FULBRIGHT VISITING SCHOLAR PROGRAM

Instructions for Completing the

2023-2024 Fulbright Visiting Scholar Program Application

Application: https://apply.iie.org/fvsp2023
Read all instructions carefully before completing the application. Applicants
may only apply for one award per application cycle.

Contents
General Information ................................................................................................................................... 2
Creating Your Online Account ..................................................................................................................... 3
Managing Your Application......................................................................................................................... 4
Preliminary Questions and Data Privacy ..................................................................................................... 5
Country Information ................................................................................................................................... 7
Personal Information .................................................................................................................................. 8
Contact Information ................................................................................................................................... 9
Academic & Professional Information ...................................................................................................... 10
Language Skills .......................................................................................................................................... 16
Plagiarism Agreement............................................................................................................................... 17
Project Proposal........................................................................................................................................ 18
Grant and Travel Plans .............................................................................................................................. 20
Additional Information ............................................................................................................................. 21
Recommendations .................................................................................................................................... 22
Signature .................................................................................................................................................. 23
Review ...................................................................................................................................................... 24

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General Information
The application is supported by all modern browsers. We highly recommend that you use a current
version of Google Chrome, which supports Windows, Mac, and Linux platforms.

Prior to starting an application, please complete the following steps:

Step 1: Learn requirements for submitting an application

Before you begin an application, contact the Fulbright Program Office in the country from which you are
applying. Deadline dates and application requirements for a Fulbright grant will vary from country to
country. You must make sure you are eligible to apply. Additional information and a list of participating
countries can be found here: https://www.cies.org/.

Step 2: Record user name and password in a safe place

Your email address is your user name. When you create an account for this online application, record
your password in a secure place. You can log in and out of the application as frequently as you like using
your user name and password. If necessary, you can reset your password by clicking the “Forgot Your
Password” link on the log-in page.

Step 3: Complete the application

You do not need to complete this application at one time. You can re-enter at any time to edit your
application. However, once you SUBMIT your application, you CANNOT make changes to it.

To complete your application correctly, please answer all questions completely and carefully. Review
these additional tips:
• Use upper and lower-case letters (e.g. John Smith). Avoid using all capital letters (e.g. JOHN
SMITH). Do not use special characters, such as accent marks.
• You can copy and paste information into all text boxes.
• Limit your responses to the space provided in all text boxes.
• Prepare required documents and save them in PDF format. It is highly recommended that to
preserve any formatting and special characters in your documents, you upload them in PDF
format.
• Some questions are “required.” They are marked with an asterisk (*). You will not be able to
submit your application until all required items are complete.

Step 4: Submit the application

Once you have entered all required information, including recommenders, review your application
for errors. If all information is correct, submit your application. Once you submit you CANNOT make
changes to your application.

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Creating Your Online Account

1. To start, click Create an account.

2. Enter your email address, first name, last name, and select your date of birth (Month-Date-
Year) from the drop-down menus. Your name must be entered exactly the way it appears (or
will appear) on your passport.

Note: Use an email address that you will be able to access for at least two years after
submitting your application. This is the email address you will use to log in to your application
account. We recommend you do NOT use a work email address if you will not have access to
it during your grant in the U.S.

3. Click Continue. You will receive an email from [email protected] confirming that you have started
the application. The email will include a temporary PIN. Follow the instructions in the email to
activate your account using the temporary PIN.

4. You will be prompted to enter your pin and then create a password to complete login.

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 5. Returning users: Click Log in and enter your email address and password. If you do not
remember your password, click Forgot your password? and follow the resulting instructions.

Managing Your Application

EDITING YOUR APPLICATION PRIOR TO SUBMISSION

1. You may log in at any time to review and edit your application form, upload documents, and
enter recommender information.
2. Remember to save your application after completing each page by pressing the Continue
button at the bottom of each page.
Note: The application will automatically log you out after 60 minutes of inactivity, so it is best to
save your application frequently.

REVIEWING YOUR APPLICATION AFTER SUBMISSION

1. After you SUBMIT your application, you CANNOT make any changes.
2. You may continue to log in to your account to view the information you have submitted, save a
PDF of your application form, and manage your recommenders.
3. You can manage your recommenders by clicking on the Recommendations section of the online
application.

LETTERS OF RECOMMENDATION
Letters of recommendation will be submitted directly to Fulbright by the recommenders you registered
via your application.
1. Letters of recommendation and language evaluations may be submitted before or after you
submit the application.
2. If your recommender is unavailable, you will have the option to exclude the recommender
and add an alternative after you submit the application.

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Preliminary Questions and Data Privacy
These questions address essential program eligibility, share data privacy policy, and requests
consent. All questions are required.

1. Select the country through which you are applying for the Fulbright grant from the dropdown
menu.

2. Select the appropriate program year from the dropdown menu.

3. U.S. Citizenship, Dual Citizenship with the U.S. or Permanent Residency: select ‘yes’ or ‘no’ to
indicate your response.

• Applicants cannot be U.S. citizens or permanent residents of the U.S. to participate in the
Fulbright Visiting Scholar Program.

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 4. Select ‘yes’, ‘no’, or ‘unsure’ to indicate if you are aware and meet all program eligibility
requirements.
• Please review the program eligibility requirements for the country through which you are
applying before proceeding.

1. Carefully review the Data Privacy information. If prompted, indicate your acceptance of data
privacy terms by selecting ‘yes’ or ‘no’.

2. Click Continue to proceed to the next section

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Country Information

1. Review all information in this section!

2. Note any country-specific and award-specific instructions for completing the rest of the
application, including:

a. Country website
b. Deadline information
c. Open application cycle
d. Additional required materials
e. Country-specific Fulbright Policies

If prompted, you must select an Award (see highlighted above) before proceeding.

3. Click Continue to proceed to the next section.

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Personal Information
Enter all required biographical information. Please review country-specific guidance (provided in the
Country Information section of the application) to determine whether you must provide additional
information.

1. Name: Enter your name exactly as it appears on your passport. Only enter a preferred name if
it is DIFFERENT than your legal name (e.g. Alex instead of Alexander).

2. Name on Previous Records: If your name is recorded differently on any previous records, list
it in the Name on Previous Records section (e.g. maiden name).

3. Biographical Information: The birthdate that you used to create your account will
automatically appear. Enter your city of birth, country of birth, sex (as it appears or will
appear on your passport or travel document), preferred gender identity, marital status, and
number of dependents.

4. Citizenship Information: Select your country of citizenship and country of residence from the
dropdown menus provided.

a. If applicable, enter your national identification number and any additional countries in
which you hold citizenship.
b. To select multiple countries, hold down the CTRL (PC) or Command (Mac) button
when selecting options.

5. Click Continue to save your responses and advance to the next section.

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Contact Information
Enter all required contact information. Please review country-specific guidance to determine whether
you must provide additional information

1. Address: Select the country where you live from the dropdown list first when entering your
permanent address (i.e. physical address where you live).
a. Based on your country selection, the subsequent fields will change to match the address
format of that country.
b. Complete the remaining address fields. Do not use accents or special characters.
c. Select ‘yes’ or ‘no’ to indicate if your current mailing address (i.e. the address where you
receive mail) is the same as the permanent address you entered above. They do not have
to be the same.
 If you answer ‘no,’ then a second address section will appear where you may
enter your mailing address information.
 If you answer ‘yes’ to this question, proceed immediately to the next section.

2. Telephone Numbers: Enter your contact phone numbers as appropriate. Include the country
code. If the field turns red, please review the numbers that you have entered to look for any
errors. To find the correct country code, click on the blue ‘country code’ link

3. Email: The email address used to create your account will appear in the primary email
address field and will not be editable. You may provide an Alternate/Secondary Email that can
be used to contact you if Fulbright Program officers cannot reach you via your primary email
address. Note: All system-generated emails will continue to go to your primary email
address.

4. Emergency Contact Information: Entering emergency contact information is not required

unless directed by the country-specific instructions. If you would like to provide emergency
contacts in your home country, please enter the appropriate information. The individuals you
list may be contacted in the event of an emergency while you are participating in grant
activities, including any required travel for interviews in your home country. You may also
enter emergency contact information for individuals in the United States.
a. When entering the address, choose the country that corresponds to your emergency
contacts’ address first and the following fields will update to match the address format of
the selected country.

5. Click Continue to save your responses and advance to the next section

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Academic & Professional Information
This section collects information about your academic and professional background, including your
curriculum vitae/resumé, academic degrees, professional experience, organizational memberships,
letter of support from home institution, experience abroad, and previous Fulbright grants, if applicable.

Prepare and upload documents in PDF format as required (*). Note any page limits and ensure your
documents do not exceed page limits.

1. Curriculum Vitae/Resume: Upload your curriculum vitae/resumé in PDF format that does not
exceed six (6) pages.
Note: If your file exceeds 6 pages, an error message will appear on the Review page and will
prevent submission of your application.

a. Click Browse
b. Locate and select the file that you previously saved to your computer c. Click Open
d. Click Upload to complete the file upload

2. Academic Background: List all post-secondary educational institutions from which you have
received a degree or academic credential in reverse chronological order. You MUST include any
education institutions you are currently attending (even if you have not yet completed your
educational program) and estimated date of graduation/completion.

a. Click Add Institution

b. Type in the name of the institution
c. Choose the level of study (graduate or undergraduate) from the dropdown menu
d. Select the country where the institution is located from the dropdown menu
e. Enter the appropriate city and region/state
f. Provide the website of the institution (optional)
g. Select the U.S. equivalent of the degree or diploma earned (e.g., BA – bachelor’s degree)
h. If relevant, provide the actual name of the degree or diploma (e.g., license)
i. Enter the discipline in which this degree or diploma was earned
j. Select the month and year of the date this degree was received (Month – Year format)
from the drop-down menu

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  If a degree is in progress, list expected date of conferral for Date Degree Received.
k. Click Save.

3. To add additional entries for post-secondary educational institutions, click Add Institution and
follow the bulleted instructions above.

4. Current Professional Profile: List your current professional affiliation or employer by clicking Add
Experience under Position Title

a. Choose the role which most closely corresponds to your current role from the dropdown
menu
b. If you are an independent/unaffiliated scholar, check the box underneath the Current
Role field. The Institution Name and Department Name fields will disappear after the box
is checked
c. Enter your current position title (e.g. Professor, Assistant Professor, etc.)
d. Enter the name of the institution and, if relevant, the department where you are
currently employed
e. Enter the start and end dates for the position you entered (Month-Year format). If you
are currently employed in this role, leave the End Date fields blank.

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 f. Select the country where your current place of employment is located from the
dropdown menu. Enter in the street address, city, state/region, and post code as
applicable
g. Click Save

5. If you have more than one current position, click Add Experience and follow the instructions
above.

6. List your most significant professional accomplishments, honors and awards, and up to three
significant publications in the text box.

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 a. List no more than five accomplishments, honors, or awards
b. Separate each entry with a semicolon (;)
c. 700-character limit

7. Organizational Memberships: List up to four professional memberships in cultural, educational,

and professional organizations.

a. Select the number of Organizational Memberships you’d like to add (up to 4)

b. Enter the name of the organization
c. If you held an elective office in the organization, enter the name of your role (e.g.,
Treasurer)
d. Enter the start and end dates (Month-Year format) that correspond with your
membership in this organization.
 If you are still an active member, leave the End Date blank. e. Click Save

8. Letter of Support from Home Institution: If required by your country-specific instructions,

upload a PDF file of your letter of support/confirmation of leave from your home institution,
confirming your ability to participate in a Fulbright award.

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 a. Click Choose File
b. Locate and select the file that you previously saved to your computer
c. Click Open

9. Experience Abroad: List any professional travel and/or residence abroad that exceeds three (3)
months, including any stays in the United States, during the last six years.
a. Click Add New Experience Abroad
b. Select the country in which you spent your professional travel and/or residence abroad
from the dropdown menu provided
c. Select the start and end dates (Month-Year format) of you travel/residency
d. Enter the purpose of your travel abroad
e. Click Save

f. If you have more than one trip abroad to enter, click Add New Experience Abroad again,
and follow the bulleted instructions until all entries have been saved.

10. Select ‘yes’ or ‘no’ to indicate if you have previously entered the United States on a J-1 or J-2 visa

• If ‘yes’, you are required to select the J category of sponsorship from the list and upload a
copy of your previous DS-2019. If you have participated in a J-1 or J-2 visa exchange
program in the Professor or Research Scholar categories, please check with your Fulbright
Office to confirm you are eligible to apply for the program at this time.

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 11. Select ‘yes’ or ‘no’ to indicate if you have previously been awarded a Fulbright grant.
• If ‘yes’, indicate the number of prior Fulbright awards you have received (up to four). Then,
 Select the Fulbright award type from the dropdown menu provided (e.g., Fulbright
FLTA, Fulbright Foreign Student, etc.)
 If you select “Other (please specify)”, enter in the name of the Fulbright grant that
you received in the “Other, please specify” field
 Select the academic year that corresponds to the year in which you received the
Fulbright grant.

12. If you are applying for another Fulbright Scholar Opportunity, please provide justification as to
why you should be considered for another award in the text box.

13. Click Continue to save your responses and advance to the next section

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Language Skills
This section collects information about your native language, English language skills, and any additional
languages that are relevant to your project proposal.

1. Native Language: Select your native language from the dropdown menu provided.

2. English Language Proficiency: If your native language is not English, a section collecting your
English language proficiency will appear.

• Rate your English language proficiency in Reading, Writing, and Speaking. Select Native,
Advanced, Intermediate, Beginner or No Ability from the dropdown menus as appropriate.

3. Additional Language Skills: Select the number of additional languages that you would like to
include that may be of use for your project or study plans.

• Select the language you are reporting from the dropdown menu and rate your proficiency in
Reading, Writing, and Speaking. Select Native, Advanced, Intermediate, Beginner or No
Ability from the dropdown menus as appropriate.

Click “Continue” to save and move to the next section.

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 Plagiarism Agreement

1. Carefully review the Plagiarism Agreement and indicate your acceptance of the terms by
selecting ‘Yes’ or ‘No’.

Plagiarism in any part of your application will result in your disqualification from participating in the
Fulbright Visiting Scholar Program.

Plagiarism will be understood to include any of the following:

Presenting wording, statistics or concepts as your own which should be attributed to someone else or to
publications (online or offline). This includes, but is not limited to:

• Copying the exact wording of a written source (with or without citation)

• Presenting material with alterations in wording (with or without citation)
• Paraphrasing the content of a source without citation

It is expected that your responses to all questions in the following application will be your own work and
writing, with clear citation of secondary sources if describing academic work and the writing of others
(including one's own previously published work). Any sources used in the construction of your responses must
be clearly cited.

2. Click Continue to save your responses and advance to the next section.

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Project Proposal
This section collects information about your proposed project. Please carefully review country-specific
guidance to determine if you must submit any additional documentation.

1. Select the category of grant for which you are applying.

a. If you select Research, you must upload a Bibliography
b. If you select Teaching/Research, you must upload a Bibliography and Course Syllabus
c. If you select Teaching, you must upload a Course Syllabus

2. Project Statement: Enter your Project Title in the Project Title field. The project title must be in
English. Make sure it is written in AP style: no abbreviations, not all caps; all words of four or
more letters should be capitalized, no Oxford commas.

3. Brief Summary of Project Proposal: Enter a summary of your Project Proposal in the text box
(maximum of 700 characters)

4. Project Statement Uploader: Upload a detailed project statement of three (3) to five (5) pages in
PDF format
a. Click Choose File
b. Locate and select the file that you previously saved to your computer
c. Click Open

5. Bibliography: If you selected Research or Teaching/Research category of grant, you will be

prompted and required to upload a Bibliography of one (1) to three (3) pages of references
relevant to the proposed research in PDF format following the instructions above.

6. Course Syllabi: If you selected Teaching/Research or Teaching category of grant, you will be
prompted and required to upload Course Syllabi of up to ten (10) pages for courses you either
propose to teach or have taught in PDF format following the instructions above.

7. Academic Discipline:
Select the most appropriate major academic discipline for your project from the dropdown menu.
a. Select the most appropriate primary specialization from the dropdown menu.
b. Enter a brief description of the area of the field in which you plan to specialize/conduct
research in the United States in the text box.
• Some fields (for example, Arts) will ask you if you’d like to upload portfolio
materials as part of your application. Select ‘yes’ or ‘no’
• If you select ‘yes,’ you will be directed to upload your materials on the next page.

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 Please follow the upload instructions listed.

8. Intended Grant Period:

a. Select your proposed grant length (in months) from the dropdown menu
b. Enter your proposed grant start and end dates (Month-Day-Year format)

9. Host Institutional Affiliation: Visiting Scholars are strongly encouraged to propose to work with no more
than one host institution while the United States. This is to ensure that program participants have sufficient
time to develop ties to their host institutions and communities, an integral part of the cultural and academic
exchange component of Fulbright. Indicate whether you have already made affiliation arrangements
with a U.S. Host Institution by selecting ‘yes’ or ‘no’

a. If ‘yes’, enter a primary, and, if applicable, a secondary (backup) host institution.

 Enter Institution Name
 Enter Name and Contact Information of the person at the Institution who will be
your primary contact
 Enter the address of the Institution
 Indicate whether you have received a letter of invitation
 Upload the Letter of Invitation (if available) by clicking Choose File, locate and
select the file from your computer, click Open
 Note: Letters of Invitation should be typed on institutional letterhead and signed. The letter
should also contain the proposed grant dates and include day, month, and year for both start
and end dates. Please see here a checklist of Letter of Invitation components.

b. If ‘no’, and you are not required to arrange an affiliation before applying, list up to 3 host
institution preferences in order of priority
 Enter Institution Name
 Enter Name and Contact Information of the person at the Institution who you
have communicated with previously, OR the main contact for the department that
you are interested in joining
 Enter the address of the Institution
 If you are in contact with the Institution, enter the date (Month-Day-Year form) of
your initial contact
 Enter a reason for the suggested affiliation

10. Alternate Awards: If the country you are applying through allows you to opt in to consideration
for other awards offered through their country (refer to the Country Information Page for
information), select “yes” and indicate those award names in the box provided.

11. Click Continue to save your responses and advance to the next section

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Grant and Travel Plans

This section gathers information on your personal finances, additional grants you may have applied
to/received, passport, and accompanying dependents. Please note that these sections may not be
required if you are from certain countries. Review country-specific information before completing.

1. Financial Information: Select ‘yes’ or ‘no’ to indicate if you have other sources of financial support
during your Fulbright grant

a. If ‘yes’, select the number of other sources of funding you expect to receive
 Enter Source Description (e.g., NSF grant)
 Estimated Amount (in U.S. dollars)
 The Other Funds Total field will automatically update based on the amounts
provided above
 Financial Support Documentation: Once you enter a number for additional
sources of funding expected, upload supporting documentation by selecting
Choose file, select the relevant file and click Open.

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 b. Additional Grants: Indicate if you are planning to apply for other sources of funding to
supplement the Fulbright grant award in the text box (1000-character limit). Include the
duration and amount for all funding.

1. Passport/Travel Document: If required by your country-specific instructions, upload a copy of

your passport or travel document by selecting Choose File.
2. Accompanying Dependents: If required and/or allowed by your country-specific program,
select the number of dependents you intend to have accompany you in the U.S. (select 0 if you
do not have dependents or your dependents will not accompany you the U.S.)

a. If you select 1 or more, you will be prompted to enter required information for each
dependent, including relationship to you, name, date of birth, sex, country of
citizenship, previously held U.S. J-1 or J-2 visa, and intended length of stay in the U.S.

3. Click Continue to save your responses and advance to the next section.

Additional Information

1. Additional Documentation: Use this section to upload any required additional documentation
per your country-specific guidance.

2. Outreach Survey: Complete the Outreach Survey.

3. Click Continue to save your responses and advance to the next section

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Recommendations
Use this section to register your recommenders. Refer to your country-specific instructions for details
on the required number of recommenders.

Once you register your recommenders, they will receive an automatic email with instructions on
completing the online recommendation form. You can track the status of recommendations, send
reminders, and add/delete recommenders through this system before and after submission of your
application.

1. Click Add Recommender

2. Complete all fields in the pop-up form:

3. Click Send to Recommender to generate automatic email to recommender

4. Click Continue to save your responses and advance to the next section

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 5. Once sent, you will have the option to Edit Recommender information if they have not yet
started progress on their response and Save, Send Reminders, and Exclude if you wish to remove
the recommender and replace with another individual.

Signature
Certify that the information you provided in the application is true and complete by typing your full legal
name in the Signature Box:

Click Confirm to continue to the next page.

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Review
The application will review the responses entered and will display any incomplete questions and
required attachments that are missing.
• If no errors appear, then your application is ready for submission.

• If any errors appear, correct or complete these sections and return to the Review section to
determine if your application is ready for submission.

REVIEW ALL RESPONSES. CLICK SUBMIT APPLICATION.

You will be able to download a PDF of your complete application following submission.

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