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Basics of Email - Study River Institute

The document discusses the basics of email. It defines email as electronic mail that allows individuals and organizations to exchange information quickly using internet-connected devices. An email address contains a user name, @ symbol, and email provider name separated into three parts like [email protected]. The document also describes the typical parts of an email like the To, CC, Subject, Body, and Attachments fields. It notes that SMTP (Simple Mail Transfer Protocol) is commonly used to send emails between servers over the Internet.

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Azhar Jamro
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69 views8 pages

Basics of Email - Study River Institute

The document discusses the basics of email. It defines email as electronic mail that allows individuals and organizations to exchange information quickly using internet-connected devices. An email address contains a user name, @ symbol, and email provider name separated into three parts like [email protected]. The document also describes the typical parts of an email like the To, CC, Subject, Body, and Attachments fields. It notes that SMTP (Simple Mail Transfer Protocol) is commonly used to send emails between servers over the Internet.

Uploaded by

Azhar Jamro
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Basics of Email

CONTENTS

MENTOR Sarfraz Malik

Computer Notes by Sarfraz Malik


What is Email?

Basics of Email • Email stands for electronic mail.


• It is a way of sending messages and files electronically
from one computer or device to another.
• It is a widely used method of communication that allows
individuals, businesses, and organizations to exchange
information quickly and easily.
• With email, you can send and receive messages, as well
as attach files such as documents, pictures, and videos,
from any device with an internet connection.

Computer Notes by Sarfraz Malik


Structure of an Email Address

Basics of Email
[email protected]

User name: myname - you create @ symbol: unique to email


your own – each must be unique. addresses (Shift key + 2) Email provider’s name: e.g.
Separates user name from yahoo, gmail, Hotmail etc.
email provider

Top Leve Domain


.com | .com.pk | .pk | .gov.pk |
.org

Computer Notes by Sarfraz Malik


Question

Basics of Email
Which of the following is correct form an e-mail address?
a) ppsc:punjab.com
b) Punjab.gov.pk@ppsc
c) ppsc@http:/www.punjab.gov.pk
d) [email protected]

Computer Notes by Sarfraz Malik


Parts of an Email

Basics of Email To:


Enter the exact email address of
your recipient. For multiple
receipts, separate each address
with a comma.

CC:
Carbon Copy – Sends copy of an
email to the recipients.

BCC:
Blind Carbon Copy – recipients
in the "To“ and “CC” field can
see the email addresses of all
other recipients, while
recipients in the "BCC" field
cannot.
Computer Notes by Sarfraz Malik
Parts of an Email

Basics of Email Subject:


The topic of your email – very
important – keep it brief and to
the point

Body:
The message of your email that
might contain text, images,
hyperlinks etc.

Attachments:
Use the ATTACH Button for files,
photos or other emails.

Computer Notes by Sarfraz Malik


Parts of an Email

Basics of Email Drafts:


When creating an e-mail, the
computer will automatically save your
work periodically. If for any reason
you should be interrupted (i.e. lapse
in internet connection) you can
retrieve your latest work in the DRAFT
BOX.
Spam

Reply

Archive

Reply to All

Forwarding an email
Computer Notes by Sarfraz Malik
Protocol used for Email?

Basics of Email SMTP (Server Mail Transfer Protocol)


• SMTP (Simple Mail Transfer Protocol) is a protocol for sending email
messages between servers.
• Most email systems that send mail over the Internet use SMTP to send
messages from one server to another, and to deliver messages to local
mail clients like Microsoft Outlook or Apple Mail.

Computer Notes by Sarfraz Malik

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