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How To Create An Aging Report & Formula in Excel For Receivables

This document provides step-by-step instructions for creating an aging report in Excel to track receivables. It includes setting up labeled columns for customer, order, date, and amount due. Formulas are used to calculate days outstanding and populate columns for amounts not due, 0-30 days, 31-60 days, 61-90 days, and over 90 days. Conditional formatting highlights overdue amounts and sums are added to track cash flow in each aging category.

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bahbah27
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86 views3 pages

How To Create An Aging Report & Formula in Excel For Receivables

This document provides step-by-step instructions for creating an aging report in Excel to track receivables. It includes setting up labeled columns for customer, order, date, and amount due. Formulas are used to calculate days outstanding and populate columns for amounts not due, 0-30 days, 31-60 days, 61-90 days, and over 90 days. Conditional formatting highlights overdue amounts and sums are added to track cash flow in each aging category.

Uploaded by

bahbah27
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to Create an Aging Report & Formula in Excel for Receivables about:reader?url=https%3A%2F%2Ffanyv88.com%3A443%2Fhttps%2Flockstep.io%2Fblog%2Fcreate-a...

lockstep.io

How to Create an Aging Report &


Formulas in Excel
Whittney

4-5 minutes

Aging Report Cheat Sheet

No one said using Excel is easy. In fact, it can sometimes make you
feel like you’re sitting back in high school Algebra with those long
string of parenthesis and if-then statements. Instead of trying to pull
these statements out of thin air, we’ve put together how to create
an aging report in Excel for you. We’ve included all the statements
and formulas needed to find out who is the most overdue and how
much money you’re owed in receivables.

Want something better than excel? Try Lockstep Inbox, our


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Step 1:

Label the following cells:


A1: Customer
B1: Order #
C1: Date
D1: Amount Due.
Enter in the corresponding information for your customers and their
orders underneath the headlines.

Step 2:

Add additional headers for each column as:


E1: Days Outstanding
F1: Not Due
G1: 0-30 Days
H1: 31-60 days
I1: 61-90 days
J1: >90 days

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How to Create an Aging Report & Formula in Excel for Receivables about:reader?url=https%3A%2F%2Ffanyv88.com%3A443%2Fhttps%2Flockstep.io%2Fblog%2Fcreate-a...

Step 3:

Next, we will input a formula for the “Days Outstanding” column that
will let us know how many days that invoice has gone unpaid since
the due date.
In cell E2, enter in the following
formula: =IF(TODAY()>C2,TODAY()-C2,0)

Step 4:

Drag the fill handler from cell E2 all the way to the last customer.
This will populate the formula down the whole column so you do not
have to enter it in over again.

Step 5:

Now we want to give our aging report some color, so that we can
easily see who is the most overdue versus who is still in the clear.
Highlight all the rows in the E column then click Conditional
Formatting on the Home tab and New Rule.

Step 6:

A separate window will open named “New Formatting Rule”.


Click the “Format Style” drop down and select 3-color scale.
Click the “Type” drop down and select Number
Under “Values”, enter 0 for minimum, 60 for midpoint and 90 for
maximum.
Finally, select the colors that make the most sense for you, usually
three colors that are very far apart on the color scale.

Step 7:

In cell F2 we will find out who is not yet due on their invoices. The
formula will check for anything in the “Days Outstanding” column
that is equal to zero.
In cell F2, enter in the following formula: =IF(E2=0,D2,0)
Drag the fill handler down the column to populate.

Step 8:

The formula for 0-30 days basically says, “Check to see if the
difference between today’s date and C2’s date are less than or
equal to 30. If it is, input the data from D2. If it isn’t, leave as 0”.

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How to Create an Aging Report & Formula in Excel for Receivables about:reader?url=https%3A%2F%2Ffanyv88.com%3A443%2Fhttps%2Flockstep.io%2Fblog%2Fcreate-a...

Enter in cell G2 the following formula: =IF(C2<TODAY(),


(IF(TODAY()-C2<=30,D2,0)),0)
Drag the fill handler down the column to populate.

Step 9:

The next formula will use an AND statement, which will basically
say that if the difference between today’s date and that date in C2
is less than or equal to 60 days AND greater than 30 days, then
input the data from D2. Otherwise, input 0.
In cell H2, enter in the following formula: =IF
(AND(TODAY()-$C2<=60,TODAY()-$C2>30),$D2,0)
Drag the fill handler down the column to populate.

Step 10:

Under the 61-90 days column, the formula will be similar in concept
to the one input in step 9.
In cell I2, enter in the following
formula: =IF(AND(TODAY()-$C2<=90,TODAY()-$C2>60),$D2,0)
Drag the fill handler down the column to populate.

Step 11:

To find the unpaid invoices greater than 90 days, the formula is


quite simple. It is simply stating that if the difference between
today’s date and the due date is greater than 90 to input the data
from cell D2. Otherwise, input 0.
In cell J2, enter in the following
formula: =IF(TODAY()-$C2>90,D2,0)
Drag the fill handler down the column to populate.

Step 12:

To sum up the value of all of the invoices in each column to know


how much cash you have floating among each simply click and
drag from the first empty cell underneath the “Not Due” column to
the “>90” column. Then press ALT+=.

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