CENTRAL COALFIELDS LIMITED

( A Subsidiary of Coal India Limited )

PURCHASE DEPARTMENT
Darbhanga house : Ranchi 834 001 (Jharkhand) India
(PBX) 2360726, 2360687, Telex: 0625-201
Gram: COLCENT, Fax (91) 0651-2360198 E.Mail # rch cclmm @sancharnet.in

SUPPLY ORDER BY REGISTERED POST

No: MM(P)/III/HEMM/BH85 Sps/12-13/116 Dated: 04.10.2012

M/s. BEML Ltd.,

Bhagirathi Complex,
206/D1, Rameshwaram Colony,
Bhariatu Road,
Ranchi – 834 009.

Sub: Supply of spares for BH 85 Dumpers

Ref :1. This office tender no. MM(P)/III/HEMM/BH 85 Sps/12-13 opened on
16.06.2012
2. Your offer No. BEML/MRP/ BH 85 Sps/1009 dt. 14.06.2012 & subsequent
confirmations.
3. This office LOI No. MM(P)/III/HEMM/C.I/BEML/BH85/12-13/5082 dt.
24.09.2012
Dear Sirs,

With reference to the above, please arrange to supply the following materials on the terms and
conditions noted hereunder:

1. Scope of supply:
Sl.No Description Part No Qty Unit rate (Rs.) Extended price
(Rs.)
1 Hyd. Pump 705-51-42010/
985HM01016 39 240299.00 9371661.00
2 Steering Cylinder 561-63-12600/ 12 44491.20 533894.40
64000469403
Pump Assy 70-512-44010/
3 Transmission 985HM01008 26 76245.00 1982370.00
5615031000/
4 Front Suspension 985-SU-01025/ 2 264928.95 529857.90
985-SU-0101033
5 Rear Suspension 985SU01041/ 5 151996.65 759983.25
985SU01017
Total 13177766.55

2. Total Basic Value: Rs. 1,31,77,766.55 (Rupees One Crore Thirty one lakhs Seventy seven
thousand
Seven hundred Sixty six & Paise Fifty five) only
The above prices are FOR Destination and shall remain FIRM till completion of supplies in all
respect.
3. Sales Tax: JVAT will be paid extra as applicable. Present rate of JVAT is 14%.
4. Excise Duty: Extra as applicable. The present rate of ED including Cess etc. is 12.36%. You
should
submit Excise Invoice as required under Central Excise Rule.
NB: Any increase in taxes beyond the stipulated delivery period will be to
your account.
5. Packing, Forwarding, Freight & Insurance : NIL
6. Delivery Period:
Within 4 months from the date of issue of supply order.
7. Consignee:
The Dy. General Manager (S),
Central Stores,Barkakana, P.O. & Rly.Stn.-Barkakana,
Dist:- Ramgarh (Jharkhand).

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No: MM(P)/III/HEMM/BH85 Sps/12-13/116 Dated: 04.10.2012

8. Paying Authority:
The Area Finance Manager,
CCL,(CS/CRS),Barkakana,
District :- Ramgarh (Jharkhand). - To avail Input Tax Credit & CENVAT credit as
admissible.

9. (A) Terms of Payment:

100% payment shall be made within 21 days of receipt and acceptance of the materials or bills,
whichever is later through e-payment. Copy of the Bank details furnished by you, details of which
is enclosed as Annexure-I.
(B) Submission of Bill(s)/Documents:

Following documents duly authenticated by you, wherever required should be submitted to the
consignee:
1. Consignment note.
2. Challan
3. One copy of Bill
4. Copy of warranty certificate in original as per Terms & Conditions annexed.
5. Any other documents specified in the order.
Bill for 100% value of the spares should be submitted to the Paying Authority in triplicate duly
stamped and receipted for arranging payment alongwith the following documents:-
i. Pre-receipted and stamped Invoice (Original Buyer’s copy of invoice).
CENVAT credit on admissible inputs and capital goods will be availed by CCL, for which Pre-
receipted and stamped Excise cum Tax Invoice showing the amount of excise duty , education
cess and secondary & higher education cess at applicable rates separately is required to be
submitted . The Excise cum Tax Invoice must contain all the following information as required
under rule 11 of Central Excise Rule :

a) Registration no. of the Supplier.

b) Address of the concerned Central Excise Division.
c) Name of the consignee.
d) Description of goods supplied.
e) Tariff heading and sub headings
f) Time and date of removal.
g) Mode of Transport.
h) Vehicle Registration number.
i) Rate of duty.
j) Quantity and value of goods, and duty payable thereon.

ii. Packing list in original giving details of bill of materials

iii. Consignment note / RR/ PWB in original
iv. Warranty / Guarantee certificate
v. Manfuacturers test certificate.
vi.Certficate from the auditor certifying that excise duty has been paid as per prevailing excise
rule, and Refund / Credit, if any obtained shall be passed on to CCL.
The consignee after verification of documents and final inspection of the materials as per the order
shall forward the DRR to the Paying Authority for arranging payment within the time specified.
Special Instruction: One copy of Challan and invlicel showing dispatch details and other
documents must be sent to this office and the Office of the GM(Excv)/HOD, CCL, to know the
dispatch particulars.
10. Price Certificate :
You will have to certify on the body of each & every bill that the prices charged are not more than
the prices applicable to other government deptt/undertakings including DGS&D.
11. Liquidated Damages Clause: In the event of failure to deliver the stores within the stipulated
date/period in accordance with the samples and/or specifications mentioned in the supply order
and in the event of breach of any of the terms and conditions mentioned in the supply order,
Central Coalfields Ltd. shall be entitled as its option either to enforce the following:
a) To recover from the successful tenderer as agreed liquidated damages, a sum not less than
0.5% (half percent) of the price of any stores which the successful tenderer has not been able
to supply as aforesaid for each week or part of week during which the delivery of such stores
may be in arrears limited to 10%. Where felt necessary the limit of 10% can be increased to
15% at the discretion of Head of the Materials Management Division.

Contd…3.
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No: MM(P)/III/HEMM/BH85 Sps/12-13/116 Dated: 04.10.2012

b) To purchase elsewhere, after due notice to the successful tenderer on the account and at the
risk of the defaulting supplier the stores not supplied or others of a similar description without
cancelling the supply order in respect of the consignment not yet due for supply or
c) To cancel the supply order or a portion thereof, and if so desired to purchase the stores at the
risk and cost of the defaulting supplier and also
d) To extend the period of delivery with or without penalty as may be considered fit and proper,
the penalty, if imposed shall not be more than the agreed Liquidated Damages referred to in
clause (a) above.
e) To forfeit the security deposit full or in part.
f) Whenever under this contract a sum of money is recoverable from and payable by the
supplier, Central Coalfields Ltd. shall be entitled to recover such sum by appropriating, in part
or in whole, by deducting any sum or which at any time thereafter may become due to the
successful tenderer in this or any other contract. Should this sum be not sufficient to cover the
full amount recoverable, the successful tenderer shall pay Central Coalfields Ltd. on demand
the remaining balance. The supplier shall not be entitled to any gain on any such purchase.
12. Inspection:
Final inspection shall be carried out by the General Manager(Excv)/HOD, CCL,Ranchi or his
authorized representative on receipt of materials at Consignee's end. Notice for inspection shall be
given by the Consignee immediately on receipt of the materials.
13. Security Deposit:
Being PSU, you are exempted from depositing security money.
14. Road Permit:
If required, the road permit shall be obtained from the consignee.
15. Identification Marks:
The make/identification marks must be clearly embossed/engraved/punched on each of the item
at a visible place which is not subject to normal wear and tear for convenience of identification at
any time.
16. Price Fall Clause:
It will be a condition of the order that althrough the currency of the prices at which you shall
supply the stores, shall not exceed the lowest price charged by you to any other agency including
DGS&D. In the event of price going down, you shall promptly pass on such information to enable
this Company to amend the ordered rate.
17. Guarantee/Warranty Parameter :
You shall certify that the parts supplied are as per OEM part number & specification. You shall
be fully responsible for manufacturer’s warranty in respect of proper design, material, quality,
workmanship and correctness of the parts and their proper fitment to the machines and shall
function properly on the intended equipment. The items shall have a guarantee of 3000 Working
Hours or 12 months from the date of fitment on the equipment or 18 months from the date of
receipt and acceptance of material at consignee store, whichever is earlier. The firm shall have to
replace the defective materials free of cost within 30 days of receipt of intimation from the
consignee subject to the normal joint inspection .
18. Fitment Guarantee :
You shall be responsible for proper fitment of the item and will certify that the supplied item will
fit & function on the equipment without any modification (addition/deletion)
19. Force Majeure Clause:
If the execution of the contract/supply order is delayed beyond the period stipulated in the
contract/supply order as a result of outbreak or hostilities, declaration of an embargo or blockade,
or fire, flood, acts of nature or any other contingency beyond the supplier's control due to act of
God then Central Coalfields Limited may allow such additional time by extending the delivery
period, as it considers to be justified by the circumstances of the case and its decision shall be
final. If and when additional time is granted by Central Coalfields Limited, the contract/supply
order shall be read and understood as if it had contained from its inception the delivery date as
extended.
a) The successful bidder will advise, in the event of his having to resort to this clause by a
registered letter duly certified by the Local chamber of Commerce or Statutory authorities, the
beginning and end of the causes of the delay, within fifteen days of the occurrence and cessation
of such force majeure conditions. In the event of delay lasting out of force majeure CCL will
reserve the right to cancel the contract and provisions governing termination of contract, as stated
in the bid documents will apply.
b) For delays arising out of force majeure, the bidder will not claim extension in completion date
for a period exceeding the period of delay attributable to the causes of force majeure and neither
CCL nor the bidder shall be liable to pay extra costs provided it is mutually established that force
majeure conditions did actually exist

Contd…4.
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No: MM(P)/III/HEMM/BH85 Sps/12-13/116 Dated: 04.10.2012

20. Special Instruction:

One copy of the challan and invoice showing despatch details and other documents must be sent to
this office and the Office of the CGM(Excv),CCL,Ranchi to know the despatch particulars.
21. Jurisdiction:
The Court at Ranchi in Jharkhand state only will have the jurisdiction to deal with and decide any
legal matter or dispute whatsoever arising out of our contract.
22. Order Acceptance:
Two copies of the order are being enclosed. One copy of the order may please be returned duly
stamped and signed within 20 days from the date of supply order as a token of acknowledgement
and acceptance of the order, otherwise it will be presumed that you have accepted the order for
execution

All other terms & conditions will be as per the General terms and Conditions of the
supply of stores of Central Coalfields Limited.

Yours faithfully,
FOR & ON BEHALF OF CENTRAL COALFIELDS LIMITED

( K.M. Pillai) ( A.K. Singh )

Dy. Manager (P) Chief Manager (P)

Copy forwarded to :-
1. The CVO, CCL, Ranchi
2. The GM (MM), CCL, Ranchi
3. The General Manager(Excv)/HOD, CCL, Ranchi
4. The GM(S&IC),CCL,Ranchi.
5. The Dy. General Manager (S),Central Stores,Barkakana.
6. The Area Finance Manager,CCL,(CS/CRS),Barkakana - To avail Input Tax Credit &
CENVAT credit as admissible..
7. Sr. Manager (F-Op), CCL, Ranchi
8. MIS Cell, CCL, Ranchi.
9. Sr. ES to CMD/D(T)(P&P), CCL, Ranchi
10. The GM (MM), ECL, Sanctoria/BCCL, Dhanbad/NCL, Singrauli/WCL, Nagpur/SECL, Bilaspur.

This issues with the approval of competent authority, concurrence of D(F) vide no. 631-F
dt.20/21.9.12 and Fund certification by GM (F-Op) vide no. D/O/F/BC/Excv/SB12-13/104/14/831
dt. 1.10.2012 for Rs. 1,68,79,453.89.

Dy. Manager (P) Chief Manager (P)