v

OPERATIONS
MANUAL
NSTP Diliman
 TABLE OF CONTENTS
I. List of Acronyms........................................................................................ 5
II. Academic Structure and Operations................................................ 7
A. NSTP Components.................................................................................................. 7
B. Program Structure in UPD................................................................................. 10
1. Common Module........................................................................................ 10
2. NSTP Redistribution and Change of Matriculation............ 14
3. NSTP Component Course 1 (ROTC1/LTS1/CWTS1).................. 16
4. NSTP Component Course 2 (ROTC2/LTS2/CWTS2)............. 19
5. Important Reminders............................................................................. 21
• .Online Processing of NSTP-related Student Appeals
C. Grading System......................................................................................................... 23
E. NSTP Graduation....................................................................................................... 23
1. NSRC...................................................................................................................... 24
2. CAF........................................................................................................................ 25
III. Administrative Structure and Operations..................................... 26
A. NSTP Diliman Office............................................................................................... 26
1. Main Functions............................................................................................. 26
2. Programs and Services........................................................................... 27
3. Mission............................................................................................................... 28
4. Vision.................................................................................................................. 28
5. Organizational Structure....................................................................... 28
6. Composition/Duties and Responsibilities................................. 29
7. Logo..................................................................................................................... 34
B. People involved in the implementation of NSTP............................... 35
1. NSTP College Coordinators................................................................... 35
2. NSTP Instructors......................................................................................... 36
3. NSTP Support Staff.................................................................................... 36
C. Program Implementation.................................................................................. 37
1. Enlistment........................................................................................................ 37
2. Program Planning..................................................................................... 39
 3. Syllabus Writing.......................................................................................... 39
4. Insurance......................................................................................................... 40
5. Budget Request.......................................................................................... 41
6. Academic Field Activities (AFA) Requests................................ 42
7. Field Incident Reporting....................................................................... 43
8. Submission of Accomplishment Report.................................... 45
9. Processing of Appointment................................................................ 46
List of Acronyms
I
10. Processing of Office Memorandum for Resource AFA Academic Field Activity
AIT Asian Institute of Tourism
Person/Support Staff (for Regular Employees only)............... 49
ALC Administrative Load Credit
11. Processing of Job Order for Resource Person/Support
ARKI College of Architecture
Staff (for Non-UP Personnel)................................................................... 49 ASH Anti-Sexual Harassment
IV. Appendices............................................................................................... 51 AY Academic Year
BOR Board of Regents
CAF Citizen Armed Force
CAL College of Arts and Letters
CFA College of Fine Arts
CHE College of Home Economics
CHED Commission on Higher Education
CHEDRO Commission on Higher Education Regional Office
CHK College of Human Kinetics
CM Common Module
CMC College of Mass Communication
CMu College of Music
CRS Computerized Registration System
CS College of Science
CSSP College of Social Sciences and Philosophy
CSWCD College of Social Work and Community Development
CTC Certified True Copy
CWTS Civic Welfare Training Service
DCC Disaster Coordinating Council
DMST Department of Military Science and Tactics
DND Department of National Defense
DRP Dropped
DRRM Disaster Risk Reduction and Management
DTR Daily Time Record
DTS Data Tracking System
EDUC College of Education
ENGG College of Engineering
FDC Fire Direction Center

OPERATIONS MANUAL
NSTP Diliman Office
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 FO Forward Observer
GWA
GSIS
HRDO
IGP
IOB
IRR
General Weighted Average
Government Service Insurance System
Human Resource Development Office
Implementing Guidelines and Procedures
Internal Operating Budget
Implementing Rules and Regulations Academic Structure
II
and Operations
LOA Leave of Absence
LTS Literacy Training Service
NCPAG National College of Public Administration and Governance
NDRRMC National Disaster Risk Reduction and Management Council
NGO Non-Governmental Organization Republic Act 9163 otherwise known as the “National Service Training Program
NSRC National Service Reserve Corps or the NSTP” and its Implementing Rules and Regulations (IRR) were imple-
NSTP National Service Training Program mented by the University of the Philippines Diliman (UPD) in Academic Year
OC Office of the Chancellor (AY) 2002-2003. Recognizing the vital role of youth in nation building, the law
OFA Office of Field Activities
required tertiary level students to take the program, as it aims to enhance civic
OUR Office of the University Registrar
OVCA Office of the Vice Chancellor for Administration consciousness and defense preparedness through three program components
OVCAA Office of the Vice Chancellor for Academic Affairs designed and formulated for training, and motivating the youth to be involved in
OVCSA Office of the Vice Chancellor for Student Affairs different welfare programs and other service-oriented activities (see Appendix A).
ROTC Reserve Officers’ Training Corps
SE School of Economics
The NSTP components offered in UPD are:
SLIS School of Library and Information Studies
SPMO Supply and Property Management Office ■■ Reserved Officers’ Training Corps or ROTC, “designed to provide military
SRE Student Records Evaluator training to tertiary level students in order to motivate, train, organize and
TCG True Copy of Grades mobilize them for national defense preparedness.”
TESDA Technical Education and Skills Development Authority
TOR Terms of Reference ■■ Literacy Training Service or LTS, “designed to train the students to teach lit-
SPMO Supply and Property Management Office eracy and numeracy skills to school children, out-of-school youths and other
UPD University of the Philippines Diliman
segments of society in need of their services.”
UPDEPP University of the Philippines Diliman Extension Program
in Pampanga
■■ Civic Welfare Training Service or CWTS, “activities contributory to the gen-
VSB Virata School of Business
eral welfare and the betterment of life for the members of the community
or the enhancement of its facilities, especially those devoted to improving
health, education, environment, entrepreneurship, safety, recreation and
morals of the citizenry and other social welfare services.”

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 LTS
The law also provided that starting AY 2002-2003, students taking any baccalau-
reate degree course or a 2-year course certificate shall be required to complete ■■ Asian Institute of Tourism (AIT)
one (1) of the NSTP components as a requisite for graduation (see Appendix B). ■■ College of Education (EDUC)
■■ College of Social Sciences and Philosophy (CSSP)
The provision, however, excludes the following:
■■ University of the Philippines Diliman Extension Program in
1. Students who finished or graduated from a baccalaureate degree or two Pampanga (UPDEPP)
year technical-vocational or associate course and who are pursuing or are
CWTS
enrolled in another or additional baccalaureate degree, or two-year tech-
nical-vocational or associate course in SY 2003-2004;
■■ Asian Institute of Tourism (AIT)
■■ College of Architecture (ARKI)
2. Students who completed any of the three (3) NSTP components but are
■■ College of Arts and Letters (CAL)
considered freshmen in the course where they transferred or shifted in;
■■ College of Education (EDUC)
and
■■ College of Fine Arts (CFA)
■■ College of Home Economics (CHE)
3. Foreign students or aliens.
■■ College of Human Kinetics (CHK)
As mentioned in the UPD Guidelines for Implementing NSTP, students are ad- ■■ College of Mass Communication (CMC)
vised to take NSTP in their sophomore year as it is the best period in which stu- ■■ College of Music (CMu)
dents can decide on the most applicable community programs for their field- ■■ College of Science (CS)

work. ■■ College of Social Sciences and Philosophy (CSSP)

■■ College of Social Work and Community Development (CSWCD)
The program (6 units) may be taken up within:
■■ College of Engineering (ENGG)
■■ 2 semesters (e.g., First Sem: NSTP 1, Second Sem: NSTP 2) ■■ National College of Public Administration and Governance (NCPAG)
■■ School of Economics (SE)
■■ 1 semester or Midyear (integrated) ■■ School of Library and Information Studies (SLIS)
■■ University of the Philippines Diliman Extension Program in
The implementation of NSTP in UPD is college-based as this will enable the stu-
Pampanga (UPDEPP)
dents to link their courses to both the community and national service (see Ap-
■■ Virata School of Business (VSB)
pendix C). As of Second Semester AY 2020-2021, there are nineteen (19) Colleges/
Units in UPD which offer NSTP.
The VSB is the only unit that regularly offers the Integrated NSTP during
regular semesters while AIT regularly offers the Integrated NSTP during
ROTC the Midyear Term.

■■ Department of Military Science and Tactics (DMST)

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 Program Structure in UPD COMMON MODULE

In UPD, students enrolled in NSTP shall first take a Common Module (CM) This course sets the basic framework of service to the
phase for 25 hours (see Appendix D). After completion, each student is al- community and the Filipino people as the basis for all
NSTP component courses. It emphasizes the UP val-
lowed to choose his or her program components (ROTC/LTS/CWTS). The NSTP Course Description
ues of honor and excellence in the service of the peo-
Common Module offering shall be completed within a specified date in the ple, and is consistent with the principles embodied in
the NSTP IRR of 2009.
semester. Subsequently, the NSTP Redistribution and Change of Matricula-
tion period starts from the date of completion as determined by the NSTP This course aims to:
Diliman Office (see Appendices D and E). ■■ Establish an NSTP framework anchored on the
university’s values of honor and excellence in the
The remaining hours after the completion of the Common Module and selec- service of the people;
tion of an NSTP component shall be utilized in the following: (1) for LTS 1 and ■■ Instill civic consciousness and defense prepared-
ness among UP students, developing an under-
CWTS 1 - preparation and planning of community service to be done in NSTP
Course Goals standing of the vital role of the youth in public
2; and (2) for ROTC 1 - discussion on basic military courtesy and discipline, service and nation building; and
military organization, and conduct of practical exercises on the following: drill ■■ Produce nationalistic, innovative, and ethical NSTP
and ceremonies, marksmanship, weapons training, signal communication, graduates equipped with basic competencies
required in the conduct of the NSTP component
and map reading and land navigation. Upon completion of NSTP 1, the stu- courses (CWTS, LTS, and ROTC) and National Ser-
dents shall take NSTP 2 which is dedicated to fieldwork/deployment/immer- vice Reserve Corps (NSRC) or Citizen Armed Force
(CAF).
sion (see Appendix C). LTS 2 and CWTS 2 focus on the implementation of
community service projects, while ROTC 2 focuses on military leadership and Upon completing the course, students shall be able to:
unit specialization topics for Rayadillo, Infantry, Rescue, and Field Artillery. ■■ Express correctly the NSTP framework that is an-
chored on the vital role of the youth, and the Uni-
versity’s ideals of honor, academic excellence, and
public service to address national security con-
cerns;

A. Common Module ■■ Reflect on the concepts of self and others, human

dignity and rights, gender sensitivity, citizenship
training, DRRM, environmental advocacy, drug
The following are the Common Module topics in UPD: (1) NSTP Tatak education in order to become a better involved
UPD Orientation, (2) Understanding the Self and Others, (3) Human Course Outcomes citizen of the country;
Dignity and Human Rights, (4) Gender and Development/UP An- ■■ Demonstrate the following basic competencies
necessary for the conduct of NSTP component
ti-Sexual Harassment (ASH) Code, (5) Citizenship Training, (6) Disas- courses:
ter Risk Reduction and Management (DRRM), (7) Basic Life Saving, a. exhibit sensitivity to issues necessary for citi-
(8) Environmental Protection, and (9) Drug Education. zenship training and community service
b. apply basic DRRM principles and skills neces-
sary for community service;
■■ Demonstrate at least an incipient level of civic con-
sciousness, security preparedness, ethical public
service, and a role in nation-building.

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 3. Assess gender development issues and
Tatak UPD Common Modules Syllabi violations (suggested specifics include
how violations occur and why these
violations are harmful); and
Week Topic/s Learning Outcomes
4. Develop gender sensitivity and inclu-
Week 1 Orientation subjective per class sivity.
1. Recognize the role of UP as a public 1. Describe the concepts of nation, na-
service university, and of themselves as tionalism, nation building, and citizen-
public servants; ship;
2. Understand the rationale behind the CItizenship Train- 2. Recognize the roles of an individual as
Week 6
NSTP Tatak UPD rules governing the conduct of the ing a citizen in a society and nation; and
Week 2 NSTP;
Orientation 3. Manifest cultural sensitivities, especial-
3. Familiarize themselves with the Tatak ly in their interaction with other mem-
UPD NSTP Framework; and bers of the society.
4. Become aware of various national se- 1. Discuss basic DRRM concepts;
curity concerns.
2. Identify DRRM f ramework in different
1. Analyze the core concepts pertinent to levels of the community;
“self” and “others” using the most ap-
plicable perspective; 3. Describe current national and/or local
Disaster Risk
DRRM protocols and challenges;
2. Appreciate one’s values, strengths, and Week 7 Reduction
Understanding the weaknesses in relation to his/her iden- Management 4. Recognize DRRM procedures appli-
Week 3 cable to their respective families and
Self and Others tified role in society; and
barangays; and
3. Propose personal concrete guideposts
in relation to one’s role as Iskolar ng 5. Practice cooperation and collaboration
Bayan while enrolled in NSTP as a re- in facilitating DRRM.
servist.
1. Explain appropriate basic life saving
1. Understand the basic concept and techniques and protocols;
principle of human dignity and human
rights; 2. Conduct a careful situational analysis of
Week 8 Basic Life Saving an emergency situation; and
2. Contextualize the development of
international and Philippine laws, dec- 3. Demonstrate responsible administra-
larations, customs, and traditions that tion of appropriate basic life saving
Human Dignity enshrine human rights; and techniques.
Week 4
and Human Rights 3. Assess human rights situations, issues, 1. Develop sensitivity to local and global
violations, or projects in the global and environmental issues and concerns;
Philippine context (suggested specifics 2. Understand the factors and forces that
include human rights before and now, cause environmental degradation and
importance of human rights, martial disaster;
law, drug war, anti-terror bill, to name a
Environmental 3. Map out best practices and roles of
few). Week 9
Protection; institutions, communities, and indi-
1. Facilitate the understanding of viduals in environmental protection to
sexual development and basic con- achieve balance in serving humanity
Gender and cepts of gender including SOGIE; and protecting the environment; and
Week 5 Development/UP
ASH Code 2. Contextualize the development of laws 4. Apply best practices and lifestyle choic-
and mandates on gender develop- es that contribute to environmental
ment; protection and preservation.

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 ■■ Paperless redistribution was implemented in Midyear 2017, hence filling out
1. Identify the concept of drugs and its
forms is no longer required.
effects on self and society;
2. Define the legal aspect of drug use; ■■ Reminder: Within the redistribution period, students who dropped (DRP)/ap-
Drug Education
and plied for leave of absence (LOA) are not qualified for redistribution.
3. Formulate a self-contract to maintain a
healthy and drug-free life. ■■ Should the student have no intention to transfer to another NSTP Instructor
*Based on the Approved Writeshops Phase 1 Common Module Topics Syllabi | 24 August 2020 for the selected component, the process ends here.

B. NSTP Redistribution and Change of Change of Matriculation

Matriculation
■■ Students with the intention to transfer to another NSTP class shall undergo
the Change of Matriculation process.
Redistribution
■■ Reminder: Students not redistributed yet are not authorized to apply for
■■ Students who opt to continue their class shall be redistributed from the
change of matriculation yet.
Common Module Course to the actual Component Course (CWTS 1/LTS 1/
■■ The student who opts to transfer to another class shall be provided with a
ROTC 1) handled by the Common Module Instructor. The College/Unit host-
“Certificate of Completion” by the Common Module Instructor prior to the
ing the class shall facilitate the redistribution process.
transfer. This certificate shall indicate the following: Common Module grade,
■■ Redistribution is granted ONLY to those who completed the Common Mod-
its basis, and number of absences (see Appendix H). The data stated therein
ule sessions. In this regard, the instructor shall notify the student on the
shall form part of the bases of the final grade to be given by the next NSTP
missed sessions for appropriate action, i.e., completion of make-up activi-
Instructor.
ties. Should the student exceed the maximum limit of three (3) absences,
■■ The NSTP Diliman Office shall provide the editable template of Certificate of
make-up activities shall NOT BE AUTHORIZED. Students not redistributed
Completion. The said Certificate shall be duly signed by the concerned NSTP
within the required period of redistribution shall remain in the Classlist of
Instructor and Coordinator.
Common Module, hence no grade in NSTP 1 (CWTS 1/LTS 1/ROTC 1) shall be
given. In this regard, the student shall retake the course. ■■ The student who opts to transfer shall first coordinate with the College/Unit
in which the former is currently enrolled for the cancellation of one’s slot be-
■■ The NSTP Instructor is required to submit the list of students qualified for
fore proceeding to the next College/Unit for enlistment in the new class. The
redistribution to the person in charge of registration/redistribution in the
student shall present the Certificate of Completion prior to acceptance in the
College/Unit.
new class.
■■ The concerned College/Unit shall determine the type of make-up activities
■■ After the enlistment in the new class, the student shall proceed to the College
to be undertaken by the student who missed Common Module sessions
Secretary’s Office for the printing, validation and assessment of Change of
(see Appendix F for sample make-up activities).
Matriculation Form. This is similar to the regular process of Change of Matric-
■■ The NSTP Instructor shall immediately notify the College/Unit once the
ulation, however there shall be free of charge. The form shall be duly signed
student completed the requirements to enable the redistribution to be
by both the Registration Adviser and the College Secretary. Once completely
processed.
signed, the form shall be submitted to the Office of the University Registrar
to complete the process.

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 C. NSTP Component Course 1 a. Navigate through familiar or unfamiliar location indi-
(ROTC 1/LTS 1/CWTS 1) vidually or as a group using materials (maps, compasses
and GPS devices, overlays) and information provided (co-
ordinates, descriptions).
5. Communicate effectively, securely, and efficiently using
Learning Outcomes various mediums, techniques, and solutions.
Component a. Perform basic military communications functions effec-
Course 1 tively, efficiently, and securely.
At the end of the module, the students shall be able to:
b. Adapt to changing environment and security require-
1. Do basic maintenance including assembly, disassem- ments with available communications media.
bly, and knowing basic data of standard issue weap- c. Observe proper military communications procedures.
ons. 6. Effectively and efficiently move themselves and/or their
ROTC 1
a. Identify all standard issue weapons and their perti- unit to various locations to fulfill their mission.
nent parts and know how they fit and the function of a. Perform basic individual and unit movement techniques
each part. and adapt them to changing environments and situa-
b. Perform disassembly and assembly of standard tions.
weapons for maintenance. 7. Provide leadership to their units to accomplish any
c. Determine which weapons to use in different scenar- given mission
ios based on known performance data of these weap- a. Accomplish training missions assigned to them while
ons. performing various functions and exercising different
2. Employ basic marksmanship principles and safe use levels of leadership (team, squad, section, platoon).
of standard weapons. b. Plan, assess courses of action, decide on a course of
a. Practice (mechanically) safe weapons handling action, assign tasks and objectives, supervise perfor-
individually or as a group, within and outside the mance and execution, and assess their performance.
training venue and be able to influence others to
practice the same.
1. Develop individual capacities for conducting literacy
b. Maintain composure during live firing; perform training;
ROTC 1 safety procedures; and be aware of the actions of
2. Identify a community for the design of an education-
other cadets with them.
al program by considering the capacities of LTS stu-
c. Achieve minimum grouping requirements dents and the resources of the College; and
during live firing.
LTS 1 3. Design an educational program for the identified
d. Observe proper use of marksmanship skills in community based on the following assessment:
various films. a. community profile
3. Troubleshoot stoppages and malfunctions of stan- b. community needs
dard issue weapons. c. community’s pre-educational program indicators like
a. Maintain composure during live firing, react to literacy or skill level
stoppages, determine if can be remedied or if it is
a malfunction and take immediate action.
b. Observe proper stoppage reactions are per- 1. Conduct needs assessment of a target partner communi-
formed (in instructional films). ty together with its key member leaders by:
4. Use navigation devices such as compass and GPS, a. Defining community to assess (e.g., region, village);
CWTS 1
navigation materials such as maps and overlays, and b. Identifying community sectors to assess (e.g., health
navigation equipment for planning and execution to care, schools);
ensure the success of a given mission.

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 c. Identifying community components to assess (e.g.,
nutrition, tobacco);
D. NSTP Component Course 2
d. Developing questions to ask for each community (ROTC 2/LTS 2/CWTS 2)
component;
e. Selecting sites and number of sites to visit within each
sector;
f. Determining existing data to use or methods for col- Learning Outcomes
lecting new data; Component
g. Identifying key informants to contact; Course 2
At the end of the course, the students shall be able to:
h. Preparing for and conducting interviews and focus
groups (may also use surveys, social media listening,
public domain data); 1. Rayadillo unit cadets are expected to demonstrate high
i. Identifying community assets, needs, and the under- level of drill proficiency.
lying culture and social structure; a. Perform varying sequence of drills in cadence and min-
j. Creating a priority list of community needs based on imum errors (0 to 5% error rate).
available time and resources; and b. Instruct each other on the details of drill execution.
k. Creating a priority list of suggested strategies con- c. Rationalize the need for performing different drill exer-
sidering the strengths and expertise of the students cises.
and partner community as well as available time and d. Adopt military drills of various honor guard units on film.
resources. 2. Infantry unit cadets are expected to demonstrate infan-
2. Develop a “capsule project proposal” describing possible try rifleman skills.
solutions/services that will solve problems and improve the
a. Work as a team and demonstrate with 90% ac-
quality of life in the partner community. The proposal may
curacy how to perform assigned training missions
include:
through proper preparation, movement, and execu-
a. Project period objective
tion.
b. Weekly/Monthly Project milestones
c. Activities needed to complete the objectives b. Assess themselves and their teammates; provide
d. Persons responsible for completing the activities, and guidance and correction; and discuss remediation
e. Estimated completion time before, during and after performing the training
missions.
ROTC 2 c. Observe unit execution on fictional and instruc-
tional films.
3. Rescue unit cadets are expected to display basic search
and rescue skills.
a. Work as a team and demonstrate with 90% ac-
curacy procedures in preparing for and executing
search and rescue training missions.
b. Assess themselves and their teammates, provide
guidance and correction; and discuss remediation
before, during and after search and rescue exercises.
c. Observe performance of rescue units in fictional or
documentary films in both civilian and military set-
tings.
4. Field artillery unit cadets are expected to demonstrate
artillery skills.
a. Work as a team and demonstrate how the Forward
Observer (FO), Fire Direction Center (FDC), and Fir-
ing Battery interact on how to execute a fire mission.

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 Important reminders
b. Familiarize themselves with the different types of
weapons used by the Field Artillery (by classification, ■■ NSTP 1 is a prerequisite for NSTP 2.
effective range, types of ammunition, fuze to use). ■■ NSTP 1 and NSTP 2 shall be taken under the same College/Unit.
c. Understand the roles of a forward observer, perform
■■ Only one component shall be taken for both NSTP 1 and NSTP 2 (e.g.,
registration of fire, and solve target acquisition/identi-
fication problems. LTS 1 and LTS 2; CWTS 1 and CWTS 2; ROTC 1 and ROTC 2).
d. Perform steps in setting-up the FDC, receive Call for ■■ NSTP 1 and NSTP 2 completed in another university or constituent
Fire, and processing (computation and use of graphs
and fire tables)/issuing Fire Missions. university are automatically credited to the student’s University (UPD)
e. Demonstrate Firing Battery techniques from receiving record.
fire missions, adjustment of fire, and fire for effect.
■■ Transferees who have completed NSTP 1 shall continue their chosen

1. Implement the educational program designed for the component in NSTP 2.

target community following ethical guidelines; ■■ Anyone who deviates from the rules such as: 1) taking NSTP 2 prior to
2. Reflect on the NSTP student’s role (NSTP student as NSTP 1 and/or 2) taking NSTP 1 and 2 from different Colleges/Units, is
learner and as teacher) as educational program provid-
required to submit an appeal requesting for accreditation of the NSTP
ers through written outputs, such as:
a. field report courses to the Vice Chancellor for Academic Affairs.
b. reflection logo
LTS 2 c. portfolio
3. Evaluate the effectiveness of the educational program
through appropriate qualitative and/or quantitative
methods. Online Processing of NSTP-related Student Appeals
a. Assess the community’s post-educational pro- Requirements
gram indicators like literacy or skill level.
b. Gather comments and suggestions from the 1. Letter of appeal addressed to the Vice Chancellor for Academic Affairs
community regarding learning activities done by
the students. (VCAA) prepared and duly signed by the requesting student (appellant)
in the following format:
1. Validate the feasibility and relevance of the capsule
a. Name/Degree Program/College
proposal with key members of the partner communi-
ty; b. Request (e.g., to credit CWTS 1 and CWTS 2 taken from different
2. Evaluate the process and immediate results of the colleges)
CWTS 2 completed project; and c. Reason/s of the request (e.g., conflicting schedule)
3. Appraise the importance of one’s role and contribu-
d. Contact details
tion in the entire community engagement process.
2. Letter of endorsement prepared and duly signed by the NSTP 1 and 2
Instructor/s (or the NSTP College Coordinator)
3. Digitized copy of True Copy of Grades (TCG) reflecting NSTP 1 and/or
NSTP 2 grades
4. Digitized copy of Transcript of Records
*for transferees who took NSTP 1 (or 2) in other CUs/universities/colleges only

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 Process Grading system
The requesting student shall submit the letter of appeal ■■ NSTP grades are numerical.
with complete attachments to the concerned College Sec- ■■ NSTP is not included in the computation of the general weighted
retary for evaluation and endorsement with email subject as average (GWA).
follows: ■■ Students who fail to complete the program (6 units) shall not be
allowed to graduate.
STUDENT APPEAL - [UNIT/COLLEGE NAME] - [NAME OF
REQUESTING STUDENT] ■■ Grading for the Common Module and Component 1 (ROTC 1, LTS 1,
CWTS 1) is as follows (approved during the NSTP Diliman Council
Meeting on 25 March 2018):
The College Secretary through the Student Records Common Module = 80-90%
Evaluator (SRE) shall forward the email of the requesting
NSTP 1 = 10-20%
student including all attachments (thus becoming an email
thread) with duly signed endorsement of the College/Unit
to the NSTP Diliman Office. Suggested email is as follows:

“The [College Name] endorses the appeal of [Name of NSTP Graduation

Requesting Student] this [date].”
Every second semester and midyear term, the Colleges and Units orga-
Note: All NSTP-related student appeals must be forwarded nize a graduation program including:
to the NSTP Diliman Office ([email protected]) via email
thread to enable the concerned offices/units within the
loop to be updated of the status of the request. ■■ Recognition of graduates and partner institutions or agency
■■ Audio-visual presentations of community services done in the
classes
The NSTP Diliman Director shall forward the email en- ■■ Awarding of certificates and pin
dorsement from the College/Unit including all attachments
with recommending approval/disapproval of the NSTP Dili-
LTS and CWTS graduates will be part of the NSRC, while ROTC graduates
man Director to the Vice-Chancellor for Academic Affairs.
will be part of the CAF.

The Vice Chancellor for Academic Affairs shall forward

the approval/disapproval of the request to the NSTP Diliman
Office and Office of the University Registrar (OUR).

The NSTP Diliman Office shall inform the requesting stu-

dent and furnish the concerned College/Unit of the approv-
al/disapproval of the request.

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 NSRC 3. Appraise, in order to formulate sound recommendations, through re-
The NSRC was created by virtue of RA 9163 or the NSTP Act of 2001 in order to search-based monitoring and evaluation, of the UP Diliman school-
provide a trained, motivated, and organized manpower reserve that can be based NSRC activities and/or programs applying the skills and knowl-
tapped by the State for DRRM, civic welfare, literacy, national emergency, envi- edge on monitoring and evaluation; and
ronmental protection, and other similar endeavors in the service of the nation, 4. Respond immediately and ethically to the call of national service
as mandated by law. Per the Memorandum from Commission on Higher Ed- through established activity and/or program protocols and proce-
ucation (CHED), the functions of NSRC are as follows: 1) to assist in the disaster dures.
preparedness, mitigation, response and rehabilitation programs; 2) to serve as CAF
an auxiliary to the Disaster Coordinating Council (DCC) response units; 3) to
While NSRC is for those who graduated from LTS and CWTS NSTP compo-
assist in the promotion of civic welfare activities; 4) to assist in the implemen-
nents, those who graduated from the ROTC component will be part of the CAF.
tation of literacy programs; 5) to assist in socio-economic development; 6) to
RA 7077 or the CAF or Armed Forces of the Philippines Reservist Act was enact-
assist in environmental protection; and 7) to perform other similar endeavors.
ed in June of 1991. In summary, it is “An act providing for the development, ad-
As included in the Implementing Guidelines and Procedures (IGP) of NSRC, ministration, organization, training, maintenance and utilization of the citizen
developed by the National Disaster Risk Reduction and Management Council armed forces of the Armed Forces of the Philippines and for other purposes.”
(NDRRMC), “The NSRC School Directorate Office,” which is the NSTP Diliman
This Act organized the CAF, also known as the Reserve Force, to provide the
Office, “shall be responsible for the development, organization, training, ad-
base for the expansion of the Armed Forces of the Philippines. The following
ministration and operationalization of the School-based NSRC.” In line with this
are specified needs for expansion as cited in RA 7077:
IGP, the provision on the “development and implementation of programs that
encourage volunteerism among U.P. Diliman students including those who 1. Events of war, invasion, or rebellion
completed the NSTP courses” was stated both in Executive Order No. PAEP 16- 2. Relief assistance and rescue during disasters or calamities
02 and Memorandum No. OVCAA-BMP 16-188 while the “establishment of the 3. Socio-economic development assistance
National Service Reserve Corps in UP Diliman” was provided in the aforesaid 4. Assist in the operation and maintenance of essential government or
Memorandum from the OVCAA. private utilities in the furtherance of overall mission

NSRC Component Learning Outcomes Previously, it was stated under Section 38, Article 7 of RA 7077 that ROTC is
mandatory pursuant to the provisions of the National Defense Act and the 1987
By the end of the program, the student, having completed the competencies
Constitution. However, it was changed to voluntary enrolment pursuant to the
that were learned in the NSTP, will be able to:
NSTP Act of 2001. The ROTC under the NSTP shall inculcate patriotism, mo-
1. Apply learning acquired from the continuing education program in ral virtues, respect for rights of civilians, and conformance to the Constitution,
the performance of tasks related to the functions mandated by the among others. Graduates of the ROTC component shall be awarded a serial
RA 10121 (Philippine Disaster Risk Reduction and Management Act of number and a reserve enlisted rank ranging from private to sergeant chosen
2010) which shall be evaluated through appropriate measures by the based on merit. Additionally, the Department of National Defense (DND) shall
end of the program; formulate and adopt a program of assistance and/or incentive to those stu-
2. Create/engage in activities and/or programs of engagement with the dents who will take the said component.
community operating in the context of DRRM and other similar en-
deavors in the service of the nation;

24 II. Academic Structure and Operations OPERATIONS MANUAL

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25
III
■■ Harmonized implementation: formulate structures and guidelines
that recognize the extension work and public service of the various
disciplines while aligning with the “Tatak U.P. Diliman” NSTP;

■■ Initiatives: develop and implement programs that encourage vol-

unteerism among U.P. Diliman students including those who have
completed the NSTP courses; and

Administrative Structure ■■ Projects and activities: coordinate with and among academic units
in the implementation, monitoring, and review of NSTP projects

and Operations and activities.

Further, the same Memorandum from the OVCAA states the programs
and services of the NSTP Diliman Office, to wit:

■■ Ensuring the standard implementation of the NSTP Common Mod-

NSTP Diliman Office
ule;
In compliance with the revised NSTP IRR, the UPD NSTP Office was created ■■ Coordinating with the different academic units in ensuring that
under the Office of the Vice Chancellor for Student Affairs (OVCSA) in 2011. In supply of NSTP course offerings meets the demand;
August 2012, the Office was placed under the supervision of the Office of the ■■ Development and implementation of programs that encourage
Chancellor (OC) due to its function encompassing community, academic, volunteerism among UPD students including those who have com-
and student matters. In June 2013, the NSTP Office in UPD was officially es- pleted the NSTP courses;
tablished by virtue of a decision made by the Board of Regents (BOR) during ■■ Establishment of the NSRC in UPD;
its 1288th BOR Meeting. Its functions were to administer, manage, and co- ■■ Coordinating with and among academic units in the implementa-
ordinate all NSTP offerings and activities within the University. In 2016, fol- tion, monitoring, and review of their NSTP projects and activities;
lowing the reorganization of the Office of the Vice Chancellor for Academic ■■ Processing of MOAs and MOUs between units offering NSTP and
Affairs (OVCAA), the said office was renamed as NSTP Diliman and became their partner organizations;
one of the eight offices under the supervision of the OVCAA. Executive Order ■■ Processing of NSTP-related budgetary requests;
No. PAEP 16-02 dated 26 April 2016 and Memorandum No. OVCAA-BMP 16- ■■ Processing of NSTP-related appointment papers;
188 dated 30 June 2016 provide the following: ■■ Conduct of NSTP faculty and facilitator orientation programs; and
■■ Processing of NSTP-related student appeals.
The main functions of the NSTP Diliman Office are:
In addition, the Office also serves as the secretariat of Dagyaw, the UP
■■ “Tatak U.P. Diliman” NSTP: develop an NSTP that is unique to U.P. Dili-
System NSTP Council which consists of representatives from different con-
man as a bastion of diverse knowledge, research and creative work,
stituent universities of UP.
and that promotes service to the nation and people while complying
with R.A. 9163 and its IRR;

26 III. Administrative Structure and Operations OPERATIONS MANUAL

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27
 Composition/Duties & Responsibilities
MISSION
The NSTP Diliman Office is headed by a Director, assisted by a Deputy Di-
The NSTP Diliman Office shall develop and implement a National Service
rector for NSRC. Support services are provided by the following personnel:
Training Program unique to UP Diliman, in line with its identity as a public
Administrative Officer, Junior Office Associate, Senior Project Associate for
service university, upholding honor and excellence in the service of the peo-
NSRC, Senior Research Associate for Research and Development, Senior
ple through relevant and transdisciplinary projects that nurture volunteer-
Project Assistant for Project Management, and Senior Project Assistant for
ism within the UP community.
Training and Education.

Director
VISION
Duties and Responsibilities
The NSTP Diliman Office is to be at the forefront of UP’s identity as a public ■■ Responsible for the implementation of the NSTP Diliman Office
service university, engaging the iskolar ng bayan and the entire UP commu- operational plan;
nity in meaningful and relevant experiences in service to the nation and in ■■ Leads the NSTP Diliman Council (the advisory group and policy de-
velopment body for the implementation of UPD NSTP) in the formu-
defense preparedness.
lation of NSTP policies and procedures in the University;
■■ Oversees and monitors the implementation of NSTP in the Univer-
sity;
Organizational Structure ■■ Administers programs and activities relevant in the implementation
of NSTP in the University; and
■■ Reviews periodic reports from the Colleges and Units for submission
to the concerned CHED Regional Office (CHEDRO).

Deputy Director for NSRC

Duties and Responsibilities

■■ Assists the NSTP Diliman Office Director in crafting and implement-

ing the NSTP Diliman Office operational plan;
■■ Responsible for the development, organization, training, adminis-
tration and operationalization of the school-based NSRC;
■■ Organizes and conducts training for the school-based NSRC;
■■ Oversees the implementation of programs for mobilization of re-
servists; and
■■ Administers programs and activities relevant to the implementation
of NSRC in the University.

28 III. Administrative Structure and Operations OPERATIONS MANUAL

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29
 III. Human Resource Development Related Tasks
Administrative Officer I ■■ Facilitates the preparation and processing of the following:
□□ Original and renewal of appointment of the NSTP Diliman Director
Duties and Responsibilities and Deputy Director
■■ Performs the following: □□ Contract of Services for Non-UP Contractual Employees;
■■ Monitors and evaluates the work performance of NSTP Diliman
I. Administrative Functions personnel;
A. Records Management ■■ Checks and records Daily Time Records (DTRs) of NSTP Diliman
Ensures the compliance of the NSTP Diliman Office to the existing personnel
policies on records management from receipt to administration up to ■■ Prepares request for funding related to the hiring of NSTP Diliman
filing of documents/records personnel
B. Supply and Property Management ■■ Prepares and authenticates disbursement vouchers and other
Serves as the Property Custodian of NSTP Diliman Office and performs supporting documents for payment of services rendered by Non-UP
the following tasks: (a) conducts inventory of materials and equip- Contractual Employees
ment, and generates report of the same; (b) maintains and updates
database of equipment; (c) prepares memoranda/letters related to in- Junior Office Associate (Administrative Assistant)
ventory of materials; and (d) inspects and condemns all unserviceable Duties and Responsibilities
property and equipment.
■■ Manages digitization of NSTP files;
C. Procurement and Budget-Related Concerns
■■ Coordinates with other units within UP Diliman regarding adminis-
■■ Prepares budget proposals and annual reports; trative matters;
■■ Prepares and authenticates disbursement vouchers and other ■■ Prepares NSTP vouchers, obligation requests, budget utilization re-
supporting documents for the payment of equipment, supplies, quests and other necessary documents and attachments prior to
services, and other bills/expenses the processing of vouchers;
■■ Monitors/reconciles and controls budget allocation and expenses ■■ Responsible for the procurements, processing, and handling of of-
of Trust Accounts in coordination with Diliman Budget Office and fice supplies and equipment;
Accounting Office
■■ Handles logistical works for regular NSTP activities;
■■ Prepares NSTP Diliman Office Statement/Status of Funds annually
■■ Responsible for handling, monitoring and processing of NSTP cash
D. General Services flows;
■■ Supervises the day-to-day operations of the Office; ■■ Monitors incoming and outgoing documents of the office;
■■ Ensures the timely, efficient, and effective clerical and liaising tasks ■■ Assists in the management of NSTP email and handling of incom-
performed by the NSTP Diliman personnel ing and outgoing calls;
■■ Coordinates with other units within UP Diliman regarding NSTP ■■ Receives and keeps records of all documents and correspondence;
administrative matters (i.e., Office of the Vice Chancellor for Ad- ■■ Assists in the development and maintenance of the NSTP Diliman
ministration (OVCA), OVCAA, Accounting Office, Budget Office, website and other social media accounts; and
Supply and Property Management Office (SPMO), Procurement ■■ Drafts correspondence and assists the NSTP Diliman Director in the
Office, Colleges, etc.)
preparation of other pertinent documents.
II. Policies/Communication
■■ Oversees the implementation of University administrative-related Senior Project Associate (NSRC Officer)
policies, procedural directives and rules and regulations
Duties and Responsibilities
■■ Drafts communication, as assigned by the NSTP Diliman Director or
Deputy Director for NSRC ■■ Conducts research projects relevant to the implementation of NSTP in
the University, particularly NSRC;

30 III. Administrative Structure and Operations OPERATIONS MANUAL

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31
 ■■ Conceptualizes and implements projects for mobilization of NSRC
Senior Research Associate (Research & Development Asso-
members; ciate)
■■ Coordinates NSTP college graduation and the induction of NSTP Duties and Responsibilities
graduates to NSRC;
■■ Coordinates the preparation, development, and execution of Curricu-
■■ Maintains and updates the NSRC UP Diliman database;
lum Development Activities and Initiatives;
■■ Manages NSRC social media accounts;
■■ Organizes the planning of research and development projects rele-
■■ Organizes NSRC-related orientations for NSTP Instructors;
vant to the implementation of NSTP in the University;
■■ Oversees/facilitates the development of NSRC materials for infor-
■■ Crafts an evaluation instrument to assess the delivery of NSTP courses
mation and educational campaigns;
in the University;
■■ Monitors, supports, and motivates NSRC members/volunteers;
■■ Supervises the documentation and preparation of reports for the con-
■■ Develops and implements tools in the monitoring and evaluation duct of activities related to NSTP Research and Development projects;
of NSRC projects and programs;
■■ Maintains a database of resource persons for the NSTP Common Mod-
■■ Documents and prepares reports for the conduct of NSRC related ule and Curriculum Development; and
activities;
■■ Assists in the development and maintenance of the NSTP Diliman
■■ Coordinates with partner agencies, offices, or organizations in- website and other social media accounts.
volved in mobilization activities of NSRC members;
■■ Facilitates communication channels for volunteers and partner Senior Project Assistant (Project Management
agencies, offices or organizations; and
Associate)
■■ Liaises with partner agencies, offices, or organizations in the devel-
opment of protocols for volunteer engagement. Duties and Responsibilities

■■ Collects and consolidates the NSTP accomplishment reports of the

Senior Project Assistant (Training & Education Associate) various units;
Duties and Responsibilities ■■ Designs and produces NSTP online and print publicity materials;
■■ Coordinates and liaises with partner communities, organizations,
■■ Organizes NSTP-related training and orientations for NSTP Coordi-
and institutions;
nators, Instructors, and Support Staff;
■■ Maintains a database of partner communities, organizations, and in-
■■ Conceptualizes and implements capacity building seminars/work-
stitutions;
shops/ activities for NSTP Diliman personnel;
■■ Plans, implements, and evaluates NSTP special projects;
■■ Develops training materials for NSTP Coordinators and Instructors;
■■ Assists in the production of the NSTP Diliman radio program “Ser-
■■ Responsible for the development and maintenance of the NSTP
bisyong Tatak UP” in DZUP 1602; and
Diliman website and other social media accounts;
■■ Represents NSTP Diliman Office in the OVCAA Gender and Develop-
■■ Develops NSTP-related materials for information and educational
ment (GAD) Committee.
campaigns;
■■ Coordinates with NSTP Coordinators and Instructors regarding the
conduct of NSTP classes, redistribution, and change of matricula-
tion matters;
■■ Responsible for the processing of NSTP-related student appeals;
and
■■ Responsible for the development and maintenance of NSTP Dili-
man UVLe account.

32 III. Administrative Structure and Operations OPERATIONS MANUAL

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33
 Logo
People involved in the implementation of NSTP
1 a. NSTP College Coordinators
3 Designation of the NSTP College Coordinators may be through the
following forms:

■■ Appointment from the Head of the Unit (Dean or Commandant)

■■ Recommendation from the Selection Committee, or from the previous
Coordinator
■■ Shared responsibility (e.g., head of another office)
2
The NSTP College Coordinators shall perform the following duties
and responsibilities:
The NSTP Diliman Office logo conveys the Office’s goal of pro- ■■ Plan and coordinate the NSTP offerings in their respective Colleges/Units
viding a “Masikhay at Tapat na Serbisyo sa Bayan.” The col- for the Academic Year;
ors maroon and mustard yellow were chosen in harmony ■■ Sit as part of the NSTP Diliman Council (the advisory group and policy de-
with the colors of the “UP brand.” Maroon symbolizes “sikhay”/ velopment body for the implementation of UPD NSTP);
zeal/passion in serving while mustard represents warmth and ■■ Oversee the development and implementation of the College/Unit’s NSTP;
optimism. ■■ Report to the NSTP Director regarding the implementation of NSTP in
their respective Colleges/Units;
1. The oblation and the laurel, which mean selfless sacrifice and excel- ■■ Ensure the implementation of the UPD NSTP IRR and UPD NSTP Com-
lence, respectively, situated at the center embodies the identity of the mon Module at the college level;
UP community. Below these are four icons symbolizing the structure of ■■ Prepare the College/Unit’s project and budget proposal for the NSTP pro-
gram;
the NSTP: the pillar, the scroll, the handshake, and the shield.
■■ Monitor and evaluate the NSTP projects, partner organizations, and NSTP
areas/communities;
2. The pillar portrays the Common Module course, the basic framework for
■■ Submit accomplishment reports to the NSTP Diliman Office at the end of
the program, which is anchored to the University’s goal of academic ex-
each Academic Year for archiving and auditing purposes;
cellence, honor, and service to the Filipino nation. The scroll represents ■■ Act as focal person in the Diliman Wide Disaster Preparedness and Re-
the LTS program component which aims to train students to impart sponse programs;
knowledge on literacy and numeracy to school children and to out of ■■ Compile the list of NSTP graduates for endorsement to the UPD Service
school youth. The handshake signifies the CWTS program component Reserve Corps;
■■ Endorse student appeals, in the absence of the concerned Instructor;
which contributes to the general welfare and the enrichment of lives
■■ Disseminate memoranda, letters, and other formal communications from
of the members of the community. The shield manifests the ROTC pro-
the NSTP Diliman Office; and
gram component which aims to provide students with military training ■■ Address NSTP-related issues or concerns within the College/Unit.
for national defense preparedness.
The NSTP College Coordinators are authorized to receive honoraria amounting
to PhP 4,000 to 5,000/month. Some of the coordinators are given administrative
3. The stars stand for the colleges and units offering the NSTP in UPD.
load credits by their respective colleges/units.
Lastly, the elements of the logo are encompassed in a circle to signify
synergy the NSTP banner goal.

34 III. Administrative Structure and Operations OPERATIONS MANUAL

NSTP Diliman Office
35
 ■■ Provide technical assistance and administrative support in the enlist-
b. NSTP Instructors ment, redistribution, and change of matriculation processes; and
■■ Handle NSTP Diliman Office communications and documents.
The College/Unit shall designate the NSTP Instructors commonly recommend-
ed by the NSTP Coordinators. On the other hand, the DMST-NSTP Instructors The NSTP Support Staff are authorized to receive an honorarium of:
are designated by the Army Officer-in-Command.
a. Regular Employees - Php1500 to 2500/month
Ideally, faculty members who will handle NSTP 1 should also be the one to b. Non-UP Contractual/Job Order Personnel - rate depends on the discre-
handle NSTP 2 for the same set of students (see Appendix C).
tion of the College/Unit
The NSTP Instructors shall perform the following duties and responsibilities:

■■ Assist the Coordinator in the planning of the NSTP offering in their re- Program Implementation
spective Colleges/Units for the Academic Year;
■■ Develop and implement pertinent course syllabi, activity guides, and Enlistment
study guides for NSTP students which are aligned with the approved
Tatak UPD NSTP Program Map/Common Module Learning Outcomes/ All students may enlist in an NSTP class under any preferred college/unit
Component Learning Outcomes; through the CRS. The following are given priority during enlistment: (a) grad-
■■ Teach students based on the guidelines and framework of NSTP; uating students and (b) students taking up majors within the respective Col-
■■ Coordinate activities of the assigned classes;
lege/Unit.
■■ Communicate and link various socio-civic groups, advocacy groups,
non-governmental organizations (NGOs), and community partners to Naming of NSTP sections in the CRS
students for community engagement projects;
To standardize the system of naming the NSTP Sections in the CRS, the fol-
■■ Conduct consultation sessions with NSTP students to support their
lowing pattern shall be followed: SUBJECT NAME + COLLEGE + SECTION
community engagement projects and related concerns;
■■ Assess and evaluate student learning and output using the prescribed CODE (see Appendix K).
UPG standards; The abbreviation of the name of the concerned College or Unit shall be
■■ Submit grades in the Computerized Registration System (CRS) within
based on the existing practice for easier identification, e.g. CMu for the Col-
the set reglementary period;
lege of Music; Engg for the College of Engineering.
■■ Assist the Coordinator in the preparation of accomplishment reports at
the end of the Academic Year; and Listed below are the sample templates:
■■ Invite speakers for the Common Module, if needed.
The NSTP Instructors are authorized to receive 3.0 units of teaching load FOR THE NSTP/NSTP COMMON MODULE:
credit.
Lone section in the College/Unit NSTP Engg MCDE

c. NSTP Support Staff Multiple sections with similar section NSTP Engg MCDE
codes NSTP Engg MCDE-1
Commonly, the Administrative Personnel of respective colleges/units are des- NSTP Engg MCDE-2
ignated as NSTP support staff.
FOR CWTS/LTS:
The Support Staff shall perform the following duties and responsibilities:
Lone section in the College/Unit CWTS 1 Engg MCDE
■■ Provide administrative support to the Coordinators and Instructors, i.e.,
Multiple sections with similar section CWTS 1 Engg MCDE
processing of appointment papers, preparation of vouchers and other
codes CWTS 1 Engg MCDE-1
expense-related documents, procurement of materials, liquidation of CWTS 1 Engg MCDE-2
purchases, and others;
Lone section in the College/Unit LTS 2 CSSP MCDE

36 III. Administrative Structure and Operations OPERATIONS MANUAL

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37
 Multiple sections with similar section LTS 2 CSSP MCDE FOR THE ROTC This is offered by the Department of Mili-
codes LTS 2 CSSP MCDE-1 COMMON MODULE: tary Science and Tactics and will become
LTS 2 CSSP MCDE-2 ROTC 1 that will focus on marksmanship
FOR ROTC 1/ROTC 2: and small unit tactics. This requires an Aca-
demic Field Activity.
Lone section ROTC 1 SCDE FOR ROTC 2: This is offered by the Department of Mili-
Multiple sections with similar section ROTC 1 SCDE tary Science and Tactics and will focus on
codes ROTC 1 SCDE-1 marksmanship and small unit tactics. This
ROTC 1 SCDE-2 requires an Academic Field Activity.
Lone section ROTC 2 SCDE
Program Planning
Multiple sections with similar section ROTC 2 SCDE
codes ROTC 2 SCDE-1 Through the combined effort of the Coordinator and the Instructor/s, each
ROTC 2 SCDE-2
College/Unit shall develop their own NSTP courses. The said program shall be
The CRS shall be the only authority to indicate the subscripts should there be planned in accordance with the general guidelines and materials provided by
multiple sections with similar section codes in the concerned College/Unit, i.e. the NSTP Diliman Office. All programs and activities shall act as tools to em-
-1; -2; -3. phasize the subjects which constitute the basic framework of the course and
highlight the youth’s vital role in the nation.
Below is the template dedicated for remarks. Authority is given to the Col-
leges/Units should there be a need for the inclusion of additional details in the Syllabus Writing
Remarks Section.
The NSTP Instructors are tasked to prepare the syllabi for their respective Col-
FOR THE NSTP/NSTP REMARKS
leges/Units. The syllabi produced by the Extended NSTP Council from the pre-
COMMON MODULE:
vious writeshops along with the modules provided by previous Instructors are
e.g. NSTP Engg MCDE This is offered by the College of Engineer-
ing – Department of Industrial Engineering used as bases/reference.
and Operations Research. This NSTP will
become CWTS 1 that will focus on DRRM. The scope for the Common Module is patterned through the subjects stated

FOR INTEGRATED NSTP: in the NSTP IRR whereas each component syllabus is modified depending on

e.g. NSTP VSB MCJ This is an integrated NSTP offered by the which topics the Instructor regards as the prime concern and should be accen-
Virata School of Business. This is composed tuated. However, in the case of the ROTC component, the DND shall formulate
of the NSTP Common Module, LTS 1 and LTS
and administer training modules.
2 that will focus on Financial Literacy. The
second part of the course requires an Aca-
demic Field Activity.
FOR CWTS 2/LTS 2:

e.g. LTS 2 CSSP MCDE This is offered by the College of Social Scienc-
es and Philosophy – Department of Philos-
ophy and will focus on Philosophy for Chil-
dren. This requires an Academic Field Activity.
e.g. CWTS 1 Engg MCDE-2 This is offered by the College of Engineer-
ing – Department of Industrial Engineering
and Operations Research and will focus on
DRMM. This requires an Academic Field Activ-
ity.

38 III. Administrative Structure and Operations OPERATIONS MANUAL

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39
 Insurance Budget Request
The NSTP IRR Section 10 Item b.1 states that “School authorities concerned, Budget requests are processed before the start of the Fiscal Year. Annual
CHED, and Technical Education and Skills Development Authority (TESDA) processing is done to cover the expenses of the Colleges/Units related to the
shall ensure that health and accident group insurance are provided for stu- implementation of NSTP in the University. An approved budget request is a
dents enrolled in any of the NSTP components.” Hence, students are pro- requisite in the processing of payment of expenses.
hibited from performing field activities outside the University without in-
Requirements
surance. The concerned College/Unit shall include the insurance expenses
1. Letter of funding request addressed to the Chancellor
of both the students and the NSTP Instructors in the funding request to be
2. Proposed Line Item Budget
forwarded to the Chancellor for approval.
Procedure
Requirements
The NSTP Instructors shall submit the budget request of their respec-
1. Letter of funding request addressed to the Chancellor (with approval tive NSTP classes to the concerned NSTP Coordinator for review/com-
from the Head of the Unit and endorsement from the NSTP Diliman ments.
Director)
2. Proposed Line Item Budget
The NSTP Coordinator shall consolidate the submitted budget re-
3. List of NSTP students not eligible for the grant of Higher Education quests, and submit a Letter of Funding Request to the Office of the
Subsidy Dean, for approval.
Procedure
Upon approval of the concerned Dean, the College/Unit shall submit
The concerned College/Unit shall request from the OUR or the Office the budget request to the NSTP Diliman Office for endorsement from
of the College Secretary the list of NSTP-enrolled students not covered the Director.
with free tuition fee.

The NSTP Diliman Office shall forward the request with endorsement
Submit the Letter of Funding Request attached with proposed Line to the Office of the Vice Chancellor for Academic Affairs (OVCAA), for
Item Budget and List of Students to the Office of the Chancellor, for recommending approval.
approval.

Upon issuance of the recommendation for approval from the OVCAA,

Request from the UPD-Procurement Office a Compilation of Quota- the aforementioned request shall be forwarded by the Office to the Of-
tions from active and qualified Insurance Providers, for reference. fice of the Vice Chancellor for Administration (OVCA), for correspond-
ing recommendation for approval.
Upon approval from the Office of the Chancellor, the concerned Col-
lege/Unit shall prepare and process the Purchase Request for the pro- Upon approval from the OVCA, the request shall be forwarded to the
curement of Insurance. Office of the Chancellor, for final approval.

Note: All budget requests (IOB or Internal Operating Budget) of the Colleges/Units shall
Note: The Government Service Insurance System (GSIS) shall provide comprehensive be in accordance with the Fiscal Year General Appropriations Act (see Appendices M, N,
insurance coverage in AY 2019 to 2020 to all enrolled undergraduate students eligible and O).
for the grant of Higher Education Subsidy (OVPAA & OVPPF Joint Memorandum No. 10
dated 16 September 2019).

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41
 Academic Field Activities (AFA) Requests Field Incident Reporting
AFAs are recognized by the University as a fundamental part in the success- In an unlikely event that an incident happens in an AFA, the instructor
ful implementation of the program. These are activities performed outside must file a field incident report (see Appendix U). The guidelines on field
the regularly assigned classroom that satisfies an academic requirement as incident reporting differ based on whether the incident is MAJOR or
defined in the official course syllabus. MINOR.

Required short-term field activities such as field surveys, class observations, ■■ An incident is considered MAJOR if the faculty member on site cannot
and fieldworks that are relevant to the NSTP classes fall under the Type 1C address it within approximately three (3) hours from the onset. Any
physical injury leading to hospitalization is considered a major inci-
classification as defined in the Memorandum No. OVCAA-BMP 17-094-C.
dent.
These are activities under the immediate supervision of a regular faculty
■■ An incident is considered MINOR if the faculty member on site can im-
member in-charge.
mediately address it within approximately three (3) hours. Minor inju-
Starting 2017, Memorandum No. MLT-17-204 was implemented to establish ries include scratches, cuts, bruises, and the like, that can be addressed
by first aid kits.
guidelines following the lifting of the suspension on the conduct of educa-
tional tours and field trips. The memorandum, with subject Guidelines on ■■ In case of doubt, an incident shall be considered a MAJOR incident
requiring IMMEDIATE VERBAL REPORTING.
Short-Term Academic Field Activities (UPD Academic Field Activity Type 1C,
2A, and 2B), requires AFAs to be indicated in the course syllabus as these ■■ Minor incidents do not require immediate verbal reports but require

should be linked to the learning objectives of the course. Furthermore, stu- written reporting.

dents must be informed should the field activity be required or not, through • IMMEDIATE VERBAL REPORTING
enlistment and orientation.
The chain of information are as follows:
Procedure
□□ The faculty member in charge shall notify the Department
At least two (2) weeks prior to the official start of classes as indicated in the ap-
Chair, Division Head, or Institute Director, and the parent, legal
proved academic calendar, a summary list of all academic field activities (OV-
CAA OFA Form No.3) shall be submitted by Colleges/Units through the Dean or guardian, or the one listed as person-to-notify of each student in-
Head of Academic Unit to the OVCAA-Office of Field Activities (OFA) Diliman. volved through contact details on file with the faculty, for the pur-
poses of the AFA.
In addition to the proper information dissemination of the activity, the faculty □□ The faculty member shall also verbally notify his/her College/Unit’s
in-charge shall obtain participation agreement by students along with proper NSTP Coordinator.
permissions by Head of Unit and field partner prior to the conduct of the activ-
ity. The Student Participation Agreement for Academic Field Activities (OVCAA □□ The Department Chair, Division Head or Institute Director shall ver-
OFA Form No. 2) shall be accomplished and submitted to the OFA as documen- bally inform the Dean of the College or the Director/Head of the
tation of the students’ acknowledgment of the relevance and risks associated Unit.
with the activity.
□□ The Dean of the College or Director/Head of the Unit offering the
course shall then inform the Chancellor. In case of an incident
At least one (1) month before the commencement of an academic field activity,
the faculty in-charge shall present a properly documented plan with specific involving more than one College/Unit, the Dean of the College
details to the Dean or the Head of the Unit. The conduct of the activity shall be offering the course shall notify the Dean of the College of each stu-
approved at the Dean’s or equivalent head’s level through the Academic Field dent involved. The Dean(s) or Director(s) of the home unit(s) shall re-
Activity Request Form (OVCAA OFA Form No. 01). lay the information to each concerned Department Chair, Division
Head or Institute Director.

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 • WRITTEN REPORTING Submission of Accomplishment Report
■■ For every incident, a written incident report must be prepared by the fac- At the end of every academic year, the Colleges/Units shall submit ac-
ulty member in charge within the 24 hours in which the incident occurred. complishment reports to the NSTP Diliman Office with the following
These reports must include a full and objective narrative, actions taken content:
to address the incident, and further actions needed until the situation is
I. Summary of Community Engagement
completely addressed; major incidents require more detail than the minor
a. Brief description of activities
incidents. Each report must be promptly noted by the Department Chair,
b. Location of activity implementation
Division Head or Institute Director and promptly submitted to the Dean c. Contact details of partner organization/institution/community
of the College or the Director of the Unit, with a copy furnished to the Col- d. Contact details of NSTP Instructor/s who handled the activities
lege/Unit NSTP Coordinator. e. Class size or number of NSTP 2 participants in the activities
f. Target beneficiaries
■■ The Dean/Director shall promptly endorse every incident report to the
II. Class Reports
Chancellor through the OVCAA, with a copy furnished to the NSTP Direc-
a. Brief description of the project
tor. For cases of major incidents, the Dean shall also furnish a copy of ap- b. Activities and Programs
propriate parts of the written report to every student’s parent, legal guard- c. Assessment and Evaluation of activities
ian or person-to-notify through contact details on file with the faculty for d. Group reflections
the purposes of the AFA e. Recommendations
f. Appendices: photos of activities, letters of engagement, individual
■■ For incidents involving more than one College/Unit, the Dean of the Col- reflections, and syllabus/course pack/course outline used in classes
lege or Director/Head of the Unit offering the course shall promptly fur- III. Summary of Report
nish a copy of the written incident report to the Dean/Director of every a. Unit’s achievements, reflections, realizations, and recom-
involved student’s home College/Unit. The Dean(s) or Director(s) of the mendations
home unit(s) shall copy furnish the report to each concerned Department b. Calendar of NSTP activities
c. List of NSTP graduates
Chair, Division Head or Institute Director.
d. Financial statement on the funds collected and utilized by the unit
NOTES:
The submitted reports shall be consolidated by the NSTP Diliman
■■ There shall always be FULL DISCLOSURE of the incident details, both
written and verbal reports, when communicating the incident appro- Office and shall be forwarded to the CHEDRO.
priately to the higher authorities of the University. The gravity of the
incident must NEVER BE DOWNPLAYED.

■■ Reports are CONFIDENTIAL to the faculty member in charge and the

higher authorities of the University, unless and until disclosed to other
concerned parties as deemed appropriate.

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 Processing of Appointment Procedure

The College/Unit shall submit the complete requirements with DTS

• For NSTP Coordinator (Original or Renewal) Reference Number to the NSTP Diliman Office, for endorsement of the
Director.
Appointment papers of the NSTP Coordinators are required in the grant of
both additional administrative load credit (ALC) and honoraria. In the ab- The NSTP Diliman Office shall forward the endorsed document to the
sence of the appointment documents, the Coordinators are not authorized UPD HRDO, for recommendation.
to process any NSTP-related requests or concerns. The UPD HRDO shall forward the recommended document to the OC,
Requirements for approval.

1. Duly Accomplished White Basic Paper For Non-UP Contractual/Job Order Personnel:
2. Updated Curriculum Vitae In case of non-availability of permanent positions within the College/
Unit, hiring of Non-UP Contractual or Job Order Personnel is authorized.
3. Letter of Recommendation duly signed by the Dean or the Head of the A Contract of Service is required in the processing of payment of ser-
Unit vices rendered.
Procedure
Requirements
The College/Unit shall submit the complete requirements with Data Track- 1. Letter of Request (Exemption from Moratorium) indicating the fol-
ing System (DTS) Reference Number to the NSTP Diliman Office, for en- lowing:
dorsement of the Director. a. Purpose of Hiring
b. Duties and Responsibilities
The NSTP Diliman Office shall forward the endorsed document to the
c. Position Title
UPD-Human Resource Development Office (HRDO), for recommendation.
d. Authorized Rate
The UPD HRDO shall forward the recommended document to the OC, for e. Engagement of Duration of Service
approval. f. Fund Source
2. Copy of Approved Fund Source
• For NSTP Support Staff (Original) 3. Organizational Chart
For Regular Employees (additional assignment): Procedure
Appointment paper is required for the processing of honorarium.
The College/Unit shall submit the complete requirements with DTS
Requirements Reference Number to the NSTP Diliman Office, for endorsement of
1. Duly Accomplished Blue Basic Paper (HRDO B-1) the Director.

2. Updated Curriculum Vitae (CV) with recent 1 ½ x 1 ½ picture

The NSTP Diliman Office shall forward the endorsed request with
3. Copy of duties and responsibilities complete attachments to the OVCA, for final endorsement.
4. Organizational/Personnel Structure
5. Letter of Recommendation from the NSTP Coordinator approved by The OVCA shall forward the endorsed document to the UPD-Budget
the concerned Dean Office, for budget clearance.

Upon issuance of budget clearance, the UPD-Budget Office shall return

the document to the OVCA for recommendation to the OC.

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 • For NSTP Support Staff (Renewal)
For Regular Employees (additional assignment): Processing of Office Memorandum for Resource Person/
Requirements Support Staff (for Regular Employees only)
1. Duly Accomplished Blue Basic Paper (HRDO B-1) Office Memorandum is an order approved and issued by the Head of the
2. Letter of Recommendation from the NSTP Coordinator approved by College/Unit in which specific tasks or assignments are delegated to a par-
the concerned Dean
ticular personnel under a regular position. Office Memorandum is required
Procedure in the processing of payment for services rendered by the resource person
The College/Unit shall submit the complete requirements with DTS or the support staff.
Reference Number to the NSTP Diliman Office, for endorsement of the
Requirements
Director.
1. Terms of Reference (TOR) or Conforme Letter signed by the concerned
The NSTP Diliman Office shall forward the endorsed document to the Resource Person/Support Staff. The following shall also be indicated:
UPD HRDO, for recommendation. a. Title of the Project
b. Designation/Position Title
The UPD HRDO shall forward the recommended document to the OC, c. Rate
for approval. d. Duties and Responsibilities
For Non-UP Contractual/Job Order Personnel: Procedure
Requirements The Instructor/Lecturer/Project Implementer shall submit the signed TOR/
1. Letter of Request indicating the following: Conforme Letter to the Administrative Officer/Support Staff for the drafting
and processing of Office Order.
a. Justification
b. Duration of Extended Period The Administrative Officer/Support Staff shall submit the drafted Office
c. Fund Source Order to the NSTP Coordinator, for approval.
2. Copy of Previous Contract of Service
Processing of Job Order for Resource Person/Support Staff
Procedure
(for Non-UP Personnel)
The College/Unit shall submit the complete requirements with DTS
Reference Number to the NSTP Diliman Office for endorsement of the A Job Order is issued by the Head of the College/Unit to a non-regular em-
Director. ployee who has special tasks or assignments that need to be completed
within a specific time frame. The Job Order is required in the processing of
The NSTP Diliman Office shall forward the endorsed request with
payment for services rendered by the resource person or the support staff.
complete attachments to the OVCA, for final endorsement.
Requirements
The OVCA shall forward the endorsed document to the UPD-Budget 1. TOR or Conforme Letter signed by the concerned Resource Person/Sup-
Office for budget clearance. port Staff. The following shall also be indicated:
a. Designation/Position Title
Upon issuance of budget clearance, the UPD-Budget Office shall re- b. Rate
turn the document to the OVCA for recommendation to the OC.
c. Duties and Responsibilities
2. Certified True Copy (CTC) of the Approved Budget/Funding Source with
Line Item Budget

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 IV
Procedure

The Instructor/Lecturer/Project Implementer shall submit the signed

TOR/Conforme Letter to the Administrative Officer/Support Staff for
the drafting and processing of Job Order.

The Administrative Officer/Support Staff shall submit the drafted Job

Order to the NSTP Coordinator/Director, for approval.
Appendices
Upon approval from the NSTP Coordinator/Director, the Administra-
tive Officer/Support Staff shall forward the Job Order with complete Appendix A: Republic Act No. 9163 (NSTP Act of 2001)
attachments to the UPD-Budget Office, for budget clearance. Appendix B: 2009 Implementing Rules and Regulations of the NSTP (RA 9163)
Appendix C: UP Diliman Guidelines for Implementing NSTP
Appendix D: Memorandum Order No. CAS-13-055 (Implementing Guidelines
Upon issuance of budget clearance, the UPD-Budget Office shall for the UP Diliman NSTP Common Module and Procedures for NSTP Registra-
return the Job Order to the requesting College/Unit. tion and Course Labels for SY 2013-2014)
Appendix E: Memorandum No. DHMA 15-010 (Information on the Enrolment
of NSTP Courses)
Appendix F: Gabay Para sa Guro Kaugnay ng Redistribution at Change of Ma-
triculation AY 2019-2020
Appendix G: Common Module Make-Up Form
Appendix H: Common Module Completion Form
Appendix I: Executive Order No. PAEP 16-02 (Reorganization of the UP Dili-
man Office of the Vice Chancellor for Academic Affairs)
Appendix J: Memorandum No. OVCAA-BMP 16-188 (National Service Training
Program (NSTP) Diliman: Functions, Programs and Services)
Appendix K: Memorandum Bilang AVPM 19-015 (Kaisahan sa Pagpapangalan
ng Seksyon ng NSTP sa CRS)
Appendix L: OVPAA & OVPPF Joint Memorandum No. 10 (Student Insurance
Coverage Beginning AY 2019-2020)
Appendix M: Republic Act No. 11519
Appendix N: Republic Act No. 11520
Appendix O: DBM National Budget Circular No. 585 (Guidelines on the Treat-
ment of Released Allotment and Release of Funds for FY 2021 Pursuant to
Republic Act (R.A.) Nos. 11519 and 11520)
Appendix P: Memorandum No. OVCAA-BMP 17-094-C (Academic Field Activi-
ties: Second Update of Typology)
Appendix Q: Memorandum No. MLT-17-204 (Guidelines on Short-Term Aca-
demic Field Activities (UPD Academic Field Activity Type 1C, 2A, and 2B))
Appendix R: OVCAA OFA Form No. 03 (Summary List of Academic Field Activ-
ities)
Appendix S: OVCAA OFA Form No. 02 (Student Participation Agreement)
Appendix T: OVCAA OFA Form No. 01 (Academic Field Activity Request Form)
Appendix U: Memorandum No. OVCAA-BMP 15-095 (Field Incident Reporting)

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Appendix A

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 Appendix B

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 Appendix C

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Appendix D

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Appendix E Appendix F

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Appendix G Appendix H

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Appendix I

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 Appendix J

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 Appendix K

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 Appendix L

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Appendix M

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Appendix N

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Appendix O

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 Appendix P

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 Appendix Q

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 Appendix R

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Appendix S

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Appendix T

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Appendix U

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