3rd Floor Ever Gotesco Building Commonwealth Ave.

, Cor Batasan,
Quezon City, 1126 Metro Manila /
Tel. No. (028) 2533859

MODULE
Organization and Management
Grade 11
1st Quarter - Week One
An Overview of Management and Organization

Name: ______________________________________________ Date: ____________

Grade & Section: _____________________________________ Score: ___________

I. SUBJECT CONTENT:
An Overview of Management and Organization

II. OBJECTIVES:
At the end of this lesson. The students are expected to:
1. Describe the meaning of management
2. Describe the characteristics of a manager
3. Recognize the importance of effectiveness and efficiency in organization
4. Identify the scope of management

III. REFERENCE/S

Book: Business Organization and Management

Publisher: (Roberto G. Medina Rex Book Store)

IV. PRE - TEST

Select the letter of the correct answer.
1. ___________ is a process of planning, organizing, leading and controlling activities in an
organizations in a systematic way in a system way in order to achieve a common goal.
a. organizing b. division of labor c staffing
2. ____________ means mobilizing the material and human resources of the organization to put
plans into effect.
a. organization b. monitor c. manager
3. __________ refers to the recruitment, placement, and training of qualified personnel to do the
organization’s work.
a. organizing b. manager c. staffing

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4. __________ are responsible for using materials and talents in the most economical and
productive manner.
a. organizing b. manager c. interpersonal roles

5. __________ are those who direct the activities of other managers and sometimes also those
of operating employees.
a. middle manager b. division of labor c. conceptual skills

6. ______ are managers in charge of units that provide support to the line units.
a. monitor b. staff manager c. organizing

7. _______ refers to the ability of the managers to see the organization as a whole and to solve
problems to benefits the total system.
a. monitor b. conceptual skills c. staffing

8. __________ are roles played by the manager when he interacts with others.
a. monitor b. staff manager c. organizing

9. _______ is a collection of people working together to achieve a common purpose.

a. organization b. monitor c. manager

10. ______ means breaking a job into specialized tasks to increase productivity.
a. middle manager b. division of labor c. conceptual skills

Organization and Management 2

 3rd Floor Ever Gotesco Building Commonwealth Ave., Cor Batasan,
Quezon City, 1126 Metro Manila /
Tel. No. (028) 2533859

MODULE
Organization and Management
Grade 11
1st Quarter - Week One
An Overview of Management and Organization

Name: ______________________________________________ Date: ____________

Grade & Section: _____________________________________ Score: ___________

V. LESSON PROPER:

The satisfaction of human wants is a universal concern and this is the basic reason why
organizations are established. Limited resources and the ever – increasing demand for food,
shelter,security,and other basic necessities drive people to devise or use means to ensure that
the right moves are undertaken to satisfy those need.

A positive approach is the adoption of effective and efficient schemes related to

management and organization. Governments, business firms and even non-profit organizations
are expected to manage their resources properly, or they will fail in the attempt to contribute
their share in the alleviation of poverty and want.

VI. A. MOTIVATION

BRAINSTORMING:

1. What comes into your mind when you hear the word management?

B. DISCUSSION:

Management is the process of reaching organizational goals by working with and through
people and other organizational resources and has the following characteristics:
 It is a process or series of continuous and related activities.
 It involves and concentrates on reaching organizational goals.
 It strives for organizational goals by working with and through people and other
organizational resources.
The basic management functions that make up the management process are described in the
following sections:

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1. Decision making is the process by which a decision maker determines the available
alternatives and chooses the best solution that suits a given problem.

2. Planning is the process of establishing objectives and suitable courses of action before taking
action.

3. Organizing is the process of arranging an organization’s structure and coordination its

managerial practices and use of resources to achieve its goals.

4. Staffing refers to the process of recruiting, placing, training and developing personnel.

5. Communicating refers to transferring information from one communicator to a another

6. Motivating refers to the act of giving employees reasons or incentives to work in order to
achieve organizational objectives.

7. Leading is the process of directing and influencing task – related activities of organization
members.

8. Controlling is the process of monitoring actual organizational activities to see that they
conform to planned activities and correcting deviations or flows.

Effectiveness and Efficiency: A Basic requirement

An organizations can only survive if its activities are effective and efficient. It is the
responsibility of the manager to see that this organization will achieve its objectives effectively
and efficiency. This is so even if such objectives are parts of a bigger objective.

Effectiveness is a central element in the management process, which requires the

achievement of an objective. For instance, a manufacturer chooses a supplier who provides
needed materials at the required time and quantity. The action qualifies as effective.

Efficiency is a central element in the management process. Which requires that the
minimum amount of resources is used to achieve an objective. In the example cited above, the
manufacturer may be able to get supplies from his chosen source, but if the costs associated
with the purchase are too excessive, the operation will be inefficient and may place the
organization in a disadvantageous position.

What is a Manager?

A manager is one who plans, organizes, leads and controls other individuals in the
process of pursuing organizational goals. Managers are vested titles like president, department
head, dean, administrators, supervisor, team leader and the like. The managers I the one
responsible for accomplishing the objectives of his particular unit, which could be a whole
organization, a particular department or a work group. Managers are responsible for using
materials and talents in the most important factor in the economic development of the nation.

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Responsibilities of Managers

A manager wears many hats. He is not only team leader but also a planner, organizer,
cheerleader, coach, problem solver, and decision maker — all rolled into one.

In addition, schedules of managers are usually jam‐packed. Whether they are busy with
employee meetings, unexpected problems, or strategy sessions, managers often find little spare
time on their calendars.

Below are their common responsibilities:

1. Hire great people. When employees are of great talent, the rest is easy. Sometimes,
managers instruct the Human Resource employees in the sourcing, screening and selecting of
potential workers.

2. Exhibit performance management. Performance management covers the people-

management aspect of a manager’s job. It includes clarifying and setting expectations and
goals, coaching, measuring, and monitoring employees’ work, addressing performance
problems, providing feedback and recognition, coaching, developing, training, and doing
performance reviews.

3. Promote team development. In addition to individual employee management and

development, a manager is responsible for the development of a high performing team. An
interdependent team is usually more productive than a group of individuals working
independently.

4. Set overall directions. A manager sets the long and short term direction of the team or
organization. This includes the vision, mission, goals, objectives and strategy. Strategic
managers spend a lot of time thinking about mission and direction which make them always on

the look -out for the need to change or reinvent priorities. This involves others, including their

team members but they take ultimate responsibilities for final decisions.

5. Support team members. This is explained by Patrick Lencioini, a famous author of a

management book entitled, The Five Dysfunctions of a Team when he quoted, “We all know

Organization and Management 5

that if there is any daylight between executive team members, it ultimately results in unwinnable

battles that those lower in the organization are left to fight.”

6. Produce unique quality outputs. This pertains on the fact that CEOs have to do things that
just cannot be delegated and entrusted. The accomplishment of these tasks lie on the wings of
the manager alone though assistance from other employees and officials may be sought.

7. Manage resources. Managers have to make sure that the team has the resources they need
to do they work while at the same time making sure that a team does not overspend or waste

resources.

8. Improve processes and quality. While individual should take responsibility for the quality of
their own work, managers are usually in the best position to see the overall workflow and make

adjustments and improvements.

9. Encourage self-development. Managers are not just responsible for the development of their
employees and teams but also with their own development achieved through management

training, mentor seeking, feedback consolidating, and advanced education pursuance.

10. Communicate and disseminate information. Managers make sure information is flowing from
above, sideways, and upwards. They are never the bottleneck in the information highway.

What is Organization?
An organization is a collection of people working together to achieve a common purpose.
It is the means used by people to achieve certain objectives. A mere grouping of people will not
qualify as an organization unless it has some objectives to achieve. In order to do this, people in
a group must interact, use knowledge and techniques, and work together in patterned
relationships.
The function of Organization
There are certain objective that individual will find hard, if not, impossible to achieve. The
mass production of appliances like television sets and cellular phones, for instance will be
impossible for a single person to undertake, Even if many persons perform the job, if they act
independently, such activity will be very difficult and costly. The variety of specialized tasks

Organization and Management 6

would be enough to overwhelm the individual worker if he is required to do all of them. The
elimination of such kinds of difficulties provides a rationale for the existence of organizations.

Common characteristics of Organizations

The following are the four characteristic’s commonly shared by organizations:
1. Coordination of Effort. When properly directed, person working in coordinating with others
will produce better outputs than when they work independently.
2. Common Goal or Purpose. In order to make employees work with proper direction, they
must be provided with a common goal or purpose.
3. Division of Labor. When the total job is divided into manageable parts, workers will be more
familiar with their assignments, making them more efficient.
4. Hierarchy of Authority. In controlling the behaviour of employees, position are established
and linked by a chain of command in a continuous branching out so that multiple layers exists in
the hierarchy.

Basic Principles of Management and Organization

There are certain principles that should be considered in the study of management and
organization of business enterprises. These are enumerated below.
1. Management Principles. The various management principle applicable to managing a
business enterprises are as follows.
a. Division of Labor. The means breaking a job into specialized tasks to increase
productivity.
b. Authority. This is the right of a person in position to give orders and power to exact
obedience.
c. Discipline. This provides uniform application of behaviour to certain activities; the
outcome of which is readily predicted.
d. Unity of Command. Thus means that each employees must have only one supervisor.
Reporting directly to more than one superior creates problems and reduces productivity.
e. Unity of Directions. This means that the efforts of everyone in the organization must
be coordinated and focused in the same direction.
f. Subordination of the Individual Interests to the General Interest. This means that the
goals of the organization should take precedence over individual goals like 10% increase in the
salaries of certain employees.
g. Remuneration. Employees should be paid fairly in accordance with their contribution
to the organizational effort. This must be applied to salaries, bonuses and benefits.
h. Centralization. Power and authority must be centralized as much as practicable.
Decentralization must be instituted, however when the firm grows to a considerable size.

Organization and Management 7

 i. Scalar chain. This means that the subordinates should observe the official chain of
command unless authorized by their respective superiors to communicate with each other.
j. Order. This means that human and non – human resources must be in their proper
places.
k. Equity. This is the result of kindliness and justice and is a principle to guide
management and employees relationship.
l. Stability of Tenure. High employee turnover is counterproductive. To motivate
employees to stay with the company, effective manpower, planning and implementations are
necessary.
m. Initiative. Management should encourage employees to act on their own volition
when confronted with an opportunity to solve a problem.
n. Esprit de Corps. This means that the managers should emphasize team works by
building harmony and a sense of unity among employees.
2. Principles of Organization. Knowledge of the basic principles of organization is a useful
guide in organizing business enterprises. These principles are as follows.
a. Principle of Objective. The objective of the organization must first be determined and
laid out clearly before any activity is undertaken.
b. Principle of analysis. Managers in organizations must be able to break a problem
down into its components, analyses these components, and then come up with a feasible
solution.
c. Principle of Simplicity. The organization should be built in the simplest manner that
could make the achievement of objectives possible.
d. Principle of Functionalization. Business firms are not supposed to be organized to
accommodate individuals. Rather, it should be built around the main function of the business.

C. ACTIVITIES
ACTIVITY 1: Directions/Instructions: Using the box below, clip letters from the word
MANAGEMENT to form new word and define it.

Terminology: Cropped Words: 5 You define Management as:

MANAGEMENT

Organization and Management 8

ACTIVITY 2: Directions/Instructions: Looking at the following pictures, identify what business
resources does each depicts and write it on the blank below the images.

VI. ASSIGNMENT

Answer the followings questions.

1. Briefly explain the importance of studying management.

2. Contrast Effectiveness with efficiency.

3. How can you apply or use the concept of Management in your daily activities?

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