Brome aa) Microsoft Excel consists of worksheets. Each worksheet contains columns and rows. The columns are lettered A to Z and then continuing with AA, AB, AC and so on; the rows are LT co ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft Excelnumbered 1 to 1,048,576, The number of columns and rows you can have in a worksheet is limited by your computer memory and your system resources. The combination of a column coordinate and a row coordinate make up a cell address. For example, the cell located in the upper-left comer of the worksheet is cell Al, meaning column A, row 1. Cell E10 is located under column E on row 10. You enter your data into the cells on the worksheet. The Formula Bar a Formula Bar If the Formula bar is turned on, the cell address of the cell you aze in displays in the Name box which is located on the left side of the Formula bar. Cell entries display on the right side of the Formula bar. If you do not see the Formula bar in your window, perform the following steps: 1. Choose the View tab. 2. Click Formula Bar in the Show/Hide group. The Formula bar appears. Note: The current cell address displays on the left side of the Formula bar. The Status Bar LT ca ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel= homaten Manager Fe) pete’ saceaged pe Mode isthe cro necrding bo toon The Status bar appears at the very bottom of the Excel window and provides such information as the sum, average, minimum, and maximum Value of selected numbers. You can change what displays on the Status bar by right-clicking on the Status bar and selecting the options you want from the Customize Status Bar menu. You click a menu item to select it. You click it again to deselect it. A check mark next to an item means the item is selected. Move Around a Worksheet By using the arrow keys, you can move around your worksheet, You can use the down arrow key to move downward one cell at a time. You can use the up arrow key to move upward one cell at a time. You can use the Tab key to move across the page to the right, one cell at a time. You can hold down the Shift key and then press the Tab key to move to the left, one cell ata time. You can use the right and left arrow keys to move right or left one cell at a time. The Page Up and Page Down keys move up and down one page at a time. If you hold down the Ctrl key and then press the Home key, you move to the beginning of the worksheet. Move Around the Worksheet The Down Arrow Key + Press the down arrow key several times. Note that the cursor moves downward one cell at atime. LT ora ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelThe Up Arrow Key + Press the up arrow key several times. Note that the cursor moves upward one cell ata time. The Tab Key 1. Move to cell Al. 2. Press the Tab key several times. Note that the cursor moves to the right one cell at a time. The Shift+Tab Keys 0D Hold down the Shift key and then press Tab. Note that the cursor moves to the left one cell ata time. The Right and Left Arrow Keys 1. Press the right arrow key several times. Note that the cursor moves to the right. 2. Press the left arrow key several times. Note that the cursor moves to the left. Page Up and Page Down 1. Press the Page Down key. Note that the cursor moves down one page. 2. Press the Page Up key. Note that the cursor moves up one page. ‘The Ctrl Home Key 1. Move the cursor to column J. 2. Stay in column J and move the cursor to row 20. 3. Hold down the Ctrl key while you press the Home key. Excel moves to cell AL Go To Cells Quickly The following are shortcuts for moving quickly from one cell in a worksheet to a cell in a different part of the worksheet. Goto FS The F5 function key is the "Go To" key. If you press the F5 key, you are prompted for the cell to which you wish to go. Enter the cell address, and the cursor jumps to that cell. 1. Press FS. The Go To dialog box opens. Type J3 in the Reference field. LT cra ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel3. Press Enter. Excel moves to cell J3. Go 10 — Cirl+G You can also use Ctrl+G to go to a specific cell 1. Hold down the Ctrl key while you press "g" (Ctrl+g). The Go To dialog box opens. 2. Type C4 in the Reference field. 3. Press Enter. Excel moves to cell C4. The Name Box ‘You can also use the Name box to go to a specific cell. Just type the cell you want to go to in the Name box and then press Enter. 1. Type B10 in the Name box 2. Press Enter. Excel moves to cell B10. Select Cells ra Po Introduction to Microsoft Excel LT (CSL-110: Introduction to Information and Communication Technology _Lab0:ya 9 e Bookd Wicosot Excel oor If you wish to perform a function on a group of cells, you must fist select those cells by highlighting them. The exercises that follow teach you how to select. Alternative Method: Select Cells by Dragging ‘You can also select an area by holding down the left mouse button and dragging the mouse over the area. In addition, you can select noncontiguous areas of the worksheet by doing the followin, LT a ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology LabO3: Introduction to Microsoft Excelvases) ae oo oh ae — = ee aan wes 2 ormat - || 2 - Go to cell Al. Hold down the Ctrl key. You won't release it until step 9. Holding down the Ctrl key enables you to select noncontiguous areas of the worksheet. Press the left mouse button. While holding down the left mouse button, use the mouse to move from cell Al to cs. Continue to hold down the Ctrl key, but release the left mouse button. Using the mouse, place the cursor in cell D7. Press the left mouse button. While holding down the left mouse button, move to cell F10. Release the left mouse button. 9. Release the Ctrl key. Cells Al to C3 and cells D7 to F10 are selected. 10. Press Esc and click anywhere on the worksheet to remove the highlighting. 3. wos eae Enter Data In this section, you will learn how to enter data into your worksheet. First, place the cursor in the cell in which you want to start entering data. Type some data, and then press Enter. If you need to delete. press the Backspace key to delete one character at a time. Enter Data LT aoa ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelDias) eer) 1. Place the cursor in cell Al. 2. Type John Jordan. Do not press Enter at this time. Delete Data The Backspace key erases one character at a time, 1. Press the Backspace key until Jordan is erased. 2. Press Enter. The name "John" appears in cell Al. Edit a Cell After you enter data into a cell, you can edit the data by pressing F2 while you are in the cell you wish to edit. LT 727239 CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelBait a Celt Change "John" to "Jones." Move to cell Al. Press F2. Use the Backspace key to delete the "n and the "h.” ‘Type nes. Press Enter. peep Alternate Method: Editing a Cell by Using the Formula Bar You can also edit the cell by using the Formula bar. You change "Jones" to "Joker" in the following exercise 1. Move the cursor to cell Al. 2. Click in the formula area of the Formula bar. eT] 7 SL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft Excelod 3. Use the backspace key to erase the "s," "e," and "n.” 4. Type ker. 5. Press Enter. Alternate Method: Edit a Cell by Double-Clicking in the Cell You can change "Joke:" to "Johnson" as follows: 1. Move to cell Al. 2. Double-click in cell Al. 3. Press the End key. Your cursor is now at the end of your text. 74239 jon Technology _ Lab03: Introduction to Microsoft Excel3. Use the Backspace key to erase "s," "e," and "k." 4, Type hnson. 5. Press Enter. Change a Cell Entry Typing in a cell replaces the old cell entry with the new information you type 1. Move the cursor to cell AL 2. Type Cathy. 3. Press Enter, The name "Cathy" replaces "Johnson." Wrap Text ‘When you type text that is too long to fit in the cell, the text overlaps the next cell. If you do not want it to overlap the next cell, you can wrap the text. LY co CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelWrap Text 1. Move to cell A2. 2. Type Text too long to fit. 3. Press Enter. 4, Return to cell A2. 5. Choose the Home tab. 6. Click the Wrap Text button !@@). Excel wraps the text in the cell. Delete a Cell EntryTo delete an entry in a cell or a group of cells, you place the cursor in the cell or select the ‘group of cells and press Delete. Entering Excel Formulas and Formatting Data Lesson | familiarized you with the Excel 2007 window, taught you how to move around the window, and how to enter data. A major strength of Excel is that you can perform ‘mathematical calculations and format your data. In this lesson, you learn how to perform basic mathematical calculations and how to format text and numerical data. To start this lesson, open Excel. Set the Enter Key Direction In Microsoft Excel, you can specify the direction the cursor moves when you press the Enter key. In the exercises that follow, the cursor must move dowa one cell when you press Enter. You can use the Direction box in the Excel Options pane to set the cursor to move up, down, left, right, or not at all. Perform the steps that follow to set the cursor to move down when you press the Enter key. LT = ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excelsend Pybih Business Contact Manager. } a ta tal 2 a a 2 8 a ‘lose 1. Click the Microsoft Office button, A menu appears. 2. Click Excel Options in the lower-right corner. The Excel Options pane appears LT oa ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Exceli a SS es Sed noe ) Aanacat apne wing wh a= © ——_—= Click Advanced. 4. If the check box next to After Pressing Enter Move Selection is not checked, click the box to check it. 5. Tf Down does not appear in the Direction box, click the down arrow next to the Direction box and then click Down. 6. Click OK. Excel sets the Enter direction to down. Perform Mathematical Calculations In Microsoft Excel, you can enter numbers and mathematical formulas into cells. Whether you enter a number or a formula, you can reference the cell when you perform mathematical calculations such as addition, subtraction, multiplication, or division, When entering a mathematical formula, precede the formula with an equal sign. Use the following to indicate the type of calculation you wish to perform: + Addition = Subtraction * Multiplication / Division » Exponential LT (CSL-110: Introduction to Information and Communication Technology _Lab0: ra Po Introduction to Microsoft ExcelIn the following exercises, you practice some of the methods you can use to move around a ‘worksheet and you learn how to perform mathematical calculations. Refer to Lesson 1 to Jeara more about moving around a worksheet. Addition . Type Add in cell AL . Press Enter. Excel moves down one cell. . Type 1 in cell A2. . Press Enter. Excel moves down one cell . Type 1 in cell A3 . Press Enter. Excel moves down one cell Type =A2+A3 in cell A4 8. Click the check mark on the Formula bar. Excel adds cell Al to cell A2 and displays the result in cell A4. The formula displays on the Formula bar. Note: Clicking the check mark on the Formula bar is similar to pressing Enter. Excel records your entry but does not move to the next cell. ‘Subtraction LT co CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelGoTo ila Press FS. The Go To dialog box appears. Type B1 in the Reference field. Press Enter. Excel moves to cell Bl. . Type Subtract. . Press Enter. Excel moves down one cell Type 6 in cell B2. Press Enter. Excel moves down one cell Type 3 in cell B3. Press Enter. Excel moves down one cell. Type =B2-B3 in cell B4. Click the check mark on the Formula bar. Excel subtracts cell B3 from cell B2 and the result displays in cell B4. The formula displays on the Formula bat NL oa Em SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel reeeneMultiplication Hold down the Cl key while you press "g" (Ctrl+g). The Go To dialog box appears. Type C1 in the Reference field. Press Enter. Excel moves to cell C1 Type Multiply. Press Enter. Excel moves down one cell. Type 2 in cell C2. Press Enter. Excel moves down one cell Type 3 in cell C3. Press Enter. Excel moves down one cell. 0. Type =C2*C3 in cell C4. 1. Click the check mark on the Formula bar. Excel multiplies C1 by cell C2 and displays the result in cell C3. The formula displays on the Formula bar. reeene Division Press FS. Type D1 in the Reference field Press Enter. Excel moves to cell D1. Type Divide. Press Enter. Excel moves down one cell. Type 6 in cell D2 Press Enter. Excel moves down one cell Type 3 in cell D3. Press Enter. Excel moves down one cell. 10. Type =D2D3 in cell D4. 11. Click the check mark on the Formula bar. Excel divides cell D2 by cell D3 and displays the result in cell D4. The formula displays on the Formula bar. peng ‘When creating formulas, you can reference cells and include numbers. All of the following formulas are valid: =A2/B2 1+12-B3 -A2*B2+12 LT ra ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel‘You can use the AutoSum button |®/on the Home tab to automatically add a column or row of numbers. ‘When you press the AutoSum button |, Excel selects the numbers it thinks you ‘want to add. If you then click the check mark on the Formula bar or press the Enter key, Excel adds the numbers. If Excel's guess as to which numbers you want to add is wrong, you can select the AutoSum cells you want. ‘The following illustrates AutoSum: Pe eo. Go to cell FI Type 3. 3. Press Enter. Excel moves down one cell. 4. Type 3. 5. Press Enter. Excel moves down one cell 6. Type 3. 7. Press Enter. Excel moves down one cell to cell F4. 8. Choose the Home tab. 9. Click the AutoSum button |®in the Editing group. Excel selects cells F1 through F3 and enters a formula in cell F4, Department of Computer Sciences oa Semester SPRING 2018 (CSL-110: Introduction to Information and Communication Technology _Lab0: Introduction to Microsoft Excel10, Press Enter, Excel adds cells F through F3 and displays the result in cell F4. Perform Automatic Calculations By default, Microsoft Excel recalculates the worksheet as you change cell entries. This makes it easy for you to correct mistakes and analyze a variety of scenarios. Automatic Catcutation Make the changes described below and note how Microsoft Excel automatically recalculates. Micon fn fax | le ieee 4 a 5 2 4 5 6 7 1. Move to cell A2. 2. Type 2. 3. Press the right arrow key. Excel changes the result in cell A4, Excel adds cell A2 to cell A3 and the new result appears in cell A4. 4, Move to cell B2, 5. Type 8. 6. Press the right arrow key. Excel subtracts cell B3 from cell B3 and the new result appears in cell B4. Ee ora Se 1018 SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel7. Move to cell C2. 8. Type 4. 9. Press the right arrow key. Excel multiplies cell C2 by cell C3 and the new result appears in cell C4. 10. Move to cell D2. LL. Type 12. 12, Press the Enter key. Excel divides cell D2 by cell D3 and the new result appears in cell D4. Align Cell Entries ‘When you type text into a cell, by default your entry aligns with the left side of the cell. When you type numbers into a cell, by default your entry aligns with the right side of the cell. You can change the cell alignment. You can center, left-align, or right-align any cell entry. Look at cells Al to D1. Note that they are aligned with the Left side of the cell. 8 c D Subtract Multiply Owvide 2 8 4 2 Center To center cells Al to D1: 1. Select cells Al to D1 Choose the Home tab. 3. Click the Center button ™ in the Alignment group. Excel centers each cell's content. Left-Align To left-align cells Al to D1: ca Po CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel1. Select cells Al to D1 2. Choose the Home tab. 3. Click the Align Text Left button in the Alignment group. Excel left-aligns each cell's content. Right-Align To right-align cells Al to DI: ‘Add Subtract _Multiply 2 2 & 4 12 Select cells Al to D1. Click in cell Al. Choose the Home tab. Click the Align Text Right ™ button. Excel right-aligns the cell's content. Click anywhere on your worksheet to clear the highlighting. ae Note: You can also change the alignment of cells with numbers in them by using the alignment buttons. Perform Advanced Mathematical Calculations eT] oa CSL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft Excel‘When you perform mathematical calculations in Excel, be careful of precedence. Calculations are performed from left to right, with multiplication and division performed before addition and subtraction, Advanced Calculations 1. Move to cell A7. 2. Type =3+3+12/2*4. 3. Press Enter. Note: Microsoft Excel divides 12 by 2, multiplies the answer by 4, adds 3, and then adds another 3. The answer, 30, displays in cell A7. ‘AT 4 8 To change the order of calculation, use parentheses. Microsoft Excel calculates the information in parentheses first. 1. Double-click in cell A7. 2. Edit the cell to read =(3+3+12)/2*4. 3. Press Enter, Note: Microsoft Excel adds 3 plus 3 plus 12, divides the answer by 2, and then multiplies the result by 4. The answer, 36, displays in cell A7. [ Ww y GE] “aaa | ° . ° ‘ Copy, Cut, Paste, and Cell Addressing In Excel, you can copy data from one area of a worksheet and place the data you copied anywhere in the same or another worksheet. In other words, after you type information into a worksheet, if you want to place the same information somewhere else, you do not have to retype the information. You simple copy it and then paste it in the new location. You can use Excel's Cut feature to remove information from a worksheet, Then you can use the Paste feature to place the information you cut anywhere in the same or another worksheet. In other words, you can move information from one place in a worksheet to another place in the same or different worksheet by using the Cut and Paste features. LT ora ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft ExcelMicrosoft Excel records cell addresses in formulas in three different ways, called absolute, relative, and mixed. The way a formula is recorded is important when you copy it. With relative cell addressing, when you copy a formula from one area of the worksheet to another, Excel records the position of the cell relative to the cell that originally contained the formula. With absolute cell addressing, when you copy a formula from one area of the worksheet to another, Excel references the same cells, no matter where you copy the formula, You can use mixed cell addressing to keep the row constant while the column changes, or vice versa. The following exercises demonstrate. Copy, Cut, Paste, and Cell Addressing 1. Move to cell A9. Type 1. Press Enter. Excel moves down one cell. Type 1. Press Enter. Excel moves down one cell. Type 1. Press Enter. Excel moves down one cell Move to cell B9. Type 2. Press Enter. Excel moves down one cell. Type 2. Press Enter. Excel moves down one cell. Type 2. Press Enter. Excel moves down one cell. 3 4, 5. 6. In addition to typing a formula as you did in Lesson 1, you can also enter formulas by using Point mode. When you are in Point mode, you can enter a formula either by clicking on a cell or by using the arrow keys. Move to cell Al2. Type =. Use the up arrow key to move to cell AS. Type +. Use the up arrow key to move to cell ALO. Type +. Use the up arrow key to move to cell AI1. Click the check mark on the Formula bar. Look at the Formula bar. Note that the formula you entered is displayed there, Dawe eae ‘=AQ+A10+AL1 E Copy with the Ribbon SLY cra ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft ExcelTo copy the formula you just entered, follow these steps: 1. You should be in cell A12 2. Choose the Home tab. Click the Copy “button in the Clipboard group. Excel copies the formula in cell AL. 7 1d Communication Technology _LabO3: Introduction to Microsoft Excel ‘to Information5. Clickee Paste |) button ia the Clipboard group. Excel pastes the formula in cell A12 into cell B12. 6. Press the Esc key to exit the Copy mode. ‘Compare the fornmula in cell A12 with the formula in cell B12 (while in the respective cell, look at the Formula bar). The formulas are the same except that the formula in cell A12 suMicrosoft the entries in columa A and the formula in cell B12 suMicrosoft the entries in column B. The formula was copied in a relative fashion. Before proceeding with the next part of the exercise, you must copy the information in cells A7 to B9 to cells C7 to D9. This time you will copy by using the Mini toolbar. Copy with the Mini Tootbar 79 * Gael 4 ; fami [aA Se 1 ee ee er ee ee 1 12 3 €k | cat Fry 2a copy <—® 14 B poe 15 paste Spec 20 : a oer. 5 ete 1. Select cells A9 to B11. Move to cell A9. Press the Shift key. While holding down the Shift key. press the down arrow key twice. Press the right arrow key once. Excel highlights A9 to BIL. 2. Right-click. A context menu and a Mini toolbar appear. 3. Click Copy, which is located on the context menu. Excel copies the information in cells A9 to BIL. LT 7239, ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excela 2 2a cony 2 6 BD nse <_ 13 Paste Speci “ Invert 15 5 Delete 4. Move to cell C9. 5. Right-click. A context menu appears. 6. Click Paste, Excel copies the contents of cells A9 to B11 to cells C9 to C11. A B E 1 2 1 2 1 7 2 3 6 3 14 7. Press Esc to exit Copy mode. Absolute Cell Addressing ‘You make a cell address an absolute cell address by placing a dollar sign in front of the row and column identifiers. You can do this automatically by using the F4 key. To illustrate: 1. Move to cell C12. 2. Types. 3. Click cell C9. 4. Press P4. Dollar signs appear before the C and the 9. . Type +. Click cell C10. Press F4. Dollar signs appear before the C and the 10. Type +. Click cell C11 10. Press F4. Dollar signs appear before the C and the 11 11. Click the check mark on the formula bar. Excel records the formula in cell CL yeas LT or Po CSL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft Excel| cz fal =Scs94Scsi04scst1 A B DE | FF 1 2 1 2 er Cut and Paste ‘You can move data from one area of a worksheet to another. Select cells D9 to D12 Choose the Home tab, Click the Cut | # button. Move to cell G1. Bee5. Clckthe Paste button LEY. excelmoves the contents of cells D9 to D12 to cells G1 to G4. The keyboard shortcut for Cut is Ctrl+x. The steps for cutting and pasting with a keyboard shorteut are: Select the cells you want to cut and paste Press Ctrl+x. Move to the upper-left comer of the block of cells into which you want to paste. Press Ctrl+v. Excel cuts and pastes the cells you selected. Bee Insert and Delete Columns and Rows ‘You can insert and delete columns and rows. When you delete a column, you delete everything in the column from the top of the worksheet to the bottom of the worksheet. When you delete a row, you delete the entire row from left to right. Inserting a column or row inserts & completely new column or row. Insert and Delete Columns and Rows To delete columns F and G: LT ra ‘Semester SPRING 2018] (GSL-110: Introduction to Information and Communication Technology _Lab0:Click the column F indicator and drag to column G. Click the down arrow next to Delete in the Cells group. A menu appears. Click Delete Sheet Columns. Excel deletes the columns you selected. Click anywhere on the worksheet to remove your selection. To delete rows 7 through 12: ra Po Introduction to Microsoft Excel LT (GSL-110: Introduction to Information and Communication Technology _Lab0:Click the row 7 indicator and drag to row 12. Click the down arrow next to Delete in the Cells group. A menu appears. Click Delete Sheet Rows. Excel deletes the rows you selected. Click anywhere on the worksheet to remove your selection. Beye To insert a column: Click on A to select column A. Click the down arow next to Insert in the Cells group. A menu appears. Click Insert Sheet Columns. Excel inserts a new column. Click anywhere on the worksheet to remove your selection. Pepe To insert rows: Click on 1 and then drag down to 2 to select rows 1 and 2. Click the down arrow next to Insert in the Cells group. A menu appears. Click Insert Sheet Rows. Excel inserts two new rows. Click anywhere on the worksheet to remove your selection. ‘Your worksheet should look like the one shown here. LT coo ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel8 4 2 3 3 3 ‘Add Subtract Multiply Divide 2 1 3 5 2 4 1 2 3 4 5 6 7 8 Create Borders ‘You can use borders to make entries in your Excel worksheet stand out. You can choose from several types of borders. When you press the down arrow next to the Border button =~, 2 memu appears. By making the proper selection from the menu, you can place a border on the top, bottom, left, or right side of the selected cells; on all sides; or around the outside border. You can have a thick outside border or a border with a single-line top and a double- line bottom, Accountants usually place a single underline above a final number and a double underline below. The following illustrates: Create Borders ‘Add Subtract. Multiply Divide 2 8 4 2 1. Select cells BG to E6. LT cra ‘Semester SPRING 2018] CSL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel‘tom Border Top Border FE Lett order ight Border 130 Border Divide ail Borders Outside Borders Thick box oo8 {ottom Dovble Border Thek Bottom Borger Top and Bottom Border Top and Thik Bottom Border _ Top and Doyble Bottom Border Draw Borders He Draw raw Border Grid frase Border Une Color » Rese Line ste , 2. Choose the Home tab. 3. Click the down arrow next to the Borders button |" A menu appears. 4. Cli ck Top and Double Bottam Border. Excel adds the border you chose to the selected cells. A 8 c ® € F s 8 4 2 3 3 3 ‘Add Subtract. Multiply Divide 2 1 3 5 12 4 eS Joluls|uly|e LY ra ‘Semester SPRING 2018] (CSL-110: Introduction to Information and Communication Technology _Lab0:‘Merge and Center Sometimes, particularly when you give a title to a section of your worksheet, you will want to center a piece of text over several columns or rows. The following example shows you how. Merge and Center Seb Cees — i ‘Add Subtract. Multiply Divide 2 8 4 2 1 3 3 3 3 5 2 4 Go to cell B2. Type Sample Worksheet. Click the check mark on the Formula bar. Select cells B2 to E2. Choose the Home tab. Click the Merge and Center button |" in the Alignment group. Excel merges cells B2, C2, D2, and E2 and then centers the content. A aaa A 3 ‘Add Subtract Multiply Divide 7 E SL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft ExcelNote: To unmerge cells: Select the call you want to unmerge. Choose the Home tab, Click the down arrow next to the Merge and Center button, 34" A menu appears. Click Unmerge Cells. Excel unmerges the cells. epee Add Background Color To make a section of your worksheet stand out, you can add background color to a cell or group of cells. Add Background Color 1) [CDT § 1 Sample Worksheet Add _Subtract__ Multiply Divide} 72) 2 ee 5 133 6 2S 7 8 1. Select cells B2 to E3 LT ra ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _ LabO3: Introduction to Microsoft Excelsom) e| lee 3 , = jorksheet 8 More colors * 2. Choose the Home tab. 3. Click the down arrow next to the Fill Color button 4. Click th e color dark blue. Excel places a dark blue background in the cells you selected 2 |S lo lalalely sl ‘Change the Font, Font Size, and Font Color A font is a set of characters represented in a single typeface. Each character within a font is created by using the same basic style. Excel provides many different fonts from which you can choose. The size of a font is measured in points. There are 72 points to an inch. The number of points assigned to a font is based on the distance from the top to the bottom of its longest character. You can change the Font, Font Size. and Font Color of the data you enter into Excel. LT or ‘Semester SPRING 2018] SL-110: Introduction to Information and Communication Technology _LabO3: Introduction to Microsoft Excel