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    Identification Verification Idv Certification

    Uploaded by

    Jack Daniels
    This document provides guidelines for identity verification and certification requirements for business and individual clients. It lists acceptable documents for verifying the identity of businesses, which include certificates of incorporation, annual audited accounts, ownership structure charts, and certificates of incumbency. For individual owners and key controllers, acceptable identity documents are passports, national identity cards, and residence permits. Acceptable address verification documents include bank statements, utility bills, and identification documents containing the address. The document also provides certification requirements if a client cannot provide the recommended combination of identity and address documents. Certification must be done by legal, accounting or financial professionals and include wording confirming the document is a true copy. Translated documents also require certification.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Identification Verification Idv Certification

    Uploaded by

    Jack Daniels
    30 views2 pages
    This document provides guidelines for identity verification and certification requirements for business and individual clients. It lists acceptable documents for verifying the identity of businesses, which include certificates of incorporation, annual audited accounts, ownership structure charts, and certificates of incumbency. For individual owners and key controllers, acceptable identity documents are passports, national identity cards, and residence permits. Acceptable address verification documents include bank statements, utility bills, and identification documents containing the address. The document also provides certification requirements if a client cannot provide the recommended combination of identity and address documents. Certification must be done by legal, accounting or financial professionals and include wording confirming the document is a true copy. Translated documents also require certification.

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    identification-verification-idv-certification

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    This document provides guidelines for identity verification and certification requirements for business and individual clients. It lists acceptable documents for verifying the identity of businesses, which include certificates of incorporation, annual audited accounts, ownership structure charts, and certificates of incumbency. For individual owners and key controllers, acceptable identity documents are passports, national identity cards, and residence permits. Acceptable address verification documents include bank statements, utility bills, and identification documents containing the address. The document also provides certification requirements if a client cannot provide the recommended combination of identity and address documents. Certification must be done by legal, accounting or financial professionals and include wording confirming the document is a true copy. Translated documents also require certification.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    30 views2 pages

    Identification Verification Idv Certification

    Uploaded by

    Jack Daniels
    This document provides guidelines for identity verification and certification requirements for business and individual clients. It lists acceptable documents for verifying the identity of businesses, which include certificates of incorporation, annual audited accounts, ownership structure charts, and certificates of incumbency. For individual owners and key controllers, acceptable identity documents are passports, national identity cards, and residence permits. Acceptable address verification documents include bank statements, utility bills, and identification documents containing the address. The document also provides certification requirements if a client cannot provide the recommended combination of identity and address documents. Certification must be done by legal, accounting or financial professionals and include wording confirming the document is a true copy. Translated documents also require certification.

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    © All Rights Reserved
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    Identification and

    Verification (ID&V) Certification


    Acceptable documents for verification of your Business The verification of the residential address shall be
    / Entity carried out by making reference to any one of the
    following documents, provided that the residential
    • Certificate of Incorporation/ Constitutional Decree
    address and the full name of the involved/connected
    • Articles of Association / Partnership Deed / Charter person are referred to in a clear and unequivocal manner
    of Foundation in the document itself:
    • Annual Audited Accounts (dates within 2 years) • A recent Credit Card Statement (non-HSBC)
    • Ownership Structure Chart for the Business (on a • A recent Bank Account Statement (non-HSBC)
    company letter head and including all the company/
    • A recent Reference Letter issued by a recognised
    ies registered name/s, registration numbers, country
    Credit Institution
    of registration as well as the percentage of ownership
    of each layer until all the natural person/s underlying • A recent utility bill (where the residential address is
    beneficial ownership is/are identified) verified through reference to a utility bill, the subject
    person should ensure that such utility bill was
    • Certificate of Incumbency or equivalent e.g. extracts
    issued in relation to services linked to that residential
    from a Company Registry
    property. Therefore, a bill issued in relation to a fixed
    • List of Key Controllers line telephone service installed on that property
    • VAT Registration Certificate would be acceptable, but mobile telephony bills,
    • Business Registration Certificate / Trade Licence which are not linked to a fixed premises, would not be
    acceptable.)
    (Issued by a Regulator)
    • A rent contract
    NOTE: Please upload a clear copy of the document.
    • A Driving Licence
    • An identification document listed (Passport; National
    Acceptable documents for underlying Corporate Identity Card; Malta Residence Permit) where a clear
    Beneficial Ownership indication of the residential address is provided

    • Certificate of Incumbency or equivalent e.g. extracts • An official conduct certificate


    from a Company Registry • Any correspondence from a central or local
    and where applicable: government authority, department or agency

    • Business Registration Certificate / Trade Licence • Any other government-issued document not
    (Issued by a Regulator) mentioned above

    NOTE: Please upload a copy of the document. In case where the involved/connected person can
    provide us with two different identification documents
    plus two different verification of address documents,
    Acceptable documents for Owners and Key Controllers there is no requirement to get these documents
    who are Individuals certified.

    Identification Document (valid unexpired & with As an example, customer may provide us with a
    photo) passport, a national identity card, a bank statement and
    • Passport a utility bill. If the national identity card includes also
    the address, then this can be used also for address
    • National or other government-issued Identity Card
    verification purposes. All these documents will need to
    • Malta Residence Permit be provided together.
    Documents containing photographic evidence of However if involved/connected person cannot provide
    identity that are not government-issued but which such documentation, the document/s provided need to
    are nonetheless recognised as a legal means of be certified. Please refer to Certification Requirements.
    identification by the national law of an EU or a reputable
    jurisdiction may also be used to verify the identity of Documents emanating from High Risk Jurisdictions are
    the involved/connected person, provided that such to be certified, notarised and apostilled.
    documents are valid and unexpired.

    Verification Document (must be dated within the


    last four months)
    Certification Requirements 1 and 2 shall not be considered to meet the criteria of
    a reputable jurisdiction as they do not have adequate
    Certification of documents is required as independent legislative measures for the prevention of ML/FT and
    confirmation of authentication. Please see below for a clear and unequivocal declaration has been issued by
    details of what documentation is required, wording for the Financial Action Task Force (FATF) in that respect.
    the certification and who is authorised to complete this. Those jurisdictions falling within Category 3 shall
    Documents need to be certified by: not automatically be considered to be non-reputable
    and subject persons are required to determine the
    • a legal professional,
    reputability of each jurisdiction on the basis of the
    • an accountancy professional, deficiencies identified by the FATF.
    • a notary,
    Common Understanding
    • a person undertaking relevant financial business or
    • a person undertaking an activity equivalent to Common Understanding between Member States
    relevant financial business carried out in a Reputable on third country equivalence1,2 under the Anti-Money
    Jurisdiction Laundering Directive (Directive 2005/60/EC) June 2012

    and such certification should be evidenced by writing: These third countries are currently considered as
    • the document is a true copy of the original document; having equivalent AML/CFT systems to the EU. The
    list may be reviewed, in particular in the light of public
    • the document has been seen and verified by the
    evaluation reports adopted by the FATF, FSRBs, the IMF
    certifier; and
    or the World Bank according to the revised 2003 FATF
    • the photo is a true likeness of < insert person’s name > Recommendations and Methodology.
    The certifier must also sign and date the copy document It should be noted that the list does not override the
    (indicating his name, profession and warrant number need to continue to operate the risk-based approach.
    and his designation or capacity and provide contact The fact that a financial institution is based in a 3rd
    details). country featuring on the list only constitutes a refutable
    presumption of the application of simplified CDD.
    Additionally, any documentation which is in a foreign
    Moreover, the list does not override the obligation under
    language, should be translated in English. Translation
    article 13 of the Directive to apply enhanced customer
    should be dated, signed and certified by an independent
    due diligence measures in all situations which by their
    person of proven competence confirming that it is
    nature can present a higher risk of money laundering or
    a faithful translation of the original. If obtained from
    terrorist financing, when dealing with credit and financial
    overseas the document must be apostilled.
    institutions, as customers, based in an equivalent
    jurisdiction.
    The Reputability of a Jurisdiction
    List after the Meeting on 26 June 2012
    The Malta Financial Intelligence & Analysis Unit (FIAU)
    Australia
    Regulation 2 defines a reputable jurisdiction as any
    Brazil
    country having legislative measures for the prevention
    Canada
    of Money Laundering/Funding of Terrorism (ML/FT),
    Hong Kong
    taking into account that country’s membership of, or
    India
    any declaration or accreditation by, any international
    Japan
    organisation recognised as laying down internationally
    South Korea
    accepted standards for the prevention of money
    Mexico
    laundering and for combating the funding of terrorism,
    Singapore
    and which supervises natural and legal persons subject
    Switzerland
    to such legislative measures for compliance therewith.
    South Africa
    Hence, for the purpose of the Prevention of Money
    The United States of America
    Laundering and Funding of Terrorism Regulations
    (PMLFTR), the jurisdictions falling within Categories

    1
    Directive 2005/60/EC does not grant the European Commission a mandate to establish a positive list of equivalent third countries. The Common Understanding between
    EU Member States on Third Country Equivalence is drafted, managed and agreed by the EU Member States.

    2
    The list does not apply to Member States of the EU/EEA which benefit de jure from mutual recognition through the implementation of the 3rd AML Directive. The list also
    includes the French overseas territories (Mayotte, New Caledonia, French Polynesia, Saint Pierre and Miquelon and Wallis and Futuna) and Aruba, Curacao, Sint Maarten,
    Bonaire, Sint Eustatius and Saba. Those countries and territories are not members of the EU/EEA but are part of the membership of France and the Kingdom of the Netherlands
    of the FATF. The UK Crown Dependencies (Jersey, Guernsey, Isle of Man) may also be considered as equivalent by Member States.

    Approved and issued by HSBC Bank Malta p.l.c., 116, Archbishop Street, Valletta VLT1444 99040-10/2017

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