Part 3: Deliver Presentations and Speeches

I. Find appropriate key terms for the following definitions.

1. prepared speech a speech that is planned and organized before the time of
presentation
2. impromptu speech an unexpected speech that is delivered without preparation
3. manuscript speech a written speech suited to technical and/or complicated
information. It is often read rather than memorized
4. podcast a digital audio file made available on the Internet for
downloading to a computer or mobile device, typically
available as a series, new instalments of which can be
received by subscribers automatically
5. briefing a short, accurate summary of the details of a plan or
operation, given orally
6. introduction the first part of a presentation that prepares your audience
for what you are going to say and identifies the aim or main
theme
7. body the main part of a spoken or written presentation
8. conclusion a summary of the findings and an evaluation of the main
facts discussed in a report; a closing overview of the main
points of a presentation; must be related to and result from
the material in the report
9. constructive feedback supportive feedback given to individuals to help identify
solutions to areas of weakness they may have
10. nonverbal behavior behavior includes body movement of the hands, head, feet
and legs; posture; eye movements; facial expressions;
vocalizations; and voice qualities
11. stage fright anxiety or fear about making a presentation before an
audience

II. Are the following statements true (T) or false (F)? Correct the false ones.

1. An effective presentation or speech makes a connection with your audience,

maintains their attention and enables you to project a confident image.
T

2. The appropriate approach to presenting or speaking in public depends on the

purpose, the audience and the context.
T

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3. Presentation strategies may involve case studies, demonstration, discussion,
group work, oral presentations, questioning and briefings delivered by the whole
team.
F: storytelling and use of humor

4. Impromptu speeches can be used to replace or supplement conference calls,

training courses, briefings and other group communication activities.
T

5. Co-presentations are often used for staff meetings, customer contacts, and
reports to supervisors and managers on progress, results or problems.
T

6. The aim of the PREP formula is to deliver a unified and coherent message rather
than a series of individual presentations.
T

7. The virtual presentation allows the speaker and audience to interact, ask
questions, clarify and make social connections without the associated time and
travel costs of face-to-face presentations.
T

8. The three objectives of presentations and speeches are to inform, to persuade,

and to explain.
entertain

9. As you choose your presentation technique(s) consider carefully the budget

available, the cost of travel, the time you have to prepare and present, your
preference for and ability to use different types of equipment and the location or
venue.
T

10. Since people receive messages in different ways, a delivery with a variety of
presentation techniques makes a stronger impact than a delivery depending only
on voice and gestures.
T

11. Two of the most useful aids for people making a prepared speech for the first
time in public are notes and video clips.

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 F

12. The purpose of visual aids is to simplify complexity, build your credibility,
reinforce and help the audience remember your message.
T

13. An oral presentation must combine all explanations, information, visual aids,
choice of words, vocal qualities, body movements and nonverbal communication
in a way that catches the audience’s attention and builds rapport.
T

14. During your business presentation, focus the audience on key phrases about
your topic and include only essential information.
T

15. Enthusiasm, humor, gestures, and facial expressions attract the presenter’s
attention.
audiences’

16. When using PowerPoint slides, you have to make sure that each slide is easy to
read and avoid excessive use of capital letters, fancy fonts, animations and
transitions.
T

17. Experience and good knowledge are the best strategies for overcoming stage
fright.
F : Preparation and readiness, Breathing technique,Relaxation, Knowledge,
confidence, and willingness, Presentation skill

18. Centered breathing, mental rehearsal and positive thinking in the planning stage
are essential to a successful delivery.
T

19. When you make a presentation, your audience has only one opportunity to take
in your message. Therefore, you must speak clearly and at a suitable pace, and
use verbal communication in a way that helps to convey your message to the
audience.
T

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 20. Thorough preparation and research reduce anxiety and stage fright, so make
sure that you know the audience well. This will help you feel confident.
T

21. Consider joining a public speaking group, a drama society or a professional

association to gain experience, confidence and skills for public speaking.
T

22. Diplomacy and politeness are the key words when facing difficult or intimidating
questions, so avoid being drawn into an irrelevant argument, discussion or side
issue.
T

23. Self-appraisal lets you learn about your current level of performance,
acknowledge what you did well, and identify any areas for improvement.
T

24. Constructive feedback informs and encourages the presenter and allows them to
make changes that build on rapport and improve any areas of weakness.
T

III. Answer the following questions

1. What are the objectives of public speaking?
The objectives of public speaking are to inform, to persuade, and to entertain his audience.

2. What are the five different types of presentation? Briefly describe the formula for
delivering each type of the presentation.
The five different types of presentation are
1. Prepared speech:
2. Impromptu speech
3. Manuscript speech
4. Podcast
5. Briefing
3. In what situation do you use impromptu speech?

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Impromptu speech is used in the job interview, meeting, or presentation.
4. Identify the six essential steps in the public speaking planning stage. Explain each one
briefly.
The six essential steps in the public speaking planning stage are
- Define: define the purpose
- Analyze: Analyze the audience
- Consider: Consider the context and setting
- Identify: Identify your main ideas
- Research: Research supporting material
- Choose: Choose your aids, materials and presentation techniques
- Create: Create effective electronic presentations and slide shows
5. What does a virtual presentation have in common with its face-to-face counterpart?
Face-to-face and virtual presentation have the same elements such as
• Language
• Ideas
• Structure
• The presenter’s nonverbal communication
• Voice pitch
• Pace
• Pausing
• inflection
6. What are the four steps you should follow when preparing your presentation?
Four steps we should follow when preparing presentation are
1. Structure and write it
2. Rewrite it for the ear
3. Practice and revise it
4. Organize the visual aids and other support material
7. What are the strategies that can be used in your introduction?
The strategies that can be used in introduction are
Pose a question
- relate a short anecdote
- present an interesting fact
- use humor appropriate to the audience and topic
8. How can you expand on your main points in the body of your presentation?
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 We can expand the main points in the body of your presentation by using
-personal experience
- examples and illustrations
- facts and statistics
9. Identify five techniques that can be used to enliven a speech.
The five techniques that can be used to enliven a speech are repeating, contradicting,
substituting, complementing, or accenting certain words.
10. What is ABC packaging for a successful presentation?
ABC packaging for a successful presentation
- A: Attention-grabbing introduction
- B: Backed-up by a supportive body
- C: Conclusion providing strong reinforcement
11. List some examples of nonverbal behaviors.
examples of nonverbal behaviors are
• Posture
• Facial expression
• Appearance and dress
• Hand, arm, shoulder and head gestures
• Voice quality, volume and articulation, and variation in the rate of speech
12. Briefly describe three strategies for conquering stage fright.
- Preparation and readiness: do more rehearsal to make sure that you are ready with the
presentation
- Breathing technique: Take a deep breath before giving the presentation
- Knowledge, confidence, and willingness: Do research about our topic as much as we
can to make sure that we are knowledgeable with the topic and have confidence to
give the presentation.
13. Briefly describe two strategies you can use to manage difficult or challenging questions.
The two strategies that can be used to manage difficult or challenging questions are
1.Avoid panic, take a moment to reflect on the question
2. If you don’t know the answer, say that you will research the question get back to the
questioner
3. When challenging questions are asked, involve the audience

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 4. When challenging questions are asked, agree with questioner on some level, no matter
how small, to build rapport and show that you are open 5. Try to anticipate tricky or
criticizing questions
14. What are the six types of people who ask questions?
The six types of people who ask questions
- The hostile questions
- Those who digress from the issue or topic
- Those who like to dominate the discussion
- Those with a hidden agenda
- Those who instead of asking a question make an extended comment
- Those who ask a loaded questions

15. What would you do if you had a noisy audience when you were making a presentation at
work?

If you had a noisy audience when you were making a presentation at work, I would

- Stop talking until silence resume

- Move closer to those making the noise
- Ask the remainder of the audience to ask for silence
- Ask questions to the noisy ones
- Use the names of the noisy ones
- Use positive nonverbals, including smiles

16. Why do presenters evaluate before and after their presentation?

presenters evaluate before and after their presentation to
1.Learn about your current level of competence
2. Acknowledge what you did well
3. Identify any areas for improvement
17. List two reasons for seeking feedback about your presentation or speech.
Two reasons for seeking feedback about your presentation or speech are
-Recognizing the work and time that presenters invested
-Preventing the post-presentation gap