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    Campus Emergency Response Plan

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    Glenda Sibonga
    The document outlines MVNU's emergency response plan and procedures. It details the priorities in an emergency as protecting life, assets, services, and operations. It establishes teams like the Emergency Senior Leadership Group and Emergency Operations Team that are responsible for strategic decision making and tactical response. The plan defines three levels of emergencies and the appropriate response for each from departments, ESLT, or EOT. Departments and individuals are given guidance on reporting emergencies and activating the emergency plan.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Campus Emergency Response Plan

    Uploaded by

    Glenda Sibonga
    20 views4 pages
    The document outlines MVNU's emergency response plan and procedures. It details the priorities in an emergency as protecting life, assets, services, and operations. It establishes teams like the Emergency Senior Leadership Group and Emergency Operations Team that are responsible for strategic decision making and tactical response. The plan defines three levels of emergencies and the appropriate response for each from departments, ESLT, or EOT. Departments and individuals are given guidance on reporting emergencies and activating the emergency plan.

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    The document outlines MVNU's emergency response plan and procedures. It details the priorities in an emergency as protecting life, assets, services, and operations. It establishes teams like the Emergency Senior Leadership Group and Emergency Operations Team that are responsible for strategic decision making and tactical response. The plan defines three levels of emergencies and the appropriate response for each from departments, ESLT, or EOT. Departments and individuals are given guidance on reporting emergencies and activating the emergency plan.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    20 views4 pages

    Campus Emergency Response Plan

    Uploaded by

    Glenda Sibonga
    The document outlines MVNU's emergency response plan and procedures. It details the priorities in an emergency as protecting life, assets, services, and operations. It establishes teams like the Emergency Senior Leadership Group and Emergency Operations Team that are responsible for strategic decision making and tactical response. The plan defines three levels of emergencies and the appropriate response for each from departments, ESLT, or EOT. Departments and individuals are given guidance on reporting emergencies and activating the emergency plan.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 4

    CAMPUS EMERGENCY RESPONSE PLAN

    OVERVIEW

    The purpose of the document is to outline the procedures to be followed in the event of an
    emergency at MVNU. While no plan can be developed to meet every emergency, the procedures
    outlined below form the basis of a coordinated plan to make the plan effective and accomplish
    these priorities:

     Priority 1 – Protection of Human Life


     Priority 2 – Protection of MVNU Assets
     Priority 3 – Maintenance of MVNU Services
     Priority 4 – Restoration of MVNU Operations

    This Plan shall be subordinate to federal/state/local government plans during a disaster


    declaration by those authorities; may require modification; and should be reviewed periodically.

    TEAMS & RESPONSIBILITIES

    Emergency Senior Leadership Group (ESLT)

     General responsibilities include making strategic decisions, authority to execute the Plan,
    and making decisions on issues not covered in the Plan.

     Specific responsibilities include operations; public relations; financial/legal matters;


    continuation of regular campus operations; recovery efforts; and directing
    communications to staff, faculty, students, parents, media, and other interested parties.

     Membership includes:
    o President
    o VP for Academic Affairs (VPAA)
    o VP for Student Life (VPSL)
    o VP for Finance
    o VP for Graduate and Professional Studies and Enrollment
    o VP for University Relations

    Emergency Operations Team (EOT)

     General responsibilities include advising the ESLT; initiating directives from the ESLT;
    disseminating information; making tactical decisions; supporting the emergency site; and
    ensuring that regular campus operations continue.

    1 Campus Emergency Response Plan | MVNU


     Specific responsibilities include engaging the text messaging system (if needed);
    providing information to the Media Relations and Communications Team;
    identifying/authorizing alternate campus routes (if needed); authorizing procurement of
    off-campus services; coordinating telecommunications and with local telephone, electric,
    gas, and other utility providers; ensuring adequate back-up in case of system disruption;
    coordinating operations required to restore affected areas; and other duties as required.

     The EOT is led by the VPSL. In the event that the VPSL is not available, the Senior
    Director of Facilities & Maintenance will assume these responsibilities in consultation
    with the President.

     Membership includes:
    o VPSL (Chair)
    o Senior Director of Facilities & Maintenance (Alternate Chair)
    o Assistant Director of Facilities & Maintenance
    o Coordinator of Campus Safety (CCS)
    o Dean of Students
    o Director of Student Life
    o Assistant VP for Auxiliary Services and Accounting
    o Director of Creative Services and Marketing Productions
    o Director of Information Technology
    o Vice President for Graduate & Professional Studies and Enrollment

    Media Relations and Communications Team (MRCT)

     General responsibilities include arranging opportunities for MVNU to present timely


    statements of fact about the emergency, including (a) informing the campus community
    and local community as the emergency begins, (b) minimizing panic/misunderstandings/
    rumors as the emergency unfolds, and (c) maintaining/recovering public confidence and
    relationships as the emergency fades.

     Specific responsibilities include gathering facts; identifying target audiences; preparing


    key messages, fact sheets, and news releases; contacting media; disseminating updates to
    the campus, media, and public; ensuring the availability of “expert” spokespersons (as
    needed); coordinating media interviews; updating web site and other communications
    vehicles (e.g., “blind” websites, information hotline, etc.); preparing a brief written
    statement to be distributed to administrators, staff, students, and anyone else on campus
    who may be contacted by the media; identifying/managing communications issues that
    arise during the post-emergency phase; and preparing/maintain a current list of public
    information resources.

     The President will oversee the MRCT, including balancing public’s right to know with
    the need for individual privacy and security of the MVNU campus.

    2 Campus Emergency Response Plan | MVNU


     Membership includes:
    o President (Chair)
    o Vice President for Academic Affairs
    o Vice President for Finance
    o Vice President for Graduate & Professional Studies and Enrollment
    o Station Manager WNZR
    o Other Marketing and Communications staff

    PLAN CONTROL & ACTIVATION

     The Plan is overseen by the VPSL, who, upon consultation with the President, is
    responsible for declaring an emergency and activating the Plan.
     The Emergency Operations Team (EOT) will be led by the VPSL, who will determine
    the emergency level and which MVNU personnel/resources are required.
     The Emergency Operations Center (EOC) is the where response and recovery will be
    coordinated.
    o The primary EOC location is the Morrison Facility Services Building
    o The secondary EOC location is the Athletic Conference Room in Ariel Arena.
     The VPSL will direct EOT members to report to the designated EOC.
     The VPSL will notify the CCS to issue send “Alerts” (via text & email) to the EOT and
    ESLT, as well as utilize other modes of communication (e.g., MVNU web site, WNZR,
    etc.).
     After a disaster where MVNU operations have been shut down (in part or whole), the
    CCS, the Senior Director for Facilities & Maintenance, and the Director of IT will
    determine if affected buildings and areas are ready for restoration efforts and reopening
    of normal MVNU operations. These individuals will communicate this to the VPSL.

    MAIN CAMPUS

     Diagrams for emergency evacuations (tornado, fire, etc.) are updated yearly in each
    building.
     Emergency text messaging is available for all students, faculty and staff.
     Contact 911 in case of any emergency.
     Contact Vice President for Student Life or Senior Director for Facilities & Maintenance
    when an emergency takes place.

    GRADUATE & PROFESSIONAL STUDIES

     Diagrams for emergency evacuations (tornado, fire, etc.) are updated yearly at all GPS
    sites.
     Emergency text messaging is available for all students, faculty and staff.
     Contact 911 in case of any emergency.
     Contact the Vice President for Graduate & Professional Studies and Enrollment when an
    emergency takes place.

    3 Campus Emergency Response Plan | MVNU


    EMERGENCY DEFINITIONS

     Level 1: A minor incident that is quickly resolved with existing MVNU resources or
    limited outside help. Examples include small localized fire; small localized hazardous
    material spill; isolated power outage; odor complaint; plumbing failure or water leak; or
    classes closed due to inclement weather.

     Level 2: A major event that could disrupt sizable portions of the campus community.
    Examples include fire limited to one building; civil disturbance; widespread power
    outage or communication system failure; serious crimes (such as an assault); severe
    flooding; multi-fatality accident; or catastrophic weather conditions.

     Level 3: A major disaster or imminent threat involving (a) the entire campus and/or
    surrounding community; (b) the need for outside emergency services; and/or (c) the need
    for MVNU to be self-sufficient for a period of time. Examples include major fire in one
    or more buildings; shooting(s); terrorism act(s); major public health crisis; extreme
    weather event; or other natural disaster.

    RESPONSES

     Level 1 – Minor Incident: Departments will respond in accordance with


    department/building protocols. If the matter has the potential to escalate to Level 2 or
    Level 3, contact Campus Safety at 740-399-8686 (off campus) or extension 8686 (on
    campus).

     Level 2 – Major Event: The ESLT and EOT will be deployed.

     Level 3 – Major Crisis: The ESLT and EOT will be deployed.

    If you have any questions, please do not hesitate to call the Vice President for Student Life at
    740.397.9000; ext. 4602.

    4 Campus Emergency Response Plan | MVNU

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