1213121, 6:30 PM ‘SAP e-book PLM210 Master Data Configuration in SAP Project System PARTICIPANT HANDBOOK INSTRUCTOR-LED TRAINING Course Version: 16 Course Duration:2 Day(s) ‘e-book Duration: 6 Hours 45 Minutes Material Number: 50145065yanaiet, 6:22 PM Contents 68 69 4 [SAP e-book Course Overview Unit: unit 2: Unit 3: Unit Introduction to SAP Project System (SAP PS) Structures Lesson: Identifying Requirements for Structures in the SAP Project System (SAP PS) Work Breakdown Structures (WBS) Lesson: Customizing WBS Lesson: Defining User Fields and Interface Settings Lesson: Using Multilingual Settings and Access ControlLists Lesson: Creating Operative Work Breakdown Structures (WBS) Lesson: Maintaining Operative Work Breakdown Structures Lesson: Creating Stancard Work Breakdown Structures. Activities and Networks Lesson: Customizing Networks Lesson: Maintaining Networks and Activities, Lesson: Using Milestones in Networks Lesson: Creating Standard Networks Project and Simulation Versions Lesson: Creating and Transferring Simulation Versions Lesson: Creating Project Versions 1"taytai2t, 6:29 PM [SAP e-book The Lesson 1 Identitying Requitements for Structures in the SAP Project System (SAP PS) 2 UNIT OBJECTIVES + Greate structuresin SAP PS: a SAD 1"yaai2t, 6:3 PM [SAP e-book Identifying Requirements for Structures in the SAP Project System (SAP PS) LESSON OVERVIEW In this lesson you will learn about the requirerments for structures in the SAP Project System ‘AP PS), LESSON OBJECTIVES Aer completing this lesson, you will be able to + Create structuresin SAP PS: Introduction to SAP PS Structures To successfully manage projects, you must plan, control, and execute fundamer ina targeted, ecient manner. Professional project management pleys an ity business's abil to stay competitive, particularly for businesses using primari orientes processes. The term projactis not specific to any particular industry and therefore covers different types of plans, such as the folowing + Research and development projects + Make-to-order production + Investment plans A project isa summary of certain business processes within a company. A project can be defined as a plan distinguished by the uniqueness ofits conditions. These conditions include clear goals and objectives, and restrictions such as time, money. and pe Projects are usualy an integral and interdispinary part of a company’s business processes. To control allot the tasks involved in carrying out a project. project-specitic organizational forms (project organizations) a These are located between the specialist departments involved, Many project so be characterized by their uniqueness, the high quality demands placecton the result ofthe project, or their strategic importance fo company, A project comprises several phases. A high degree a precision is required when planning and coordinating lage and complex projects. When planning the flow of @ project, you wil schediule deacines and dates, make resources available, and assign funds. A clearly and precisely siructured project's the basis for planning, monitoring, and controling your projects. projects arranged based on two aspects ~ structure and process. 1"taytai2t, 6:29 PM [SAP e-book Lesson tying Requests for Structures in the SAP Projet Sytem (SAPPS) Hierarchical structures are used to represent the structure of projects. They enable the following + Top-down estimates for example, to establish persons responsible anc the assignment of budgets) + Bottom-up estimates (for example, to evaluate aggregated data about costs, revenues, scheduling, and progress) ‘As arule, network techniques are used for planning and controlling the process flow of projects. ‘Structures in the SAP Project System ‘SAP PS isa project management tool that provices you with support in all phases of the project. The high degree of integration between SAP PS and other SAP functions, such as Logistics. Accounting, and Human Resources, ensures thatthe required business processes ‘can run quickly and efficiently in SAP PS. SAP PS provides structures used to model and ‘organize projects flexibly. You can plan and mon tor dates, costs, revenues, budgels, resources, materials, and soo” in these structures using the relevant tools and reports from ‘SAP PS, SAP PS isa component af both SAP Product Lifecycle Management (SAP PLM) ang Enterprise Resource Planning (SAP ERP). Depending on the project type and the focus of project monitoring, you can structure your project in SAP PS using work breakdown structures (WBS), or ctivites, or bth, in one or ‘more networks, which can be Inked using relationships, required. Tigre Srustrae nthe SAP Fret Systm Work Breakdown Structures ‘Awwork breakdown structure is @ model ofthe project that shows the project deliverables in higrarenical form. The work breakdown structure represents the structural organization of the project and provides # phase, function, or product-oriented description ofthe project. It outlines the project in manageable sections. The individual elements of the work breakdown Conyrien. Alegharesered ERSAP A 1"taytai2t, 6:24 PM [SAP e-book Uniti reduction to SA Projet System (SA PS) Stuctres structure are callee WBS elements. You can break down the WBS elements further, depending upon the project phase. Because every WBS element represents a separate controling object in the SAP system, work breakdown structures can be used in particular for hierarchical controling of project costs, budgets, revenues. and. it necessary, payments. By assigning orders toa WBS element, you can analyze order costs for the WBS element and check them against the WBS clorent budget. With the help of progress analysis, you can viow progress values that reflect the status of our project relative tothe inividual WBS elements, or aggregate them according to the project hierarchy. Networks A network represents the course ofa project by describing the time sequence and dependencies of events and activities in a project. A network consists of to fundamental elements ~ activities and relationships. Networks and thetr activities form the basis for planning, analyzing and controlling a project. Networks include information about the dates, costs, personnel, capacity, materals, resources, and services that are required for carrying, outa project andits tasks. Coe ua of Activities to Pim Figured sigan of Neovo Work Beskdonn Suet ‘Tne functions of Network assignment include the following + Exchange of dates + Aggrogation of costs + Avalability control + Pessingon user status Conyrien. Alegharesered 1"taytai2t, 6:24 PM [SAP e-book Lesson tying Requests for Structures in the SAP Projet Sytem (SAPPS) + Gonerating settlement rules Depending on requirements, you can use work breakdown structures ar networks to map Your projects in the SAP system. To use the functions of both structures, you can also use both structures to map a project. Toco this, you assign activities from one or several networks to WBS elements ina work breakdown structure. A project can therefore also consist of a Work breakdown structure and several networks. When activities ae assigned to WBS elements, the dates and costs defined in the individual activities are aggregated atthe WBS level, and can be evaluated. Activity funds already assigned are checked against the budgets of the WBS elements. Conversely, status, date information, or settlement rules, for example, canbe transferred from WBS elements to the assigned activites. Project Structure Criteria ‘The erteria according to which a project structured using a work breekclown structure or network, or bath, can vary depending on the type and complexity ofa project. For example, the criteria can vary degending on the responsiality and structure of the depertments or teams involved, or on how production and assembly are integrated. Itis therefore impossible to.provide an answer to the question of how best to structure a project. However, you snould take the following recommendations into consideration when structuring your projects: + The various WBS elements and activities should cover the entire scope ofthe project. + Keop the structure simple ~ it's difficult for a person to moniter structures containing ‘more than $00 elements, + Keep yourproject elements specitic, measurable, attainable, realistic, and time-framed (S- MARA. +Alternative structure information should be contained inthe project elements, notin the structure sel + Use alternative hierarchies during evaluations. Creation of Project Structures ‘There are different ways to create project structures. Inthe igure, Ways to Create Project Structures, these options are presented schematically. comes SOS 1"taytai2t, 6:24 PM [SAP e-book Uniti reduction to SA Projet System (SA PS) Stuctres Faves Waste tesePoes ‘As well as being able to create work breakdown structures or networks manually, you can also Use exsting project structures as templates. You can create @project by copying other operative projects, standard structures, or simulation versions. Assembly processing is nother indirect method of generating a network or, if necessary. a WBS from a sales order, for example [img] LESSON SUMMARY Yousshould now be able to: + Create structures in SAP PS Conyrien. Alegharesered 6 Oy 1"1aytai2t, 6:35 PM [SAP e-book Learning Assessment - Answers 1. SAPPS is component of both SAP PLM and SAP ERP. Determine whether this statement is true or false Bi tee OO Fase 2. Youcan connect a network activity lo soveral WBS elements Determine whether this statement is true or fase. L wwe EX] Fase 3. Aproject can only be created cirectly element by element, Determine whether this statement is true or false. L twe Bk] Fase 2 Copyright. Agha reserved 1"1aytai2t, 6:35 PM Lesson 1 Th a4 Customizing WES. Lesson 2 Defining User Fields and Intertace Settings Lesson 3 Using Muttlingual Settings and Access Control ists Lesson 4. Creating Operative Work Breakdown Structures (WBS) Lesson 5 Maintaining Operative Work Breakdown Structures Lesson 6 Creating Standard Work Breakdown Structures UNIT OBJECTIVES Customize WES Configure projects Manage WBS status Define user intertace settings Activate mutiingual capabitty Create access contol ists Create operative work breakdown structures Use data maintenanco tools Use standard work breakdown structures 2 Copyright. Agha reserved [SAP e-book 1"saytai2t, 6:97 PM [SAP e-book Customizing WBS LESSON OVERVIEW Inthis lesson you will earn about the Customizing structure in work breakdown structures. Youwill also learn about project profile settings, project status, and status combination codes. LESSON OBJECTIVES Aer completing this lesson, you willbe able to: + Customize WBS + Configure projects + Manage WBS status Customization of Work Breakdown Structures. Customizing settings in the Project System are used for creating and working with work breakdown structures, Features of Customizing include project profile, editing masks, user statuses, and status combination codes. Project Profile Yournust assign a project profile to the project when you create a work breakdown structure. The project profiles the most important profile for the work breakdown structure. It contahns, devauit values and profile data for the project. Wnen you create a work breakdown structure, the system saves the project profile in the project definition. When you edit the work breakdown structure, you can change the default values provided by the project profile. Values forthe project profile are maintained in Custom 2ing fr tne Project System. Tne project profile is divided into four sections as follows: 1. Control + Feld key + Simulation Status protle 2. Orgerization Controting area Company code + Business area 3, Planning board or dates owners 1"1ayt9/21, 6:98 PM [SAP e-book + WS scheduling + Planning board profile + Hierarchy graphic 4 Controling + Planing profile Budget profile + Settlement profile Project Profile Description When you create a work breakdown structure based on a template. you can use a checkbox to docide where the data for tne new aroject will come from. Yeu can ransfer the data trorn the Profile of the template project trom the template project itself or from another profile you enter for the new project. project profile must be entered when a work breakdown structure is created. It's a mandatory field in the project. Settin Project Profile Settings Details ‘The Project Type can be used as a selection criterion inthe Information System. The Field Key Identities the short texts for user fields. The Version Profle determines whether status dependent project versions are written and with which data. The Simulation Profile determines which texts are copied to and from simulation versions. The Display Options field determines whether WBS elements are mainly displayed according to key, short ID, or escrito in tabular overviews. The Level of Detal field specifies the number of hierarchy a SAD 1"1ayt9/21, 6:98 PM [SAP e-book Uni. 2: Work Badin Stutures WBS) levels thatthe system displays when a project is opened ina particular processing transaction, A ParinDet. Pre. (partner determination procedure) can be used te assign paartner roles toa project. The All Acct Asst Elem checkbox sels the account assignment checkbox or all WBS elements, Using the Only One Root checkbox, you define that there can only beone top WBS element. The Tisfr to Poy Def, is only relevant for transaction Create single WBS element. Selecting the Change Documents checkbox ensures thet documents for ‘master data changes are written automatically on saving. The Proj. Summ. MastOa checkbox activates summarization via master data characteristics instead of via classification Ifyou activate the checkbox iPPF Pro) Desc.. the tab page IPPE PS is cisplayed inthe Project Bulder inthe detail screen for the WBS element. Project Definition/WBS Element Entries under Validation Substitution in the Project Definition WBS Element fields ensure that 1 selection screen appears when validation or substitution i triggered. By selecting the ‘Automatic Validation/Substitution checkboxes, validation or substitution can also be ‘executed automatically on saving. You can use the project stock checkbox to define for ‘material requirements planning whether a project can manage its own stock. The Automatic requirements grouping checkoox automates the grouping of project stocks assigned to individual WBS elements to the top WBS elerient. Inthe Status Management detail screen You can enter default values for status profiles for the project definition and WBS elements. If the respective checkbox was set inthe project profile, status changes can be recorded ‘2utomatically by the system with change documents. The ovoiles anc checkbox for Graphic Control how the work breakdown structure is displayed inthe hierarchy graphic. You can use the Vertical from level field, for example, to control from which hierarchy level WBS elements are lo be displayed vertically, instead of horizontally. You can sel cefault values for the Project ‘Summerization checkbox forall WBS elements or albiling elements and all account assignment elements ‘Access Control List You-can use the Access Contr List checkbox to assign authorizations for reading, eating, or administering objects. You can select No ACL, to deactivates the access control tab, ACL (w/o inh.) and does not alow inheritance of access objects to subordinate objects, You can also select ACL (with Ih.) which allows inheritance of access authorizations. From SAP R/2 450 on, youcan carry aut sales pricing inthe Project Builder, based on Easy Cost Planning data, for a project that does not have a customer inquiry, Under sales pricing, you can enter default values forthe necessary organizational cata and the DIP profle.On the Organization tab page in the project profile, you enter default values for the organizational assignment of the individual WBS elements and the entire project, as well as a default value forthe project currency. WBS sched, prot on the Plg board/dates tab page controls which characteristics schedulng has when you trigger WBS scheduling. You can also select one of two scheduling scenarios as a default value. The With activities checkbox controls whether assigned activities ‘can also be read when 2 project is opened in particular transactions. The Factory calendar. hich is entered in every WBS element and can be entered asa default value inthe project profile. specifies the work days and public holidays. The Time unit refers to the curation ot WBS elements. Planning Method Under Planning methad, you can specity one ofthe four scheduling methods for WBS {elements for the st of basic dates and ‘orecast dates. When the dates are extrapolated (Bottom-up planning). the dates of assigned activities can also be taken into account. When new activities are created in a project. the checkboxes under Network speciy to whch network these new activites ere assigned or with which network profile anew networks created. For certain ransactions, the new network header can be displayed automaticaly comes OSS 1"1ay19i21, 6:29 PM [SAP e-book ‘The planning board profit (Pan board prof) entered inthe project profiles used as the default profile when the project planning board is called up. It determines how the table anc Braphic areas of the planning board are displayed. You can call up various cagacity planning reports from the project planning board and structure planning. In the project profle, you enter the relevant overal profiles, taken from capacity planning, The profiles forthe hierarchy graphic specity how the hierarchy eraphicis to be displayed when it is called up from date planning for WBS elements. The Object Class that can be entered here as the default value species the cost flow in Controing from a business point of view. The Statistical checkbox determines whether costs can be debited from a WBS element or whether statistical costs can only be posted fort, The integrated planning checkbox activates the uadate of planned activity inputs from WBS elements to the sending cost center. Budgeting ‘The Planning/budgeting profiles determine how cost planning and budgeting are carried out for the work breakdown structure and whether the availbilly check is activated. The Costing ‘Sheet species how overhead costs are determined. The Overhead key is used to determine an overhead percentage rate and templates for process cost allecation, The Interest cal profile specifies how interests calculated forthe project. The investment profile specifies how. the projact is integrated with Investment Management and can be used, for example. for the ‘automatic generation of assets under construction, A Results analysis key is required for results analysis in WBS elements. The Settiement profile specifies, for example, the permitted settlement receivers for the WBS elements, In the Strategy for settlement field, you can enter ‘key that refers to the strategy for the automatic generation ofthe settlement profile. The eraphic profiles determine what the hierarchy grapnic looks like when itis called up from budgeting Project Coding Mask Editing Coding masks serve as edisplay option for comalex project nurnbers. They can also be used toderive the hierarchy of a work breakdown structure trom the numbers oftheir WBS elements. In te Project Coding Mask table in Customizing, you define the appearence of the coding masks in the Project System. The way itis set up depends on the frst characters of the project number. These characters serve as keys for coding projecis. You can create a ‘mask for each key you want tose when coding a project. The following characters are avallabe for editing and structuring project numbers ~ X tor alphanumeric characters, and O for numeric characters and special characters, In action, you can maintain blocking, checkboxes for standard structures (LKS) and operative structures (Lek). Itis not possible to create new projects with this coding key if you maintain a blocking checkbox Inthe Special Characters table, you specty the possible special characters for use in editing mass, and you also specity the following for the project coding - whether cading must be sed, how long the key should be, and whether this lengtn is compulsory. You can also define 2 special character to be used as input help, you enter special characters that have been dofined for your project in Customizing in the WBS Element fal, the system transfers the ‘numberof the superior WBS element to this field. this is the top WBS element inthe project hiorareny, the system transfers the number ofthe project definition. You must modify the number so that it cfs from the number that was transferred, Using another checkbox, You can detine a temporary placeholder for automatically determining a project number. This placeholder 's used only if an unused project number cannot be determined automatically, comes OSS 1"1ay19i21, 6:29 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) 0000 XX ‘ASD Mask | 0000%xxX IDES (Elevator) Mask T_[ro00000q9-0-0 [IDES (TTProject) Mask olo a o Figure Projet Coding Nosks ard Spon Oharacers System Status A project isnot static ~ thas lite cycle with a beginning and an end. During ths time, various. business transactions change the project. For example, ou can plan, post costs, and settle. You can document the current status of a project with status management. The status determines which business transactions are oermitted and which are pronibited in the system, System statuses have been set up by the SAP system to control primary business activities, You cannot change ther. You can, however, define your oun user statuses to attain a greater level of detail, You rust always define auser status within a status profile. Therefore, you must always create a status profile for an object type in Customizing before you can define the user status inthe status arofil, You can enter your user statuses in the status profile and define which business transactions are permitted or prohibit. You can also specify the ‘sequence in which user statuses should accur. A user status can be defined or deleted ‘manally for several WBS elements atthe same Lime. Individual status profiles can be defined for project definitions anc WBS elements. Ifa status profilehas not yet been defined in the project profile, you can still specity in the application which status profile should be used the first time you set a user status. Statuses are used for documentation, selection criteria and to permit or prohibit business transactions. They can be manual or automatic. They can be apaed to project definitions and WBS elements. The user status is used to give more detallto the system status. SAD 1"1ay19i21, 6:29 PM [SAP e-book cota Figs Sten and wr Sah ‘Status Combination Codes The current combination ofall statuses of an object determines which business transaction you can carry out. You can dofine the user status yoursolif you want to control at what time Certain business transactions are allowed, A user status enhances the existing system status, For example, a WBS element has the system status Created, which permits. amiong other things, the business transaction Material Order. However, you can now set a user status such 25 Quotation, which prohibits purchase orders being created. You must already have dofinedta suitable status profile in Customizing for PS. It's possible to permit a transaction, but to have the system issue a warning at the same time. In this case, you can decide whether the business transaction that triggered the warning should be executed. The status log Contains information as to which status permits the transaction with a warning, Transaction permitted by at least one status, No prohibition. Permitted but warning issued. Prohibited by one status. Figure 7 Salus incion Conyrien. Alegharesered SARA 1"taytai2t, 6:40 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) Status Profle You must create a status profle for certain types of objects. In the Project System, these objects include project definition, WAS element, network neader, and network activity. Make the settings required for defining the user status within the status prole using the following. actions: 1. Define the descriptions of user statuses and document their functions using a corresponding ong text 2. Define the order in which user statuses can be set using a status number {3 Define the initial status thats set autornatically when you create an object. 4, Detine thatthe system automatically sets the corresponding user status when carrying ut specific business transactions. 5 Permit or prohibit certain transactions if a certain user status is active. Status profile: 13000000 Language: EN LoB | Org budget locked 10 | Quot ‘valiCap. 10 | 20 | ves 20 | Oe Order 2 | 2% Status profile: 13000000 Status: LOB gues Sus Prof User Status Inthe example on the Status Profle figure the user status LOB can be set in two ways: ‘manually of automatically as a fallow-on action when an original budget isenterec. It this User status is set, a warning i issued by the system when the oviginal budget is changed. In addition to their ability to influence business processes, staluses can also be used in reports toset limits for analyses. Two optians are available. Option one involves the status itself - the status selection profile enables selection be‘ore you stat the report. In this case, the status is read in adaltion to the master data table. The second option involves status combination codes. This master data field helps you speed up reports through stalus-dependent selection ‘The first 26 status combinations are reserved in the standard system: ld ofthe predefined codes are for combinations of system staluses. You can set up your own combinations with ‘additional code numbers in Customizing for user statuses. You can also define new status combinations - thats, define a targeted selection of status combinations. You can then set Priorities that cetermine which status combination should be recorded in the master data table when multiple status combination codes match an object status. SAD 1"yanai2t, 640 PM [SAP e-book Terry Pera) Code gue Situs Domb ales Gases [img] LESSON SUMMARY You should now be able to: + Customize WBS + Configure projects + Manage WS status 1"taytai2t, 6:40 PM [SAP e-book Defining User Ids and Interface Settings LESSON OVERVIEW Inthis lesson you willearn about user fields and settings on the user interface, LESSON OBJECTIVES Aster completing this lesson, you willbe able to + Define user interface settings User Fields and Settings on the User Interface You can enter user-defined data for every WAS elementin user fields, The system provides ‘two text fields that are 20 characters long, two text fields that are 10 characters long, two ‘quantity fields with quantity units, two value fies with currency units, twa date felds, and two checkboxes. The field key determines the name of the respective use fel, and specifies whether itis eady for input. If you change the field key for the WBS element, the name of the user-defined field changes, but the contents of the field stay the same. Ifyou evaluate user- defined felds inthe information system and use diferent field keys. this can cause confusion and lead to misinterpretation cue to the different names of the user-defined fields. You define field keys in PS Customizing. You can define a user exit that enables you to develop specific c’checks on user fel Ifthe user-definable fields available do not satisty your requirements, you can use a user ext to develop adcitional fields for WBS elements and the project definition. Sones 1"taytai2t, 6:40 PM [SAP e-book Lesson Deng User Fits Feld key determines names of user flelds Users eons 4a = Numeric (2 x quantity, 2 x currency) couse =| = Checkboxes (2x) Fleer Pala Pape Settings on the User Interface Table controls are used for displaying WAS elements. This means that you can manipulate the layout of these overviews. You can change the sequence in which columns appear and the width of columns. Using the Table settings function in the upper-right part of te table control you can personalize the basic setings delivered withthe system ina table and save them as, variants. You can create as many variants for a table as you want. To adapt thelayout of a table control forall users, you can use the administration function for table control settings. Using the admin stration function, you can also hide columns, define the number of set columns, andi configure the separator forthe table control. The administration function can tuna display variant of the table control into a stancard setting and ensure that this variant ‘appears forall users of each table control when thoy start the transaction as a basic setting, Conyrien. Alegharesered EESAPAtaytai2t, 6:41 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) cere io Figure I Stings onthe User Frere Working with Project Structures, ‘To make working with the project structures as simple as possible and to avoid incorrect entries, you can adjust the display of different objects according to requirements. In Customizing for PS, use filed selection to define which fields for project definition and WBS elements are displayed, which are ready for input, and which, ifnecessary, are required entry fields. You can completely hide fel that you do not need. By defining the field selection depending on influencing felds such as the project proile, for example, you can set diferent fields to be displayed anc ready fr input for projects with cifferent project profiles. Inthe standard system, the detail screens for work breakdown structure elements, such as Basic Data, Control, and User Fields. each appear asa tab page. Flexible detall screens enable you to show, hide, and define titles for ndividval tab pages, ane display symbols fr tab Pages. You can define up to five detail screens for each tab page. The flexible detall screens created refer to aproject profile You have two options for creating detail screens as follows + Ifyou create detail screens within the application, the detall screens are user-specific. + Ifyou create the detall screens within Customizing for PS, they are valid forall users. Ifyou do not want to redefine all of the tab pages, copy the SAP standard default values or Customizing settings tothe tab pages, and change these settings according to your needs. Youcan define your awn detall screens in Customizing — your detail screens are then Included inthe tab pages. TS A 1"sonar 641 PM LESSON SUMMARY You should now be able to: + Define user interface settings [SAP e-book 1"yanai2t, 6-1 PM [SAP e-book Using Multilingual Settings and Access Control Lists LESSON OVERVIEW In this lesson you wil learn about mutilingual cap ‘access contol ists, activation, You wil also learn about LESSON OBJECTIVES Aer completing this lesson, you will be able to + Activate multilingual capability Create access contrallsts Muttiingual Capability Projects ae increasingly planned and executed by international ams. Starting in SAP ER 66.0 Enhancement Package 3 (EnP3), SAP PS makes it possible to maintain project short texts ad long texts in a language predefined by the user, to avoid being tied to one project language. This means when muttiingual capabilly is active and maintained, users will see project short texts and long texts in their respective logon languages. When rultlingual supports activated, the detail screen for the objects contains another tab page in winich you ‘can enter the language-dependent short texts. The Customizing settings for multilingual capabilty determine the objects and language for which texts are cisplayed and entered, as well as the language for printing, Muktlingual capabilty includes support fr short texts for operative project definitions, project structures, milestones for activities and WBS elements, network headers, activities, and activity elements. youalso maintain long texts. you can continue to do son the respective logon language. Multilingual capability 's also available for standard project definitions and standard project structures. You can select a Stand Text Key to use additional maintenance functions ‘or multiple languages. The Standard Text Key ((ransaction code CA10) lets you save texts in multiple languages in the system under a single key. This means that you can maintain multlingual short texts and then select the text key to min the project at a later time, SAD 1"taytai2t, 6:41 PM [SAP e-book Lesson: Using Murua Settings nt Aces Contil Lists © Beier eer IF Project Builder: Project E9820 FDS Senseo Poteet sou i 7 Hyena —_-,, ; nfl) H} — Caution ‘You must activate muttingual capability in Customizing separately for each ‘object. Mukilingual support is not avaiable or standard networks, theca tu espe aster Engage yu eto cing or Access Control Lists In SAP ERP 6.0 EhP2 and later, youuse access control lists (ACL) to restrict authorizations for project definitions, WBS cloments, network headers, activities. and actwity elements. The Use of access contro lists s controled via the project profile or network profile If the function is active, an access contral lists displayed on a new tab page for every PS object. You can ‘assign authorizations for individual users, user groups, or organizational units, You can assign read, edit, and administration authorizations ‘The administration authorization isthe highest evel of author zation, granting access tothe. jobject and the ACL records forthe abject. The edit authorization lets you change the object, but nat the ACL records for that object. The read authorization kets you display the object only. authorized in Custornzing, you can pass on access rights to suborcinate objects. Once inher'ted, authorzations can be revoked again inthe subordinate objects, Access controllsts ‘also enhance the ether transactions you use te manage your projects. The structure overview transaction (cx1), for example, only gives you read authorization with the “Read” access control. You cannet change objects, nor can you create new projact structures. Transaction CCNACLD lets you cisplay al existing access control Ists fora project and delete them it necessary SAD 1"yaaiat, 642 PM [SAP e-book LESSON SUMMARY You should now be able to: + Activate multilingual capability + Greate access control ists 1"yaaiat, 642 PM [SAP e-book Creating Operative Work Breakdown Structures (WBS) LESSON OVERVIEW Inthis lesson you willlearn about the structure and fundamental characteristics of the objects ina work breakdown structure LESSON OBJECTIVES Aer completing this lesson, you will be able to + Create operative work breakdown structures WBS Creation You create a project definition automatically when you create a work breakdown structure. A project detrition defines an objective to be achieved within a project. The project definition sets the frame and type of project work that willbe caried out. WBS elements are used to structure the work and responsibilities, whereas networks and network activities are used to ‘map the process ofthe project work. When you create the project definition itis not necessary at this point to create WBS elements or ndivigual activities, The project definition is the framework fr all objects within a project in tater planning phases. The project definition contains detault values and arafile data for WBS elements, far example, assignments to particular organizational units in the SAP system. Default data i transferred to new WBS. elements you create for this project. The basic dates for the entre project and the planning parameters tor costs, budget. and dates are stored atthe project defintion level Caution: Aproject detinit tol, is not an account assignment abject (that is, you cannot post WBS elements form the operative besis of @ work oreaklown structure, Planned and actual values are stipulated for them and aggregates to them. The work breakdown slructure consists of WBS elements and ther herarcnical order. The figure, Project Definition and Work Breakdown Structure, shows the structure ofa project consisting of project definition and WBS elements, SAD 1"raytai2t, 6:42 PM [SAP e-book Uni 2: Work Bead Stutures BS) eacaa Project definition Work breakdown structure Options for Creating Work Breakdown Structures ‘There are many options for creating work breakciown structures in SAP PS, The Project Buller, Structure Planning, Project Planning Board, and Create Work Breakdown Structure are transactions in SAP PS with which a work breakdown structure can be created. When you create anew work breakdown structure, you can use an existing work breakdown structure, the sus-hierarcny of a project, or a standard work breakdown structure as a template. You can also include the templates in an operative work breakdown structure a alter stage. A standara work breakdown structure is neutral work breakdown structure that can be used ‘more than once and serves only as a template for creating operative work breakdown structures, You can also use the Structure Information System to make changes to existing work breakdown structures, acto create new objects [An example of how to create a work breakdown structure indiectlyis to cal up the Create [Network transaction witn a standard network as template this standard networks assigned to a standard work breakdown structure, you can create a work breaxdown structure when you save the network you created. Similar to standard work breakdown, structures, standard networks are project-neutral network structures that can be used as a template for eating other standard networks or operative networks, Assembly processingis another indirect method of generating a network or a WBS froma sales order, for exam. Inthe quotation phase ofa project, you can simulate projects using simulation versions, even it an operative project does nat yet exist. tis possible to plan several simulation versions. You ccan than decide whieh version i the most suitable to transfer to an operative proect. > & Simulation versions are discussed in the lesson Create and transfer simulation Conyrien. Alegharesered = Oyraytai2t, 6:42 PM [SAP e-book ie Work Breakdn Stuur WES) Direct methods of WAS creation areas follows: + Createnetwork + Project Builder Procedure * Create manually or with templates(standard network or network) WBS Structure WBS elements are the structure elements ofthe work breaklown structure, A WBS element describes a task or a partial task that can be divided. Use operative indicators to define the characteristics ofa controlling clement, and to specify what tasks willbe performed by the WS element when the project s being executed as follows + WBS elements for which youwant to plan costs are set as ‘planning elements’ + WBS elements to which you want to past actual costs are sel as ‘account assignment elements! + WBS elements for which you want to plan or post revenues are set as ‘iling elements Other indicators for ‘unctions used by WBS elements while realizing a project are the statistical indicator and the grouping WBS element. The statistical indicator specifies whether ‘2 WBS element is used for statistical purposes only or whether it works with real costs. You can specify thet a WBS element is statistical only it's an accounting element or a illng element. Youuse grouping WBS elements to group the material requirements for components kept in project stock in ane or more projects on one WBS, SAD 1"saytai2t, 643 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) Operative Indicators Sssignment Planning ‘sioner ‘Sloment Se ting Attributes ‘Sotisica! Grouping (WBS element WBS Element Tipe 15 WBS Ebrers haste Derivation of the WBS Hierarchy Structure IF you want to eat large projects and you need to create numerous WBS elements with complex project numbers, the system can help you to derive the project hierarchy. To be able toderive the hierarchy from the keys defined for the WBS elements, yourmust have defined anappropriate project coding mask in Customizing. After youhave detined a project coding ‘mask, you can create WBS elements in a project one after the other without worrying about the correct hierarchy evel. You can enteral WBS elements in evel. The system then derives the individual levels ofthe WBS elements from the project coding mask, ‘The WS element withthe shortest number is created on level. The remaining WBS elements are arranged in the lower hierarchy levels depending upon their numbers and the number of special characters, comes OSS 1"saytai2t, 643 PM [SAP e-book ie Work Breakdn Stuur (WES) E-9920-1 E.9920-1-1 E-9920-1-2 E-9920-2 IF you do not want to derive the hierarchy structure, enter the required level n the project hierarcy when you create the WBS elerments. You can change the hierarchy level of WBS elements ata later time. The hierarcy graphic enables you to display a work breakdown, structure and change the individual WS elements in detal, or add aditional WBS elements. Hierarchy Graphic You can change the operative indicators for individual WBS elements quickly and easily in the hierarcry graphic. To-do this, double-click on the corresponding fields below the name of a \WBS element. You can change the project hierarchy by separating WBS elements or sub- {res from the project hierarchy and arranging them inthe project hierarchy again, or moving ssub-trees within the project hierarchy. You can also delete WBS elements inthe hierarchy graphic. ones 1"saytai2t, 643 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) Figwe earoy raphe WBS Detailing Options You can assign objects to WBS elements to carry out additional functions that may be in other applications of the SAP system. Examples include the following Milestones, which you can use. for example, to plan and follow the progress of aproject Biling plans to plan and schedtle revenues Documents and texts to give more precise specifications for a WBS element Project teams — you cen use persons from this team when distributing work atthe ectvity level Investement program items to manage and distribute a budget a a level higher than the project Milestones are events that are of particular significance or interest to the project flow. They 2are assigned to individual WBS elements or activities, Milestones can be usedin both ‘operative WBSs and standard WBSs, Milestones are ceated either manually or by copying from a standard milestone. you wish, you can also include a group of milestones. A milestone group is made up of several standard milestones. Its created in Customizing for Project System, and indvidual standard milestones are assigned to the group. Standard milestones can be used only to coay trom thats, they cannot be used in the operative process). The milestones you created for WBS elements have various tasks SAD 1"saytai2t, 6:44 PM [SAP e-book ive ork Breakaown Stuctres (WES) Tigre batons na BS The Sales Document Date indicator gives you the option of linking a milestone with a date in the biling plan. When you reach a milestone, the system tvansfers the actual date ofthe milestone tothe billing plan Inprogress analysis, the milestone technique is one way to measure the earned value. Each milestone corresponds toa percentage of work completed in an activity or a WBS element. Milestone trend analysisis a simple way to monitor dates in a project. In this analysis. milestone dates are compared at various report times. lig) LESSON SUMMARY You should now be able to: + Create operative work breakdown structures oneeet 1"yanaiat, 6a PM [SAP e-book Maintaining Operative Work Breakdown Structures LESSON OVERVIEW In this lesson you wil structures. You wil also le :come familiar with different ways to maintain work breakdown, n about tools ‘or optimized data maintenance, LESSON OBJECTIVES Aer completing this lesson, you will be able to + Use data maintenance tools Data Maintenance Tools During complex and extensive projects, iis often necessary to ‘master data or assignments. You can use the mass change funct changes to telds pertaining to project definitions, WBS elements, networks, activities, a clements, milestanes, and relationships, hange large amounts of n to make cross-project ivy owever, the SAP system only makes the changes ifthe corresponding prerequisites have been fulfilleg or ithe business activity is alowed and you have the aopropriate author zation The same autherization objects as for individual changes ae used for mass changes. the system cannot change field velue in a WBS element, t Coes not carryout the charges inthis WBS element. However, f you wart to include other WAS elements or networks in your selection for mass changes, and if errors do not occur there, the system carries out the changes in these projects. Caution: Iv you make a mass change, remember that this might mean that many objects willbe changed simultaneously. In many cases, you cannot undo the changes ‘made. For this reason, alvays be particularly careful when you use this transaction You-can carry aut a mass change that refers to a single project quichly ard easily nthe Project Buller, in the project planning in structure planning, When you save the project the system saves the changes. To carry out a mass change that pertains te more than one project you can use the structure info system or the transaction for mass changes inthe Project System. In these cases you ‘can carry out the mass changes online or plan them as background! jabs. You can test the extent of your changes before you actually make a mass change. A log ofthe changes is Issuec for each mass change. The log can be saved and analyzed later SAD 1"saytai2t, 6:44 PM [SAP e-book Lesson: Maintain Operative Wor reason Sutras Mass Change When you make a mass change, you can select and change data ina variety of ways. You can carry aut a mass change without viewing I frst or you can check the planned changes ahead of time ina tabular view and carry out the change there. In both cases, you can decide vhether the SAP system is to replace al values ofthe corresponding field with the new value or only a certain value. In the case of numeric fields, you can calculate the new field value Using formula trom the old fel value, Project nfo System project planning Ph art omens Eon) ps Direct change Table view (n0 contro) (with check) X camor oe UNDONE Figo i9 Wass Crna Compared to the simple transaction, the table form for mass changes has several advantages as follows + Youcan show the old values of object fields, for example, tne Company Code field for the WBS Element object. this way you can check the individual changes before you carry them out. + Objects can be selected manually or by entering conditions, for example, select all WBS elements that aren company code 1000 or 2000. Only selected objects are changed, + Ifyou are stil in tabular view, you can undo the planned changes. Substitution Using substitution you can replace values in master data fields for project definitions, WBS elements, networ’ headers, and activities. However, replacing field values may have other prerequisites than those for mass changes. I the responsible person is Morris for example, the cost center 4290 is substituted (set). You can set more than one value atthe samme time Using substitution. A substitution can be composed of more than one step. These steps can Conyrien. Alegharesered EESAP A 1"saytai2t, 6:44 PM [SAP e-book Uni. 2: Work Badin Stutures WBS) bo carried aut one after the ther so that replacing the different fields can be connected with diferent prerequisites, ‘You can trigger substitution for aproject manually or the system can carry tout automatically when you save 2 project. In Customizing for the Project System, you can detine default values for substitution inthe project profile (or network profile). Using an adltional inaicator in te project prot, you define whether the system snould cary out a substitution ‘when saving the WBS. Youalso deline the subst tution rules for the Project System in Customizing. A substitution step is composed ofa prerequisite and substitution values, Prerequisite Inthe prerequisite you define which consitons must ge fulfiled for carrying outa substitution If the prerequisite isnot fuliled (FALSE), the transaction continues without substitution If the prerequ ste i fulfled (TRUE), the transaction continues with the substituted value(s) The prerequisites used can be composed ofa simple statement ora ‘complex statement combination and rules. Substitution value(s) ‘The substitution value isa numeri value or an alahabstic string, which replaces the specified velue(s). You cen replace muttiple values ‘or each suostitution step. Furthermore, you can use User exis for substitution. With these user exits. you can caleulate values anc replace them in substitutions and rules. ‘Step 1: Prerequisite iN Replace values erangle Prerequite Responsible erson= 19 lv Replace values: Cost cote = 4250 = cancel substitution step Tigre 2 Sibson rape Validation \When you enter data in the SAP system, itis checked against tables and master data, Validation gives you the opportunity to check project definition entries, WBS elements, network headers. and activities ina way that isnot included inthe SAP standard delivery. For ‘example, you can check it the Biling Element checkboxis selected on the first level of the SAD 1"saytai2t, 6:44 PM [SAP e-book Lesson: Maintain Operative Wor reason Sutras hiorarchy and whether the project has the project type Customer project. If validation Indicates that a statements incorrect, the system will respond by issuing a warning, an error ‘message. or information. A validation can be composed of more than one step so that you can check various fields and value combinations using one validation. Ina similar way to Substitution, you can enter default values fora validation in Customizing for the Project System in the project profile (or the network profile) and you can decide if validation should be carried aut automatically when you save a project. In this way, you can prevent incorrect work breakdown structures trom being saved. You also define validations in Customizing for the Project System. A validation step is composed of a prerequisite and.a check. Prerequisite ‘The values to be checked are selected using the prerequisite. Ita value is not selected for checking (the prerequisite is not futile), the values valid ana the transaction is carried out check During the check. the values selected using te prerequisite are checked. the check statements true, the transaction s carried out. I the check statement s false, the system issues amessage. Prerequisites and checks are defined using Boolean logic. You can define simple logical statements or you cen define very complex statements, as well using rules and user exits in your logical formulas. Validation Messages ‘The system issues the validation message ifthe prerequisite has been futfiled but the check has not been fulfilled. You can define messages (information, warnings, error messages) that, are shown. You can create along text for each message by using upto four variables to Integrate field values trom the validated object. Example Prerequiste Projet pe = OP Prerequisite erry al 4 J\Y lv 3g = Check Check wv. Is bing reeator set? lx Reaction Reaction: waming [ST = cance! vatidation step Figwed vetision comes OSS 1"sonar 65 PM LESSON SUMMARY You should now be able to: + Use data maintenance tools [SAP e-book 1"1ayt9i2t, 645 PM [SAP e-book Creating Standard Work Breakdown Structures LESSON OVERVIEW In this lesson you wlllearn about the creation of standard work breakdown structures end how they difer from operative work breakcown structures, LESSON OBJECTIVES Afler completing this lesson, you willbe able to + Use standard work breakdown structures Standard WBS \When you define standard structures. you have the option of standardizing your project management so that you can use empirical values trom earlier projects in new projects, Standard work breakdown structures can be used as templates to copy tram (this saves time). Another advantage of standardizing project structures 's that projects become more transparent and you can compare ther more easily, which enables more effective project controlling. When you create an operating work breakdown structure, you can use a complete standard work breakdown structure as a template or just copy parts oft Ifyou already have 2n operating work breakdown structure. you can copy parts of itinto the exsting project structure, In this case, you can also Add WBS elements. Figwe22 Tenple Standard Wok resid Siracire ‘Standard Work Breakdown Structure ‘You use standard work breakdown structures as templates for operative work breakdown structures, You can use standarc work breakdown structures to plan the structure in ‘advance, that is, the WBS hierarchy, organizational assignments, contral data, and project documentation (long texts, PS texts) It's not possible to plan operative data with standard work breakdown structures. For example, you cannot use a standard WBS for cost planning lor time scheduling purposes, You also cannat maintain settlement rules in standard WBS Conyrien. Alegharesered a» Oy 1"1ayt9i2t, 645 PM [SAP e-book Uni. 2: Work Bead Statice (WBS) cloments. Untke operative work breakdown structures, standard work breakdown structures do not have user statuses. In the standard work breakdown structure, only the definition has @ status. The WBS elements have no status, bul you can already assign therm auser status profile, The status of the defntion is Created (standard WBS) (CRES), Relessed (standard WBS) (RELS) or Closad (standard WBS) (CLOS). I the status is CRES or RELS, standard work breakdown structures can be used as templates: ithe status is CLOS, a standard work breakdown structure cannot be used as a template for creating either an operative or a stancard WBS, Fiero 2 Sard ink omen Sire LESSON SUMMARY You should row be able to: + Use standard work breakdown structures come OS 1"1ayt9i2t, 645 PM [SAP e-book Learning Assessment - Answers 1. The Version role determines which ofthe folowing? Choose the covet ansves. Lx] & Whether status dependent project versions ae written and wth which dat 1 8 itch texts are cosiec to ad rom simulation versions 1c whether was elements ae ain dsplayed according key. short, o descrstonin tabular overvews 1 0 wen short texts are used for user els, 2. Can system statuses be changed? System statuses have been set up by the system and you cannot change them. However. "you can define your own user statuses, Can user ee project shor texts anc long etsin he respective logon languages? Yes, when mulingua capably Is atte snd msntaned 8 user can see project short {ens and long texts in tre respecte gon anguoge 4, What iste highest authoration for access contoliss? Choose the covet ansves. Ly A eats Authorzation BX] 8 Adrinstrationuthorieton 1c Read authorization ‘5. What are the options for creating work breakdown structures in SAP PS? WBS can be created using the Project Builder, structure planning. project planning board ‘and Create Work Breakdown Structure transactions, Sowers 1"yanai21, 646 PM [SAP e-book 6, Milestones in the WES enable which ofthe fllowing functions? Choose the correct answers AA Sales document date BB] & Proms ras Milestone Trend Analysis, x] b information overview LE Functions or releasing other objects 7. Whats te purpose of Substitution? Substitution is used to replace values in master data fils for project defintons, WBS sloments, network headers, and aclvities & [sit possible to plan operative data with standard work breakdown structures? Yes, this is possible 1"raytai2t, 646 PM [SAP e-book UNIT 3 Lesson 1 Customizing Networks “4 Lesson 2 Maintaining Networks and Activites 50. Lesson 3 Using Milestones in Networks, 58 Lesson 4. Creating Standard Networks a UNIT OBJECTIVES + Customize networks + Create networks andactvties + Maintain network milestones + Create standard networks comes OSStaytai2t, 6-47 PM [SAP e-book Customizing Networks LESSON OVERVIEW Inthis lesson you will Iearn about the settings in Customizing for SAP PS that youhave to make before using actvties and networks. LESSON OBJECTIVES Aer completing ths lesson, you willbe able: + Customize networks Networks When you create a network, you must assign a network profile, network type, and reference to 2 plant tothe network. However, the network profile can already contain default values for the network type and plant. The network profile and network type are important tables in PS Customizing where you specify the characteristics of @ network, They store detault values and control data for the network in question. Depending upon the plant and network type, the system selects control data and default values from three other profes in Customizing: the parameter for the network type, the confirmation parameter, andthe scheduling parameter. To check the availabilty of material components in your networks, for examale, you also require the Define Checking Control table. This table is defined depending upon the plant and network type for opened and released networks in Customizing for the SAP Project System. The network profile contains default values and parameters for working with a network, for example, the plant, units, control keys for the different activities, or graphic settings. Network Type Parameters ‘The network type contains information for controling and managing networks, including settlement profile, status profile, and residence times. ‘Network type parameters (plant and network type) include the following: + Header/activty account assignment + Costing variants + Change profile ‘The scheduling parameters are defined in Customizing, and include scheduling type. schedule ‘automatically checkbox. and reduction strategy. Confirmation parameters (plant and network) include checks, workflow. and propose service. Networks can be described using the following headings: + Network Profile + Network Type ones eR 1"taytai2t, 6-47 PM [SAP e-book Lesson: Custom Networks + Notwork Type Parameters (Plant and Network Type) + Schedlling Parameters (Plant and Network Type) + Material Availabilty Check Parameters (Plant, Network Type, and Network Status) + Confirmation Parameters (Plant and Network Type) Control Key The control key ofan activity stipulates the actly type (internal processing, external processing, service, general costs activity). The control key also determines how an activity is handled during calculation, scheduling. capacity planning, and shop paper printing Internal Processing Workisenvices performed inhouse ee Extornal Processing Purchasing of wworklseniees Services Purchasing of sorvices vith serie specifications Costs Activity Planning of editions primary costs | Few 2h Gorath Network Profile Data When a networkis created, the system requires a network profile containing diferent default values, Conyrien. Alegharesered «3 Oy 1"taytai2t, 6-47 PM [SAP e-book eed eat ee 3 Tee 2 Natasa Pate Plant, Network Type, and MRP Group are required information for creating networks. The Rolationship view tield specifies whether predecessor or successor or allrelationships are displayed inthe lst of relationships. The Level of detal field applies to networks with external relationships and specifies the evel of detail wth which the linked networks are displayed in the network siructure graphic. Comp. Increment and Op. and Act. nermt felis specify the default increment forthe numbering of components and activites. The Check WAS Act. felt defines how activity dates are taken nto account curing top-down scheduling. The Overview variant describes how the object overview is structured. The Procurement checkbox 's relevant for the assignment of components, and groups together defauit values. Fields: ‘The Field key describes the short texts for user fields. The Version protile controls whether status-dependent project versions are oreated and which data is contained in these versions. The Res /Pure.req checkbox determines when reservations and purchase requisitions are created. Ifthe Capacity requirements checkboxis selected. the systern determines the capacity requirements when the network is saved. Ifyou use the Entry tool, the system branches tothe Detail seen of an activity when a new activity is created. The Project ‘Summarization checkbox specifies whether activities take part in project summarization. The Proj summ Master Data checkbox determines whether summarization is executed an the basis of classification or master data characteristics. Using Align fish date, you detine whether the component requirements date is aligned to the start or finish of the activity. Inthe fields for Validation and Substitution, you can enter default values for the validation/ Substitution to be used in the network header and activities. These are executed ‘automatically on saving, You can use the Access Control List checkbox to assign authorizations for reading, editing, or administering objects. You can select No ACL to deactivate the access control tab page, ACL (w/0 nh.) to disallow inheritance of access ioneeeetraytai2t, 6:48 PM [SAP e-book Lesson: Custom Networks objects to subordinate objects, and ACL (with Inf), to allow inheritance of access authorizations, ‘The Graphic Profile describes the structure ofthe network structure graphic. In the graphic, all relationships are either displayed as FS relationships or according to their proper type (Relationship Display). Activities can be displayed inthe graphic in tour different levels of etal (Actvty Display). Inthe extended display of activities, the specified color incicates an assigned object. The Project Planning Board Profile determines the appearance of the GANTT. chart. The Overal profi ID for capacity leveling contains all settings fo a capacity leveling ‘The Activitos tab page ofthe network profile contains default values forthe differant activity types. The activity key determines the business characteristics of eacn activity. For internal activitios, the Cost Element can also be entered fer the materialplanning value, as well 2s default values for the Unit of Work and Duration. and the Calculation Key. wich describe the distribution of capacity recuirements and costs across the activity duration In addition to the Control Key for cost activites, a default can also be entered for the Cost Element for the planned costs. For externally processed activities and service activities, additional organizational data for Purchasing and default values for the Cost Element and Unit of Measure can be entered in the network profile Network Type Data When a networkis created, the network type s either determined from the network profile or entered manually, gue 26 NWO VBE ‘The checkbox forthe partner update in Controling determines how totals records are created during CO allocations. The Classification checkbox specifies wheter a network takes part in order classification. Preinary planning networks (the Preliinary Planning checkbox is comes OSS 1"raytai2t, 6:48 PM [SAP e-book selected) are used for planning, ae never implemented, and therefore do not generate any assigned values: normal networks generate assigned values, Resicence times specity how ‘much time must elapse between individual archiving steps. Functional areas are used in Financial Accounting as a structural element for your company in profit and loss accounting, according to the cost of sales method. The Object class is used to specify the cost flow in Controlng from a business point of view. The Settlement Profile species how a settlement is, carried out (for instance the possible recipients). Under Status Management, you can enter the user status profile for the entire netwark. By selecting the Release immed. checkbox networks otis type are given the stalus released when they are created. Number ranges are assigned to network types. A number range can define either external or internal number assignment. Network Customization The system determines the parameters forthe network type according to the plant and the network type. gogo FS =, F a amen 9a (suetnaesoumn ‘Crsravessient Tee 7 Parameter hewn Pence: > Caout nrc reat 20249 “remacettaran Secce re “ranch aog 222 [asamp ‘The Strategy field defines 2 key for determining settlement rules for actwvities. The Defauit rule isa settlement rue thal can be used in the above strategy. The Reduction strategy describes hhow the duration of an activity can be reducea automatically in the case of deadline pressure, ‘The CstgVariantPlan and CstgVariantAct! fields describe how planned costs and actual costs are tobe determined. The Plan Cost Cale. checkbox specifies when and how costing is to be carried out. Selecting the Wrk lw PO Cra. checkbox activates the workflow for changing purchase order quantities and dates. Using the Activity/Acct Assignment checkbox. you determine whether an activity-ass gned or header-assigned network is generated. The Net Order Price checkbox controls whether the net price is transferred unchanged trom the purchase requisition (PReq) to the purchase order. The Collective Peg. decides or each network whether either a purchase requisition with many itomsis generated or many purchase requisitions with one iter Comrie. Alngharesered « Ey 1"raytai2t, 649 PM [SAP e-book Lesson: Custom Networks ‘The checkboxes under Status change documents enable change documents to be created when master data is changed (Change documents checkbox) and when a status is changes, Entering a BOM usage allows a BOM alternative to be chosen automatically. The Change Profile describes haw the system is to react when changes are made to the configuration Without the cnange profil, a configuration enange is allowed only when the status is Created, To exchange data with PDC systems, you must set the PDC Active checkbox. Control Key ‘The attributes of activities are defined by the Control Key gue 76 Conley Using Scheduling, Det. Cap. With Reg, and Costing, you can controlwhether an activity is relevant for scheculing, determining capacity requirements, and network costing. Ifthe Schedule checkbox isnot selected, the system uses a duration of O when scheduling the <2ctivity, regardless ofthe value in tne Duration field in the activity. The Costs. act. Sarvic, and Externally proc. act. checkboxes define the activity category. When you schedule externally processed activites, you can use the Sched. Ext. Act. checkbox to define whether the planned delivery time or tne Duration field are used for scheduling, Using the Confirmation field, you define whether confirmations for an activity are planned or possible, but nat necessary, or whether they should not be possible at all To print confirmation slios or time tickets, the corresponding checkboxes must be selected in the control key. You make detaled settings for printing under print control in Customizing for Networks. LESSON SUMMARY You should now be able to: + Customize networks SAD 1"raytai2t, 649 PM [SAP e-book Maintaining Networks and Acti LESSON OVERVIEW Inthis lesson you will learn about the fundamantal characteristics of networks and activites. ‘Youwwill also learn about activity elements andl subnetworks for detailing activities, [img] LESSON OBJECTIVES Aer completing ths lesson, you willbe able: + Create networks anc activities Network Creation Networks are used to show the flow ofa projector an action involved ina project. The fundamentalelements that form a netwark are network headers, activities, and relationships, There are many ways to create networks. Direct methods include network creation, and use ofthe project builder Indirect methods include the folowing + Assemoly processing + Create WBS with activites + Project plansing board and simulation + Structure planning anc time scheduling Procedure * Create manually or with templates(standard network or network) cs] ata ame Tiga 7 wath Grane ra Brak Srl Network Structure Using the Project Builder and the transaction Create Network, you can create networks ‘manly, or using operative networks or standard networks as templates, without having to ‘access them via a WBS. Ifyou want to create networks for a WAS, you can use the project planning board or structure planning. if you work with simulation versions, you can also create SAD 1"raytai2t, 649 PM [SAP e-book Lesson MantanegNewerks nd ete networks for a WBS. By transferring the simulation version to an operative project, you create ‘an operative network, Ifyou use standard structures as templates, you-can decide whether assigned networks should be created when you create a WBS using an indicator. Assembly processing also requires standard networks as templates for creating networks. Inthe SAP system the network ‘sa special kind of work order, which uses @ common structure with production or maintenance orders, for example, Each network has @ unique identification that is assigned either automaticaly by the system depending upon the network ‘ype internal number assignment) or by the user when he or sne creates the network (external number assignment). ‘The network header ofa network contains default organizational assign-nent data and control data that applies tothe entire network (similar to the project defintion for WES elements). In the network header. ou can assign a network toa work breaksown structure, a sales order, or ahigher-ievel network (if you work with subnictworks). Activities form the basis fo planning and executing networks, Each activity can be assigned tory WAS element (as long as itis an account assignment element). The network s schediled atthe activity evel Relationships determine the order in which activities are carried out. Consequently, relationships ~ and the duration of the activities ~ are essential for scheduling networks, You use activity elements to split activities into more detallor to tenhance them, Network -—~, Internallexternal numbers —— Default values, control values, account assignment object” ‘Planning element, account assignment object “fete network is header assigned * the neon is actly assigned Relationships Networks can be header-assigned or activity-assigned, depending on order tyne or plant. Normally, actwvity-assigned networks are used where costs are gathered in each activity Hader-assigned networks are only significant for the assignment of networks to sales orders (without WBS), SADraytai2t, 649 PM [SAP e-book The SAP Project system has the following activity categories + Internally processed activities contain a work center at which the work's tobe carried out. They contain the working time and the duration ofthe activity. The assignment ofthe work center to a cost center provides an activity type and a rate so that planned costs can be calculated for the activity. + External activites are used for procuring activites or services that are not procured within {your company. Purchase requistions are generated tor externally procured activites that are processed in Purchasing. A ciferentiation is mace between “external processing” and ‘service” for externally procured activities, + General costs activites enable you to plan costs that can be planned by neither intern ror external activities. For example, you can plan expenses or insurance costs using general costs activites. ‘Activity Organization Normally activities are not organized ina random order in 2 network. Thera are usually technical or contert stipulated dependencies between the activities. Relationships determine the chronological sequence a the individual activities in a network (ar standard network) or different networks. You can enter adcitional data (such 3s atime interval ofthe relationship or reference to a particular factory calendar) n the detall screen fr each relationship. The type of relationship defines how the incvidual activities ae linked to each other. = Logical Sequence ay kd Fewe 5 Reborsps Activities Activities can be described as follows: + The activity assembly begins with the end ofthe pr cessor activity production. Cony. Agha reseed EMSAD A 1"raytai2t, 649 PM 2 Copyright. Agha reserved [SAP e-book Lesson MantanegNebwerks nd ete + Thoactivity purchase order bogins withthe start of the activity Engin./Design. + Theactivity work scheduling ends withthe end of the activity Engin Design. + Theactivity est run encs withthe start of the activity approval Imadltion you can cefine time intervals for the relationships allowing you to control for ‘example, that the activity assembly begins two days after the end of the activity production or that the activity purchase order begins tthe planned 20% of the design phase has been completed, Inthe network structure graphic you can cisplay relationships “time dependently’ to llustrate the logical process chain, al relationship inthe network structure graphic are displayed as FS relationships by default. You can access the network structure graphic from various transactions inthe SAP Project System, such as the Project Builder, time scheduling, or the structure into system. The network graphic proves all ofthe functions needed to process a network, for exariple activity cr relationship insertion. The cycle analysisisa function that you can perform only inthe network structure graphic. A cycles a closes sequence of relationships and activities ("closea means that wen you start out frorn one ctivity, you end up back atthe same activity with relationships). the actvity-relat’onship- activity path is cyclical, you will not be abe to schedule the network. Cycle analysis isa tool that enables you to detect cyclical relationships, and correct them. ge? Newark Sire GEE Detailing Options Activities are given detail by activity elements. For example, itis possible to complement an activity, which describes the transport of a material, with a cost element, which describes the insurance for that transport process. You can also assign an external element toan internally processed activity for design services if for example, a specific detalldesign should ae Ey 1"12)19/21, 6:50 PM [SAP e-book carried out by an external provider. Activity elements have almost the same functionality as ‘activities, Types of activity elements include internal processing elements, external processing elements. and generalcosts elements, Allactvty elements have a date reference tothe activity to which they are assigned. In this way youre sure that ezch activity element can be planned independently, while remaining bound by time toa superior act wily. The ctivity elements themselves do nt affect scheduling. For this reason, they donot have ary relationships or durations. Materials and relationships ae assigned tothe superior acl vty Activity elements are assigned te WS elements if necessary. The assignment has the same function asin the case ofthe activities. but has no influence on ime scheduling of WBS elements, Work and capacity for resources can be assigned, but material components, cannot. Relationships cannot be created trom activity elements. Internal Processing = Costs 1 External Activity = Service Figs 53 avy Ce Subnetworks Subnetworks (along with activity elements and the option of including standard networks in {an existing network) are one way to detail a network in the project flow. You can define Subnetworks for subretworks (until you have achieved the evel of detail you require). You can therefore create a subnetwork forthe subnetwork ror the subnetwork, and so on. Youcan also create maintenance orders as subnetworks fora superior network that can be scheduled from SAP PS, Data is exchanged between the network and the subnetwork. The assignment tothe WAS, sales order, and possibly configuration data is transferred trom the header of the superior network. The basic cates of the activity are copied as the basic dates of he header of the subnetwork. It's also possible to copy the settlement rule, the profit center and the business area. You-can also copy the relationships ofthe higher-level activity to the subnetwork. The control key of the higher-level activity is changed on the basis ofthe neiwork type of the higher-level network and ofthe subnetwork. This determines which tasks are carried out by the higher-level activity (relevance for costing, relevance for scheduling, and so 01). Suibnetworks detail activites in the main network. This can be done by manually assigning the subnetwork header to the main activity, or automaticaly using a milestone function. During the assignment, the control key ofthe main activity should be changed so that, for example, costs are not calculated twice. This can be set up in Customizing, so thatthe control key of the main activity changes automatically when a subnetwork is assigned, comes OO12)19/21, 6:50 PM [SAP e-book Lesson MantanegNebwerks nd ete Figs 2 Siena Line Item Reporting \With the introduction of SAP HANA as @ new in-memory database. new reporting options have become availabe that can also be used in SAP PS. The new line item eports are based ‘nthe new possibilities proviced by an SAP HANA database, ‘The accelerated selection of the new transactions uses the column storage of the SAP HANA database in such a way that only certain columns of the report are imported, Far example, it you do not have the cost element in your layout, the cost element is nat imported and al ine items are summarized. n genera. all fields that are not selected are summarized, comes SOS 1"12)19/21, 6:50 PM [SAP e-book “ Selection screen options for accelerated report display: Data lood from HANA OB ~ Selective data load based on layout Inia! oad of tract for ‘navigation only “= Optional display of iorarchy tree for navigation * Display of layouts Tipe 2 Lina em Reser Hierarchy Display (On the initial screen ofthe transactions CJIBN (Projects Line Items Actual Costs New) anc CUTAN (Projects Line lems Plad Costs New), there are new parameters available inthe Display options frame. \With accolorated selection, the line item report started with a new selection logic. The database reads only the columns that are used in the current layout, The database access to select the cost rates takes place on the SAP HANA database thats setup in Customizing (the selection of abjects continues to teke place via the ERP datapase), With Hierarchy display. a tree is displayed beside the outputlist wth the hierarchy of the selected objects, Inthe case of large hierarchies itis recommended that you do not immediately import all of the ne ters, but select thern by navigatingin the tree, For this reason you can use the tree- structure fiet without the display of tho line items, ‘The result screen consists of three parts offering several navigation options. You can double click anode to start ane item report for the selected objects only. When you click 2 node, all ‘objects under this noc are used forthe selection. The display of the line items is. ‘automatically refreshed. You can show or hide the complete tree, You also have the option to select dierent layouts by choosing the corresponding name. The Colum used inthis layout are then used for the re-selection of line items on the SAP HANA. database, The ine item display offers the usual options (navigation to the original documents, accounting document, or master record). comes OSS 1"1anai21, 6:50 PM [SAP e-book IF you change the current layout (for example, by adding a new column), the system reads the ‘new column on the SAP HANA database and the display is refreshed, This is also the case it you select another layout manually in the mer LESSON SUMMARY You should now be able to: + Greatenetworks anc activities 1"12)19/21, 6:50 PM [SAP e-book Using Milestones in Networks LESSON OVERVIEW Inthis lesson you wil Iearn about line item reporting and milestones in networks. LESSON OBJECTIVES Aster completing this lesson, you willbe able to + Maintain network milestones Milestones in Networks ‘Along with activity elements, PS texts. documents. and material components, you can assign milestones to activites. If you want to use particular milestones several times in project planning, you should create standarc milestones, anc use these as templates to copy trom, Milestones assigned to activities or WBS elements are used inthe SAP Project System for the following tasks and functions: + Information and reporting purposes in the information system and inthe project planning board + Milestone trend analyses + Milestone dates in bling plans and milestone billing + Defined milestone functions in activities (only for activity milestones) Hint Itis possible to use the milestones more than once. toes 1"1ay19021, 6:51 PM [SAP e-book Lesson: Using testones in Netra Tigre Se Reavy eons Milestone functions ina network are predefined by SAP. You can use them te trigger a sequence of steps that carryout a business process, The following milestone functions exist + Release subsequent activities + Release up to release milestone + Include a standard network + Create anetwork + Inolude a sub-netwark + Start a workflow task (user-efined worktiow task or standard tasks) Milestone Functions You can trigger a milestone function automaticaly, when you change the systom status or User status in the actiity, or manually, tan actual dates defined in the milestone, SAD 1"1ay19021, 6:51 PM Fee ST Wiese Fehon LESSON SUMMARY You should now be able to: + Maintain network milestones Oona. Alans reserved [SAP e-book 1"1ay19021, 6:51 PM [SAP e-book Creating Standard Networks LESSON OVERVIEW Inthis lesson you will Iearn about the creation of standard networks and the main diferences between standard and operative networks. LESSON OBJECTIVES Aer completing ths lesson, you willbe able: + Create standard networks Standard Networks standard network is structured in much the same way as a network. However. the internal structure ofa standard networks ike a task lst (comparable tothe structure of a routing in logistics) whereas an operative network is created Ike an order. This means that there ae small clifferences between a standard network and a network as ‘ollows: +A stendaré network can have more than one alternative .Atematives can incicate different uses or valcites. + Theheader ofa standard network contains diferent data to the heacer of an operative network, + Standard networks have their own persons responsible (Planner Group). + Standard networks have their own profiles and statuses that you can enter in Customizing tor the Project System. + Materials are assigned by means of material BOMs and standard BOM. ioeeees 1"1ay19021, 6:51 PM [SAP e-book Figwe38 Sandra Nebork Bills of Material You cannot assign materials crectly toa standard network, but only indirectly using ills of ‘material (OMS), The BOM in question can be ether a material BOM or a standard BOM, A standard BOM does not have a "header component”: itis @ tool thats used only for assigning ‘material components to a standard network, Itis created and eaited directly in the standard, network. Ina second step, the individual BOM items (materials) are assigned tothe actwities, ofthe standard network, Phantom assembles are exploded at several levels so the individual ‘materials can be assigned to te network activities. =H Material BOM Figure 39 VatoalAsaghnentn Sands Nar ‘Standard Networks and Standard Work Breakdown Structures Ir you use templates that are assigned to each ather (that i, i ou use standard networks that are assigned to stancard WBSs), there ae two ways in which you can proceed. Both options (Land 2) are aisplayedin the igure Standard Structures. Comrie. Alngharesered e Oy1ay19021, 6:51 PM [SAP e-book Lesson: Geating Standor Networks You begin by creating an operative network (with a template) (a). In this ease, a WBS willbe assigned when you save the network (18), This is used mainly ‘or assembly processing and variant configuration with networks Alternatively, you can start by creating an operative WBS (by copying.a template and all its activites) inthis case, the activities willbe included rat from the start. In thelatter case, you can use the Project Builder project planning board, or structure planning transactions (2). ‘The assignment between standard networks and standard work breakdown structures is carried out in the header ane activities ofthe standard network. Figure 10 SaraaraSvostres LESSON SUMMARY You should now be able to: + Greate standard networks Conyrien. Alegharesered a Oy 1"taytai2t, 6:62PM [SAP e-book Learning Assessment - Answers 1. Which ofthe following network tyoes generate essigned values? Choose the correct answers 1 A eretninary planning networks BX] & Normatnetwors 2. Which ofthe following determines the order in which activities are carried out? Choose the correct answers. CD A tine 1 8 cost Bc retstionsns [0 Personnel 3, What type of network should you create in order to use particular milestones several times in project planning? You should create standard milestones in this case, and use them as templates to copy. fom, 4, Cana standard network have more than one alternative? Yes, a standard network can have more than one alternative 5, Milestones in networks enable which of te following functions? choose the correct answers. [x] A teas of aowing actos Dk Incite standard network Bk] © store Wortow task 0 sete network ioneeeee 1"yaai2t, 6:52 PM [SAP e-book 6. Material components can only be assigned to operative networks, and not to standard networks, Determine whether this statement is true or false. 1 we BX Fase 1"taytai2t, 6:62PM [SAP e-book UT Lesson 1 (Creating and Transferring Simulation Versions. 68 Lesson 2 (Creating Project Versions % UNIT OBJECTIVES + Create and transfer simulation versions. + Create anc analyze project versions comes OSS 1"taytai2t, 6:62PM [SAP e-book Creating and Transferring Simulation Versions LESSON OVERVIEW Inthis lesson you will learn about the use ofthe SAP PS term version In ts various contexts. This lesson also discusses the tasks, use. and Customizing options of simulation versions and project versions. This lesson will show you now to work wilh simulation versions using the Project Builder. LESSON OBJECTIVES Aer completing this lesson, you willbe able to: + Create ane transfer simulation versions. Versions in the Project System SAP PS differentiates between the following versions + Simulation versions + Project versions + CO plan versions In SAP PS, simulation versions are modifiable versions of projects. You create a simulation version in the quotation prase, for example, an operative project does not yet exist ori you want to plan other alternatives to an existing operative projector subproject. Project versions are snapshots ofa project at a specific pont, and are used for documenting the progress ot a project overtime, Both quantties and values are stored in versions, Project versions are: Created either manually or autorratically when a status changes. CO planning versions are used to plan costs and revenues. Using CO planning versions you ean deline various cost plans er a project, for example. an optimistic and a pessimistic plan Yu can copy values trom one version to another. You can change planned values manually in every version. The costed values are retained, ones 1"taytai2t, 6:62PM [SAP e-book Unit: Poet and Sirti Versions an be changed Figaed Wersone ihe Prien Ser Application Scenarios for Simulation Versions ‘There are different application scenarios for simulation versions. Differences from your original planning often arise ina project. Differences mean that a new plan for parts of your projector the entire project is often necessary. When planning complex projects, for example Inproject-oriented make-to-order production its often necessary to simulate and save changes to a project without actually affecting the operative project, At the beginning of a project, you can use simulation versions to simulate projects before you actually transfer them to an operative project, Simulation versions are particularly useful during the quotation phase and for comparing aifferent what-if scenarios tis passible to plan several simulation versions. You can then cecide which version isthe most suitable. Even when a project is running, you can copy operative projects to simulation versions, analyze and work with the simulation versions, an then transfer them pack to tre operative projec, Simulation versions. are edited using the project planning board or the Project Buller. When an operative project is copied to a simulation version (or vice versa). a log leis created. This contains the objects that were transferred and any error messages that were issued inthe process, The system can concuct atest run when the transfer occurs toseeift is possible to transfer a projector simulation version, Conyrien. Alegharesered ~ Ty 1"1aytai2t, 6:69 PM [SAP e-book Lesson Casting and TrarstetingSirultion Versons Project P/1234 Project P1234 Version 0001 ‘Version 0002 Feed Smulsion sone ‘Simulation Versions Simulation versions are manually generated, modifiable, and can be easily deleted. Simulation versions ean be ereated either for an entice work breakdown structure (WBS) or for ssubhierarchies of @ WBS. In the same way. you can create muliple simulation versions for a project and evaluate and compare them. When you transfor cata from operative projects to simulation versions (or vice versa, the following objects are copied: + Work Breakdown Structure + Network withaetvtes activity elements relationships, and subnebworks + Milestones + Materials or the activity + Copacity requirements + Invoicing plan forthe network and biling plan forthe WAS element, + Costs, revenues, ane payments (actual values are transferred only when you transfer an operative project to a simulation version) + Documents, PS texts and long texts (depending on the simulation profile used) Other orders as networks, for example production orders, are not copied as objects, Integration with Sales (quotation arocessing or assembly processing) and Purchasing or Production (material requirements planning) for simulation versions snot possible. Conyrien. Alegharesered a Oy 1"1aytai2t, 6:69 PM Unit: Poet and Smut Verse [SAP e-book Operative Piotr Notworks, activities Transfer STU eg Sri gue Siusion ves bata Fane activity le Subnetworks| ‘Components Capacities Hint Define version keys in Customizing. Use the same version numer only once for ‘each project. Use simulation in the quotation phase of your project. Evaluation of Simulation Versions AAs with project versions, simulation versions can be analyzed and compared with each other Inthe information system, However, cost element regorts do not support simulation versions. Inthe structure info system its nat possible to change simulation versions (unlke operalive projects. Conyrien. Alegharesered 1"1aytai2t, 6:69 PM [SAP e-book Lesson Casting and TrarstetingSirulatin Versons ‘simoo1 simoo2 ‘simoos te th, to Fieve Sater ol Smaien Verse LESSON SUMMARY You should row be able to: + Create and transfer simulation versions. Conyrien. Alegharesered 3 Ey 1"1aytai2t, 6:69 PM [SAP e-book Creating Project Versions LESSON OVERVIEW Inthis lesson you wlllearn about project version creation and milestone trend analysis, LESSON OBJECTIVES Aster completing this lesson, you willbe able to + Greate anc analyze project versions Project Versions Project versions document the status ofa project ata specific point in time or in a specific action. Atallater time, the project versions are proof ofthe project status in the past and serve as a comparison withthe operative project. Project versions are prerequisites it you ‘want lo use milestone trend analysis (MTA). You eveate project versions inthe following ways + Manually or according to a point in time. You create a project version manually ata specific point in time while changing the work breakdown structure, wrile changing the network, in the structure info systern (for one or more projects) or withthe transaction Create Project Version (CN72). + Autom ly ‘or according to an action. Depending upon the user or system status, the system automatically creates a project version of objects for which the status has changed. In the ‘version profile you define when a project version is created, and which objects are included ina project version (for example WBS elements, activities, production resources/tools, or costs). Somers 1"1aytai2t, 6:69 PM [SAP e-book 75 Tee Greaira Propel esos Milestone Trend Analysis ‘Milestone trend analysis (MTA) is used for simple, clear monitoring ofthe project schedule {nd to identity variances and trends promptly. The scheduled dates of the milestones. wnich are relevant for the course ofthe projec. are compared at var‘ous points in time. Deviations trom the planned schedule are made apparent. [At chosen points in time, dates from milestones, which ae relevant for project progress. are recorded in special project versions, These milestone dates can then be compared graphically (using an MTA chart) ori table form. They can also be compared: with current dates or dates from simulation version. Consequently you can quickly tice, for example, fa project is running lat. Conyrien. Alegharesered = Ey 1"1aytai2t, 6:64 PM [SAP e-book Unit: Poet and Smut Verse Behind Schedule a Ahead of Schedule be Milestone Dates On Schecvia Reporting Dates SS Figo 4S Mlesore Pana anabss Graphical Form Inthe graphical form an MTA chart is used, with the sides representing the times axes. The ‘milestone dates are plotted against the report dates. I the project runs according tothe pla, the curve remains horizontal. the project deviates from plan the curve rises (delay) o falls, (nadvance) with time, Inorder to use milestone trend analysis, you have to assign milestones to the WBS elements lor network actiities of your project. Select the correspording milestones as relevant for trend analysis When you create a project version mnanually, or the system automatically creates a project version, the relevent MTS checkbox has to be selected as well You can open milestone trend analysis either from the information system or the project planning board. It displays the dates of the relevant milestones in a project, or part of project, a ifferent report dates bot in graphical ane tabular form Inthe information system You car limit the number af milestones tobe displayed by using the selection resources, Either basic dates or forecast dates are used in milestone trend analysis. Actual dates have Priority over scheduled dates. The information about the previous states of a projects taken from the project version . Ths state is compared with the current milestone data. In the project planning board you can use data from a simulation version instead of from the operative project. Milestone Trend Analysis Views Inmilestone trend analysis you can choose between two views as fllons: + Historical curve. This standard view displays those milestones that have the MTA indicator set atthe time of the current report. These milestones are displayed across the entre reporting period. Ths also represents milestones when the indicator was not set for therm atanearler reporting time, comes OSS 1"1aytai2t, 6:64 PM [SAP e-book + Historical milestones. In this view the milestones for which the MTS checkbox was selected at an earler reporting time are displayed. The checkbox srt selected forthe ‘milestones forthe current reporting perio. Data Transfer in Simulation Versions Customizing for simulation versions comprises two steps as follows: 1 Input templates for simulation versions describe only how version keys for simulations should be set up. You should work with permissiole version Keys from the beginning because they cannot be created atterwards without deleting existing simulations. 2, The simulation profile determines whether texts should also be copied (in addition tothe structure information) trom simulations te operative projects (and vie versa). Ifyou work without a simulation profile al texts are copied. The simulation profiles contained as the default value for the project definition in the project profile. ‘Simulation versions (g0up A) VER++ | Versions for elevator projets a Vv [ Ps tex V. [tere ee Document sient Figo 47 Vaan Ray ara Sten Poe Data Transfer in Project Versions Ir you generate status-dependent project versions, the version profile determines which data 's copied tothe project version. It you create project versions manually eitner in network ‘maintenance (transaction CN22) or in WBS maintenance (transaction CJ02), the version profile also determines which data is copied to the project version If you generate project versions manually wth transactions CN7L, CN72 or using the structure info system, the data is copied tothe project version depending upon the database profil, but indegendent ofthe version profile comes OSS 1"1aytai2t, 6:64 PM [SAP e-book Unit: Poet and Smut Verse Projects, WES elements Taree) gy activity elements eee _ (Sls Milestones ‘Subnetworks| = ale say #9 cee Figs 4 Gata Tanatrin Projet Verona Youmaintain the version profile in Customizing for the SAP Project System and you enter itn the project profile and network ratile. You use a version profile to detine two diferent kinds of information. Firstly, you spec ty which versions created automaticaly when a specific system status or user status is set. Secondly, ou saecity which datas tobe written to the versions that are created automatically You need to define aversion arofil if you wish to have versions created automatically on the basis ofthe status. or if you want to generate versions ciectly from the work breakdown structure or network maintenance transactions, You do nel need to define aversion proil it you want io generate versions manually from the structure information system or if you want {ouse transaction CN72, [img] LESSON SUMMARY You should now be able to: + Greate anc analyze project versions come OSS 1"1aytai2t, 6:64 PM [SAP e-book Learning Assessment - Answers 1, CO planning versions are used to plan which ofthe following? Choose the correct answers [1 a stat ane ctients [1 8 bates andtimes 1 c oners an deiveres BX] 0 costsardrevenses 2. Where can milestone trend analysis be opened from? Milestone trend analys's can be opened from both the information system and the project planning boars, 3. Project versions can be changed in the Project Builder or the Project Planning Board Determine whether this statement is true or false. Owe Bk False 4. You can create new projects or overwrite existing projects with data from simulation Determine whether this statement is true or false. Bi tee Ly ratse SAD 1"