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Data Collection Plan

The document outlines a data collection plan, including determining what data to measure, how it will be collected, and who will collect it. Key aspects discussed are identifying existing vs new data needs, using check sheets to standardize collection, training data collectors, and ensuring stratification factors are considered to provide clues to root causes during analysis. The goal is to gather the right data to help analyze processes and identify improvement opportunities.

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Abdulaziz Alzahrani
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© © All Rights Reserved
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32 views5 pages

Data Collection Plan

The document outlines a data collection plan, including determining what data to measure, how it will be collected, and who will collect it. Key aspects discussed are identifying existing vs new data needs, using check sheets to standardize collection, training data collectors, and ensuring stratification factors are considered to provide clues to root causes during analysis. The goal is to gather the right data to help analyze processes and identify improvement opportunities.

Uploaded by

Abdulaziz Alzahrani
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as XLSX, PDF, TXT or read online on Scribd
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Data Collection Plan

Input, Process and Output Metrics and the Data Measurement Plan – Confirm that the right process m
logical trade-offs have been made in determining what to measure.
-Is this project driven by Customer specifications? If so, how do you know that the specifications satisfy cu
-What was the process for determining the metrics in the Data Measurement Plan?
-What trade-off’s were made is determining the final set of metrics for which to gather data?
Major Activities in each DMAIC phase are shown above. The extent to which these have been addressed
evaluating whether or not to allow the project to proceed to the next phase.
Key Question: Does the data currently exist?
Existing Data – Taking advantage of archived data or current measures to learn about the Output, Proce
This is preferred when the data is in a form we can use and the Measurement System is valid (a big
New Data – Capturing and recording observations we have not or don’t normally capture
-May involve looking at the same “stuff,” but with new Operational Definitions
-This is preferred when the data it is readily and quickly collectable (it has less concerns with measur
Existing vs. New Considerations
- Is existing or “historical” data adequate?
-Meet the Operational Definition?
-Truly representative of the process, group?
-Contain enough data to be analyzed?
-Gathered with a capable Measurement System?
- Cost of gathering new data
- Time required to gather new data
The trade-offs made here, I.e. should the time and effort be taken to gather new data, or only work with w
can have a dramatic impact on the project success
Check Sheets
-The workhorse of data collection
-Enhance ease of collection
-Faster capture
-Consistent data from different people
-Quicker to compile data
-Capture essential descriptors of data “Stratification factors”
-Need to be designed for each job
How will Data Be Collected
1. Select specific data & factors to be included
2. Determine time period to be covered by the form
- Day, Week, Shift, Quarter, etc.
3. Construct form.
- Be sure to include:
-Clear labels
-Enough room
-Space for notes
4.Test the form!
Tips
-Include name of collector(s) (first & last)
-Reason/comment columns should be clear and concise
-Use full dates (month, date, year)
-Use explanatory title
-Consider lowest common denominator on metric
-Minutes vs. Hours
-Inches vs. Feet
-Test and validate your design (try it out)
-Don’t change form once you’ve started, or you’ll be “starting over”!
As you set up Check Sheets...
-Prepare a spreadsheet to compile the data.
-Think about how you’ll DO the compiling (and who’ll do it).
-Consider what sorting, graphing or other reports you’ll want to create.
-Continuous or Discrete Data?
-Adequate level of Discrimination and Accuracy?
-Adjust check sheet as needed to ensure usable data later.
-But don’t make data harder to collect.
Who Will Collect the Data?
Considerations:
- Familiarity with the process
- Availability/impact on job
Rule of Thumb – If it takes someone more than 15 minutes per day it isn’t likely to be done
- Potential Bias
- Will finding “defects” be considered risky or a “negative”?
- Benefits of Data Collection
-Will data collection benefit the collector?
Be Sure They ...
-Give input on the check sheet design
-Understand operational definitions (!)
-Understand how data will be tabulated
-Helps them see the consequences of changing
-Have been trained and allowed to practice
-Have knowledge and are unbiased
Narrow Potential Key Process Input Variables (KPIVs)
-Have the potential root causes been narrowed?
-Was a Cause and Effect (C&E) Matrix used? If so, what were the results?
-How were the KPOVs rated?
-Did people who operate the process, technical experts, and supervisors collaborate to produce the C&E
-Have you characterized the variables (controllable, uncontrolled [noise], etc)?
-Was a Pareto Chart used to select potential Key Process Input Variables (KPIVs) from the C&E Matrix?
-How many KPIVs do you have at the beginning and end of C&E Matrix?
-Are there any potential KPIVs which need immediate Baseline capability and MSA?
-Are these potential KPIVs monitored in the workplace?
-Which process steps stand out as especially significant in the C&E Matrix?
-Is there any process step that the team feel can be eliminated or combined?
Data Stratification - Capturing and use of characteristics to sort data into different categories (also known
Focuses on the Process Outputs, the Y’s
Used to:
-Provide clues to root causes (Analyze)
-Verify suspected root causes (Analyze)
-Uncover times, places where problems are severe (“vital few”)
-Surface suspicious patterns to investigate
If you don’t collect stratification factors “up front,” you may have to start all over later. On the other hand, s
data more difficult and/or more costly to collect.
Key Steps
1.Fill in the Output measure Y.
2.Fill in the key stratification questions you have about the process in relationship to the Y.
3.List out all the levels and ways you can look at the data in order to determine specific areas of concern.
4.Create specific measurements for each subgroup or stratification factor.
5.Review each of the measurements (include the Y measure) and determine whether or not current data e
6.Discuss with the team whether or not these measurements will help to predict the output Y, if not, think o
that they will help you to predict Y.
Performance Data Source and How Will Data Be
Operational Definition
Measure Location Collected
VOC
MSA
Process
VSM
Financials
Others
Who Will When Will Data Sample Stratification
How will data be used?
Collect Data Be Collected Size Factors

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