Terms of Reference For The State Level Committees 1

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COVID-19 (nCorono) Virus Oulbreok Control ond Prevenlion Slote Cell

Heolth & Fomily Welfore Deporlmeni


Government of Kerolo

Terms of Reference for the Stote Ievel Committees

N0-48/31 /F2/H&twD- lSth Jon2022.

WHO hos declored COVID pondemic ond since then the Deportment of
. " Heolth ond Fomily Welfore hos constituted vorious monogement structures ot
the Stote ond District level for monoging specific oreos. These monogement
units hove been functioning from Jon2020 onwords. During the post two yeors
the members of these vorious committees hove goin experience, knowledge
to respond to requirements os per the situotion of the pondemic.
The country ond stote is entering into the third wove due to voriont of concern
OMICRON, it is importont to reinvigorote the Stote level ond district level
siructures, specific terms of reference for the functioning ond the experience
goined of the lost two yeors put to proctice.
All officers in the Stote sholl strictly follow these guidelines concerning COVID-
19 monogement.
. The commiitees sholl supervise oll the octivities done ocross the Stote in
their corresponding domoins.
. Representotives from eoch committee sholl be present in the review
meetings ond oiher meetings wherever suggested by outhoriiies.
o All Committees ond members sholl work in lioison with corresponding
teoms in the districts ond compile the octivities to prepore octivity
reports
o The,-respective Committees moy co-opt the persons necessory to
compile the reports ond support the districts occording to the needs.
. They sholl ensure thot the specific octivities ore conducted, doto
colloied ond presented in o porticulor formot os per the requirements.
. The Committee members sholl visit the districts to ossess ihe situotion
ond provide supportive supervision to sirengthen the interventions.

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. They sholl develop quolity control ond quolity ossuronce systems to
provide technicol feedbock to the field os well os of the Stote level so
os to toke oppropriote initiotives.
. Technicol support for the committees sholl be provided by the lT wing
of NHM ond eHeolth PMU.
The designoted teoms ond members ore ottoched os on Annexure.
According to the Terms of reference mentioned below, the following
teoms sholl work independently with the teoms of the district level.

Slole - level Co mmittees

l. Surveillonce
o. Hospitol Surveillonce
b. Field Surveillonce
c. Lob Surveillonce
d. Mortolity Surveillonce
2. lnfrostructure ond Humon Resource Monogement
o. Medicol Colleges
b. lnstitutions under DHS
c. Privote Hospitols
d. Field Hospitols - CFLTC, CSLTC, DCC
3. Moieriol Monogement, Tronsportotion ond Oxygen Monitoring
4. Voccine Monogement
5. Post-Covid Monogement
6. Copocity Building ond knowledge monogement
7. Telemedicine
B. Psychosociol Support
9. Stote Control Room Monogement & Documentotion
.l0.
Doto Monogemeni ond lT support
I l.IEC/BCC ond Medio Surveillonce
12. Coll Center Monogemeni & Public Relotions

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Slote Conlrol Room - Mondoles

. Control room occess is outhorised only to those engoged in control room


octivities.
. ldentity proof is mondotory
. Teom members of different committees hove to work in their ossigned
oreos.
o Criticol opproisol of group octivity will be done in the review meetings.
. The implementotion stotus of the decisions token will be monitored.
. Action token reports by the corresponding committees will be sought ond
should be submitted in o time-bound monner
. The Stote Control Room Monogement & Documentotion committee will
operote o single-window communicotion system for direct communicotion
with oll districts
. All committees sholl communicote with the control room vio dedicoted
emoil lDs creoted specificolly for the concerned committee.
. All communicotions sholl be well documented.
o The odvonces in informotion technology ore to be well utilised for
communicotion
. Communicotion to the medio will be done only through the IEC/BCC &
Medio Surveillonce Committee
. All committees of the Stote ond district sholl ensure disseminotion of
informotion omong themselves regording the doily scenorio on o doy-to-
doy bosis
. All committees sholl ensure thot on odequote number of members ore
present of the stote ond district levels in their respective committees.
. The committees moy, with prior permission, undertoke visits to the districts
for Monitoring ond supportive supervision, ond the expenses for the some
sholl be submitted to NHM for reimbursement. The detoiled reports
regording their visit sholl be submitted to DHS, SMD ond the Principol
secretory
o The doto freezing point for oll committees of the Stote ond district is set ot
l2 pm. All doily reports sholl be prepored os of the freezing time ond
submitted to the Stqte Control Room before I pm on oll doys.
. All committees must mointoin o dotobose of oll records collected from
vorious sources ond the reports generoted bosed on these records. The
dotobose sholl be shored with the doto monogement teom, who will host
the dotoboses on secure servers, which other committees con occess.
o All committees must submit their fortnightly ossessment of the
situotion/scenorio of the octivities under their responsibility to the Stote
Control Room. All committees should onolyse the doto collected ond

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prepore doily ond monthly reports, reflecting the observotions ond woy
forword for volue odditions to the services provided. They ore olso
expected to include the chollenges foced of the field level with solutions
/recommendotions for oddressing the some.
o A COVID medio bulletin ond Voccinotion bulletin sholl be prepored doily
ond published on officiol websites. ln oddition, the Public Heolth ond NCD
divisions sholl olso publish weekly bulletins on Communicoble diseoses ond
non-communicoble diseoses, respectively.

Responsibilities of Stote level Committees

Stote Conirol Room Monogement & Documentolion Teom

."o Sholl document the octiviiies done by the Stote ond District Control Rooms
bosed on reports submitted by the individuol committees ond districts
o Sholl oci os o single-window for oll communicotions beiween the Stote
Conirol Room ond District Control Rooms
. Sholl compile octivity reports by individuolcommittees ond prepore octivity
reports for the Stote.
. Sholl prepore timely reports ond presentotions in consultotion with individuol
commiitees for review meeiings.
. Ensure proper communicotion of oll decisions to districts ond public heolth
institutions for the implementotion of the decisions mode in meetings
. Act os o nodol point for coordinoting control room octivities ond lioison with
oiher committees of the Control Room
. Sholl ensure proper communicoiion to vorious committees in the control
room regording informotion reloted to meetings, guidelines, ond SOPs
. Sholl ensure communicotion to concerned committees for website ond
sociol medio updotion.
. Sholl coordinoie with Districi Control Rooms ond oct os o Communicotion
chonnel for the Stoie Control Room.

Surveillonce Teom

The surveillonce teom sholl hove four sub-committees

Sub Committee Activities

Hospitol The hospitol Surveillonce teom collects, compiles, ond


surveillonce onolyses doily doto of covid positive potients (New
odmissions /Referred/Dischorged/Deoth) of Covid
Hospitols/ CFLTC /CSLTC/DCC ond Privote Hospitols.

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Voccinotion stotus of doily hospitol odmitted Rotients I

(first/second dose) I

Ensure thot Doily Line lists ore mointoined of institutionol I

levels to copture new odmission detoils, referrol, deoth, I

SARUILI. Coses, Mucormycosis /MISC coses etc. I

The doto from medicol colleges should be collected I

ond compiled by the Stote PEID cell, ond the nodol I

officer should ensure thot doily reports ore sent in time


to the Hospitol Surveillonce teom.
I

The surveillonce of potients odmitted of Privote


I

hospitols sholl be done with the help of SHA. They


slrould ensure thot the Privote Hospitols ore giving doto
promptly.
A representotive from the Urbon PHC Monogement
teom (NUHM) should ensure thot doily hospitol
Surveillonce doto from their respective oreos ore sent
to the hospitol surveillonce teom.
The teom should olso coordinote with the infrostructure
teom, who. ore collecting infrosfructure doto ond doily
bed occuponcy stotus.
The teoms should olso oversee the hospitol doto from
the Covid Jogrotho portol ond triongulote the doto for
onolysis.

Field Surveillonce o The field Surveillonce teom should monitor oll


Surveillonce octivities of the field level.
o The following doto should be collecied doily ond iimely
reports to be sent for furiher onolysis
o Positive Line List
o Conioct trocing Line list
o Line List of Persons under quorontine
o Heolth Core Workers Positive List
o Mucormycosis
o MIS-C
o WGS reloted contoinment octivities
a Cluster Surveillonce
o Trovel Surveillonce
o Speciol Surveillonce
(Tribol, coostol, urbon slums)
Migronts

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Lob Surveillonce Support ond superrise t
Stote /District level; plon ond Supervise testing
Strotegies for ihe Stote.
Doily reporting from LDMS portol for declorotion
of
positive coses
Doily consolidotion of district summories, onorysis,
ond
reporting
weekly trend onorysis of posiiivity rote ond testing rote
done.
Averoge trend onorysis of positivity rote, iesting rote
ond RT PCR testing rote will be done.
Whole Genome Sequencing (WGS) reports
Monitor ond support the districts for ottoining Testing
Torgets
Anolysis of Lob Surveillonce doto ond preporing
relevont reports.
coordinotion of vorlous Testing octivities oi the stote

Moriolity o Doily deoth reporting


Surveillonce o Verificotion of Medicor builetin (deoth reports) for
preporing doily bulletin of the stote level
o Deoth portol monitoring

Collecting ond verifying Medicol Bulletin/DIR from


Districts timely
Mointoining Mortolity Line List
Timely onolysis of moriority doto ond report to
higher
outhorities ond necessory feedbock to districts
Preporing Deoth Audit reports for submitting to
Govt
Monthly foct sheet on surveillonce
All the relevont reports must be coilected from the
4
teoms ond consoridoted by the end of every week
ond
weekly/fortnightly/monthly reports ond foct sheets
to
be prepored
Monitoring of portols reloied to surveillonce

o Supportive doto ore requiled for onolysis from the


infrostructure teom,
controlroom ond Post CovlD ond voccinotion teom.
Bidirectionol doto
shoring should be done doily for the some.

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All the required doto must be collected prompfly by oll teoms,
doily/weekly/monthly onolysis to be done, ond reports to be submitted
in time.
The teom leoders must ensure thot oll reports sent by their teom ore
complete ond submitted os ond when directed by higher outhorities.
The Stote Epidemiologist ond EIS officer sholl oversee those reports
submitted in time by oll teoms; compile ond onolyse the reports of
vorious teoms for finol submission to Govt.
The Stote PEID cell coordinotor should ensure thot reports from oll
regionol PEID cells ore sent to the Surveillonce teom on time.
The Public Heolth experts from Medicol College will be supporting oll
teoms for doing onolysis ond writing reports. They will olso submit onolysis
reports on eorly worning signols, predictions ond preporing protocols for
scientific studies.
Allthese teoms sholl hove corresponding structures of the district levelto
collect, compile ond onolyse doto.

lnfroslruclure ond Humon Resource monooemenl Teom


Dedicoted infrostructure teoms hove been constituted of the Stote ond district
levels for infrostructure monitoring ond monogement. Four designoted teoms
collect doto from the following hospitols
Hospitols under the Directorote of Heolth Services
Medicol colleges
Privote hospitols
Field hospitols like CFLTCs, CSLTCs ond DCCs.

A teom heoded by the Additionol Director, plonning, sholl report the


infrostructure doto obout the institutions under the Directorote of Heolth
Services. The infrostructure doto on medicol colleges will be reported by o
teom heoded by the Joint Director (Medicol Educotion). A teom led by the
Joint Director; Stote Heolth Agency shollreport the doto from privote hospitols.
The doto from field hospitols like CFLTCs, CSLTCs ond DCCs ore monoged by o
teom heoded by the Joint Secretory, Heolth Dept. The doto collected by eoch
teom sholl be compiled ond volidoted of both district ond stote levels. All
these teoms sholl hove corresponding structures of the district level to collect,
compile ond onolyse infrostructure-reloted doto.

ln oddition, the District Progromme Monogement Support Units


(DPMSU) sholl olso monitor the reol-time occuponcy stotus in oll hospitols in
their concerned districts ond, bosed on the occuponcy, decide upon

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octivoting odditionol field hospitols or identifying odditionol ICU beds ond
ventilotors. The DPMSU should olso hove coll centres to respond to potient
core ond hospitolisotion queries ond on ombulonce neiwork to ensure hossle-
free tronsport of COVID potients.

The teoms sholl collect the totol ovoiloble infrostructure detoils like
Totol beds, Oxygen beds, ICU beds ond Ventilotor doto on o weekly bosis ond
the occuponcy detoils ocross eoch of the obove cotegories on o doily bosis.
Occuponcy trends sholl olso be monitored of the stote ond district level.

The HR deployment to the focilities hoppens of the district level; when


the need orises, the Stote provides odditionolsupport to the districts. The teom
hove o thorough knowledge of oll districts HR distribution. According to
' ^should
the needs, they sholl communicote with the disiricts regording the optimum
redistribution policies. They monoge the HR detoils of the isolotion focilities,
ond the stote-level decisions ore token from the control room. The HR doto of
isolotion focilities/nodol centres ore compiled doily ond ensure no HR shortoge
in ony cotegory.

Responsibilities

o The hospiiol Surveillonce teom collects, compiles ond onolyses the doio of
covid positive potients odmitted of Covid Hospitols/CFLTC/CSLTC/DCC
ond Privote Hospitols.
o The list of positive potients to be prepored in such o woy thot LSGI wise
informotion sholl be mode ovoiloble to LSGI, District ond Stote.
o Doily Line list must be mointoined to copture detoils of new odmission,
referrol, deoth, SARI/lLl. Coses, Mucormycosis coses etc.
o The doto from medicol colleges should be collecied ond compiled by the
Stote PEID cell, ond o representotive teom member from Medicol College
should ensure thot doily reports ore seni timely to the Hospitol Surveillonce
teom.
o The surveillonce of potients odmitted of Privote hospitols sholl be done with
the help of SHA. They should ensure ihot the Privote Hospitols ore giving
doto promptly.
o A representotive from the Urbon PHC Monogement teom (NUHM) should
ensure thot doily hospitol Surveillonce doto from their respective oreos ore
sent to the hospitol surveillonce teom.
o The teom should olso coordinote with the infrostructure teom, who ore
collecting infrosiructure doto ond doily bed occuponcy stotus.
o The teoms should olso oversee the hospitol doto from the Covid Jogrotho
portol ond triongulote the doto for onolysis.
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Monitoring & Evoluotion

The reporting time for doto is set os 12pm to the Stote teom for oll doto
reloted to infrostructure ond HR. The bed strengih ond occuponcy doto ore
collected from oll peripherol heolth core instituiions ond compiled of the
dlstrict level. This doto is volidoted, errors rectified ond reported to the
lnfrostructure Teom of the stote level, who cross-check the doto before
sending it to the Stote Control room. The Stote Control room compiles the
doto, ond ony discreponcies or mismotches ore rectified before submitting it.

Doto volidolion

The doto collected concerning infrostructure contoins detoils of bosic focilities


. ovoiloble such os Normol beds/rooms, non-lCU beds with oxygen supply, lCUs,
ond ventilotors. The concerned teoms verify the doto collected from oll
verticols such os institutions under the DHS, DME, privote sector, ond field
hospitols ond ore vetted for discreponcies. Any such discreponcies noted will
be corrected by the respective teoms. This is done on o doy-to-doy bosis ond
ofter the doto freezing time doily of ll om. The verificotion /volidotion will be
undertoken first by the nodol officer of the district ond medicol colleges. lt is
verified first for ollocotion of on odequote number of beds per the surge plon
ond Government order. After ensuring this, the disirict nodol officer
communicotes the doto to the Stote. Once ogoin, ihe infrostructure teom
goes through the doto ond is finolly sent to the Stote control room, which
compiles it.

ln oddition to this, the doto collected ond compiled of the siote control room
from the four verticols such os institutions from field hospitols, DHS, DME ond
privoie sector ore sent bock to districi progromme monogement ond
supporting unit, district control room, district collectors ond stote wor room for
identificotion ond reporting of disporities from their end too. This system ensures
thot the doto collected ond used for plonning purposes serves the some.

Doto Reporting

Thecompiled doto, ofter volidotion, is reported to oll the stokeholders.


The doio is olso included in the presentotions for the review meetings
conducted by the Hon. Chief Minister ond Chief Secretory.

The nodol officer of the district teom sholl be o deputy DMO or o Junior
Administroiive Medicol Officer (JAMO).

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Aport from this, the Monitoring ond feedbock from district control rooms ore
token in the meeting conducied by the stote control room, which escolotes
ony sensitive issues to the concerned teoms. Any chonge in the stote ond
notionollevel guidelines is communicoted to the districts in these meetings ond
the usuol communicotion chonnels such os emoil ond WhotsApp.

The Stote teom should conduct meetings regulorly wiih the district teoms to
ensure volidotion ond give essentiol feedbock to the districts.

The Stote lnfrostructure ond HR Monogement Teom, Stoie Control Room, Joint
Secretory (heolth), Joini DME, Director of Heolth Services ond Stote Mission
Director (NHM) sholl olso meet online regulorly to onolyse the scenorio. The
^ necessory directions for solving the identified issues ore given ond ore
ultimotely communicoted to the districts'

Surge plons

Bosed on the projection of coses, oll districts should prepore surge plons for the
entire district ond seporote plons for oll the mojor hospitols in the district.

District ond Stote control rooms olso closely monitor the occuponcy trends of
oll heolthcore focilities ocross the Stote. lf the occuponcy crosses ihe
threshold, oddiiionol beds ore identified per the surge plon to occommodote
ony surge in coses.

Moteriol monogement should be done of the institution level using oll possible
resources under the control of the Hospitol Superintendents/Medicol officers
in chorge. However, there might be o higher degree of needs orising in
certoin situotions. The Stote hos o mechonism of supporting these institutions
occording to the orising needs. The districts' requirements ond octivities
should be compiled ond coordinoted with the siote ieom/KMSCL. The stote
teom is expected to compile the doily octivities ond chollenges in control cell
meetings, including the following detoils.
The primory responsibilities of the Moteriol monogement, Tronsportotion ond
Oxygen Monitoring teom ore:
prepore the list of items required of the hospitol for providing heolth
core
Monitor inventory position institutions wise
Ensure supply choin monogement of heolthcore ond other items
requirement

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I

IEC/BCC ond Medio surveillonce leom

. preporotion of IEC moteriols reloted to the preventive ond promotive


octivities of the field level to monoge COVID-19 spreod, decreose the
generol public's onxiety, ond disseminote foctuolinformotion regording the
diseose.
. The teom should coordinote the IEC/BCC octivities of the Stote Level ond
Support the District teoms.
. Disseminotion of informotion through oll possible communicotion chonnels
like PRD, television ond rodio chonnels ond sociol medio
. Timely updoting officiol websites with IEC moteriols, guidelines, bulletins,
ond other published rePorts.
b . Preporotion of doily reports for medio

. Arrongements of press conferences os per directions


o print, visuol, ond sociol medio surveillonce with the support of the Stote ond
District teom.
. Collecting informotion regording demond ond supply of logistics, Humon
resources etc., circuloting in medio ond oddressing the needs by bridging
the gops ofter volidoting the informotion. The received informotion sholl
olso be shored with the Coll Center Monogement & Public Relotions teom
for timely redressol.
. Surveillonce of issues regording COVID -19 circuloting in the medio.
. Surveillonce of oll medio sources for misinformotion or foke news ond toke
timely steps to prevent further disseminoting such informotion. Legol oction
sholl olso be token ogoinst persons deliberotely spreoding such informotion.
. Volidotion of the informotion collected from the medio for odverse
outcomes ond executing timely preventive ond control meosures.
. Reply queries to the generol public regording heolth-reloted events ond
informotion through phone numbers circuloted of the stote level.
. District level compilotion of medio surveillonce doto

Coll Center Monogemenl & Public Relotions

Control room coll centres should be set up in the Stote ond districts. The coll
centre shdll hove loptops, mobiles/ londline telephone focility. Eoch Coll
Center Operotor is ossigned both o telephone ond o computer. One outgoing
mobile focility sholl olso be ovoiloble for onswering pending colls. Two
WhotsApp numbers should olso be mode ovoiloble. Depending on the
configurotion of the coll centre, eoch workstotion sholl hove the following
items:

Heodset for honds-free onswering

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Reference moteriols (issued upon octivotion of coll centre operotions).
Item to be used to request ossistonce from the supervisor (Poper ond
pen/pencil, regisier etc.)
All phone/computer bonks ore set up close to power, ielephone, ond
doto sockets/ports.
Coll Center Supervisors ore to utilise o sign-in/sign-out sheet to keep
trock of Coll Center Operotors.
DISHA continues to be the primory service provider but should constontly lioison
with DPMSU ond individuol teoms. The coll centre monogement teom should
function os o help desk ond oddress the queries received of the stote control
room by obioining responses from the individuol teoms ond the feedbock
regording these queries to be sent bock to the district to oddress vorious issues.
.An.onolysis of the common queries from the public hos to be mode, ond
recommendotions sholl be given io the concerned teoms bosed on the type
of queries received.

Mondotes For Coll Cenler

. Mointenonce of discipline
o Time monogement
. Coll centres should be operotionol24*7
. Documentotion of oll the octivities hoppening in the coll centre
. Doily consolidotion report of 4.30 pm.
. Esioblishing o coll centre with sufficient connectivity
o Linkoge with DISHA system
. To respond to queries regording logistics, voccinotion, treotment,
comploints, or odministrotive issues reloted to the heolth deportment.
o Doily mointenonce of second ond third level coll referrol.

Public Relotions

The committee sholl creoie o dedicoted emoil lD for hondling queries


from the public or other stokeholders in oll motters reloted to COVID-.l9 like
Testing, Treotment, Voccinotion, comploints, or other generol queries. All
such queries received in ihe Stote Control Room sholl be forworded to this
emoil lD. They sholl olso coordinote with the IEC/BCC & Medio Surveillonce
teom in this regord. The committee sholl discuss the motter with the
concerned teom ond ensure thot the motter is hondled professionolly. ln
cose of comploints/requests for help received from the public or in cose of
urgent motters, the committee sholl olso contoct the sender through
telephone ond provide the necessory support. The committee's responsibility
is to ensure thot oll such queries ore responded to prompfly.

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Psvc hosociol Su pport Teom

The psychosociol support teom coordinotes the Psychosociol Support (PSS)


Teoms of the district level under Mentol Heolth Progrom. Mentol Heolth
Personnel, including Psychiotrists, Psychiotric Sociol Workers, Clinicol
Psychologists, sociol workers, ond counsellors, ore working in the entire Stote
under DMHPs. They give Reossuronce colls to oll persons in
quorontine/isolotion, provide Helpline numbers ond counselling services in
cose of ony psychologicol issues like stress, onxiety, depression, or insomnio.
Follow up colls ore olso given to ensure recovery. Sociol needs like food,
medicine, medicol consuliotions, other essentiol items ore intimoted to
concerned Ponchoyol I ICDS. Two Helpline numbers ore orronged in eoch
district in oddition to the DISHA Helpline for the entire Stote. ln oddition to this,
during the lockdown period, psychosociol support colls ore mode to the
vulneroble populotion, including mentolly ill persons, children with speciol
needs,.guestworkers, ond the elderly living olone. Psychologicolsupport is olso
being provided to Heolth Personnel working in Corono Control octivities.
'Ottoykkollo Oppomundu' is extended to schoolchildren to oddress the
psychosociol issues they foce during the covid pondemic.

The doily report of psychosociol support hos ihe following doto sets

l. PSS for Positive coses


o. Doily doto
b. Till dote doto
2. PSSfor Quorontine
o. Doily doto
b.dote doto
Till
3. PSS Torgeted Services (Mentolly lll persons, Children wiih Speciol Needs,
Eldedy living olone, Guest Loborers)
4. Psychologicol Support Colls to Heolth Personnel
5. Post-Covid colls
6. Helpline colls
7. Stress Monogement Troining to Heolth Personnel
B. Jeevoroksho - Suicide Preveniion Troining
9. PSS for ehitdren
o. Doily doto
b. Till dote doto
Psychosociol Support colls mode ore cross-checked regulorly of the district
level by the DMHP teom to ossess the quolity of colls ond ensure ihe
genuineness of the doto.

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The doto is collected from districts os google sheets. District wise doily doto is
verified ond consolidoted in the concerned DMHPs under the psychiotrist ond
project officer's supervision. Agoin, this doto is verified by the District Nodol
Officer, Mentol Heolth Progromme ond updoted in the google sheet provided
by I ].30 om every doy. The doto from the districts ore verified ond
consolidoted by the Stote Nodol Officer, MHP ond sent to the Stote Control
Room by 1 pm every doy. Thus, there is o three-tier verificotion process for the
Psychosociol Support doto.
Doto onolysis is olso done similorly of the district ond stote level, bosed on
which meetings ore held regulorly in districts ond of the stote level with Nodol
Officers of oll districts ond oppropriote corrective meosures ond newer
interventions.

Copocifu Byildinq & Knowledqe Monooement Teom


Copocity building is defined os promoting on environment thot
increoses the potentiol of individuols, orgonisotions, ond communities to
receive ond possess knowledge ond skills ond become quolified in plonning,
developing, implementing, ond susioining heolth-reloted octivities occording
to chonging or emerging needs.
A skilled workforce of heolth professionols is required to mointoin the quolity of
treotment; however, online troining is still in its eorly stoges of development,
ond more work will be required to moke it successful.
Troining moy close, if not erose, the gop by providing porticiponts with
informotion ond skills ond motivoting them to develop ond improve their
tolents.
The phrose "Troining Needs Assessment" (TNA) refers to the process of ossessing
whether or not o troining need exists ond, if so, whot troining is necessory to fill
the gop. The difference between the current ond intended stotuses moy
suggest issues, which might be converted into o troining need.
The stote teom is in chorge of creoting troining moteriols bosed on the doily
needs oddreiised. A ponel of experts should opprove these troining moteriols
ond shore them with oll porties involved through the control room emoil id.
Act os Knowledge monogement bock up for both public ond privote
HCW ond Conduct stote-level troining sessions ond demonstrotion
sessions

Page 14 of 18
Do Competency mopping of required skills in oll cotegories of HCW in
privote ond public institutions ond orronge corrective sessions ond skill
development sessions occordingly.
Knowledge monogement bockup for coll centres, regulor troining ond
hond holding
Knowledge monogement bockup, troining ond hondholding of
Ielemedicine teqm
Monogement ond developmeni of leorning monogement system
modules (COVlDiNon-COVtD)
Designing ond creotion of instont/plonned curriculum for troining needs
(COVID ond reloted non-COVtD)
Development of leorning modules ond designing of leorning
experiences for COVID reloted troining
Development of COVID specific ond reloted leorning moteriols suitoble
for ropid leorning
Helping/Conduct COVID-,l9 reloted copocity building sessions for other
deportments.
Leorning medio development (Audiovisuol oids, booklets, online
modules, etc.)
Troining needs ossessmeni ond troining effectiveness onolysls os ond
when required
Public educotion Moteriols - Moteriols, modules, curriculum, etc. in
heolih core behoviour ond bosic techniques
Lioison with districts/SlH FW/SHSRC/Medicol Colleges ond hond holding
ihem
Monitoring ihe disirict level iroining/StHFW/Medicol colleges, including
both Govt ond privote sector
Doto consolidotion of covid reloted troining & non covid troining
Regulor doto onolysis ond providing inputs io stotes, districts, ond
institutions.

Telemedicine Teom
Disosters ond pondemics provide unique chollenges to heolthcore
delivery. Though telemedicine connot oddress oll of them, it is ideolly suited
for circumstonces where medicol proctitioners con evoluote ond monoge
potients. A telemedicine visit moy be performed during such outbreoks
without exposing personnel to viruses/infections. Telemedicine con help
reduce the spreod of infectious illnesses, lowering the dongers to both heolth
core personnel ond potients. Using telemedicine, unnecessory ond ovoidoble
exposure of persons involved in heolthcore delivery moy be minimised, ond

Page 15 of 18
potients moy be screened remotely. lt con give instont occess to medicol
proctitioners who moy not be present in person. Furthermore, it provides
odditionol working honds to give physicol treotmeni of the relevont heolth
insiitutes.

The stote teom is in chorge of telemedicine services in the Stote ond sholl droft
necessory oction plon to ensure ond sustoin the service delivery

ldentify ihe Heolth core needs of people timely; those con be met vio
the involvement of digitol plotforms ond design omicoble solutions vio
the ovoiloble plotforms clubbing the service providers.
Reol-time troubleshooting in coordinotion with the technicol teom to
ensure seomless service delivery
^
Sonjeevoni telemedicine plotform, lioison with district ond institutionol
teoms, ond ensure quolity service delivery.
Communicotlon with oll stokeholders ond service providers for timely
troubleshooting ond ensuring service delivery to the generol public.
Give regulor input to oll stokeholders regording the trend of needs os
reflected in ihe plotform / DISHA feedbock
Anolyse the quolity of service delivery ond odopt meosures to improve
the quolity.
Ensure demond-bosed service delivery with moximum efficiency.
Augment the IEC regording the plotform ond ensure service
sustoinobility through the plotform.
Provide doto for the higher-level review meetings
Ensure the ovoilobility of doctors in ony of the plotforms ond support
these service deliveries by hondholding both public ond privote sectors,
including oll service providers
Doto monogemeni

The moin objective of ihe Doto monogement commiitee is to oct os o


single point for collection, collotion ond disseminotion of oll doto reloted to
COVID-.l9 of the stote level. The doto monogement committee should host
oll doto re.loted to COVID-,l9 like doily, weekly, or monthly reports of other
committees, foct sheets etc. Thus, collected doto should be hosted online io
secure oll other committees within the stote control room. They sholl olso
onolyse the reports submitted by different committees ond give timely
feedbock

Technicol expertise from the eHeolth teom moy be sought for doto collection
ond monogement by oll committees. The eHeolth teom sholl be involved in

Page 15 of 18
these octivities ond give oppropriote technicol help for hossle-free doto
monogement.

The doto monogement teom sholl


o Collect reporis generoted by ollthe commitiees ond uplood them in secure
cloud storoge for eosy occess io oll other committees. The reports ihus
uplooded sholl be orgonised dote ond committee wise so thot specific
reporis con be eosily retrieved.
. Sholl exomine oll reports generoted by other committees ond give criticol
feedbock regording doto quolity, doto formots or other issues regording
the reports being generoted.
p The doto monogement teom sholl olso collect ond compile other relevont
doto, which con complement the doto generoted by the committees,
from other heolth system structures like lDSp, NHM etc.
o Sholl prepore summory reporis bosed on the entire dotosets received from
oll oiher committees
o Sholl shore doto necessory for updoting doshboords ond portols
mointoined by the Stote.

Porlol Monogemenl

. The primory responsibility of the portol monogement teom is to ensure ihot


oll doto being published through officiol doshboords/portols of the Govt. of
Kerolo reflects occurote ond up to dote doto

. The portol monogement teom sholl work with the Doto monogement teom
to collect, compile ond onolyse doto from the different committees ond
shore the some with the nodol officers of the corresponding doshboords.

. The portol monogement teom sholl olso monitor oll doshboords/portols of


ihe Stote ond Centrol governments ond ensure thoi the doto in these
portols ore up to dote. Any doto discreponcy in these portols sholl be
intimoted to the odmin of the doshboord ond steps token to updote the
doshboord.

o The mojor portols to be monitored by the teom sholl include the COVID
Jogrotho portol, GoK Doshboord, covlD-,l9 lndio portol, lcMR portol, LDMS
portol, 53 portol.

Page 17 of 18
L

Voccine Monooemenl Teom

. The teom should regulorly coordinote with oll districts on the requirement of
voccine, its utilisotion, supply choin ond other logistics
. The teom should regulorly coordinote with voccine monufocturers to
ensure timely supply of voccines to KMSCL ond privote hospitols
o The teom should olso coordinote with privote hospitols ond ensure thot the
doses controcted ond supplied ore informed to the concerned officers in
Stote/Centro I govern ments.
. The teom sholl ensure those privote hospitols who hove received voccines
publish the some ond stort sessions os per guidelines without deloy.
. The teom should plon'to scole up voccinotion coveroge through ovoiloble
stocks ond onticipoted supplies.
o The teom should hove regulor meetings with RCHOs ond Privote hospitols
to oddress ony outstonding issues in voccinotion.
. Submit regulor reports on the progress of voccinotion to the principol
secretory (Heolth), SMD - NHM ond DHS
. Any other motter informed to the teom by the DHS ond SMD-NHM.

Posl-Covid Monooemenl & Coordinolion Teom


. Preporotion ond periodic updotion of post covid operotionol guidelines
. Ensuring on odequote number of post-covid clinics is being estoblished in
the districts both in the public ond privote sectors.
. Ensuring troining ond copocity building of heolthcore workers on post covid
monogement in colloborotion with Troining Division
. Coordinote, Monitor ond Review post covid reloted octivities in the districts
. Ensuring necessory onolysis of the post covid reloted doto ond providing
feedbock to district teoms ond higher outhorities
. Ensuring necessory lECs is being disseminoted on post covid service
provisions
o Ensuring provisions of teleconsultotions ore being used for post covid
monogement
. Assessing the infrostructure requirement for post-covid service delivery ond
initioting Steps for correction of deficiencies in coordinotion with concerned
teoms
. Coordinoting with lhe privote heolth core focilities to ensure post covid
services in their institutions ond for ovoiling post covid reloted doto from
privote focilities to ossess the octuol situotion regording post covid heolth
issues ond service delivery.

*;ffi*crerory
Page 18 of 18
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