Agenda

o An aside: December review

1. Progress report / progress review
ECE496 Design Project 2. Oral Presentation
Term 2 Deliverables 3. Final Report
4. Design Fair
5. Misc. Administrative Stuff
Thursday, Nov 8, 2012 6. Extra Materials:
o Poster Design
o Ethics Reviews

ECE496 Milestones & Deliverables December Review

2011 2012
Sept Oct Nov Dec Jan Feb Mar Apr o Not marked
1st draft o May have deliverables from Design Review
2nd draft Project Proposal
Final version
o May want to deliver based on Design Review
Design Review meeting o Best if a show and tell of progress so far
December Review
Individual Progress Report

Oral Presentations
(tutorials)
Final Report
Design Fair

Planning, concept Execution

Design Review Progress Report, Oral Presentation

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 Begin with a good plan … …follow through in execution
 maps  Team work
 Equipment  Testing
 Study  Documenting
terrain
 Presenting
 Avoid
pitfalls  Reporting progress

Notes from Ted Herman Agenda

 This is not what we are trained to do o An aside: December review

 The task is huge 1. Progress report / progress review
 Your schedule is probably already wrong 2. Oral Presentation
 Set hard limits on the time to decide on tools, platforms, 3. Final Report
etc. 4. Design Fair
5. Misc. Administrative Stuff
6. Extra Materials:
o Poster Design
o Ethics Reviews

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Individual Progress Report / Evaluation –
Why They’re There
Individual Progress Report

–Project View:
• To allow reevaluation of position and adjustments if required  A group progress summary plus individual reports
• To access overall project progress
• To access individual contributions and progress

Group
Progress Individual reports
summary (for each student)

 What you have accomplished since the Design Review)

Hints for the Progress Report Wishy-washy ≠ Credible

 Credible (supported) statements about accomplishments Background statement  Reference [link to tasks &
(completed & underway) requirements]
Development Activity done  Test

 Unfinished activities are less comforting Example --

(What does “Select processor 50% done” mean???) “I finished the analog-to-digital conversion routine”
• is it coded?
• does it compile cleanly?
 Indicate problems you’ve encountered and overcome • does it work with some input randomly selected?
through your creativity and hard work. • does it work with a carefully-designed set of test cases
that cover all operational situations?
This is why you have been told repeatedly to • Sample evidence: photos, simulation plots, screen shots,
have an engineering notebook!!!! schematics, flow diagrams, etc.

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Note: Writing vs. Communication Tip from Ted Herman
This is not about writing. This is about communication.
Keep an “evidence trail” on the work you
Figures & do. We took too much time on our
Charts
Lists &
Tables &
progress reports because we had to
Bullets
Headings
recreate evidence and remember what we
had done.
Boxes
Categories &
other
Organization

Individual Supervisor Evaluations Agenda

o An aside: December review

 Your supervisor will also evaluate your individual 1. Progress report / progress review
progress in mid-January. 2. Oral Presentation
3. Final Report
4. Design Fair
5. Misc. Administrative Stuff
6. Extra Materials:
o Poster Design
o Ethics Reviews

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Oral Presentation – Why It’s There Oral Presentation Format

Project View:  Evaluated but unmarked dry run THEN

– Faster information flow, lower volume than written report;  Marked final presentation
questions possible
– (by administrator) Grading session
– To be able to measure progress
– To inform third parties of project
 Will have opportunity to select dates (watch your email)
 Bring your own laptop
 Presentation length depends on team size
 Questions from audience

Presentation Format Presentation Format

 Quick flow; low volume  Build your presentation around important points, using
 Try to include necessary pieces, but make the format the grading evaluation form. To some degree all of the
your own. following are expected:
– Motivation
 Avoid a chronological account of your project
– Project goals and specifications
– System overview
– Progress update
– Conclusions

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 Team

Individual

Team

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Presentation Tips Presentation Tips

 Make contact with your audience  Make contact with your audience
 Use pictures, graphs, diagrams!  Use pictures, graphs, diagrams!
 With text, stick to key points  With text, stick to key points
 Use informative headings  Use informative headings
 Use a manageable number of slides  Use a manageable number of slides
 Make your presentation memorable

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 Oral Presentation (Typical structure) Agenda

o An aside: December review

 A title slide 1. Progress report / progress review
 An outline of the presentation's contents.
2. Oral Presentation
 Introduction (explain to those not familiar with your
work the background and motivation for your project) 3. Final Report
 Objectives (what you set out to do) 4. Design Fair
 Describe design, accomplishments, & milestones
5. Misc. Administrative Stuff
 Summarize progress and future work
 Conclusions (what you covered in your presentation) 6. Extra Materials:
o Poster Design
Question: How do you (or can you) rework this and o Ethics Reviews
use this to make your presentation interesting and
reflective of your enthusiasm in your project,
without sacrificing important content???

Final deliverables worth more than one course … Final Group Report
Final demonstration

 Due before the Design Fair

Final Report
Report & evaluation
Individual Progress
Project Proposal

Show you have followed the plan and reached the goal,
Design Fair
Design Review

satisfied the objectives and delivered the deliverables

Oral Report

---- or ----

Supervisor Tell us what the problems were!

50%  Be honest, don't pad
– administrator and supervisor familiar with work, just need to know
Administrator 17% what you finally accomplished
50%
15% 8% 15% 5% 35% 22%

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Leveraging your past work Final Group Report

Preparing your final report, poster, and demo from the start  Key additions
– Documentation and assessment of final design
– System testing and results
– In some cases, a better articulated goal and requirements
 Accomplishments need to be concrete tied to goals and
requirements
 The report is a shared, team responsibility
– everyone contributes and makes clear which portion they write
 Generous use of Diagrams!!!! Tables!! Lists!!!
 Follow final report guidelines

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The Last Word from Ted Herman Highlight your accomplishments

 Save time by clarifying expectations

The work I did in ECE496 got me a job  Discuss with supervisor
– Supervisor’s grade is more heavily weighted now
We started badly, realized our problem.  You’ve already received expectations from administrator
The fix was: from past reports
• Weekly “must attend” team meetings with subtask – Marked progress reports are with supervisor
assignment and peer pressure to finish them – Contact your administrator if you have trouble getting back your
marked reports
• Business first; friends later

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Highlight Accomplishments
Agenda

 Focus on quality and completeness of validation & o An aside: December review

evidence 1. Progress report / progress review
Top-down
2. Oral Presentation
• Demonstrate a working system
3. Final Report
• Acceptance tests
Bottom up 4. Design Fair
• Demonstrate working system modules 5. Misc. Administrative Stuff
 Discuss results in terms of the project goal and 6. Extra Materials:
requirements o Poster Design
 Back up document with concrete evidence in the form of o Ethics Reviews
images, schematics, screen shots, simulations, etc. of
both the design and the testing.

2011 Design Fair Highlights Preparing for the ECE496 Design Fair
Search ”2011 ECE Design Fair” on YouTube

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Design Fair – parts Preparing a Design Fair Demonstration

1. Poster ALL groups must demo: Show the work is done or

2. Presentation / Demo / Questions demonstrate some key concept of the work

Your message to visitors:

"Here is the problem and why it's important. Here is what
we accomplished, and proof that it works."

Preparing a Design Fair Demonstration Resources for the Design Fair

 Think through its impact on a visitor

 Provide a fluid connection to the poster  Some stations are simply a table (i.e. without a power
outlet, network connections, computer, etc.)
 Highlight accomplishments
 If your demonstration requires special equipment or
 Leveraging past work
facilities, you must notify Mike Mehramiz
– Review the acceptance test from your Project Proposal
• Example: cataract diagnosis
 Consider both live and static or constructed • Deadline: Mon. March 11th
demonstrations

What will you need in terms of resources to do this?

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Time Conflicts with Design Fair Design Fair – grading

 Supervisors often grade outside the Design Fair

 Design Fair takes place Tues-Thurs, April 2, 3, 4 6:30- to have more time to better assess what you
9pm finally accomplished
 Teams will be assigned a night by Mike Mehramiz  Your grade from the administrator will be based
 If entire team has a schedule conflict on any of the on the following criteria:
evenings, must contact Mike • the quality of the presentation material
• Deadline: March 11, 2012 • the ability to explain your work
• Project title change • the ability to provide correct responses to
• Equipment requests questions posed by the administrator
• Schedule conflict notification • project progress and complexity
• a successful demonstration
• :

Agenda Awards

o An aside: December review  ALOHA Award ($10,000)

1. Progress report / progress review  CNIB Hochhausen Prize
2. Oral Presentation  Gordon E. Slemon Design Award
3. Final Report  Centennial Thesis Awards (2)
4. Design Fair  Certificates of Recognition/Invitation to Final Showcase
5. Misc. Administrative Stuff Short application required. Apply by email to at time of
6. Extra Materials: submission of Final Report. See Awards page for details.
o Poster Design
o Ethics Reviews Many students get jobs based on their
project!
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Summary and To Do List Final Design Showcase
Important Dates:  Bahen Atrium, Thursday April 5th, 11am-2pm
 Monday March 11 Design Fair Requests
– Equipment requests
– Schedule conflict notification
 Thursday March 21 Final report
 Tues. to Thurs. April 2, 3, 4th Design Fair
 Fri. April 5th Design Showcase

 Remind supervisors to submit Progress evaluations

online
 Watch for future announcements

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Time Conflicts for Oral Presentation or

Claiming Project Expenses
Design Fair
 All expenses must be based on the budgets that were
submitted, reviewed and approved by teams.  Dates are choosen via Doodle
 Original receipts required If your presentation conflicts with evening midterms:
 Some Items purchased with support from us to be • If not completely overlapping, group usually presents
returned as indicated in initial approval of request after the test
 Additional instructions on “How to Claim” Funds to be • Ask instructor of other course to move the test date or
posted. See ‘Budgets & Funding Requests’ page allow you to write your test earlier
• Inform your administrator as soon as possible!

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Questions……

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