Annex II: Regulations for the Control of Pollution by NLS

Appendix 4: Standard format for the P and A Manual

Appendix 4
Standard format for the Procedures
and Arrangements Manual

Annex II
Note 1: The format consists of a standardized introduction and index of
the leading paragraphs to each section. This standardized part shall be
reproduced in the Manual of each ship. It shall be followed by the contents
of each section as prepared for the particular ship. When a section is not
applicable, ‘‘NA’’ shall be entered, so as not to lead to any disruption of the
numbering as required by the standard format. Where the paragraphs of the
standard format are printed in italics, the required information shall be
described for that particular ship. The contents will vary from ship to ship
because of design, trade and intended cargoes. Where the text is not in
italics, that text of the standard format shall be copied into the Manual
without any modification.
Note 2: If the Administration requires or accepts information and
operational instructions in addition to those outlined in this Standard
Format, they shall be included in Addendum D of the Manual.

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STANDARD FORMAT

MARPOL 73/78 ANNEX II

PROCEDURES AND ARRANGEMENTS MANUAL

Name of ship:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Annex II

Distinctive number or letters: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

IMO Number: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Port of registry:. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

Approval stamp of Administration:

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Introduction
1 The International Convention for the Prevention of Pollution from Ships,
1973, as modified by the Protocol of 1978 relating thereto (hereinafter
referred to as MARPOL 73/78) was established in order to prevent the
pollution of the marine environment by discharges into the sea from ships of
harmful substances or effluents containing such substances. In order to
achieve its aim, MARPOL 73/78 contains six Annexes in which detailed
regulations are given with respect to the handling on board ships and the

Annex II
discharge into the sea or release into the atmosphere of six main groups of
harmful substances, i.e. Annex I (Mineral oils), Annex II (Noxious liquid
substances carried in bulk), Annex III (Harmful substances carried in
packaged form), Annex IV (Sewage), Annex V (Garbage) and Annex VI (Air
pollution).

2 Regulation 13 of Annex II of MARPOL 73/78 (hereinafter referred to

as ‘‘Annex II’’) prohibits the discharge into the sea of noxious liquid
substances of categories X, Y or Z or of ballast water, tank washings or other
residues or mixtures containing such substances, except in compliance with
specified conditions including procedures and arrangements based upon
standards developed by the International Maritime Organization (IMO) to
ensure that the criteria specified for each category will be met.

3 Annex II requires that each ship which is certified for the carriage of
noxious liquid substances in bulk shall be provided with a Procedures and
Arrangements Manual, hereinafter referred to as the ‘‘Manual’’.

4 This Manual has been written in accordance with regulation 14 of

Annex II and is concerned with the marine environmental aspects of the
cleaning of cargo tanks and the discharge of residues and mixtures from
these operations. The Manual is not a safety guide and reference shall be
made to other publications specifically to evaluate safety hazards.

5 The purpose of the Manual is to identify the arrangements and

equipment required to enable compliance with Annex II and to identify for
the ship’s officers all operational procedures with respect to cargo handling,
tank cleaning, slops handling, residue discharging, ballasting and deballast-
ing which must be followed in order to comply with the requirements of
Annex II.

6 In addition, this Manual, together with the ship’s Cargo Record Book
and the Certificate issued under Annex II*, will be used by Administrations for

*
Include only the Certificate issued to the particular ship: i.e. The International Pollution
Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk or the Certificate of
Fitness for the Carriage of Dangerous Chemicals in Bulk or the International Certificate of Fitness
for the Carriage of Dangerous Chemicals in Bulk.

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control purposes in order to ensure full compliance with the requirements of

Annex II by this ship.
7 The master shall ensure that no discharges into the sea of cargo
residues or residue/water mixtures containing category X, Y or Z substances
shall take place, unless such discharges are made in full compliance with the
operational procedures contained in this Manual.
8 This Manual has been approved by the Administration and no
alteration or revision shall be made to any part of it without the prior
Annex II

approval of the Administration.

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Index of sections
1 Main features of MARPOL 73/78, Annex II . . . . . . . . . . . . . 262
2 Description of the ship’s equipment and arrangements . . . . 263
3 Cargo unloading procedures and tank stripping . . . . . . . . . . 265
4 Procedures relating to the cleaning of cargo tanks, the
discharge of residues, ballasting and deballasting . . . . . . . . . 266
5 Information and procedures . . . . . . . . . . . . . . . . . . . . . . . . . 268

Annex II

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Section 1 – Main features of MARPOL 73/78, Annex II

1.1 The requirements of Annex II apply to all ships carrying noxious liquid
substances in bulk. Substances posing a threat of harm to the marine
environment are divided into three categories, X, Y and Z. Category X
substances are those posing the greatest threat to the marine environment,
whilst category Z substances are those posing the smallest threat.
1.2 Annex II prohibits the discharge into the sea of any effluent containing
substances falling under these categories, except when the discharge is
Annex II

made under conditions which are specified in detail for each category. These
conditions include, where applicable, such parameters as:
.1 the maximum quantity of substances per tank which may be
discharged into the sea;
.2 the speed of the ship during the discharge;
.3 the minimum distance from the nearest land during discharge;
.4 the minimum depth of water at sea during discharge; and
.5 the need to effect the discharge below the waterline.
1.3 For certain sea areas identified as ‘‘special area’’ more stringent
discharge criteria apply. Under Annex II the special area is the Antarctic area.
1.4 Annex II requires that every ship is provided with pumping and piping
arrangements to ensure that each tank designated for the carriage of
category X, Y and Z substances does not retain after unloading a quantity of
residue in excess of the quantity given in the Annex. For each tank intended
for the carriage of such substances an assessment of the residue quantity
has to be made. Only when the residue quantity as assessed is less than the
quantity prescribed by the Annex may a tank be approved for the carriage of
a category X, Y or Z substance.
1.5 In addition to the conditions referred to above, an important
requirement contained in Annex II is that the discharge operations of certain
cargo residues and certain tank cleaning and ventilation operations may only
be carried out in accordance with approved procedures and arrangements.
1.6 To enable the requirement of paragraph 1.5 to be met, this Manual
contains in section 2 all particulars of the ship’s equipment and
arrangements, in section 3 operational procedures for cargo unloading and
tank stripping and in section 4 procedures for discharge of cargo residues,
tank washing, slops collection, ballasting and deballasting as may be
applicable to the substances the ship is certified to carry.
1.7 By following the procedures as set out in this Manual, it will be ensured
that the ship complies with all relevant requirements of Annex II to MARPOL
73/78.

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Section 2 – Description of the ship’s equipment

and arrangements
2.1 This section contains all particulars of the ship’s equipment and
arrangements necessary to enable the crew to follow the operational
procedures set out in sections 3 and 4.

2.2 General arrangement of ship and description of cargo tanks

Annex II
This section shall contain a brief description of the cargo area of the ship with
the main features of the cargo tanks and their positions.
Line or schematic drawings showing the general arrangement of the ship and
indicating the position and numbering of the cargo tanks and heating
arrangements shall be included.

2.3 Description of cargo pumping and piping arrangements

and stripping system
This section shall contain a description of the cargo pumping and piping
arrangements and of the stripping system. Line or schematic drawings shall
be provided showing the following and be supported by textual explanation
where necessary:
.1 cargo piping arrangements with diameters;
.2 cargo pumping arrangements with pump capacities;
.3 piping arrangements of stripping system with diameters;
.4 pumping arrangements of stripping system with pump capacities;
.5 location of suction points of cargo lines and stripping lines inside every
cargo tank;
.6 if a suction well is fitted, the location and cubic capacity thereof;
.7 line draining and stripping or blowing arrangements; and
.8 quantity and pressure of nitrogen or air required for line blowing if
applicable.

2.4 Description of ballast tanks and ballast pumping

and piping arrangements
This section shall contain a description of the ballast tanks and ballast
pumping and piping arrangements.
Line or schematic drawings and tables shall be provided showing the
following:
.1 a general arrangement showing the segregated ballast tanks and cargo
tanks to be used as ballast tanks together with their capacities (cubic
metres);

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.2 ballast piping arrangement;

.3 pumping capacity for those cargo tanks which may also be used as
ballast tanks; and
.4 any interconnection between the ballast piping arrangements and the
underwater outlet system.

2.5 Description of dedicated slop tanks with associated pumping

and piping arrangements
Annex II

This section shall contain a description of the dedicated slop tank(s), if any,
with the associated pumping and piping arrangements. Line or schematic
drawings shall be provided showing the following:
.1 which dedicated slop tanks are provided together with the capacities of
such tanks;
.2 pumping and piping arrangements of dedicated slop tanks with piping
diameters and their connection with the underwater discharge outlet.

2.6 Description of underwater discharge outlet for effluents

containing noxious liquid substances
This section shall contain information on position and maximum flow
capacity of the underwater discharge outlet (or outlets) and the connections to
this outlet from the cargo tanks and slop tanks. Line or schematic drawings
shall be provided showing the following:
.1 location and number of underwater discharge outlets;
.2 connections to underwater discharge outlets;
.3 location of all seawater intakes in relation to underwater discharge
outlets.

2.7 Description of flow rate indicating and recording devices

[Deleted]

2.8 Description of cargo tank ventilation system

This section shall contain a description of the cargo tank ventilation system.
Line or schematic drawings and tables shall be provided showing the
following and supported by textual explanation if necessary:
.1 the noxious liquid substances the ship is certified fit to carry having a
vapour pressure over 5 kPa at 208C suitable for cleaning by
ventilation to be listed in paragraph 4.4.10 of the Manual;
.2 ventilation piping and fans;
.3 positions of the ventilation openings;

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.4 the minimum flow rate of the ventilation system to adequately

ventilate the bottom and all parts of the cargo tank;
.5 the location of structures inside the tank affecting ventilation;
.6 the method of ventilating the cargo pipeline system, pumps, filters, etc;
and
.7 means for ensuring that the tank is dry.

2.9 Description of tank washing arrangements and

wash water heating system

Annex II
This section shall contain a description of the cargo tank washing arrangements,
wash water heating system and all necessary tank washing equipment.
Line or schematic drawings and tables or charts shall be provided showing the
following:
.1 arrangements of piping dedicated for tank washing with pipeline
diameters;
.2 type of tank cleaning machines with capacities and pressure rating;
.3 maximum number of tank cleaning machines which can operate
simultaneously;
.4 position of deck openings for cargo tank washing;
.5 the number of cleaning machines and their location required for
ensuring complete coverage of the cargo tank walls;
.6 maximum capacity of wash water which can be heated to 608C by the
installed heating equipment; and
.7 maximum number of tank cleaning machines which can be operated
simultaneously at 608C.

Section 3 – Cargo unloading procedures

and tank stripping
3.1 This section contains operational procedures in respect of cargo
unloading and tank stripping which must be followed in order to ensure
compliance with the requirements of Annex II.

3.2 Cargo unloading

This section shall contain procedures to be followed including the pump and
cargo unloading and suction line to be used for each tank. Alternative
methods may be given.
The method of operation of the pump or pumps and the sequence of operation
of all valves shall be given.
The basic requirement is to unload the cargo to the maximum extent.

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3.3 Cargo tank stripping

This section shall contain procedures to be followed during the stripping of
each cargo tank.
The procedures shall include the following:
.1 operation of stripping system;
.2 list and trim requirements;
.3 line draining and stripping or blowing arrangements if applicable; and
Annex II

.4 duration of the stripping time of the water test.

3.4 Cargo temperature

This section shall contain information on the heating requirements of cargoes
which have been identified as being required to be at a certain minimum
temperature during unloading.
Information shall be given on control of the heating system and the method of
temperature measurement.

3.5 Procedures to be followed when a cargo tank cannot be

unloaded in accordance with the required procedures
This section shall contain information on the procedures to be followed in the
event that the requirements contained in sections 3.3 and/or 3.4 cannot be
met due to circumstances such as the following:
.1 failure of cargo tank stripping system; and
.2 failure of cargo tank heating system.

3.6 Cargo Record Book

The Cargo Record Book shall be completed in the appropriate places on
completion of any cargo operation.

Section 4 – Procedures relating to the cleaning of cargo

tanks, the discharge of residues, ballasting
and deballasting
4.1 This section contains operational procedures in respect of tank
cleaning, ballast and slops handling which must be followed in order to
ensure compliance with the requirements of Annex II.
4.2 The following paragraphs outline the sequence of actions to be taken
and contain the information essential to ensure that noxious liquid
substances are discharged without posing a threat of harm to the marine
environment.

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4.3 [Deleted]

4.4 The information necessary to establish the procedures for discharging

the residue of the cargo, cleaning, ballasting and deballasting the tank shall
take into account the following:

.1 Category of substance
The category of the substance should be obtained from the
relevant Certificate.

Annex II
.2 Stripping efficiency of tank pumping system
The contents of this section will depend on the design of the ship and
whether it is a new ship or existing ship (See flow diagram and
pumping/stripping requirements).
.3 Vessel within or outside special area
This section shall contain instructions on whether the tank washings
can be discharged into the sea within a special area (as defined in
section 1.3) or outside a special area. The different requirements shall
be made clear and will depend on the design and trade of the ship.
No discharges into the sea of residues of noxious liquid
substances, or mixtures containing such substances, are allowed
within the Antarctic area (the sea area south of latitude 608 S).

.4 Solidifying or high-viscosity substance

The properties of the substance should be obtained from the
shipping document.

.5 Miscibility with water

[Deleted]
.6 Compatibility with slops containing other substances
This section shall contain instructions on the permissible and non-
permissible mixing of cargo slops. Reference should be made to
compatibility guides.
.7 Discharge to reception facility
This section shall identify those substances the residues of which are
required to be prewashed and discharged to a reception facility.
.8 Discharging into the sea
This section shall contain information on the factors to be considered in
order to identify whether the residue/water mixtures are permitted to be
discharged into the sea.

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.9 Use of cleaning agents or additives

This section shall contain information on the use and disposal of

cleaning agents (e.g. solvents used for tank cleaning) and additives to
tank washing water (e.g. detergents).
.10 Use of ventilation procedures for tank cleaning

This section shall make reference to all substances suitable for the use of
ventilation procedures.
Annex II

4.5 Having assessed the above information, the correct operational

procedures to be followed should be identified using the instructions and
flow diagram of section 5. Appropriate entries shall be made in the Cargo
Record Book indicating the procedure adopted.

Section 5 – Information and procedures

This section shall contain procedures, which will depend on the age of the ship and
pumping efficiency. Examples of flow diagram referred to in this section are given at
addendum A and incorporate comprehensive requirements applicable to both new
and existing ships. The Manual for a particular ship shall only contain those
requirements specifically applicable to that ship.

Information relating to melting point and viscosity, for those substances

which have a melting point equal to or greater than 08C or a viscosity equal
or greater than 50 mPa
s at 208C, should be obtained from the shipping
document.

For substances allowed to be carried, reference is made to the relevant

Certificate.

The Manual shall contain:

Table 1 : [Deleted]
Table 2 : Cargo tank information.
Addendum A : Flow diagram.
Addendum B : Prewash procedures.
Addendum C : Ventilation procedures.
Addendum D : Additional information and operational
instructions when required or accepted
by the Administration.

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Outlines of the above table and addenda are shown below.

Table 2 – Cargo tank information

Tank no.* Capacity (m3) Stripping

quantity
(litres)

Annex II

*
Tank numbers should be identical to those in the ship’s Certificate of Fitness.

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Addendum A

Flow diagrams – Cleaning of cargo tanks and disposal of

tank washings/ballast containing residues of
category X, Y, and Z substances
Note 1: This flow diagram shows the basic requirements applicable to all
age groups of ships and is for guidance only.
Annex II

Note 2: All discharges into the sea are regulated by Annex II.
Note 3: Within the Antarctic area, any discharge into the sea of noxious
liquid substances or mixtures containing such substances is prohibited.

Discharge tank and

piping to maximum
extent possible

Apply
Residue is Cat. X Yes
CDP 1(a) or 3

No

Solidifying or Apply
Residue is Cat. Y Yes Yes
highly viscous CDP 1(a) or 1(b)

No
Apply
No
CDP 2(a) or 3

Ship keel laid Apply

Residue is Cat. Z Yes Yes
after 01/01/2007 CDP 2(a) or 3

No
Apply
No
CDP 2(a), 2(b) or 3

No discharge
Residue is OS Yes
requirements

No
No transport
03040

allowed

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Ship details Stripping requirements (in litres)

Category X Category Y Category Z
New ships: keel laid after
75 75 75
1 January 2007
IBC ships until 100 + 50 100 + 50 300 + 50
1 January 2007 tolerance tolerance tolerance

Annex II
300 + 50 300 + 50 900 + 50
BCH ships
tolerance tolerance tolerance
Empty to the
Other ships: keel laid
N/A N/A most possible
before 1 January 2007
extent

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Cleaning and disposal procedures (CDP)

(Start at the top of the column under the CDP number specified and complete each
item procedure in the sequence where marked)
No. Operation Procedure number
1(a) 1(b) 2(a) 2(b) 3
1 Strip tank and piping to maximum extent,
at least in compliance with the X X X X X
procedures in section 3 of this Manual
Annex II

2 Apply prewash in accordance with

addendum B of this Manual and X X
discharge residue to reception facility
3 Apply subsequent wash, additional to the
prewash, with:
a complete cycle of the cleaning
machine(s) (for ships built before
1 July 1994) X
a water quantity not less than
calculated with ‘‘k’’ = 1.0
(for ships built on or after 1 July 1994)
4 Apply ventilation procedure in accord- X
ance with addendum C of this Manual
5 Ballast tanks or wash tank to commercial
X X X X
standards
6 Ballast added to tank X
7 Conditions for discharge of ballast/
residue/water mixtures other than
prewash:
.1 distance from land 4 12 nautical miles X X X
.2 ship’s speed 4 7 knots X X X
.3 water depth 4 25 metres X X X
.4 Using underwater discharge
(not exceeding permissible X X
discharge rate)
8 Conditions for discharge of ballast:
.1 distance from land 4 12 nautical miles X
.2 water depth 4 25 metres X
9 Any water subsequently introduced into a
tank may be discharged into the sea X X X X X
without restrictions

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Addendum B
Prewash procedures
This addendum to the Manual shall contain prewash procedures based on appendix
6 of Annex II. These procedures shall contain specific requirements for the use of
the tank washing arrangements and equipment provided on the particular ship and
include the following:
.1 cleaning machine positions to be used;

Annex II
.2 slops pumping out procedure;
.3 requirements for hot washing;
.4 number of cycles of cleaning machine (or time); and
.5 minimum operating pressures.

Addendum C
Ventilation procedures
This addendum to the Manual shall contain ventilation procedures based on
appendix 7 of Annex II. The procedures shall contain specific requirements for the
use of the cargo tank ventilation system, or equipment, fitted on the particular ship
and shall include the following:
.1 ventilation positions to be used;
.2 minimum flow or speed of fans;
.3 procedures for ventilating cargo pipeline, pumps, filters, etc.; and
.4 procedures for ensuring that tanks are dry on completion.

Addendum D
Additional information and operational instructions required
or accepted by the Administration
This addendum to the Manual shall contain additional information and
operational instructions required or accepted by the Administration.

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