PROJECT PAPER

Introduction to the SPSS

Interface

Dr. Masri bin Abdul Lasi

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Contents

• SPSS interface:
• Data view and Variable view
• How to enter data in SPSS
• How to import external data into SPSS
• How to clean and edit data
• How to get descriptive statistics

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
SPSS interface

• Data view
– The place to enter data
– Columns: variables
– Rows: records
• Variable view
– The place to enter variables
– List of all variables
– Characteristics of all variables

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Enter data in SPSS directly

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Example:
Hospital-stay
data

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Columns:
variables

Rows:
cases

Under Data
View

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Enter Variables

1. Click Variable View

2. Type variable name under
Name column (AGE).
NOTE: Variable name can be 64
bytes long, and the first
character must be a letter or
one of the characters @, #, or
$.
3. Type: Numeric, string, etc.
4. Label: description of variables.

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Enter variables

Based on your code book!

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Enter cases

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Import data from Excel

• Select File Open Data
• Choose Excel as file type
• Select the file you want to import
• Then click Open

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Open Excel files in SPSS

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Continue

Save this
file as
SPSS
data

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Clean data after import data files
• Run cases summaries for all variables
• Run frequency for qualitative variables and Descriptives for
quantitative variables
• Check outputs to see if you have variables with wrong values.
• Check missing values and physical surveys if you use paper
surveys, and make sure they are real missing.
• Sometimes, you need to recode string variables into numeric
variables

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

cases summaries

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
 All Rights Reserved
No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Basic Statistical Analysis

• Descriptive statistics:
1. Find wrong entries
2. Have basic knowledge about the sample and targeted
variables in a study
3. Summarize data.

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Qualitative Variables
Analyze Descriptive statistics Frequency

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
 All Rights Reserved
No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
 Quantitative Variables
Analyze Descriptive statistics Descriptives

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia

Histogram Box-Plot

AGE

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia
Duration of
Stay

All Rights Reserved

No part of this document may be reproduced without written approval from City Graduate School, City University Malaysia