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MODULE 2: MS EXCEL
1. Describe the following Excel features and provide an example of how each
could be use
i. Entering and editing data in cells
a. Click on the cell you want to enter data and start typing.
b. To edit the data in the cells, double click on the cell you want to edit and
then you can edit the cell.
ii. Formatting cells
a. Go to Home tab in the ribbon.
b. Select the cells and go to the ribbon to select changes as Bold, Italic,
Underline, Font color or Font size, Font style.
c. To change the cell style select the cell and click on Cell Styles, there will
be number style of options to select from.
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d. Insertion of cells
• Select a particular row or column and go to Insert in the ribbon.
• Click on insert cells and new cells will be inserted.
e. Deletion of cells
• Select a particular row or column and go to Delete in the ribbon.
• Click on delete cells and the selected cells will be deleted.
f. Formatting cells
• Go to Format in the ribbon.
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• We can change the row/column height or width.
• We can hide or unhide particular row or column.
• We can lock a particular cell, so that others cannot edit and make
changes.
iii. Using formulas and functions
a. Go to Formulas tab in the ribbon.
b. There are all types of formulas available in this section.
c. Few examples are:
iv. Sorting and Filtering data
a. Go to Home tab in the ribbon.
b. Click on sort and filter option.
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c. Here you can sort your data in required alphabetical order or create your
own custom sorting order.
v. Creating and formatting charts
a. Go to Insert tab in the ribbon.
a. there you can find different types of charts, such as bar chart, pie chart, line
chart, histogram, etc.
b. for example consider the following data:
c. the graph for the data will be like this:
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2. Describe the following Excel features and provide an example of how each
could be used:
i. Freezing panes
a. Select a row you want to freeze.
b. Go to View tab in the ribbon and click on Freeze Panes.
c. Then you can either freeze the top row or freeze the first column or select a
particular row or column and freeze it.
d. Once you freeze a particular row or column, even if you scroll up or down
the freezed row or column will not change its position.
ii. Macros – recording and running
a. Go to View tab in the ribbon.
b. Click on Macros and select Record Macro.
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c. Name the macro and select a shortcut key to use your Macro.
d. For example, after you Start recording, you can change color of two cells
and then stop the rocording.
e. Open a new excel document and enter the shortcut key and the same color
will be inserted in the cells.
iii. Linking worksheets
a. Select a cell where you want to create the link.
b. Type = (equal sign).
c. For example, if you want the sum of numbers then type =SUM.
d. Go to the other sheet and select the numbers and press Enter.
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e. The selected cell will have the sum of all the numbers.
iv. Auto filling functions
a. There are various types of auto filling functions:
• Type a name of the month, select and drag down and it will
automatically add the other months. This can be done for days as
well.
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• For numbers, enter a number, drag few cells and go to the botton
right corner of the cell and select Fill Series.
• For adding numbers, for example enter 100 and 200 in two different
cells, drag them and select fill series, the output will be as follows:
• To insert a custom list –
➢ Go to file, select more and click on options.
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➢ Go to Advanced, scroll down and click on Edit custom lists.
➢ Enter your custom list and click ADD.
➢ After that when you type a name and drag down, the custom
list saved will appear.
v. Add an image from a file
a. Go to Insert tab in the ribbon.
b. Click on illustrations.
c. Select Pictures.
d. You can either add picture from the device or browse online.
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e. If the picture is from the device, select the picture which you want to insert.
f. The selected picture will be inserted.
vi. Copy a chart to Microsoft Word
a. In excel, create and select the chart.
b. Then press Ctrl+C.
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c. Then in Word document, tap where you want the chart to appear and press
Ctrl+V.
d. For example, this is how the chart will appear in Word:
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