Pangasinan State University – Bayambang Campus

Bachelor of Science in Information Technology

"AGRICULTURE INFORMATION MANAGEMENT

SYSTEM FOR PROVINCIAL AGRICULTURE
OFFICE"

RESEARCHERS:

Ramil DJ Fontanilla

Mark Cristian Q. Perez

Arlene M. Muñoz

Johnary S. Penoliar

Melvina Limchaypo

INSTRUCTOR:

Mr Matthew John Sino Cruz

S.Y. 2021-2022

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Pangasinan State University – Bayambang Campus
Bachelor of Science in Information Technology
Chapter 1

INTRODUCTION

Background of the Project

Agriculture is the art and science of cultivating the soil, growing crops, and raising farm
animals. It includes the preparation of plant and animal products for individuals to use and their
distribution to markets. Agriculture provides most of the world's food and materials.

Agriculture plays a main role in the economy also because it is taken into account to be
the backbone of the financial system for developing countries. For many years, agriculture has
been associated with the assembly of important food crops. (M. Ismail, 2021).

There are four (4) sub-sectors in agriculture here in the Philippines: forestry, fisheries,
poultry and livestock, and farming. But in this study, we will pay more attention to farming.

As the new generation continuously growing and changing, is as the more that the
agricultural technology in information system is arising, "waste less, profit more". The
researchers suggested that the new information sources related to agriculture are needed and they
predicted that computerized databases will be increasingly used in the future.

This research review focuses for the innovation technique in the agricultural production
for the efficacy and effectiveness of farmers in the agricultural modern approaches.

The information and management system technology aims to determine the over-
production of farmers in yielding crops to decrease the wasted crops.

Researchers suggested the information system called the "Farmer's Best Friend AIMS" to
consider the vegetable overproduction monitoring, weather forecasting.

The objective of the task is to improve the efficiency and efficacy of agricultural farming
by creating an innovative platform for the control of the farmers for faster growth. This system
phenomenon includes tracking and controlling the farmers in the valuable way of yielding crops.

"Farmer's Best Friend AIMS" ideally designed for all farmers, is absolutely for free. The
researchers collected various opportunities for developing traditional farming, eliminating the
usage of hazardous fertilizers and avoiding the bad effect in the human.

The information system developing the usage of the digital system platform designed in
devices or smart phones for practicing the organic production, cropping systems, land
restoration, land use change and irrigation, are ways for farmers can address.

This innovation technique will give multiple benefits to all farmers for proper
organization management that may also enhance the higher profitability in yielding crops
without wasting more.

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Pangasinan State University – Bayambang Campus
Bachelor of Science in Information Technology

Situation Analysis
According to Danilo Villamil, the Planning Officer of the Office of the Provincial
Agriculturist, Pangasinan has the highest poverty; they provide the program to make farmers
increase the income. They offer more on technology package of production, processing, and
institutional development. Today, they continue to develop the monitoring system program for
management information and delivery of various technologies, inputs and facilities and another
part there is to have natural resources for planting is to maximize production, and lastly the
marketing, on how they sell. The farmer’s organization can be asked to specify each of their need
of technology, materials and facilities to the Municipal Agriculture Office. The Provincial
Agriculture Office will coordinate to Municipal Agriculture Office on how many, how much
monitoring so they will give the amount of their needs. In addition, the national government have
mainly to support farmer livelihoods and food security. However, Provincial Agriculture Office
using web crops monitoring system for the cropping every quarterly. The proponents have the
best solution of over production is to have storage plan of investor where there is a shortage of
supply, and they adjust their calendar of farming to avoid over produce which may benefit the
farmers and help them save time and energy. The specific problem that the researchers wanted to
develop is the uses of the monitoring system by the Provincial Agriculture Office.

The researchers mainly propose the new platform application using the weather
forecasting to monitor the season changing. The application will also have the option to data
management on how many vegetables were planted and how many were harvested in the farm
yield specifically in each area where it is allocated by the farmers. Researchers will provide user
guide and tutorials using the application to the farmers or end-users that will guide them on how
to use it.

The main goal of this platform application to the devices is to efficiently and easily notify
the Provincial Agriculture Office in monitoring and controlling the farms in each allocated area
every quarterly and to reduce the over cropping of each vegetable like the tomatoes and eggplant
that are sometimes wasted and used as a fertilizer for the soil when it is not sold to the target
market due to the excessive productivity. The study aims to identify the area in need of the
vegetable that was overproduced in the other area allocated. Therefore, farmers can request a
supply of vegetables from the location, for example, there was an overproduced vegetable in the
area of Bayambang, Pangasinan which can be distributed to the other province that was in need
of tomatoes and the farmers will be noticed by the use of the Platform application.

The proposed system will provide a more efficient way of seminar information
dissemination, stocks of products, input for municipality, equipment’s and monitoring of over
production. Moreover, the system will also provide a more systematic process compared to the
traditional procedure.

Statement of Objectives
This project study aimed to design, develop, and monitor an application Farmer’s Best
Friend AIMS for Department of Agriculture Office.

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Bachelor of Science in Information Technology

Specifically, it sought to meet the following objective:

1. Describe the existing process of Provincial Agriculture’s Office in terms of products of

weather forecasting, updating farm-gate price and overproduction.
2. Identify the problems encountered in the current process.
3. Identify the features that should be added to the system to maximize its functionality.
4. Test the produced system's usability in terms of:
a) effectiveness
b) impact
c) efficiency
d) learnability

Significance of the Study

The result of the study will be of great benefit to the following:

For Provincial Agriculture’s Office (PAgO). – It helps to Promote and support the local
farmers by giving technical assistance and monitors the activities in different municipalities,
including seminar information dissemination, stocks of products, agricultural inputs for
municipalities, updating of actual farm-gate price and monitoring of over production to further
advance their welfare as the most important sector in our community.

For Municipal Agriculture’s Office (MAO). – It helps to Control of activities for

different association in every barangay such as seminars and demo-farming and formulates
measures for the technical assistance and adequate facilities relative to agriculture service.

For Individual Farmer – It benefits to Promote the individualization of agriculture in

transition countries can alleviate without sacrificing agricultural productivity and one of user
application.

Scope and Delimitation

This study aims to design, develop, and monitor an application Farmer’s Best Friend
AIMS for Provincial Agricultures Office to provide an efficient way including seminar
information dissemination, stocks of products, agricultural inputs for municipalities, updating of
actual farm-gate price and monitoring of over production. The proposed system has four users
namely: Provincial Admin, Municipal Admin, Barangay: Admin, Farmers.

The provincial admin. The important of this study with regards with Provincial Admin
is that they has complete control of the system and is capable to manage different information
and resources for the system such seminar information dissemination, stocks of products, input
for municipality, equipment’s and monitoring of over production with coordination of municipal
admin.

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Pangasinan State University – Bayambang Campus
Bachelor of Science in Information Technology
The municipal admin. The municipal admin can also manage seminar information
dissemination, stocks of products, input for municipality, equipment’s and monitoring of over
production. Lastly, the municipal admin can generate sales report and inventory report to
coordinate of provincial admin for barangay admin.

The farmers. The system allows the end user to view the seminar information
dissemination, actual farm-gate price of the specific crops and avail the technology package of
production, processing, and institutional development that the provincial agriculture’s office
offers.

However, the system is delimited to crop diseases, seasonal infestations, soil nutrients
status and various usages of pesticides and chemical fertilizers. The system can only picture the
leave to identify and find out what pesticides are attacking.

Definition of Terms

Provincial Agriculture Office. They will give information on seminars, dissemination, product
stockpiles, municipal input, and equipment, as well as oversee production.
Municipal Agriculture Office. They will oversee the farmer's organization's activities in each
barangay, including seminars, demonstration farming, product stocks, input for the farmer's
association, and necessary equipment.
National Government. They will promote farmers' crops while simultaneously providing
support services and governmental investment.
Farmers. They are the ones who will benefit and use the system.
Variety. Kinds of specific crop.
Farm gate price. Actual rolling price of crop direct from the farm.

Chapter 2
REVIEW OF LITERATURE

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Pangasinan State University – Bayambang Campus
Bachelor of Science in Information Technology
As the developers conceived the idea of developing an Agriculture Information
Management System for the Provincial Agriculture Office, several related literatures were
gathered that served as the basis for the developers to fully understand all aspects concerning the
system. The following are the related literature that helped the developer conceptualizes the idea
of developing an Agriculture Information Management System for the Provincial Agriculture
Office.

Management of overproduction, updating farm-gate price, and weather forecasting

According to Melanie 92019) , when you produce too much inventory in advance, you
risk having stock that you can't sell in addition to the high costs associated with keeping
inventory on hand.
By simply producing items as quickly as the consumer requests, you can avoid
overproduction. You can keep the bare minimum of stock necessary to keep your firm operating
using just-in-time inventory. By just manufacturing what is required, when required, you can
limit overproduction and order what you need for your urgent needs.
Your production decisions would be influenced by accurate forecasting. Here are some
tips for implementing demand forecasting in your company.
Inventory overproduction is one of the main causes of waste in transportation. This
increases the requirement for manual handling, including moving merchandise with your
warehouse from one functional area to another or transferring it between manufacturers and
retail locations. Excessive handling and transportation raises the possibility of loss or damage,
and every second your loaded vehicles sit idle at a loading dock can be viewed as inventory
waste. There are several dependable methods that keep your freight moving smoothly and your
clients satisfied, from drop trailer programming to expedited freight.
Up to 40% of agricultural production worldwide is thought to be lost each year to pests,
according to the UN Food and Agriculture Organization (FAO). Each year, invasive pests and
plant diseases cost the global economy at least 70 billion dollars in lost productivity.
There are numerous crop protection methods, devices, and goods available. Additionally,
the market is continually changing, giving farmer’s access to ever-more-effective pest
management techniques. The option depends on the farming region. Here are the most often used
cultural preservation strategies.
This essay looks into how market activity and the distribution of goods throughout the
economy are impacted by access to knowledge about market prices. The importance of
information is a pillar of economic theory. The efficient distribution of goods throughout the
economy occurs in fully competitive markets, where price-taking producers and consumers are
believed to trade goods at openly available prices.1 These presumptions, however, are in stark
contrast to the reality faced by the primary economic actors in developing countries: the small-
scale rural farmers (World Bank, 2007). While the majority of people in developing nations
reside in rural regions and earn their living mostly from farming crops, access to up-to-date
information on market conditions in urban areas is constrained because of inadequate
information and communication infrastructure (World Bank, 2007). Additionally, when farmers
decide to sell a portion of their agricultural output, they frequently do so through trade with
neighbourhood traders who buy their crops at the farm gate, frequently with little competition
from other traders (Fafchamps and Minten, 2001; Ferris, 2004), and resell them in urban market
hubs.2 Importantly, while traders who frequently travel between rural areas and market hubs are

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Bachelor of Science in Information Technology
naturally quite well informed about the current market pricing, remote farmers have limited
access to updated price information.3 Therefore, the economic exchange that occurs at the farm
gates could be viewed as the results of a contracting process between traders and farmers, where
traders have access to more information than farmers. In consequence, this kind of asymmetric
knowledge may cause market frictions and sub-optimal levels of market exchange.
Furthermore, Even if crop sales are the primary source of cash income Farmers in
developing nations frequently sell just a small portion of their crop output.
The need for climate forecasts on timescales ranging from weeks to decades is increasing
as decision-makers in the public and corporate sectors increasingly understand their importance
for enhancing climate resilience and preparing for climate change. Different categories of users
look for tailored climate services for longer-term choices and planning, for early warning of
potential dangers, and for adaptation to and mitigation of climate variability and change (Chris
Hewitt).
Climate projections and predictions have significantly improved over the past few
decades thanks to national and international investments in climate observations, research, and
modelling. Additionally, they have advanced the general scientific understanding of climate
change and variability (Viviane B. S. Silva).
According to Nicola Golding predictions from climate models are based on assumptions
about future physical processes and current conditions. Predictions are probabilistic statements
about future climatic conditions on various temporal and spatial scales that are produced by
climate models.

Problems encountered in management

According to Danillo Villamil, the biggest issue is that they just monitor rice and do not
monitor vegetables due to ineffective record tracking, an overreliance on paperwork, and the
accumulating of manual files taking up unnecessary office space.
The fundamental issue of the rice industry's quality assessment, which is now carried out
manually by inspectors, is addressed. The agricultural industry is arguably the largest and most
traditional sector of the global economy. With many developments, automated machinery is
replacing human labour in the agricultural industry.
According to J.G.PeW. Clevers, it has been clearer over the past ten years that
agricultural growth has hit its limit. Production growth, specialization, and intensification are
receiving harsh criticism. Overproduction has been linked to phenomena such as soil, water, and
air pollution, a loss in the variety of flora and animals, levelling of the landscape, and a decline
in food quality.
The main reason for the rising levels of overproduction within the productivity has
increased significantly. The increased productivity of arable land, increasing crop production.
The food production has grown faster than food consumption. It is possible to anticipate that the
gap between the rise in food consumption and the growth in land production would widen even
further in the coming years. The overproduction largely affects grains, with sugar beet being less
affected. The unified market will be compelled to drastically change its agricultural policies.
(J.G.PeW. Clevers)
Specifically, there are several issues with this change that must be addressed pertaining to
agricultural output on land. This production's scope must be constrained, which necessitates

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Bachelor of Science in Information Technology
either a reduction in yields per hectare (extensive production) or a reduction in the amount of
land used (extensive rotation or change of land use).
The price ratios of the harvested crop and the yield-increasing tools like fertilizer and
pesticides only little affect crop output per hectare. The range of yield levels that an economic
assessment of the best yield based on this price ratio is applicable for is quite narrow. Situations
where farming is unprofitable or when aiming for the best a yield is cost-effective have a very
small pricing margin. In order to attain the best yield at the lowest cost of yield-increasing
methods, recent advances in science and cultivation technique appear to focus on a complete
control of growing conditions and extended use of biological disease and pest management.
Economic margins will thus get further tighter. This indicates that there is minimal chance that
financial stimulus will have an impact on agricultural crop output in the short or long run.
However, research on so-called integrated farming shows that for some crops, earnings may be
sustained using less intense production methods. The latter is also beneficial in terms of disease
prevention.

Features of Agriculture Information Management System

The concept of agricultural information management was introduced in this paper, which
is titled "Design, Develop, and Monitor an Application Farmer's Best Friend AIMS for
Department of Agriculture Office." After carefully analysing the features, this paper then
provides an example of how the system might be put into practice in agricultural production.
During the project's design, the Rapid Application Development technique was applied.
The system will make it very simple for the administrator to oversee and control the farms in
each designated area on a quarterly basis in order to decrease the over-cropping of each
vegetable. It also provides a more effective means of seminar information dissemination, product
stocks, agricultural input, equipment, and weather forecasting to track seasonal changes. The
administrator inputs all inventory reports and is able to update them if anything changes. By
simply printing the report sales, it is possible to keep track of all the updated farm-gate prices.
Additionally, the administrator has the ability to collect revenue from all system actions.
Unit testing, integration testing, and system testing were employed to evaluate the
system's performance. The system was created to check for mistakes and made to check for
exceptions, and unit testing was done after each combination of a component or line of code.
Following a massive collaboration, integration testing was also carried out for the entire
application. System testing to thoroughly test the framework as for the outcome, it was achieved
effectively. However, some issues arose during the testing phase that was overcome by
debugging and repairing the mistakes. The mechanisms and functionalities are working as
intended.

Usability Testing
Usability is an outcome of use that, in the words of the International Organization for
Standardization (ISO), can be described as "the extent to which a system, product, or service
may be used by specified users to achieve specified goals with effectiveness, efficiency, and
satisfaction in a specified context of use."
Bastien (2008) claims that usability testing is one method for assuring that interactive
systems are tailored to the users, their jobs, and that there are no unfavourable effects from their
use. An essential phase in the user-centered design process of any interactive system, including

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Bachelor of Science in Information Technology
software, websites, and other information and communication technologies or services, is
usability evaluation. The purpose of a usability assessment is to assess the extent to which a
system is effective (i.e., how well the system's performance fulfills the tasks for which it was
designed), efficient (i.e., how many resources, such as time or to perform activities for which the
system is designed) and encourages positive attitudes and responses from intended users.
M. Mejs (2019) defined usability testing as the key to project validation. Usability the test
is more concerned with the intuitiveness of the product design and tested with users who have
never had to face it before. The first step in conducting usability tests is to: decide the type of
test needed and the measures that will lead to success determined. You need to create a prototype
with the features you want to test, alongside a scenario of the expected behavior of the
participants. It is also important to create a test environment that mirrors the environment in
which the final product will be used. In the second phase, you must select and invite a sample of
the population where your final product will be used. In the third step, the data from the second
step is analyzed. Feedback collected can reveal issues with something as specific as button
order, or lead to an entirely new feature that would improve the user experience of the product.
According to J. Sauro and J. Lewis (2016), standardized usability
questionnaires are questionnaires designed to assess perceived utility,
usually with a specific set of questions presented in a particular order using a specific one
formed with specific rules for producing scores based on respondents' responses. A
of the commonly used post-study questionnaires, SUMI (Software Usability
inventory of measurements). Almost all questionnaires have some sort of
psychometric qualification, including assessment of reliability, validity and sensitivity,
making them valuable tools for usability users. SUMI measures users
perception of the efficiency, effect, utility, control and learning capacity of a system.
A usability questionnaire based on the Software Usability Measurement Inventory
(SUMI) is used to test the usability and performance of the proposed system.
As stated by T. Hamilton (2022), security tests reveal vulnerabilities, threats, risks in a
software application and prevent malicious attacks by intruders. Intention of security
testing is identifying all possible loopholes and weaknesses of the software
system that can lead to the loss of information, revenue, and reputation due to the employees
or outside the organization. Furthermore, M. Aydos et al. (2021) found this to be the case
Security testing is a process of testing applications for security features. Security Features related
to confidentiality, integrity, availability, authentication, authorization, and non-rejection.

Synthesis

Farmers are increasingly facing challenges as a result of severe climate change,

overproduction, and over use of inorganic products, which causes farmlands to become acidic
and attractive to pest insects. This project intends to achieve new technical phenomena in
agricultural farming data research statistics. By reviewing the old traditional technique of
farming using the digital system network, the innovation of the information system will define
the new development.
In order to comprehend the innovation approach, people should apply greater technology
to avoid the challenges mentioned above. People's numerous usage of digital gadgets continues
to expand the information system.

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Bachelor of Science in Information Technology
In light of the climate-risk and the fact that the modern world is continually changing, the farmer
will need to adapt to the advancements in information system technology. This concept of
information system management directs the main tools of valuable resources, providing farmers
with convenience. Agricultural information system farming has gained in popularity around the
world; it tries to replace the old traditional manner of farming with an advanced platform.
This study examines the background, theories, literature evaluation, and analysis of
agricultural information systems.

Conceptual Framework

The designers based their conceptual framework on the Input-Process-Output Model

(IPO). The IPO model provides a general framework and set of guidelines for the process the
project's direction
Figure 1 depicts the existing processes and issues in the current system faced in the current
system, as well as the system's features as inputs to the system's development.
The researchers conducted a personal interview with the respondents and the study's
chosen client. The participants were given the opportunity to provide suggestions on how the
system should be designed. The researchers created an early design for the suggested system
after gathering data.

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Bachelor of Science in Information Technology

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Pangasinan State University – Bayambang Campus
Bachelor of Science in Information Technology
Chapter 3
METHODOLOGY

This chapter outlines the research methodologies used by the proponents in the study. It
also includes the research design, study population and sample, research instruments, data
collection techniques, and data analysis.

Project Design

For the Agricultural Information Management System for Provincial Agriculture Office,
the proponents employed a descriptive-developmental research design.
The study followed a descriptive research strategy, to obtain primary data, the researchers used
open-ended and closed-ended questionnaires, semi-structured interviews, and direct
observations. (Nge’no, E K., 2019).
Developmental research has been characterized as the systematic study of creating,
developing, and assessing instructional programs, processes, and products that must meet
standards of internal consistency and effectiveness, as opposed to simple instructional
development. According to Akker (2000), there are two types of developmental research. The
first is so-called formative research, which focuses on the product's impact on the organization,
while the second is so-called reconstructive research, which is oriented toward a broad analysis
of the design development or evaluation processes of a product as a whole or as individual
components.
The developers of the project "Agricultural Information Management System for
Provincial Agriculture Office" employed Rapid Application Development as the foundation.
According to Ministry of Agriculture in 2005, Rapid application developments (RAD) with the
rapid advancement of information technology, an increasing number of people are turning to
high technology to help the country's economy grow quickly.
According to Emmanuel Egeonu (June 7, 2022), Rapid Application development (RAD)
assist teams in organizing their workflow around the creation of a product, as well as
determining the level of flexibility they have during the development process.
Planning for requirements, user design, construction, and cutover are the four phases that
make up this process. According to Emmanuel Egeonu (June 7, 2022), Rapid Application
development (RAD) was created to make the process of developing an app from conception to
deployment more efficient, faster, and seamless. You won't have to start over anytime you need
to add a new feature or if your client refuses an update/version if you use it. Rapid Application
Development has four (4) phases: Requirements Planning, User Design, Construction, and
Cutover are the four (4) phases of Rapid Application Development. The graphical depiction of
the RAD model is shown in Figure 2 demonstrates the RAD model's graphical depiction.

Requirements Planning. According to Nisansala P. Vidanapathirana (2019), the project scope

and application needs are roughly agreed upon during this early stage by designers, developers,
and users so that the subsequent stages with prototype can start. In order to clarify the project's
objectives and expectations as well as any existing or potential problems that would need to be
resolved during construction, the proponents spoke with the planning officer of Agricultural
Information Management System for Provincial Agriculture Office during this stage. In order to

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do this, the proponents conducted an interview with the Planning Officer and created interview
guides for the pertinent organizational processes.

Figure 2. Rapid Application Development

User Design. According to According to Nisansala P. Vidanapathirana (2019), the system

design is determined with a strong emphasis on gathering user feedback. During this stage, the
supporters created a prototype showcasing several aspects of the suggested system.

Construction. According to According to Nisansala P. Vidanapathirana (2019), the majority of

the real application coding, testing, and integration happen during the construction phase. In this
stage, the project's proponents began construction. They began coding utilizing the programming
language (PHP) Hypertext Pre-processor and MySQL as the admin's database management
system.

Cutover. The last stage will be launched after the development team has had time to convert
data, train users, test the product, and switch over to the new system.

Population and Locale of Study

For the Provincial Agriculture Office in Sta. Barbara, the study was carried out on the
agricultural information management system. To find out what and how work is done inside their
office, an interview with the planning officer of the Provincial Agriculture Office was
undertaken. The other workers were also questioned about their positions and the various
organizational procedures. To identify the issues they had with the current procedure, the
information received was examined.
We also conducted an interview with the Officer in Charge of Municipal Agriculture
Office for Agricultural Information Management System in order to acquire more crucial data
for the study.
The total population of this project was chosen randomly using the Slovin’s formula as
shown below.
N
n=
¿¿

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Bachelor of Science in Information Technology
Where:
n = number of samples
N = population size or total population
e 2 = margin of error or error margin

Data Instrumentation

The proponents will use the data collection techniques listed below to further describe the
needed information about the respondents.
For Objective No. 1 and No. 2, In order to obtain data and information for the creation
of the system, the proponents initially employed structured interviews. For Objective No. 1,
understanding how the employee's assigned work is done was a major focus of the interview. For
Objective No. 2, the interview's main goal was to identify any issues with the business's current
work process.
For Objective No. 3, to grasp the appearance and feel of the finished product and to
obtain insight into how actual users would utilize the product, the proponents presented
visualizations of the system's design using prototyping tools.
For Objective No. 4, the proponents employed a questionnaire based on (SUMI), a
software usability measurement tool, and focuses on: (a) effectiveness, (b) impact, (c) usefulness,
(d) control and (e) learnability. This will make it easier for the advocates to research how end
users would utilize the system and what features they favour. According to the user's assessment,
this was utilized to gauge the usability of the agricultural information management system for the
Provincial Agriculture Office.

Data Analysis
This section covered the data analysis tools that would be utilized to collect and
understand the data required for creating the system development requirements.
For Objective No. 1, the information gained from the interview helped the proponents
determine what data and information are required for the system's development. The manual
procedures will be represented visually by a data flow diagram.
For Objective No. 2, the proponents were able to identify and assess the current issues
the company has with the manual process thanks to the information gleaned from the interview.
The manual processes will be visually represented using ishikawa diagram.
For Objective No.3, for the system's database design, the proponents employed the
Entity Relationship Diagram (ERD). The Data Flow Diagram was used to illustrate the system's
flow and determine the functionality required of it.
For Objective No. 4, the data was gathered from SUMI questionnaire and will be
computed overall. The mean was interpreted using the 2-point Likert Scale shown in Table 1.

Table1. Likert Scale for Usability Testing

Numerical Weighted Descriptive Descriptive
Equivalent Equivalent Interpretation
2 1.50-2.00 Agree Usable
1 1.00-1.49 Disagree Not Usable

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The responses that will be ranging from 1.50 –2.00 will be interpreted as usable,
satisfactory, and easy to use for which the system has met the requirements of the users.
Responses ranging from 1.00 –1.49 will be described as not usable for which the system did not
meet the requirements of the users.

Description of Initial Prototype

The system's early prototype, as depicted in the plates, acted as a guide for the developers
while they finished their suggested system.
Administrators must log in using their username and password on the login page. The
system would automatically link them to their homepage and be able to access all of its features
if it determined that the administrator-supplied username and password were accurate. Plate 1
displays the first login page for the Provincial Agriculture Office's information management
system.

Plate 1. Initial Admin Login Page

For the admin homepage, it contains navigations that provide the functionalities intended for a
particular purpose. Plate 2 displays the first page of the Provincial Agriculture Office's
agricultural information management system.

Plate 2. Initial Admin Homepage

On the Farmers log in page, a farmer is required to register their information and login based on
the username and password. If the system validated that the users supplied username and
password is correct, then the system would automatically link them to their homepage and could
use all the available features of the system. Plate 3 shows the initial farmers login page of the
Agriculture Information Management System for Provincial Agriculture Office.

PICTURE
Plate 3. Initial Farmers Log in Page
For the farmer’s homepage, it contains navigations that provide the functionalities intended for a
particular purpose. Plate 4 shows the homepage of the Agriculture Information Management
System for Provincial Agriculture Office.
PICTURE
Plate 4. Initial Farmers Homepage

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For the admin homepage, it contains navigations that provides the functionalities intended for a
particular purpose. Plate 5 shows the homepage of the Pangasinan Products Online Management
System.

PICTURE
Plate 5. Initial User Homepage

Implementation Plan

The Provincial Agriculture Office's agricultural information management system is a web

and application system that uses various application programming interfaces. In addition to
MySQL for the database, the system's development tools included Hypertext Mark-up Language,
Cascading Style Sheets, and PHP.
The suggested system needs a variety of resources, including people, software, and
hardware. A web server is only used by system administrators, and application servers are only
used by farmers.

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CHAPTER 4
RESULTS AND DISCUSSIONS

In this chapter, the aims for creating the web-based and Android-based Agriculture
Information Management System for the Provincial Agriculture Office are presented and
discussed in detail. These aspects defined in the previous chapter presented the methodology
used in the study.

The Existing Process of Provincial Agriculture Office

Figure 3. Context Data Flow Diagram (existing)

This describes the system that the Agriculture Information Management System for
Provincial Agriculture Office currently employs. To illustrate the flow of the operations and the
movement of data from one entity to another, the proponents have employed data flow diagrams
(DFD). The model below serves as an illustration of the system's overall flow and functionality.

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Figure 4. Level 1 Data Flow Diagram of Agriculture Information Management System

In the current process of the Province Agriculture Office's Agriculture Information

Management System, the provincial administration and local administration plan meetings of
their seminars and events through their calendars for the farmers. The farmers will view the
information about the activities and take advantage of the technology package for production,
processing, and institutional development that the provincial agricultural office provides once
they have decided to join. Municipal administrators use a manual procedure to manage sales
reports and inventory reports, recording sales in their notebooks and on their computers using
Microsoft Office. The name, address, date, time, and position of the speaker are among the data
gathered by the municipal administration. The local administration will determine the dates for
their seminars and activities after entering this information, and the farmers will attend. For their
inventory report, the scheduling transaction will be noted on a calendar.
The manual technique for controlling inventory was carried out by listing to their notes,
and some people did it by producing a physical copy of all the information required about the
activities and every technological package recording the specifics of the recently added stocks
Problems encountered with the existing process

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Problems encountered with the existing process

Figure 4. Fishbone/Ishikawa Diagram (existing)

The proponents spoke with the planning officer of the Office of the Provincial
Agriculturist and Municipal Agriculturists of the Municipal Agriculture Office Bayambang,
Pangasinan in order to identify the issues the Provincial Agriculture Office had with their current
procedure.
The Office of the Provincial Agriculturist's planning officer, Danilo Villamil, claims that
the primary issue with the current procedure is the farmers' overproduction of some crops. This
includes the information that farmers need to know about their crops in order to avoid
overproducing them in the future. Additionally, Ms. Zyra Orpiano, Municipal Agriculturists
Bayambang, Pangasinan, sent a letter to the provincial agriculture office describing the farmers'
requirements and providing other information. They generate their sales and inventory reports by
hand. The planning officer at the Office of the Provincial Agriculturist receives a hard copy of
the sales and inventory report. The lack of security when utilizing spread sheets is a drawback.
Spread sheets frequently lack adequate security, making them more susceptible to data loss or
improper information management. Even when files are password protected, important financial
information may not be safe from hackers. Additionally, monitoring and entering their farmers'
data in a distinct spread sheet could be confusing when looking up pertinent data.
The farm-fate pricing is a further issue with the current procedure. Every time new
supplies arrive, the provincial agriculture office records the quantity of each crop. Before
creating an inventory report, the provincial agriculture office also updates their farm-gate pricing
every day. Time-consuming, redundant, and error-prone inventory management issues are only a
few of the primary issues. Records could potentially get lost or misplaced.

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Features of the proposed system

The expected features that the system must have to carry out its functionalities are summarized
here.
The Agriculture Information Management System for Province c will be the official site
of the Province Agriculture Offices employees and Municipal Agriculture Offices. This time,
workflow of the system can be considered as dissimilar with the current system wherein
operations are done manually.
Data are the inputs used to start the procedure. The admins' data entry will be
immediately saved to the database. The system offers management information and forecasting
for weather, crops, overproduction, calendar scheduling, farmers' demands and different
activities include seminar information dissemination, product stocking, updating of actual farm-
gate price, and updating of farm-gate price data, it formulates measures for the technical
assistance and adequate facilities relative to agriculture service that are stored to facilitate faster
retrieval.
Depending on their admin type within the Province Agriculture Offices, each
administrator has access to different features. Some functions can only be accessed by the
Planning Officer of the Province Agriculture Offices and are not available to regular employees.
Additionally, the system offers lessons and user guides to help users navigate it, examine various
operations, and take advantage of the technology package for production, processing, and
institutional growth that the provincial agriculture office provided. Only the current farmers of
the Province Agriculture Offices will have access to this.

To start with the system walkthrough, the login page is shown in Plate 6

Login (Admin). The administrators will be prompted to enter their username and password on
this screen to log in to the system. Farmers, local agriculture offices, and provincial agricultural
offices can log into their accounts using the system by inputting the default username and
password provided by the provincial agriculture office. Based on the account ID, the login page
will automatically determine the user's role. The homepage designed for a certain admin job will
be displayed to the user after successful login. Plate 6 shows the login page for the admin.

Plate 6. Login (Admin) of Agriculture Information Management System

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Login (Farmers). The farmers will be prompted to enter their username and password on this
page in order to log into the system. The farmer may log in using the system to its account by
entering the system administrator's default username and password, which the farmer will later
change. After successfully logging in, the farmer will be taken to the system's homepage where
they can view various activities and use the technology package. Farmers or end users will
receive user manuals and tutorials for the application that will instruct them on how to utilize it.
Plate 7 shows the login page for the Municipal admin.

Plate 7. Login (Farmer) of Agriculture Information Management System

Homepage (Provincial Admin). On the provincial admin site, there are navigations that offer
the features designed for a certain use. The system offers crop category navigation, crop
addition, farm-gate price, user management, variety management, and unit management.
Additionally, the system offers navigation for controlling farm-gate prices, activities, and
weather predictions. The technology also offers message management for moving
communications from municipal administration to provincial administration or vice versa. Plate
8 displays the Agriculture Information Management System provincial administrator's home
page.

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Plate 8. Homepage for Provincial Admin of Agriculture Information Management System

Homepage (Municipal Admin). It has features for the Municipal Admin webpage that are
meant for a specific function. Features include view crops for municipal administration,
production, activity, and weather forecast management. The municipal administrator will also
verify and set up accounts for farmers. Last but not least, there is a chat box allowing provincial
and local administration to conduct their business. Plate 9 displays the Agriculture Information
Management System's local administration site.

Plate 9. Homepage for Municipal Admin of Agriculture Information Management System

Homepage (Farmers). It has features for the farmer’s homepage that are designed to serve a
specific role. Features including activity viewing and farm-gate pricing. Additionally, the
farmer’s best friend will give farmers information like their full name, address, phone number,

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Bachelor of Science in Information Technology
and identification such as their driver's license number, community service number, etc. Plate 10
illustrates this the Agriculture Information Management System's farmers' homepage

Plate 10. Homepage for Farmer’s Best friend of Agriculture Information Management
System

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Chapter 5

SUMMARY, CONCLUSIONS AND RECOMMENDATIONS

This chapter presents the summary of the findings based on the objectives of the study,

the conclusion drawn from the findings and the corresponding recommendations given based on

the result of the study.

Summary

The proponents designed, develop, and monitor an application Farmer’s Best Friend AIMS for

Provincial Agriculture Office (PAGO) Pangasinan. The proposed system will provide a more

efficient way of information dissemination, stocks of products, monitoring of over production and

monitoring of the current farm-gate price.

The main objective of this project is to design, develop, and monitor an application Farmer’s

Best Friend AIMS for Provincial Agriculture Office (PAgO) Pangasinan to improve the efficiency

and efficacy of agricultural farming by creating an innovative platform for the control of the

farmers for faster growth. More specifically, the study described the existing process that is

currently implemented by the agency. In addition, the study also identified the problems

encountered by the stakeholders with the existing process. The study also showed the features

integrated in the developed system. Lastly, the usability of the developed system was measured in

terms of effectiveness, impact, efficiency, and learnability.

To achieve these objectives, the proponents conducted an interview to identify the existing

process of Provincial Agriculture’s Office in terms of products of weather forecasting, updating

farm-gate price and overproduction, problems encountered in the current system, and identify the

features that should be added to the system to maximize its functionality. The proponents used the

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Rapid Application Development as the basis for the development of the Agriculture Information

Management System.

Conclusions

Based on the analysis of the gathered information, the proponents came at the following

conclusions.

1. The system streamlines and improves the Pangasinan Agriculture Office's ability to plan

operations, monitor and update their farm-gate price, and forecasts the weather.

2. The system gives farmers a quick and simple way to view operations, keep an eye on farm

gate prices to prevent losses, and see the local weather prediction.

3. The system's functionalities are developed by taking into account and incorporating its

features. The various system elements that would make it easier for the business to store

and handle pertinent information are included in these functionalities.

4. In terms of effectiveness, Impact, Efficiency, and Learnability, the developed system's

summary result was considered useable and had satisfied the end user's needs.

Recommendations

Based on the findings and conclusions of the study, the following recommendations are

proposed.

1. The proponents recommend the implementation of the Agriculture Information

Management System to aide in the problems encountered in the current system.

2. The system must be updated relative to the needs of the users.

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3. For the development of similar system that uses the same technology as the proposed,

the RAD methodology is advised.

4. Since the results of the usability tests were usable in terms Effectiveness, Impact,

Efficiency, and Learnability, the proponents recommend using the developed system.

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