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Class VIII Subject-Computer: A. State The Difference Between

This document discusses key concepts in database management systems (DBMS) and Microsoft Access. It defines the differences between reports and datasheets, field grid and field properties panes, and datasheet and design views. It also answers questions about DBMS functions like reducing redundancy and maintaining integrity. Methods for creating Access databases and tables are outlined, such as using blank or template databases and datasheet or design views. Common data types in Access like text, number, date/time and autoNumber are named. The importance of primary keys for uniquely identifying records is explained.

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Swapnav Choudhury
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59 views3 pages

Class VIII Subject-Computer: A. State The Difference Between

This document discusses key concepts in database management systems (DBMS) and Microsoft Access. It defines the differences between reports and datasheets, field grid and field properties panes, and datasheet and design views. It also answers questions about DBMS functions like reducing redundancy and maintaining integrity. Methods for creating Access databases and tables are outlined, such as using blank or template databases and datasheet or design views. Common data types in Access like text, number, date/time and autoNumber are named. The importance of primary keys for uniquely identifying records is explained.

Uploaded by

Swapnav Choudhury
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Class VIII

Subject- Computer

A. State the difference between:

•
• Whereas, Reports are the presentation of data in a printed format.

2. Field Grid pane and Field Properties pane:


• Field Grid pane is used to define the fields in the tables along with their data types and
an optional description of the field.
• Whereas, In Field Properties pane, you can give additional properties such as field size,
validations etc. to the field name using this pane.
3. Datasheet View and Design View:
• Datasheet view is the default view of the table, which shows all the fields and the
records as entered by the user.
• Whereas, In Design View, the records are not visible, only field names and their data
types are visible.

B. Answer the following questions.

1. What is a DBMS? Discuss its function.


Ans:
A DBMS is a set of computer programs that controls the creation, maintenance and use
of the computerized database by the user. Some popular DBMS softwares are MS Access,
FoxPro, FoxBASE etc.

Functions of DBMS are as follows:


• Reduces Data Redundancy:
• Facilitates Sharing of Data:
• Controls Data Inconsistency:
• Enforces Standards:
• Ensures Data Security:
• Maintains Integrity:

**** [NOTE: write 2-3 lines describing each function of DBMS]


2. Suggest two ways to create a database.

Ans: In MS Access 2010, a database can be created in 2 ways.


1. Using Blank database: To create a blank database, you need to follow the steps given
below:
• In default MS Access window, a blank database is already selected.
• Type a name for your database in File Name box and also can change the
location of the database using browse button.
• Click on the create button, and a new database titled Table1 will be created.

2. Using Sample templates: To create a database from sample templates, you need to
follow the steps:
• Click on the sample templates in the MS Access 2010 window.
• Select the template of your choice from the available Templates section in the
middle.
• You can change the name of the file in the File Name box and also can change
the location of the database using browse button.
• After clicking on Create button you will get the sample database.

3. Discuss two ways of creating tables in MS Access 2010.

Ans: MS Access 2010 provides two ways for creating a table.

1. Create a Table in Datasheet View: The steps to create a table in Datasheet View are
as follows-
• Open Blank database.
• Select Field tab -----> Views group----->View drop-down list----->Datasheet View
• Click on the Table in Tables group in the Create tab.
• A new tabbed document will be formed
• Click on the field header and select the data type. Add the data to the fields.

2. Create a Table in Design View: The steps to create a table in Design View are as
follows-
• Open blank database
• Select Fields tab----->Views group----->View drop-down list----->Design View
option.
• The Design View window is divided into two parts: Field Grid pane and Field
Properties pane. Enter the required information in the Field Grid and Field
Properties panes in the Design View window.
• Assign one of the fields in the Field Grid pane as the primary key.

4. What are data types? Name some commonly used data types in MS Access.

Ans: The Data Type for every Field Name describes the form in which the data is accepted.
Some commonly used data types are in MS Access are-
• Text: It stores alphanumeric values that is, both numbers and letters.
• Number: It holds numeric data that is used for calculations.
• Date/Time: It stores the date and time values in different formats.
• AutoNumber: It is an integer that automatically generates an increasing or decreasing
order of numbers when records are added or deleted.
• Hyperlink: It is a link to an Internet resource.
• Currency: It specifies different currencies and displays them in different formats.
• Yes/No: This can have only one of the two values that is, True/False, Yes/No, or ON/Off.
• Memo: It is used for lengthy text and numbers such as definitions or descriptive notes.

5. What is the importance of the primary key?

Ans: some importance of primary key is as follows-


• Using primary key, you can easily identify and find unique rows in the database table.
• They allow you to update or delete only specific records by uniquely identifying them.
• The table’s data is sorted based on the primary key. They help you avoid inserting
duplicate records in a table.

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