RICOH

Streamline NX
v3

Modular suite provides device management,

scanning, secure printing and more Why RICOH Streamline NX v3?

If you’re like most organizations, your scan, fax, print, device management, • Supports devices from multiple
security and accounting processes don’t exist in a vacuum. You use a manufacturers
combination of these functions to do your work. Shouldn’t your software be the • Powerful printing rules engine
same way? It’s time for a simpler, more intuitive way to work. • Quick installation, simple integration
RICOH Streamline NX v3 is not a combination of software products — rather, • Powerful, secure scanning
this modular suite takes a platform solution approach to address your essential • Convenient mobile printing
document related process needs. These include device and driver management, • Robust reporting out of the box
card authentication, scanning, mobile and secure printing and extensive
• New “scan to destination” connectors
reporting. Streamline NX users access all functions from a single interface at
the multifunction device and administrators utilize one admin console. Because • Optimized for Ricoh’s Smart Operation Panel
Streamline NX is modular, it can grow with you. When you have user-friendly
access to the features, functions and information you need, the result is a
complete solution that’s easier for users and simpler for IT departments to
manage their fleet and control their output.

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Platform solution
Ricoh Streamline NX v3 covers these important areas — device management, authentication, administration & reporting, mobile support,
scan & capture and secure printing.

Administration Mobile Support

& Reporting

Scan & Capture

Authentication plus Card access

Ricoh
Device Management
Streamline NX v3 Secure Printing
plus Card access

Device management Authentication

With Streamline NX, device management becomes Improve security while making it easier for users to
proactive rather than reactive — automatically access Streamline NX. Users can access Streamline
alerting you when toner is low or a device is due NX at the MFP with a network login, PIN or by
for service. You can also perform remote fleet using card authentication (part of the Scan &
management, batch configuration and firmware Capture Option and Secure Print Option modules).
upgrades.
Mobile support
Administration & reporting Push status alerts to administrators’ mobile devices
Use one unified management console to administer and enable them to view usage reports on-the-
all facets of Streamline NX. Access 90+ standard go. Mobile capabilities grow as you add optional
reports and 35+ dashboard reports. Track all user modules. Capture data using your mobile device’s
activity by login — and extend tracking to secure camera and route to a selected folder with the
printing, scan and fax by adding optional modules. Streamline NX Input Connector. Extend printing
Set user quotas for print and empower your capabilities to mobile workers. Support third-party
accounting staff to better allocate print costs. printers registered by QR code via mobile app.

Scan & capture (optional module) Secure printing (optional module)

With the Scan & Capture Option, you can convert With the Secure Print Option, you can enable
scanned paper documents into electronic files and printing for mobile users and ensure the right
route them to email, network and home folders, people pick up the right documents with locked
ECM, fax, FTP and other systems. Connectors print for your centralized MFPs and printers. Easily
provide integration with line of business systems, access print queues with card authentication — the
perform processes like barcode and OCR and Secure Print Option holds your print jobs on the
handle data input — including mobile and scan-to- server until you arrive and authenticate at a device.
cloud destinations. Card authentication manages
user workflows and regulates scanning.

RICOH Streamline NX v3 2
Key advantages

No more switching between applications

Single user interface Real-time status

Users access the same interface at the MFP to securely perform You can know what’s going on in your device fleet to avoid
copy, fax and scan functions and to release documents for print. surprises and downtime with real-time status alerts, the ability to
Streamline NX learns individual user preferences and processes to see devices “at-a-glance” from the mobile administration app or
eliminate common steps. the management console and the option to drill down for more
details.
Easy to install and expand
Streamline NX installs quickly, including all modules and Security & control
capabilities. The solution is scalable to meet any organizations’ Streamline NX supports 15 built-in security roles and allows for the
needs of networked and non-networked print devices. You don’t creation of custom security roles plus security by device groups. No
have to separately install and configure multiple applications to confidential data is stored on the server, no passwords are stored
achieve the functionality you need. and Streamline NX uses Windows® security SQL server connections.
Additional security is also provided in each optional module.
Unified management console
Simplify administration with one application to manage both Analytics & reporting
devices and users — including setting color output privileges for Usage reporting helps you make important decisions, such as
individuals and having control over their print, copy, scan and fax device placement and assignments. Over 90+ standard reports can
permissions. be generated automatically and emailed as well as customized.
35+ dashboard reports include key analytics data — such as
document usage summary, device usage, power usage and
Rules engine
accounting reports.
Powerful printing rules keep workers productive and help eliminate
waste and unnecessary cost. Streamline NX can redirect jobs if a
device is down, re-route jobs for efficiency and enforce policies On-ramp to digital
such as duplex printing or avoiding color for certain jobs. Bring documents and forms into your digital processes through
With the optional Ricoh Streamline NX v3 PC Client, rules can also be enforced with
powerful and highly accurate Optical Character Recognition
secure print and client delegation print. (OCR) to create editable data files. Optional Zonal OCR & Barcode
support provides targeted data extraction to support pre-defined
routing workflows.

RICOH Streamline NX v3 3
Capabilities at-a-glance

Device management • Monitor devices for total print meter, toner, paper levels and other functions
• Collect detailed meter, alert and status information
• Service alerts by email (locally generated)
• Remote fleet management

Authentication • Authentication at the MFP by network login, PIN or user card

• Single sign-on for all tasks available to the user
• Authentication with a range of proximity cards

Administration & reporting • Set roles-based administrative levels

• Establish printing rules to allow/restrict certain settings
• Manage user privileges, access and audit user job logs
• Establish set budgetary account limits
• Over 90 standard reports — including 35+ dashboard reports and Green reports

Mobile support • Device support for many common mobile devices running iOS, Android™,
Microsoft® Windows® 10 Mobile and above
• Print to remote networks using Mobile Intranet Extenders (MIE)
• Receive notifications and alerts and manage devices on-the-go
• Submit print jobs to the server from your tablet, smartphone or laptop — jobs are accepted via
IPP/IPPS protocol and credentials, if involved, are exchanged with File Server
• Mobile Guest Printing via a Release Key configurable from 6-12 digits (numeric only) tracking
under a GuestUser account, will not support email printing

• Scan & route to email, folder, fax, FTP, ODBC, WebDAV

• OCR with support for editable formats, including PDF, Microsoft® Word®, Excel® and
Word Perfect®
Scan & capture
• Included connectors provide direct scanning integration with Microsoft SharePoint Online®,
Office 365® , Exchange® Online, OneDrive® for Business, FileNet®, Documentum®, OpenText™
Content Manager, RightFax™, Google Drive™, Gmail™, Dropbox™, RightFax™
• Manage user privileges with card authentication — such as restricting the use of color and
regulating scanning

• Easily release confidential documents at the MFP with card authentication

Secure printing • Held print jobs are encrypted and can be easily accessed with card authentication
• Mobile printing support
• Inepro IP Reader and RFideas Ethernet 241 allow 3rd party devices to release print jobs, and
user tracking
• VPSX, PLOSSYS and InfoPrint Manager support

RICOH Streamline NX v3 4
Administration overview

Manage all your devices even set mandatory pop-ups to enter billing show corresponding cost savings, trees
codes or authentication. saved and resulting CO2 reduction. Devices
Ricoh Streamline NX v3 discovers the
issue their own critical service alerts,
devices in your network and automatically
communicating directly with your Service
collects performance data. Real-time device Extend capabilities with
Provider to solve problems before they
status and reports are accessible on tablets, enhancements trigger downtime.
laptops and smartphones, so you’ll always
If you need to extend the included device
know what’s happening from wherever
management capabilities of Streamline NX, Gain advanced driver deployment
you are.
there are several fee-based enhancements options
Monitor toner, paper levels and other basic available. Extended Item Setting Option
device status indicators. Learn about issues allows you to program and set the Extended The Advanced Driver Distribution License
before they cause downtime with enhanced Settings for devices and manage these enhancement gives users three additional
error polling. Set alerts for specific devices or settings, giving you even more control ways to download drivers: by browsing
certain statuses in short intervals — so you’re and flexibility. Set additional levels of the device list, choosing from the floor
able to act quickly. Access to toner and ink authentication at the device, scan jobs map view or searching for specific criteria.
histories can also help determine the most directly to the HD storage, personalize the The software can even auto-detect users’
effective timeline for refills. display and more. operating systems to ensure a correct match
and successful driver deployment.

Easily export MFP settings Gather insights with

Batch Configuration saves you time and environmental reports
lets you work with multiple devices at once. The @Remote Connector Option can help
Export settings from one MFP to create a you gather actual usage data that’s easily
template, then “clone” that template to accessible via web portal. Access to this
configure similar MFPs. Perform remote fleet trending data helps you make informed
updates, firmware upgrades, configuration decisions on fleet efficiency to minimize
and maintenance. Control user print settings your print costs. Analyze which devices are
with pre-configured, prepackaged print underutilized or overworked to balance the
drivers. You can modify and set default fleet. Gain insight into your environmental
values, lock or hide specific settings and impact with targeted Green Reports that

RICOH Streamline NX v3 5
 including device summary, usage, status and
environmental impact — in a visual way. You
can also run simulations of future device
performance to support resource planning.

Get all the details

Get an at-a-glance view with summary
reports, or choose to drill down into the
details. It’s easy to customize the level of
detail in reports through the user interface.
Choose to filter data by document usage
per cost center, department, device, user,
date or workflow. View device usage by job
size, color usage, duplex and more. Discover
power usage per printed page and potential
cost savings by date, department or user.

Track activity
Improve security with card Access administration &
With Streamline NX’s tracking capabilities,
authentication reporting capabilities
you can establish accountability by tracking
With Streamline NX, users can authenticate With Streamline NX, you can easily perform costs back to the identity of individual users,
at the MFP using the same card issued to common administration & reporting tasks. groups and departments. Track all user
access buildings. Choose from a range of Monitor printing from the Streamline NX activity (copy, print, scan and fax) initiated
proximity cards. server, copies made at the MFP and scans at the MFP, from a desktop or from mobile
and faxes completed. Distinguish color usage devices. Set user quotas, empower your
Improve the user experience with a single
from black & white and measure output by accounting staff to better allocate print
sign-on for all tasks available to the user.
duplex settings or paper size. Establish print costs and give administrators a platform for
No more unauthorized usage or users
rules to allow/restrict settings and set roles- configuring.
left guessing which applications they are
based administrative levels.
permitted to access. Issued cards can also With the ability to easily track all usage
manage user privileges — such as restricting details, you can make informed decisions
the use of color and regulating scanning Enforce rules and manage users when it comes time to establish print rules,
with the Scan & Capture Option. Card determine user quotas and set budgetary
A single interface makes it easy to configure
authentication with the Secure Print Option account limits.
settings, enforce policies, manage quotas
can also help provide users peace of mind
and generate reports. You can also manage
when printing confidential documents —
user privileges and access/audit user job
restricting access to the cardholder alone.
logs. With authentication against external
LDAP or Kerberos databases supported,
you can manage client user roles and
See these related documents
accounts at a global level — including login
for more information on Ricoh
authentication, privileges and reporting
Streamline NX v3
restrictions.
• Secure Print Option
Consult relevant reports • Scan & Capture Option
It can be time consuming to piece together • Reporting capabilities
usage data. Pre-formatted reports can
• Mobile support
eliminate these manual calculations and
compile data for your entire fleet in an easy-
to-read format. With easy access to over
90 standard reports and over 35 dashboard
reports, it’s easy to find the information you
need. Standard reports cover accounting
information, job details and scan usage.
Dashboard reports deliver real-time data —

RICOH Streamline NX v3 6
Technical information
Server implementation • Core Server
This is the center of Ricoh Streamline NX v3. The admin can access the Core Server from a PC
Client to manage the entire system. A single Core Server can manage up to 100,000 devices and
up to 250 Delegation Servers.
• Delegation Server (DS)
Managed by the Core Server and responsible for all the processing of jobs, image conversion,
delivery of scanned documents, processing of information obtained from devices and enabling
the PC Client software. Each Delegation Server can manage the following — Polling: 10,000
Devices; Device Management: 5,000 Devices; Scan & Capture and Secure Print: 1,000 Devices.
• MIE Server
Required to use the mobile app and submit a print job. MIE Server connects to the DS Server and
links with the mobile app.

Server PC requirement Recommended server specifications

• CPU: Intel® Xeon® E5 V2 Product Family or later
• AMD Opteron™ 3300/4300/6300 Series or later
• RAM: 4GB
• Hard disk space: 3GB (not including database)
Minimum requirements
• CPU: Intel® Core® i5-2300 Product Family or later, Intel® Xeon® E3 Product Family or later
• AMD FX 4200 Series or later
• AMD Opteron™ 3200/4200/6200 Series or later
• RAM:2GB
• Hard disk space: 2GB (not including database)
Virtual environment
• VMWare® ESXi 5.1, 5.5, 6.0, 6.5
• Microsoft® Windows Server® 2008 Hyper-V
• Microsoft® Windows Server® 2012 Hyper-V
• Microsoft® Windows Server® 2012 R2 Hyper-V
• Microsoft® Windows Server® 2016 Hyper-V
Server operating system
• Microsoft® Windows Server® 2008 R2 Standard/Enterprise SP1 (64-bit) or later
• Microsoft® Windows Server® 2012 Standard/Datacenter (64-bit)
• Microsoft® Windows Server® 2012 R2 Standard/Datacenter (64-bit)
• Microsoft® Windows Server® 2016 Standard/Datacenter (64-bit)

Client PC requirement H/W

• CPU: Intel® Core® i3 or later, or AMD Athlon X2/Phenom or later
• RAM: 2GB
• Hard disk space: 2GB (not including database)
Operating System
• Microsoft® Windows® 7 Home Basic/Home Premium/Professional/Enterprise/Ultimate (32/64bit)
• Microsoft® Windows® 8.1 Pro/Enterprise (32/64bit)
• Microsoft® Windows® 10 Pro/Enterprise/Education (32/64bit)
Middleware
• Citrix Xen Desktop 7.5/7.6/7.14 (VDI Desktop)

RICOH Streamline NX v3 7
Technical information (cont.)
Database support Standard (included)
• Microsoft® SQL Server® 2016 (Express)
Options
• Microsoft® SQL Server® 2008 R2 (Workgroup/Standard/Enterprise)
• Microsoft® SQL Server® 2012 (Express/Standard/Business Intelligence/Enterprise)
• Microsoft® SQL Server® 2014 (Express/Standard/Business Intelligence/Enterprise)
• Microsoft® SQL Server® 2016 (Standard/Enterprise)
* When an optional database is used, a Microsoft® Cluster Service (MSCS) environment can
be created. In addition, the system and database can be installed on separate servers (except
Microsoft® SQL Server® 2012 Express, Microsoft® SQL Server® 2014 Express, and Microsoft®
SQL Server® 2016 Express).

Web services • Internal web server (Jetty)

• IIS 7.5, 8, 8.5, 10

External directory server • Microsoft® Windows Server® 2008 R2 (Active Directory)

• Microsoft® Windows Server® 2012 (Active Directory)
• Microsoft® Windows Server® 2012 R2 (Active Directory)
• Microsoft® Windows Server® 2016 (Active Directory)

Browser support • Microsoft Internet Explorer® 9, 10, 11

• Firefox® 52esr
• Safari® 9/10 (MacOS® X 10.9 or later)

Mobile application • iOS 9.0 or later

• Android 5 or later
• Microsoft® Windows® 10 Mobile or later
• Available in the App Store, Google Play and Microsoft Store

Adobe, Acrobat, PostScript, and PostScript 3 are either registered trademarks or trademarks of Adobe Systems Incorporated in the United States and/or other countries.
AppleTalk, iPad, iPhone, iPod, iPod touch, Macintosh, OS X, Bonjour, and Safari are trademarks of Apple Inc., registered in the U.S. and other countries.
AirPrint and the AirPrint logo are trademarks of Apple Inc. AMD Opteron™ is a trademark of Advanced Micro Devices Inc. Firefox® is a registered trademark of the Mozilla Foundation.
FMAudit™ is a trademark of eCommerce Industries, Inc. Intel® Xeon® and Intel® Core® are registered trademarks of Intel Corporation in the U.S. and other countries.
Microsoft, Windows, Windows Server, Windows Phone, SharePoint, Office 365, Internet Explorer, Excel, Visual C++, and SQL Server are either registered trademarks or trademarks of Microsoft Corp. in the
United States and/or other countries.
Oracle and Java are registered trademarks of Oracle and/or its affiliates.
PCL® is a registered trademark of Hewlett-Packard Company.
VMWare® is a registered trademark of VMWare Inc.

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All brand and/or product names are trademarks of their respective owners. Specifications and external appearance are subject to change without notice. The colour of the actual product may vary from the colour shown in the
brochure. The images in this brochure are not real photographs and slight differences in detail might appear. Copyright © 2017 Ricoh Asia Pacific Pte Ltd. All rights reserved. This brochure, its contents and/or layout may not be
modified and/or adapted, copied in part or in whole and/or incorporated into other works without the prior written permission of Ricoh Asia Pacific Pte Ltd.