NSTP112 – Civic Welfare Training Service 2

UNIT 4 MANAGEMENT OF NSTP COMMUNITY-

BASED PROJECTS
How far you go in life depends on your being tender with the young, compassionate
with the aged, sympathetic with the striving, and tolerant of the weak and strong because someday
in life, you will have been all of these.
George Washington Carver

Learning Objectives

This unit will enable the trainees to formulate and conceptualize

projects for their community service areas.
At the end of this unit, the student should be able to:
a. Define projects proposal as basis for implementation of the NSTP
activities in the immersion are;
b. Apply the process of making effective project proposal based on the
identified needs of the target clientele; and
c. Appreciate the value of making effective project proposal in the
NSTP program following the suggested format.

An important ingredient to NSTP community immersion is the development of

community-based projects. In managing NSTP projects, the universal management function as
planning, organization, staffing, directing, and controlling be given due consideration to ensure
the success of the implementation of the projects.
In general terms, project management encompasses project planning, implementation, and
monitoring, and evaluation. Project planning and implementation will form part of this unit while
monitoring and evaluation will be treated as a distinct subject in Unit Five.

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PROJECT PLANNING AND IMPLEMENTATION

Project is a time-bound undertaking that is carried out to create a unique service. It
combines resources and channeled into a temporary structure in order to accomplish a
specific goal.
Project development involves a series of continuous, often overlapping phases. The
cyclical process launches with a survey of felt needs in the locality that will serve as
baseline information in the formulation of the project or set of projects that may be
undertaken in an uninterrupted or staggered manner. As soon as we have identified the
project plan, it is prudent that we have an inventory of our resources. Mobilizing our limited
resources (men, money, materials, and moment) is a fundamental thing to do. Then
implementation comes with regular monitoring to keep track of the development of the
project. Measuring the success of the project as an impact evaluation will serve a purpose
in revisiting the plan of action. Afterward, the cycle goes back to round.

Figure 4.1 The Project Cycle

Community
Needs
Assessment
Project
Review Plan Formulation
of Action

Organization
Impact
of Resources
Evaluation

Project Implement the

Monitoring Project

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Project Planning
In the formulation of a project, a planner must take into consideration the needs of the
target clients. In this undertaking, the trainer together with the trainees must assist the
community in identifying, analyzing, and prioritizing the needs, and concerns they must
tackle. People in the community know more about the program relevant to their needs.
Developing them in the course of planning will motivate them to support the activities.
Based on the identified needs, projects must be made through a proposal to assess its
feasibility, contributions, rationale, and basis for funding, and support.
This guideline in making a project proposal will facilitate work for the trainees and
trainers in their immersion activities. This will also provide them the proper opportunity to
prepare the right data and direction in the implementation in their plans while they will be
actually doing their tasks. A project proposal has several parts in order to complete the
needed information as the basis of conducting the project.
What is a Project Proposal?
A project proposal is a guide for both the trainees and trainers in attaining tasks
while they are in community immersion. It serves as a basis of designing a program of
activities and key instruments and inputs in monitoring and evaluating the projects to be
undertaken in the community.

Purposes of Making Project Proposal in the Light of NSTP

• It guides trainees and trainers in designing a program for their clientele.
• It facilitates implementation, monitoring, and evaluation of the projects.
• It serves as a database in making reports as a requirement to the course.
• It makes work easier for it serves as a reference for trainees to give the right information
needed for the project.
• It serves as a ready source of data for research work.

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Disaster Management Community’s Role Non-government Organization

Cycle Role
Mitigation - Provide detail and exact - Design specific
(modification) and information on land programs to reduce the
Preparedness (Before sinking areas. weak land sinking.
disaster stage) - Design and participate - Influence politicians to
land sinking areas be environmentally
locations and programs. thinking sensitive to the
- Design and participate issue of land sinking.
in analyzing helpless - Facilitate communities
areas along other and governments to
stakeholders. discuss about land
sinking issues and
impacts.
- Help communities to be
aware and ready to deal
with land sinking.
- Control
governments
programs
- Assist communities to
design adaption
programs and actions.
- Develop preparedness
program within or
outside government
structures.
Response-emergency - Support formal - Support government’s
(During disaster stage) institutions based on actions during response
their specific skills. stage.
- Provide quick and - Deliver supports to the
accurate information of impacted area of land
land sinking location. sinking.
- Organize self-
evacuation.

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Recovery -
Participate in - Design framework of
(After disaster stage) every recovery land sinking recovery
- (rescue) stage. (rescue).
Participate in designing
recovery (rescue) detail
plan of sinking area.
The Parts of a Project Proposal for NSTP Immersion Projects
There are various formats used in the preparation of a project proposal. Below is one of the designs
followed. It elicits the following information:
1. The Title. The title of the project must capture the need and present the name of clientele
to be served. It must be catchy to the readers. It must be written in all capital letter, bold,
and centered.
Example:

OPERATION PLAN (OPLAN): CLEAN AND GREEN

(A project on Waste Management and Green Philippines)

2. Project Proponents. This part enumerates the names of persons to be involved in the
project, their year level (if trainees), rank (if trainers), contact numbers and address or
college. If there are several leaders in every undertaking, must be specified per activity.

Example:

Group 4 and 5 – CWTS-CAFA-MAPAGKAWANGGAWA I Cass

3. Implementing Units/Implementers. It must be noted that in writing this part of the

proposal, capital letters must be used to differentiate from the project proponents.
Example:

Line 4 (manpower – for placing trash bins in particular areas and distributing other materials) Group
leader:
Padora, Paolo
Members:
Tubig, Mark Anthony; Palles, Janice; Morales, Ricardo; Macuja, Katherine; Lampitoc, Sarah;
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Line 5 (responsible for the lecture proper)

Group leader:
Abaygar, Daryl, Van
Members:

Marinas, Carlo; Mendoza, Melody; Loja, Jerica; Morales, Michael; Acidre, Hazel; Oabel, Daniel
Agana, Joseph; Aspa, Reynan; Blanca, Jelly; Flores, Faiza; Ignacio, John Robert;
4. Project Duration. Specify days, weeks, and months needed to complete the project.
Specify when the project will commence and when will it be finished. Attach a Grant chart
of activity based on the length of the project.
Example:

Date of Implementation:
January 21 and 28, 2017

5. Length of Implementation. The two-day implementation only. For the first day, around 6-
7 hours of community work (three hours in the morning for the preparation of the place and
lecture. Another four hours in the afternoon for the distribution/placement of the waste
segregation trash bins). For the second day, monitoring and evaluation of the activity project
will be done.
6. Objectives of the Project. The objectives of the project must be written in operational terms
on what you intend to do to solve an identified problem related to the project. The
characteristics of the objectives must be specific, measurable, attainable, realistic, and time-
bound (SMART). State properly by using the right verbs that describe what you want to
address in relation to the underlying problems within a certain period of time.
General objectives can be framed as basis of formulating specific objectives of the
project. It must also consider the domains of learning such as the cognitive (knowledge –
mind), psychomotor (skills – body) and affective (values/behavior – heart).
Example:

“The general purpose of the two-day project is the maintenance of the cleanliness in the Barangay

San Jose. Toward this end, the following are set:

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1.
To imbibe the importance of cleanliness among the participants.
2.
To increase the awareness of the community people on the advantage of waste; and
3.
To solicit the support of people in maintaining cleanliness and orderliness through
waste segregation.”

7. Project Description. The following standards must be observed in writing the project
description in facilitating the drafting of the proposal.

a. Background of the project

This part requires at least three paragraphs that provide a realistic background of
the project describing the modifying issues/problems that have influenced the
identification of the project. You can identify particular differences or advantages
over an existing project or cite issues in some publications as proofs of an
underlying problem or realistic serious or of general occurrence.
Example:

“We have noticed that in some areas of the barangay improper waste disposal is prevalent. In like
manner, the incidence of open-hole drainage system in the locality may pose on the health condition of the
resident’s threat.”

b. Justification of the project

Discuss the importance of the prepared project in solving or providing action to
help solve existing problems inherent to the project. Give the expected output of
the project, benefits, derived from it, and most probable recipients of the benefits
of the project. It must be written in 3-5 paragraphs.
Example:

“A survey conducted last December 10, 2006 reveals that the barangay s faced with the
problem of improper waste disposal especially in the squatters’ area. It is for this reason
that the project is viewed as a significant intervention in setting in place of waste
management.”

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c. Benefits derived from the project

This section should reflect the advantages or benefits that the activity will bring
about when it is implemented. If possible, it should mirror outcomes-or the long-
term results that people will receive.
Example:

“The target audience will benefit from the project in terms of acquisition of know-how
on waste management, prevention of diseases/illness associated with improper waste
disposal and unhygienic surroundings.”

d. Coverage
The area or vicinity covered by the project and the type pf clients to be served
should be reflected in the proposal. This gives focus to whom the project is for and
the extent of its implementation.
Example:

“The project will cover the 100 families of the Barangay specifically the household help and unemployed
housewives.”

8. Methodology: This part cites the activities or strategies that should be undertaken in order
to achieve the objectives of the project. It should describe the general approach of the
project, agency counterpart in case of partnership, responsibilities, and obligations,
manpower requirement, and the manner in how the specific activity will be undertaken if
the project calls for it.
Example:

“The lecture-seminar method will be employed in the project. Setting up the waste
segregation bins will also be done.”

9. Detailed Budgetary Requirements. In preparation for the budget, the budgetary

requirement of all activities must be considered. The amount varies depending on the extent
of the project coverage. For most instances, the bigger the project, the larger the budget
required. In many cases, the budget depends on the size of expenditures needed. Sources of
the funds must also be specified. The budget is prepared using the following data.
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Example:

Transportation……………………………………………………………………………………………….…. 200.00
Communication…………………………………………………………………………………………….…... 35.00
Supplies (wood for the bins, nails, etc.) ………………………….................................... 200.00
Demonstration/instructional materials ……………………………………………………………… 25.00
Sundry and other miscellaneous expenses
(food, other printing needs, etc.) ……………………………………………………………….……. 300.00
Contingency ……………………………………………………………………………………………………... 500.00
P 1,260

Detailed Schedule of Activities

Date Time Activity People

01/09/2017- (no particular) Start end of preparation for project Merged line 4
1/20/2017 implementation and 5 (all)

1/14/2017 (no particular) Deadline of learning (all)

materials/visual aids

1/21/2017 8-9am Preparation for the lecture Line 5

9-10am Start of the lecture (1st part)

I. Opening Prayer
II. National Anthem
III. Opening Remarks
IV. 1st Lecture Topic (Waste
Management)
V. 2nd Lecture Topic (RA9003)

10-10:15am Break (for the attendees/participants Food

of the lecture) committee

10:15- Continuation of the lecture (2nd part)

11:15am VI. 3rd Lecture topic (Waste
Segregation)
VII. 4th Lecture topic (Project
Discussion)
VIII. Closing Remarks
IX. Closing Prayer

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11:15-12nn Clean up of the venue Line 4 and 5

12-1pm Lunch Break (for the group) Food

committee

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Fill in the boxes for your Project Proposal for NSTP Immersion

Title

Project Proponent

Project Implementing Units/Implementers

Project Duration

Length of Implementation

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Objectives of the Project

a. Background

b. Justification of the project

c. Benefits Derived from the Project

d. Coverage of the Projects

Methodology

Detailed Budgetary Requirements

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DETAILED SCHEDULE OF ACTIVITIES

Date Time Activity People

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PROCESS FLOW CHARTING MAKING PROJECT PROPOSAL FOR

COMMUNITY IMMERSION
1. Making the title
2. Project proponent/s
Leader:
Members:
3. Implementing unit/group
4. Project duration
5. Objectives
6. Project description
a. Background
b. Justification
c. Benefits derived from the project
d. Coverage
7. Methodology
8. Budgetary requirements
9. Detailed schedule of activities
This flowchart illustrates, in a capsule, the process of formulating project proposal based on
the results of the community needs assessment by the trainees.

Towards a Responsive community Action

Synthesis

The project development approach follows a systematic process that involves determining the
needs and the problems in the community/barangay/purok, planning, implementing and evaluating
time-limited initiative that is undertaken to create a unique service.
These specific concerns in the development of project can be viewed in a cyclical presentation
of the various phases involved in the process known as project cycle. The stages are as follows:
1. Community Needs Assessment
2. Project Formulation/Planning
3. Organization of Resources
4. Implement the Project
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5. Project Monitoring
6. Impact Evaluation
7. Review of the Action Plan
It is worthwhile to give due attention to the critical role played by planning in the execution of
the project. Remember, “if you fail to plan, you plan to fail”

Cut the items for Worksheet 1

Project Implementing
Title Proponents unit

Budgetary
Project Objectives Requirement
Duration s

Detailed
Project Schedule of
Methodology
Description activities

a. Background
b. Justification
c. Benefits derived
from the project
d. Coverage

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