SOW For System Integrator DSCL v1.1
SOW For System Integrator DSCL v1.1
SOW For System Integrator DSCL v1.1
(Confidential document)
Document History
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Confidential
Scope of work of Dehradun Smart City Project-System Integrator
Contents
1 Introduction.........................................................................................................................5
1.1 Technical submission...................................................................................................5
2 Technical Requirement of Network.....................................................................................6
2.1 High Level BoQ.............................................................................................................6
2.2 Technical Specification.................................................................................................7
2.2.1 Server.....................................................................................................................7
2.2.2 Storage...................................................................................................................8
2.2.3 Antivirus..................................................................................................................9
2.2.4 Workstation...........................................................................................................10
2.2.5 LAN Switch...........................................................................................................11
2.2.6 Racks....................................................................................................................11
2.2.7 Syslog server........................................................................................................12
2.2.8 Element Management System.............................................................................13
2.2.9 Firewall.................................................................................................................16
2.2.10 Backup Software................................................................................................18
2.2.11 NTP Server.........................................................................................................19
3 Planning and Designing the Network................................................................................20
3.1 Data Center Requirement...........................................................................................20
3.1.1 Traffic Flow (Tentative).........................................................................................20
3.1.2 Planning and Design Scope Requirement...........................................................21
3.1.3 Technical Information Criterion............................................................................22
3.2 Responsibility Matrix...................................................................................................22
4 Installation Commissioning, Integration, Acceptance Testing and Handover to Operations
..............................................................................................................................................26
4.1 Overall Scope.............................................................................................................26
4.2 Acceptance Testing....................................................................................................28
4.2.1 Partial Acceptance Testing..................................................................................28
4.2.2 Final Acceptance Testing.....................................................................................28
4.3 Responsibility Matrix...................................................................................................29
5 Operations and Maintenance............................................................................................34
5.1 Responsibility Matrix...................................................................................................35
5.2 SLA Calculations and Penalties.................................................................................36
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Confidential
Scope of work of Dehradun Smart City Project-System Integrator
1 Introduction
The objective of Dehradun Smart City Limited (DSCL) is to leverage the existing resources and
assets and use it optimally based on real time requirement and to improve the quality of service of
its citizen. To make this happen all the various Smart Elements like Wi-Fi, City surveillance, Digital
Display Board and Smart Lighting for citizen service need to be monitored and resource allocation
should happen on real time requirement basis. This leads to the need to connect these smart
network elements by a reliable, scalable, and high available Data Center network.
The scope of work for the partner in the Dehradun Smart City Project will be end to end starting
from planning, survey, installation and commissioning, integration, and Acceptance Testing and
handover to Operations. For that the partners must comply with the DSCL RFP and SmartX
requirement in entirety. Partner also must ensure that the philosophy of design, planning
assumptions and dimensions are adequate to meet the uptime requirement of RFP. For better
understanding and clarity, the entire scope of work will be divided into following subsections
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Scope of work of Dehradun Smart City Project-System Integrator
The partner participating in the RFP along with the compliance for the above scope has to
submit the following document as part of the technical submission
Note: Partner to mention all Non-Compliance / Deviations etc in a separate section or document
with respect to the requirements of this document.
2 Technical Requirement of Network
The partner needs to capture and document all the assumptions, planning and dimensioning
principles, rules and inputs considered to plan and design the network. To prepare a high-level
solution document and network architecture visualizing to deliver the solution to fulfill the DSCL RFP
and Smartx requirement. In case of any deviation and technical requirement which the partner
solution is not complying, the partner need to be clearly highlight the same in a separate and
prominent heading of exclusion. In the absence of the same Smartx will assume that all the
requirement of DSCL RFP and SmartX requirement is fulfilled by partner solution in totality. Partner
to ensure to fulfill the requirement of DSCL RFP and Smartx requirement, the proposed BOQ is
final. Any change of BOQ to meet the RFP requirement or customer requirement at a later stage will
not be entertained by Smartx and will be the responsibility of partner.
Below is the list of items supplied by the Supplier under this project. This list forms the objective of
service under AMC scope of work.
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Scope of work of Dehradun Smart City Project-System Integrator
Server / Storage
as per sizing of
1 Lot Data Center
applications of
Smart Elements
Server
2 Lot Data Center
Virtualization
3 Antivirus Lot Data Center
4 Workstation 2 Data Center
5 LAN Switch 1 ICCC
42U Rack (with
Cable Manager,
6 3 Data Center
MCB and other
accessories)
Power cable of
Suitable
dimension as
per the planned
load from UPS
7 Tapping point till Lot Data Center
the PDU of
Racks and
Earthing from
Racks till
Earthing point.
8 Syslog server 1 Data Center
Note – The above BOQ along with the Optional items mentioned below are subject to change as per
the network or solution or Smartx requirement. Smartx as its sole discretion can increase, decrease
or remove any line items
Optional Items:
Deployment
S No Description Quantity
Scope
1 Firewall 1+1 Data Center
Element
2 Management 1 Data Center
System
Backup Software+
3 1 Data Center
Tape Library
4 NTP Server 1 Data Center
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Scope of work of Dehradun Smart City Project-System Integrator
2.2.1 Server
Partner
Remarks
Sno Compliance
(Actual
values)
The server hardware offered for the NOC shall meet the following
minimum requirements. The servers shall be sized such that its
processing capacity utilization should not exceed 70% of total processing
1 capacity at peak load
2 The Server shall be configured with redundant power supply.
3 Server shall be with loaded with atleast 16x1G ports (optical)
Blade/node Server shall be minimum 24 cores with clock speed of 2.4
4 GHz or higher and minimum 1.5 MB L3 cache per core.
Partner
Remarks
Sno Compliance
(Actual
values)
5 Servers quoted shall have a product support roadmap of minimum 8
years
6 There shall be Separate Management VM server.
The servers shall have connectivity for Ethernet and FC which may be
given in separate interfaces or in combined form and should meet the
7 number of interface requirement as required
Servers shall be configured as per the sizing given by the respective
8 software OEM.
Servers shall be configured with CPU as per inputs from respective
9 software OEM.
The Server shall support Ethernet and fiber channel connectivity as
10 stated above.
11 The Server shall be configured to provide for port level redundancy.
It shall support remote/virtual KVM capability from an external keyboard,
video monitor and mouse to all blades installed in the chassis through
the management controllers and shall also support virtual media for
12 DVD access.
The Server shall be provided with hypervisor to enable provisioning
multiple virtual machines (VMs) on the Server. It should provide
distributed RAID and cache mirroring for intelligent placement of VM
objects across disks, hosts and server racks for enhanced application
availability and achieve Zero data loss with zero downtime in case of
13 disk, host and network failure.
i. The virtualized environment (including hypervisor) to be created at
14 NOC shall be capable to create and manage at least 100 VMs in total.
ii. The Solution must offer ability to Copy, convert, or migrate an image
15 (P2V, V2V, V2P & P2I).
16 iii. The management should provide Orchestration facility which would
simplify installation and configuration of the powerful workflow engine in
Management. The workflows should be launched directly from the Web
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Client itself.
Server shall have 2x16 Gbps FC & 4x1/10 Gbps LAN ports. Server can
directly interface with Storage without requirement of SAN Switch
17
2.2.2 Storage
Partner
Sno Compliance Remarks
(Actual values)
The data should be available ONLINE for at least 12 Months and
1 archived data should be available for at least next 1 year.
a) Storage array shall comply with technical specifications
mentioned on TEC GR No TEC/GR/I/ESI-001/03/MAR12 for Mid-Tier
2 Storage.
Partner
Sno Compliance Remarks
(Actual values)
System to have at least Two (2) controllers, each controller shall have
64 bit CPU or higher. The Cache shall be mirrored and destaged. The
storage arrays shall have at least 128GB & above Cache across
3 controllers.
The Storage should have battery backed up to avoid any data loss in
4 case of power failure or cache module failure.
The storage array shall support the features to remove redundant
data, Data compression, for data reduction & for efficient use of
storage capacities, Secure Multi Tenancy for shared storage
infrastructure, Space efficient replicas/clones reduced total storage
5 capacity etc.
Storage System solution to have minimum 4 X 16 Gbps FC Ports per
Storage, 8 x 1GigE IP Ports for NAS functionality & 2 x 10 Gig Ports
6 for ISCSI functionality.
Easy to use GUI based and web enabled administration
interface for configuration, storage management. Storage
Management software must include both GUI and CLI tools. It must
be able to centrally manage the vendor’s same class of arrays over
the network. It must support web-based management. It must support
event auditing for security. Shall be able to support automated email
7 to vendor support centre for proactive maintenance.
Storage system shall be offered with native space saving
capabilities for data storage such as compression and de-duplication
8 without impacting the storage performance.
Storage management software shall be browser-based/web enabled
9 accessible over IP
Storage management software shall be able to perform and monitor
local and remote replication operations. Storage management
10 software shall be able to configure and manage tiering
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Scope of work of Dehradun Smart City Project-System Integrator
2.2.3 Antivirus
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Scope of work of Dehradun Smart City Project-System Integrator
2.2.4 Workstation
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Scope of work of Dehradun Smart City Project-System Integrator
2.2.6 Racks
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Scope of work of Dehradun Smart City Project-System Integrator
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infrastructure faults.
o The system should be able to clearly identify
configuration changes as root cause of network
problems and administrators should receive an alert in
case of any change made on routers spread across
36 surveillance project.
o Network Performance management system should
provide predictive performance monitoring and should
be able to auto-calculate resource utilisation baselines
for the entire managed systems and networks and
allow user to set corresponding upper and lower
threshold limits based on baseline data instead of
37 setting up manual thresholds for monitored devices.
Sno Compliance Partner Remarks (Actual values)
o The system must support the ability to create
reports that allow the surveillance administrators to
search all IP traffic over a specified historical period,
38 for a variety of conditions for critical router interfaces.
• The proposed system must be capable of
providing the following detailed analysis across
39 surveillance domain:
o Top utilised links (inbound and outbound) based on
40 utilisation of link
41 o Top protocols by volume based on utilisation of link
42 o Top host by volume based on utilisation of link
2.2.9 Firewall
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Scope of work of Dehradun Smart City Project-System Integrator
Partner Remarks
Sno Compliance
(Actual values)
1 Backup Database Management:
The solution should be able to back up the database and allow user
2 to backup all necessary files.
The system should be able to back up at least database files, log
3 files and system files.
The system shall have the ability to back up any of its system or
data files on demand or on a regularly basis. The timeframe for
regularly scheduled backups shall be user settable to any time of
day, may have a daily cycle, or may be different depending on the
day of the week, or have a weekly cycle. The system must be
capable of being backed up or restored from a single backup
device, at each physical location, and controlled from a single
console device. The system backup strategy selected shall be
designed to require no human intervention under non-failure
4 conditions for a configurable number of days.
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Scope of work of Dehradun Smart City Project-System Integrator
Note: For total number of elements, Please refer “Note” below EMS Specifications.
The partner needs to capture and document all the assumptions, planning and dimensioning
principles, rules and inputs considered to plan and design the network. To prepare a high-level
solution document and network architecture visualizing to deliver the solution to fulfill the DSCL RFP
and SmartX requirement. In case of any deviation and technical requirement which the partner
solution is not complying the partner need to be clearly highlight the same in a separate and
prominent heading of exclusion. In the absence of the same SmartX will assume that all the
requirement of DSCL RFP and SmartX requirement is fulfilled by partner solution in totality. Partner
to ensure to fulfill the requirement of DSCL RFP and SmartX requirement, the proposed BOQ is
final. Any change of BOQ to meet the RFP requirement or customer requirement at a later stage will
not be entertained by SmartX and will be the responsibility of partner.
Data Center will consist of mostly Compute, Routing / Switching and Security Infrastructure to host
Centralized management applications for managing Smart elements like Wi-Fi hotspots, CCTV
camera, Smart Lighting and DBBs. As part of the project SmartX will install, 30 no of AP, 20 no of
CCTV camera, 30 no of VMD screen, and 60 no of Smart LED light The estimated bandwidth
capacity requirement of these elements is as listed below
Total
Smart City Unit Component Requirement Requirement
Sl No
Element (Mbps)
(Mbps)
1 Wi-Fi 50 1500
2 Camera 20 400
3 VMD 2 60
4 Smart Light 2 120
6 Total 74 2080
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Scope of work of Dehradun Smart City Project-System Integrator
• In Data Center, we will terminate the ILL bandwidth of 100 Mbps (initially), to be terminated
on firewall (tentatively).
• Traffic from Network (field) side will terminate on Core (Aggregate) router installed in Data
Center. NOC Switch will be used for the interconnectivity of the devices in Data Center ie.,
Server/storage, Firewall, Routers and LAN Switches.
• Traffic from Network will flow towards compute Infrastructure where centralized management
applications will be installed.
• NOC users from ICCC will get access to these applications from LAN, connected via NOC
switch through Local LAN switch.
• Few applications may require integration with cloud-based applications on secured VPNs
through ILL.
As mentioned at the beginning the partner scope will be turnkey in nature and will be responsible for
end to end of all design and planning activities. However, the key expectation and deliverable of the
partner for better clarity are as mentioned below
• The partner to study the DSCL RFP and SmartX requirement and propose the most optimal
solution in line with customer requirement and RFP conditions
• The Partner to study and understand the Planned OFC and transport network for this project
along with the site locations for smart elements, based on this, partner will require to plan
traffic flow. This plan can be changed and need to be updated accordingly in case of any
change in OFC network or locations as suggested by SmartX /DSCL.
• Partner to support and keep in records for the plan of DCN, IP, VLAN, Bandwidth and
synchronization planning for the entire network in consultation with partner of Transport and
other smart elements
• Partner to do the Server sizing, Backup sizing, Power, Space and Cooling calculations for
the Applications and Devices to be hosted in Data Center. Datasheets and Manuals of all
components (which will be supplied by respective OEMs) will be shared with partner.
• Partner to understand the requirements of Third party items integration including but not
limited to existing Infrastructure of DSCL and consolidate them.
• Partner to plan and raise the requirements for all integrations related activities and share
with SmartX / DSCL timely.
• Partner to prepare consolidated HLD / LLD capturing end to end flow (in format, as asked by
SmartX / DSCL). Individual components HLD / LLD will be shared by the respective OEMs
of CCTV, DBB, Smart Light and WiFi. For Data Center components, partner to prepare
consolidated HLD/LLD
• The deliverable or requirement from SmartX side as per the proposed solution has to be
explicitly mentioned as separate heading and agreed with SmartX in writing.
• Partner to plan the Virtualization of Server, as per the requirements raised by various stake
holders of application OEMs and the applications provided by the partner.
• Partner to plan for the BoQ of all Virtualization, OS, DB etc related requirements for the
above point.
• Partner to plan a monitoring platform for all VMs (Example-VCenter) and consider all
underlying requirements for the installation of the same.
• Partner to plan the Policies to be applied on firewall, in consultation with the by various stake
holders of application OEMs and considering the requirements of his own applications.
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• Partner to propose only those software applications which are Secured, COTS and have
Security certificates available from some third party agency.
• Partner to plan and prepare detailed project plan capturing the Manpower requirements and
timelines for completing the milestones inline to the RFP contract.
The high-level responsibility matrix of Partner for Data Center Network Design and Planning are as
follows-
Sl
Description of Activities Responsibility Support Remarks
No
Providing DSCL RFP & SmartX
requirement as the case may be along
1 SmartX
with scope of work or any other related
document
Sl
Description of Activities Responsibility Support Remarks
No
components (which will be supplied by
respective OEMs) will be shared with
partner. Partner to plan the BoQ for
Server and Storage accordingly and
supply the same.
Partner to understand the requirements
of Third party items integration
SmartX /
including but not limited to existing Partner
DSCL
Infrastructure of DSCL and consolidate
them
Partner to plan and raise the
requirements for all integrations related
Partner
activities and share with SmartX /
DSCL timely
Partner to prepare consolidated HLD /
LLD capturing end to end flow (in
format, as asked by SmartX / DSCL).
Individual components HLD / LLD will
be shared by the respective OEMs of
CCTV, DBB, Smart Light and WiFi. For
Data Center components, partner to
Partner All OEMs
prepare consolidated HLD/LLD.
Partner to ensure the approval of the
same from SmartX / DSCL. LLD must
show the card level / Port Level
connectivity, configuration files of all
components, Data Center connectivity
and flow with writeup.
The deliverable or requirement from
SmartX side as per the proposed
solution has to be explicitly mentioned Partner
as separate heading and agreed with
SmartX in writing.
Partner to plan the Virtualization of
Server, as per the requirements raised
by various stake holders of application Partner All OEMs
OEMs and the applications provided by
the partner
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Sl
Description of Activities Responsibility Support Remarks
No
Partner to plan the protocols to be used
for communication between various
components in Data Center and ICCC,
Partner All OEMs
like Routing protocols -OSPF, IS-IS,
Layer 2 VLANs etc in consultation with
all stakeholders
Partner to propose only those software
applications which are Secured, COTS
Partner
and have Security certificates available
from some third party agency.
Partner to plan and prepare detailed
project plan capturing the Manpower
requirements and timelines for Partner
completing the milestones inline to the
RFP contract
Providing of high level most optimum &
cost-effective solution of the
4 Partner
requirement of DSCL RFP & SmartX
requirement
The BOQ will be
Partner to plan and supply all required
complete in all
5 Patch chords (Optical or CAT6), as per Partner
aspect for the
design and requirement of Data Center
solution proposed.
Propose spares as per MTTR/MTBF
6 calculation in line with uptime Partner
requirement of RFP/ SmartX
BW Planning for end-to-end
7 connectivity of field elements to Partner
NOC/DC
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Scope of work of Dehradun Smart City Project-System Integrator
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Scope of work of Dehradun Smart City Project-System Integrator
As highlighted earlier based on the turnkey nature of the project execution the Partner has to
prepare a detailed project plan and get it approved by SmartX /DSCL as applicable in line with
SmartX requirement and as per RFP. As part of project plan the Partner has to provide the project
organization along with the manpower dimension for SmartX to review and approved. During the
entire stage of project execution till the network is handed over to Operations Partner to provide MIS
report of project in line with the format, type and frequency requirement of SmartX & DSCL as the
case may be. The key activities of Partner as part of project implementation from site survey till
completion of handover of entire Data Center Network to Operations after successful Network
Acceptance testing are outlined as below
• All necessary preparation like preparing Site Survey Format and getting it approved from
SmartX /DSCL for initiating site survey
• Get site details from SmartX to get the survey required and also the Partner may have to do
site survey in coordination with DSCL & SmartX to survey and finalize the sites
• On the basis of Site Survey Partner to propose and get approved site wise equipment along
with passive materials as required.
• Ensure the materials whether domestic or imported has to be delivered as per the agreed
timelines to SmartX designated warehouse.
• Imported materials to be delivered on DDP (Delivered Duty Paid) basis.
• Open case inspection (OCI) of delivered domestic and imported materials at SmartX
designated warehouse
• Verify and confirm to SmartX that materials delivered in as per the BOQ mentioned in the
Purchase Order and all materials are delivered to the warehouse. In case of any damage or
quality issue or loss or missing of items report immediately before GRN is raised in the
warehouse
• To take care of logistics for replacement and repair as the case may be for any equipment
dead on arrival or found faulty during the project execution stage and till the time the
network is handed over to Operations
• Site wise kitting (segregation of materials along with Installation kit or accessories) and
labelling of materials as per the approved site wise BOQ (In the SI partner scope will be
limited to Data Center / ICCC components logistics)
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Scope of work of Dehradun Smart City Project-System Integrator
• To raise indent for requisition of materials from warehouse to site as per the SmartX
process and mutually agreed timelines to ensure the materials reaches site as per the
project timelines requirement
• Responsibility of materials safety and theft once handed over to sites or at warehouse as
the case may be till the time the network is handed over to operations. In case of theft of
material Partner shall follow the process like filing FIR in the local Police Station, etc
• Shifting of materials from one site to another due to change in plan or site conditions
• Undertake installation of all Data Center components (with support of OEMs) strictly as the
per HLD without any deviations. In case of any change then of plan due to site condition or
project priority or any other reason get the revise HLD approved from SmartX or DSCL as
applicable before implementation.
• Propose Acceptance Testing of Installation document along with check to be done for
SmartX & DSCL as applicable to review and approve
• After completion of Installation and before offering the sites for AT do a pre-AT or pre-AT
inspection with self-certification
• Along with the pre-AT self-certification offer the sites for AT to the SmartX quality team in
coordination with SmartX deployment team and getting the sites AT cleared without any
punch or pending points
• Powering up, POST test, configuration and commissioning of Individual equipment and the
network as per the approved LLD document. In case of any changes of either topology,
configuration or any technical parameters from the approved LLD, the modified LLD to be
proposed and get approved before commissioning the network.
• Provision of bandwidth in the transport network as per the requirement of RFP (Initially it
may be done by OEM / partner of transport, later any new configuration or modification has
to be taken care by SI / Partner), SmartX or DSCL as the case may be from the time the
node/partial network is deployed to till the network handed over to operations. During this
period, the provision bandwidth may be deleted or modified or any changes to be done as
per the requirement of SmartX. The bandwidth provision may be for smart elements
installed in Smart City or any other network as per SmartX requirement
• Extending all necessary support to the partner of Transport Network, CCTV, DBB, Wi-Fi,
Service Providers, SmartX, DSCL, etc in making the link through end to end. The support is
not limited to changing in configuration in transport network but collaborative approach to
resolve the issue as per SmartX requirement
• Offering the commissioned network to Final Acceptance Testing to SmartX or DSCL as the
case may be and ensure the conduct of AT as the approved FAT AT document with full
compliance.
• Post Final Acceptance Testing handing over the network to Operations with all necessary
document not limited to Equipment Technical Manual, Site Survey Report, AT documents,
Operations and Maintenance Manual, etc
• Partner has to impart one-day training for 2 batch of attendee about 15 peoples at Dehradun
in 2 different dates as per the DSCL/ SmartX requirement
• The training will include the high level understanding of the features and functionality and its
basic operations of equipment or systems supplied by the partner.
• First half will be dedicated for class room training and second half will be shown on the live
system to the extent possible without impact the operations after taking prior permission
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• The training manual or literature (both hard copy and soft copy) to be provided by partner to
all trainee
• The class room along with Projector and permission to demonstrate on the live network will
be facilitated by DSCL/ SmartX
Partner can add any scope of work that is missed here but is required to deliver overall solution
or RFP requirement and should highlight in separate heading as “Additional Scope Not Covered
in the scope of RFP” for SmartX to review and agree for the same.
The acceptance test for the Project shall be carried by SmartX or DSCL. The Partner should
cooperate with SmartX /DSCL to ensure successful completion of acceptance tests. The
acceptance test shall consist of a Partial Acceptance Test (PAT) and Final acceptance test (FAT)
depending on the phase wise implementation. The Service Provider shall submit a detailed
acceptance testing document at the stage of planning.
4.2.1 Partial Acceptance Testing
Partial Acceptance Test shall involve scrutiny of documents for various IT / Non-IT components to
verify if the specifications conform to the technical and functional requirements mentioned this
Agreement. SmartX /DSCL reserves right to conduct physical inspection of the equipment delivered
to ensure that they arrive at the sites in good condition and are free from physical damage and
incomplete shipments and shall return the products to the Service Provider at the Service Provider’s
expenses if required quality is not maintained. Physical inspection of hardware will also include
physical checking and counting of the delivered equipment in presence of the Service Provider. This
equipment will only be acceptable as correct when each received item corresponds with the
checklist that will be prepared by the Service Provider prior to shipment. Any shortfalls in terms of
number of items received may render the delivered equipment incomplete. Partner shall submit test
reports on performance for the supplied components. SmartX /DSCL reserves the rights to partially
accept the completion of a component by issuing a partial completion certificate to the Service
Provider. Before rendering the certificate SmartX /DSCL would do the testing in a real time condition
for at least 15 days of trouble-free operation.
Post project implementation phase, the Service Provider would need to carry out Final Acceptance
Testing in 2 different phases - (a) Unit Testing and (b) Integration Testing. These tests would be
carried out based on the test cases developed by the Partner and validated by SmartX /DSCL.
Apart from the functional testing of the entire system components, the testing would also verify
following aspects:
• Configuration Testing (to ensure that all the components are configured properly)
• Security Testing (to review & evaluate security controls)
Final acceptance certificate shall be issued by SmartX /DSCL to the Service Provider after
successful testing in a real time condition for at least 15 days of trouble-free operation. The date on
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Scope of work of Dehradun Smart City Project-System Integrator
which final acceptance certificate is issued for final phase shall be deemed date of the successful
commissioning of the Project. Any delay by the Partner in the performance of its Agreement
obligations shall render the Partner liable to the imposition of appropriate liquidated damages or
termination, unless agreed otherwise by SmartX.
The high-level responsibility of Partner to starting from site survey, supply of materials,
installation, commissioning, configuration, integration testing.
Sl
Description of Activities Responsibility Remarks
No
Prepare a high level & detailed project plan
to complete the projects as per the RFP
1 requirement & agreed scope of work. The Partner
project plan has to be approved by SmartX
& DSCL as applicable
Based on above project plan, propose the
project organization along with manpower
2 Partner
requirement and get it approved from
SmartX & DSCL as applicable
To prepare and submit Site Survey Format
and get it approved from SmartX & DSCL as
3 applicable. This format may be reviewed Partner
and changed and mutually agreed between
all stake holders
Partner has to coordinate
Providing Site Address and Access to Sites or liasion locally to get the
survey done. Further in
for Site Survey. In some cases, Partner has
some cases Partner has to
4 to discuss with DSCL or its Authorized third SmartX discuss with DSCL
party & SmartX to help finalized the site Authority or its authorized
location third party and SmartX to
survey finalized sites
In this exercise the partner
has to coordinate with
DSCL or other Government
agencies within it
Site survey as per the agreed site survey Jurisdiction to get
5 approved format of all sites in coordination Partner permission letter if
with SmartX deployment team. applicable for site survey.
Any type of resources
required not limited to tools,
tester and vehicles, etc to
be arrangement by Partner
On the basis of Survey input Partner to
6 prepare site wise materials which should Partner
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Sl
Description of Activities Responsibility Remarks
No
Open Case Inspection (OCI) in the
warehouse to be done and any issue
11 Partner
(damage/quality/loss) to be reported before
GRN is raised in the warehouse
Verify and confirm the BOQ received at
12 Warehouse is per the Purchase Order and Partner
in case of any shortfall report immediately
If any equipment dead on arrival or found
SmartX to provide
faulty at sites during the project execution
documental support if
13 that is till the time network is handed over to Partner
required and
Operations all logistics to get the equipment
applicable
repaired or replaced
Kitting of material (Segregation of material In line with survey and
14 and labelling sitewise) as per approved Partner approved site wise list of
sitewise BoQ (active/passive/third party) materials
Any shifting of materials
The site wise materials to be Transport from
from one site to other sites
Warehouse to Site based on site conditions
15 Partner for any project related
readiness as per the Indent raised at
activties will be done by
mutually agreed timelines
Partner
16 Weekly materials reconcillation Partner
Responsibility of materials safety from theft,
damage, logistics once delivered to site post
17 Partner
issuance of material from warehouse till the
network is handed over to operations
OEM/ Partner shall ensure the safety of the
material after taking it from warehouse till
AT is conducted. In case of theft of material
Service Partner shall ensure to provide all
18 documentation of invoice/material Partner
inward/outward, FIR etc. to on which is
able to get the claim from Insurance.
Partner has to liaison with insurance
company as well for closure
19 Any change of plan or site conditions due to Partner
project requirement equipment need to be
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Scope of work of Dehradun Smart City Project-System Integrator
Sl
Description of Activities Responsibility Remarks
No
Cable Manager etc), as per the requirement
of SmartX and DSCL.
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Scope of work of Dehradun Smart City Project-System Integrator
Sl
Description of Activities Responsibility Remarks
No
Installation and Commissioning of Server /
Storage-
a. Installation and Powering up the Server /
Storage (performing POST), observing for
30 any alarms Partner
b. Installation of any underlying software like
OS, DB, Antivirus etc
c. Installation of supplied Application in the
Server / Storage.
Partner to make VPNs, if required, over
Internet for remote Access of network. (This
has to be done only, when SmartX/DSCL
31 Partner
raises such requirement, and credentials to
be shared with key SPOC of SmartX only,
post approval from SmartX)
Partner need to tap power
32 Desired Power and Earthing Tapping point Partner and earthing from the
designated points
Installation AT (Acceptance Testing)
As per the latest revision of
33 parameter and format to be proposed and Partner
HLD
approved by SmartX /DSCL as applicable
AT planned to be agreed
Completion of Installation AT of installed
34 Partner between Partner & SmartX
equipment
deployment and
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Scope of work of Dehradun Smart City Project-System Integrator
Partner to ensure the complete traffic flow of As per the latest revision of
all solutions (VMDs, CCTV, WiFi, Smart
LLD, OEMs / Other partner
Lighting) to their respective applications.
35 Partner to assist in configuring required Partner will assist in raising the
Policies, Routing etc in the data Center requirements for the traffic
components to achieve the same flow
Ensuring the feed of all installed applications
(including other OEMs applications) from
36 Partner
Data Center to ICCC (Considering data
center and ICCC are different locations)
Termination of ISP link for ILL and required
configurations for the peering with ISP,
37 Partner to perform all desired tests to check Partner
Speed , Latency, Traceroute (via Looking
glass) etc for the ILL bandwidth.
Offering and completing the Full Acceptance
Testing (FAT) of the entire Supplied
38 Partner
Applications and support in AT for the
applications supplied by other OEMs
Responsible and extend all support to
Project team to fully comply with PAT
39 (Partial Acceptance Testing) and FAT (Full Partner
Acceptance Testing) of the CCTV Network
to Operations as per the proposed solution
Tools / Tester required for conducting AT,
40 Partner
will be provided by Partner
Sl
Description of Activities Responsibility Remarks
No
Sharing Daily / Weekly /Monthly reports as
41 Partner
per the requirements of DSCL and SmartX
Conducting Training of 2 batches at
Dehradun Smart City office on system
42 description, configuration, operation and Partner
maintenance or as per the requirement of
SmartX or DSCL as applicable.
Propose any other scope of work which is
not included in this document but is required
43 for delivery of overall solution or to meet the Partner
RFP requirement on separate heading for
SmartX to review and agree
Preparation of As-Build document capturing
44 exact configurations and connectivity Partner
details, BoQ (with SFP details)
Site wise asset inventory at the time of
45 Partner
Handover
Self-certification i.e. Self AT document
46 Partner
before offering for AT
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Scope of work of Dehradun Smart City Project-System Integrator
The scope of the work of operations and maintenance is primarily to run the handed over network
smoothly and meet the agreed SLA & KPI. The overall objective of this scope is to sustain it and
then undertake program to further improve the SLA gradually. The agreed SLA and KPI of the
network to be monitored on real time basis and take all preventive and corrective actions.
The key deliverables of Partners as part of Operations and Maintenance are as follows
• Monitor and manage all KPI (key performance Indicator) and SLA (service level agreement)
• Provide daily, weekly and monthly, Quarterly, etc KPI and SLA report as per SmartX or
DSCL as applicable requirement from time to time
• Fault and performance management of complete network through supplied EMS.
• Maintaining physical and logical inventory of all equipment and link including software
version • Maintain inventory of tools, desktops, server with hardware or software version
• Any new configurations and change in configurations of Data Center components as per the
network requirement raised by SmartX or DSCL.
• Carry out upgrades / updates as per the SmartX requirement or network performance
improvement
• FCAPS (fault, configuration, accounting, performance, security) of installed nodes and nodes
to be added future
• Maintain real time data base of all provisioned bandwidth customer id, link id with port and
path details
• Maintain updated physical and logical inventory of all equipment, links including software
version
• Maintain all contract details that SmartX sign with its customers for measuring performance
against these SLA
• Implementing Quality Management Procedures, implementing continuous improvement plan
• Feasibility of capacity either for new links or up-gradation of existing links as per SmartX
requirement within 24 hours
• To analysis the Data Center network as per the timelines agreed with SmartX and propose
changes in the network without any requirement of new hardware or software or new scope
to improve the performance of the network
• To conduct audit and find out that all IP used in Network or other Smart Element Network as
per the allocated IP network and in case of any deviation report to SmartX and coordinate
with the respective stake holders to change the IP plan
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Scope of work of Dehradun Smart City Project-System Integrator
• To integrate and test new upcoming technologies/features the Partner shall support with all
required experts, tools, scripts, etc
• Monitor physical and logical access of network by authorized users
• Not allow access to the network to remote to login the system outside from India
The high level responsibility matrix for Partner to do operation, maintenance and life cycle
maintenance of the network are as follow
Sl
Description of Activities Responsibility Remarks
No
Monitor and manage all KPI (key performance Indicator) and
1 Partner
SLA (service level agreement)
Provide daily, weekly and monthly, Quarterly, etc KPI and
2 SLA report for the complete network as per SmartX Partner
requirement from time to time
3 Fault and performance management of network Partner
Maintaining physical and logical inventory of all equipment
4 Partner
and link including software version
Maintain inventory of tools, desktops, server with hardware or
5 Partner
software version
Monitoring and Maintaining the complete compute
Infrastructure, supplied Hardware and Software applications
6 and proactively suggest and do the changes if required as Partner
per the network requirement. Example- Expanding the VMs
RAM, Core etc if the usage goes above 70% of the CPU.
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Scope of work of Dehradun Smart City Project-System Integrator
Sl
Description of Activities Responsibility Remarks
No
To analysis the Data Center network as per the timelines
agreed with SmartX and propose changes in the network
16 without any requirement of new hardware or software or new Partner
scope to improve the performance of the network
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Scope of work of Dehradun Smart City Project-System Integrator
This section is to be agreed by the selected Partner as the Service Levels and key performance
indicator for this engagement. The following section reflects the measurements to be used for
tracking, monitoring, and reporting of performance on a regular basis and imposition of penalties for
nonperformance as per the terms of this RFP.
The purpose of this section is to define the levels of service which shall be provided by the Partner
for the duration of the contract. Service Level Agreement (SLA) shall become the part of contract
between IT SmartX L/DSCL and the Partner. The Partner must comply with Service Levels
requirements to ensure adherence to project timelines, quality, and availability of services,
throughout the concession period.
For purposes of the SLA the definitions and terms as specified in the document along with the
following terms shall have the meanings set forth below:
a) “Total Time” - Total number of hours in the quarter being considered for evaluation of SLA
performance.
b) "Uptime” – Time period for which the specified services/ outcomes are available in the
quarter being considered for evaluation of SLA
c) “Downtime”- Time period for which the specified services / components /outcomes are not
available in the quarter being considered for evaluation of SLA
d) “Scheduled Maintenance Time”: Time period for which the specified services/ components
with specified technical and service standards are not available due to scheduled maintenance
activity. The Concessionaire is required to take at least 10 days prior approval from Client for any
such activity. This would be allowed in off peak hours- generally from midnight for a maximum of 4
hours and would be granted once in a quarter and exclude festive timings etc.
e) “Incident”: Any event / abnormalities in the service being rendered, that may lead to
disruption in normal operations and services to the end user.
f) “Response Time”: Time elapsed from the moment an incident is reported in the Helpdesk
over phone or by any applicable mode of communication, to the time when a resource is assigned
for the resolution of the same.
g) “Resolution Time”: Time elapsed from the moment incident is reported to Helpdesk either
in person or automatically through system, to the time by which the incident is resolved completely
and services as promised are restored.
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Scope of work of Dehradun Smart City Project-System Integrator
These SLAs shall be used to evaluate the performance of the services post the Implementation
Phase and commencement of the O&M Phase. These SLAs and associated performance shall be
monitored on a monthly basis. Penalty levied for non-performance as per SLA shall be deducted. A
maximum level of performance penalty is established and described in this Section.
Sn Measuremen
o t Definition Target Penalty
No
It shall include all links individually >= 99.8% Deduction
Availability of
and shall be added for all applicable
1 all supplied
individual links that are unavailable
DC hardware
for a particular month.
>=99% to <99.8% 10%
>=98.5% to < 99% 15%
<98.5 % 20
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Scope of work of Dehradun Smart City Project-System Integrator
This section describes the operation and maintenance Support Service including all kinds of fault
handling that shall be provided by the Supplier. The Service concerns all Equipment (HW/SW)
delivered by the Supplier.
To secure robust Network, it is important for customers to have access to a trusted and reliable
partner that can assist by providing efficient support to meet their needs. As the competitive
landscape grows, securing overall network performance is essential to maintaining user satisfaction.
It is important to take steps to limit the risk of incidents taking place through fault prevention and
planning, and when incidents do occur, ensuring that downtime is as short as possible. Overall, a
reliable support agreement is an investment towards minimizing risks of unexpected network
failures.
This scope document outlines detailed scope of work & SLA with respect to AMC (Annual
Maintenance Contract) services. This AMC services are applicable to equipment supplied as per the
agreed object of services
Below is the list of items supplied by the Supplier under this project. This list forms the objective of
service under AMC scope of work.
Note – The above BOQ along with the Optional items mentioned below are subject to change as per
the network or solution or SmartX requirement. SmartX as its sole discretion can increase, decrease
or remove any line items
Optional Items:
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Scope of work of Dehradun Smart City Project-System Integrator
Deployment
S No Description Quantity
Scope
1 Firewall 1+1 Data Center
Element
2 Management 1 Data Center
System
Backup Software+
3 1 Data Center
Tape Library
4 NTP Server 1 Data Center
The Supplier would provide AMC Support Desk service to enable L1 and L2 teams to lodge
tickets/support request for the equipment supplied by the Supplier as per Objective of service list.
This Desk in turn would lodge ticket to respective support partner. Desk shall be available 24 x 7 to
respond to any queries/customer issues.
The Supplier shall answer to any reasonable query from the Purchaser on Normal Working Hours in
the Workdays Monday to Saturday. The help desk shall make all its effort to help the SmartX to
solve any such query by providing the necessary information from the correct resources. These
queries shall relate to the support on supplied hardware and software.
Trouble reports related to any fault will normally be sent to the Supplier after the fault is detected
and problem solving has started as Supplier’s helpdesk will be contacted directly first to avoid
unnecessary delays in problem solving phase.
The trouble tickets shall be answered by a written response (in case of critical failures, first plan of
action can be provided over call followed by mail). This shall either be an answer containing
information about the final solution, or, if the final solution is not known yet, a preliminary answer to
the trouble report and a description of the preliminary solution (the remedy).
Accordingly, the trouble ticket handling times shall be:
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Scope of work of Dehradun Smart City Project-System Integrator
Severity level Remedy Preliminary trouble Final solution Final trouble report answer
report answer
All Defects shall be corrected within three (3) hours of occurrence. For the purposes of this clause
“correction of the fault” shall mean a workaround solution made available.
The measured hours start from the time of occurrence of the fault. The final approved provisional
solution shall be available within twelve (12) Hours. Solutions including patch development shall be
provided within six calendar days.
• All defects shall be corrected within twenty-four (24) hours after occurrence. For the
purposes of this clause “correction of the fault” shall mean a workaround solution made
available.
• The measured hours start from the time of occurrence of the fault
• The final approved solution shall be available within four (4) calendar Days measured from
the occurrence of the fault.
• All Defects shall be corrected within fifteen days (15) calendar Days.
• The final approved solution shall be available within thirty (30) calendar Days
Note:
"Remedy" means a Workaround solution. The overall target is to restore the basic functionalities of
the affected system in order to minimize the observable impact on the end user.
When achieving the Remedy for the emergency situation, the vendor is not necessarily proposing to
implement a permanent fix, but is providing a workaround solution to ease the situation to an
acceptable level.
A permanent solution for the root cause will be delivered in accordance to the time schedule
already provided for Critical, Major and Minor Faults.
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Scope of work of Dehradun Smart City Project-System Integrator
In case the Remedy is not acceptable to restore the services, the vendor will continue the work of
improving the Remedy until the time of providing the Final solution.
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Scope of work of Dehradun Smart City Project-System Integrator
Situations that may result in emergencies. Major problems or disturbances that requires immediate
action such as:
Systematic Faults (see above),
- Any fault affecting quality of service /availability of less than 2% of the links/subscribers
- important functionality is partially not available,
- failures of all important maintenance alarms
- reduction in any capacity/traffic measurement function.
Major - Sudden degradation of cluster or area or any network layer performance and quality -
disturbances affecting a specific area of functionality, but not the whole system.
- Serious disturbance which impacts end-user services such as:
- restarts,
- degraded performance or incorrect behavior with minor impact to the system,
- limited O&M functionality
- Major Alarm, as defined in the EMS of OEM.
General consultation and minor problems that have a minor effect on the functionality of the
product such as:
Examples:
- Faults that do not disturb traffic or causes any loss of service,
- incorrect System printouts,
Minor - documentation faults,
- minor design imperfections, - operational questions.
- Minor Alarm, as defined in the EMS of OEM.
To prevent serious situations occurring, it is vital to have information about events that can lead to
these situations i.e., Root Cause analysis document. This kind of information shall be published via
Email/web in Service Bulletins by Supplier within 24 hours of an Emergency situation occurring,
regardless of where in the world it has happened.
The Supplier will collect a number of Software corrections and provide an Update of the delivered
Software Release. Based on the fault report forms received the Supplier shall prepare corrections to
rectify these faults. Technical notes describing the faults found, the corrective actions to repair the
faults shall be provided to the Purchaser.
The content of the next Software Update shall be provided to the Purchaser with intervals
depending on Software maturity. The Supplier will collect a number of Software corrections and
provide an Update of the delivered Software.
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Scope of work of Dehradun Smart City Project-System Integrator
The Software Update will include corrections of faults and improvements of the existing Software. If
Hardware modifications are required, the Supplier is obliged to inform the Purchaser at least six (6)
Months before upgrading starts.
The Supplier undertakes to keep an updated version of the Software and Documentation. New
Software Update includes production, testing, and delivery of one Software package containing the
new Software Update including all descriptions, impact and installation instructions. If Purchaser
requires additional verification testing, this may take place at the Supplier's test bed.
The delivery of the Software Update shall take place only if Purchaser decides to implement the
new Software.
• The Supplier will secure that Purchaser at all times have the latest SW release in its network,
and provide SW support up to two releases back compared to the current available version
• The cost for any new Software Release, Software support, installation, and Updates, shall be
included in the compensation for Equipment.
• Information about the content and provision date of new Software Releases shall be
published at least one Year before the delivery of the new Software Release. The detailed
contents of the different Software Releases shall be made available to the Purchaser as
soon as the documents are ready, but not later than three (3) Months before the new
Software Release is ready for Implementation.
• Software Releases shall mainly include new and/or improved Functionality and Features of
the existing Software. New Software Releases will also act as a platform for future
Functionality and Features.
• As a prerequisite for major SW release upgrade the Supplier is obliged to provide the
Network impact report, impact on node HW and capacity, result from the test-bed and First
Office Application report well in advance (at least 6 months) of implementation.
• If Hardware modifications are required, the Supplier is obliged to give this information with
necessary HW dimensioning to Purchaser in sufficient time, however, no later than six (6)
Months before the planned Implementation. This shall also include information about the
Functionality in adjacent Network Elements necessary for the new Feature to function
properly, even if this Network Element is from a third-party supplier.
• A general requirement is that the actual Software Release shall be backward compatible to
all Network Elements and the interfaces included.
• The Supplier undertakes to keep an updated version of the Software and Documentation at
the Supplier's Service Center. New Software Releases will be made available in periods of
six (6) to twenty-four (24) Months depending on needs for new Features, as well as the
maturity of the Software.
• New Software Release includes production, testing, and delivery of one Software package of
the new Software Release, as well as production and delivery of one updated
Documentation set.
• The Supplier shall without any extra cost for the Purchaser perform Software Implementation
into the first Network Element of each type. At the Purchaser's request, the Supplier shall
carry out the Implementation of the Software into the remaining Network Elements under
terms of operation and maintenance assistance Service.
• The Supplier shall perform a Software audit on all Software Releases. The testing shall take
place at an agreed location.
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Scope of work of Dehradun Smart City Project-System Integrator
• Testing and Acceptance of Software audits is included in the Software support Service,
• The delivered Software Release Updates shall be tested, and an Acceptance procedure
carried out by the Purchaser within three (3) Months period after the delivery. After this
period both Parties will sign either an Acceptance Certificate or a time schedule for Software
Update corrections shall mutually be agreed upon.
• The Supplier shall support the Software Release until the Purchaser terminates the support
agreement
• In case of Software application failure / corruption during normal operations or during
upgrades or patch fixing, then supplier has to install the new instance and restore the
database (with the latest available backup)
Any faults reported in the Network Elements will be attended by the Supplier as per below SLA table. Supplier
AMC team will act on fault post escalation by Supplier O&M team.
Network Element Support Program Repair & Return
• Field maintenance and faulty replacement will be done by the Supplier O&M team, on site.
• Supplier AMC team will act on fault post escalation by Supplier O&M team,
• Repair and return SLA would be applicable once the faulty hardware has been made
available for repair by Supplier O&M Team.
• Advance replacement SLA would be applicable post fault identification by respective support
partner.
• Repair and return tickets will be logged on 8x5 basis, except for Critical issues.
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Scope of work of Dehradun Smart City Project-System Integrator
7 Acronym
Acronym Full form
IP Internet Protocol
VLAN Virtual Local Area Network
VPN Virtual Private Network
BoQ Bill of Quantity
MTBF Mean Time Between Failures
MTTR Mean time to repair
USP Unique selling proposition
CCC Command and Control Center
RFP Request for proposal
DSCL Dehradun Smart City Limited
ITL Indus Towers Limited
VMD Variable Messaging display
DBB Digital Billboard
CCTV Closed-circuit television
WiFi Wireless Fidelity
EMS Element Management System
NMS Network Management System
KM Kilometer
STM Synchronous Transport Module
SLA Service Level Agreement
QOS Quality of Service
CIR Committed information rate
GPP Generation Partnership Project
Fault, configuration, accounting, performance,
FCAPS security
MCB Miniature Circuit Breaker
DCN dynamic circuit network
OFC Optical Fiber Cable
BOM Bill of Material
HLD High Level Diagram
LLD Low Level Diagram
ABD As Build diagram
SLD Site Level Diagram
NOC Network Operation Center
DC Data Center
FAT Full Acceptance Testing
OCI Open case inspection
GRN Goods Received Note
VMS Video Management System
PAT Partial Acceptance Test
DDP Delivered Duty Paid
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Scope of work of Dehradun Smart City Project-System Integrator
-----------------------------------End of Document----------------------------
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