Assalamualaikum,

In Chapter 2, the learning content is about the keyboarding technique.

What is Keyboarding?
The act of typing at a keyboard (with or without a mouse or other pointing device).

Why keyboarding technique is important?

The most important technique to learn to type faster is touch typing. This is
a technique based on developing muscle memory for your fingers, and this is done by
combining several other typing techniques into it

Proper keyboarding techniques (basic keyboarding skills)

 Eyes on the copy - not on hands, the keyboard, or the monitor.

 Keys struck with the proper fingers which remain curved over the home keys.
 Wrists parallel to the slant of the keyboard but not resting on the keyboard.
 Chair the proper distance from the keyboard (elbows hanging loosely at the sides of
the body).
 Proper sitting position: back straight, feet placed for balance.

What is the best typing method?

 Sit straight and remember to keep your back straight.

 Keep your elbows bent at the right angle.
 Face the screen with your head slightly tilted forward.
 Keep at least 45 - 70 cm of distance between your eyes and the screen.
 Expose the shoulder, arm, and wrist muscles to the least possible strain.

Look at the photo below, its is a sample of a correct ergonomics typing position.
Assalamualaikum Students

The next lesson in Keyboarding is the home row keys.

What are the home row keys?

Home row keys are, the row on a typewriter or computer keyboard that contains the
keys (home keys ) to which four fingers of each hand return as a base, on a QWERTY
keyboard being A, S, D, and F for the left hand and J, K, L, and the semicolon for the right.
For both hands, the thumbs rest on the spacebar. By positioning your hands correctly on the
home row keys, you can memorize where all other keys on the keyboard are located. Refer
to the pictures below.

Learning Touch Typing

To master touching-typing learners begin with the home row keys and then practice one
letter at a time until their fingers automatize the distance and orientation of every key from
the home row. It can be slow going at first, but over time their hands will normalize the
movements required to type quickly and accurately. The more daily practice learners engage
in, the faster they will acquire the skill.
Tips for learners

1. Before you start

When sitting down at the computer, it’s important to maintain good posture and avoid
putting excessive pressure on the wrists. Don’t let them droop. Elbows should be pulled in
close to the body and feet should be flat on the floor, with knees bent at a 90-degree
angle.

2. Find the home row

Try to locate the F and J keys without looking at the keyboard. It may take you a few tries
before you get it – just remember to feel around for the raised lines. Arrange your hands so
your fingers are lightly resting on top of the home row keys, not pressing down on them.

3. Use your senses

It works best to learn the position of the keys by seeing the letters displayed on the screen,
hearing them read aloud, watching the movements required on the screen and then moving
your fingers as shown. In this way, you use sight, sound and touch to direct your learning
which creates a more powerful memory.

4. Be patient

Typing may feel awkward at first but this is just because it takes ample repetition for the
muscles in your hands and fingers to learn the new movements. Keep trying and do your
best not to look at the keyboard. If you are struggling with a particular key, you can try
placing a piece of putty there to make it easier to recognize.

Learning to type fast and accurately will help you in many ways in life, and it should be
considered as an essential skill for anyone who sees themselves working withthe computer
.
Assalamualaikum

For today we shall learn about Microsoft Word 2010.

Microsoft Office Word 2010 allows you to create and edit personal and business documents, such as
letters, reports, invoices, emails, and books. By default, documents saved in Word 2010 are saved
with the .docx extension. Microsoft Word can be used for the following purposes −

 To create business documents having various graphics including pictures, charts, and
diagrams.
 To store and reuse readymade content and formatted elements such as cover pages and
sidebars.
 To create letters and letterheads for personal and business purposes.
 To design different documents such as resumes or invitation cards etc.
 To create a range of correspondence from simple office memos to legal copies and reference
documents.

Let us understand the various important parts of this window.

File Tab

The File tab replaces the Office button from Word 2007. You can click it to check the Backstage
view. This is where you come when you need to open or save files, create new documents, print a
document, and do other file-related operations.

Quick Access Toolbar

This you will find just above the File tab. This is a convenient resting place for Word’s most
frequently used commands. You can customize this toolbar based on your comfort.

Ribbon

The ribbon contains commands organized into three components −

 Tabs − These appear across the top of the Ribbon and contain groups of related commands.
Home, Insert, and Page Layout are examples of ribbon tabs.
 Groups − They organize related commands; each group name appears below the group on
the Ribbon. For example, a group of commands related to fonts or a group of commands
related to alignment, etc.
 Commands − Commands appear within each group as mentioned above.

Title bar

This lies in the middle and at the top of the window. The title bar shows the program and document
titles.

Rulers

Word has two rulers - a horizontal ruler and a vertical ruler. The horizontal ruler appears just beneath
the Ribbon and is used to set margins and tab stops. The vertical ruler appears on the left edge of
the Word window and is used to gauge the vertical position of elements on the page.

Help

The Help Icon can be used to get word-related help anytime you like. This provides a nice tutorial on
various subjects related to the word.
Zoom Control

Zoom control lets you zoom in for a closer look at your text. The zoom control consists of a slider
that you can slide left or right to zoom in or out; you can click the + buttons to increase or decrease
the zoom factor.

View Buttons

The five buttons to the left of the Zoom control, near the bottom of the screen, let you switch
through Word's various document views.

 Print Layout view − This displays pages exactly as they will appear when printed.
 Full-Screen Reading view − This gives a full-screen view of the document.
 Web Layout view − This shows how a document appears when viewed by a Web browser,
such as Internet Explorer.
 Outline view − This lets you work with outlines established using Word’s standard heading
styles.
 Draft view − This formats text as it appears on the printed page with a few exceptions. For
example, headers and footers aren't shown. Most people prefer this model.

Document Area

This is the area where you type. The flashing vertical bar is called the insertion point and it represents
the location where text will appear when you type.

Status Bar

This displays the document information as well as the insertion point location. From left to right, this
bar contains the total number of pages and words in the document, language, etc.

You can configure the status bar by right-clicking anywhere on it and by selecting or deselecting
options from the provided list.

Dialog Box Launcher

This appears as a very small arrow in the lower-right corner of many groups on the Ribbon. Clicking
this button opens a dialog box or task pane that provides more options about the group.

That's all for now. follow the other topics for MSWORDS in the next discussion.

Regards.
Assalamualaikum,

The next lesson is about backstave view.

The Backstage view was introduced in Word 2010. This acts as the central place for
managing your documents. The backstage view helps in creating new documents, saving
and opening documents, printing and sharing documents, and so on.

Getting to the Backstage View is easy: Just click the File tab, located in the upper-left
corner of the Word Ribbon. If you already do not have any opened documents, then you
will see a window listing down all the recently opened documents as follows −

If you already have an opened document, then it will display a window showing detail
about the opened document as shown below. The backstage view shows three columns
when you select most of the available options in the first column.
The first column of the backstage view will have the following options −

No Option & Description

Save – If an existing document is opened, it will be saved as is, otherwise, it will
1
display a dialogue box asking for the document name.
Save As – A dialogue box will be displayed asking for a document name and document
2
type, by default it will save in word 2010 format with extension .docx.
3 Open – This option is used to open an existing word document.
4 Close – This option is used to close an open document.
5 Info – This option displays information about the opened document.
6 Recent -This option lists down all the recently opened documents
7 New – This option is used to open a new document.
8 Print – This option is used to print an open document.
Save & Send – This option will save an open document and will display options to
9
send the document using email, etc.
10 Help – This option is used to get the required help about Word 2010.
11 Options – This option is used to set various options related to Word 2010.
12 Exit – Use this option to close the document and exit.
Document Information

When you click the Info option available in the first column, it displays the following
information in the second column of the backstage view −

 Compatibility Mode − If the document is not a native Word 2007/2010 document,

a Convert button appears here, enabling you to easily update its format. Otherwise,
this category does not appear.
 Permissions − You can use this option to protect your word document. You can set
a password so that nobody can open your document, or you can lock the document
so that nobody can edit your document.
 Prepare for Sharing − This section highlights important information you should
know about your document before you send it to others, such as a record of the
edits you made as you developed the document.
 Versions − If the document has been saved several times, you may be able to access
the previous versions of it from this section.

Document Properties

When you click the Info option available in the first column, it displays various properties in
the third column of the backstage view. These properties include the document size, the
number of pages in the document, the total number of words in the document, the name
of the author etc.

You can also edit various properties by clicking on the property value and if the property is
editable, then it will display a text box where you can add your text like title, tags,
comments, Author.

Exit Backstage View

It is simple to exit from the Backstage View. Either click on the File tab or press the Esc
button on the keyboard to go back to the working mode of Word

Regards.
Assalamualaikum,

The discussion is about the header and footer, Word 2010. Headers and footers are parts of
a document that contain special information such as page numbers and the total number of
pages, the document title, the company logo, any photo, etc. The header appears at the top
of every page, and the footer appears at the bottom of every page.

Add Header and Footer

The following steps will help you understand how to add a header and footer in a Word
document.

Step 1 − Click the Insert tab, and click either the Header button or the Footer
button that needs to be added first. Assume you are going to add a Header; when you click
the Header button it will display a list of built-in Headers from where you can choose any
of the headers by simply clicking on it.

Step 2 − Once you select any of the headers, it will be applied to the document in editable
mode and the text in your document will appear dimmed, Header and Footer
buttons appear on the Ribbon and a Close Header and Footer button will also appear at
the top-right corner.
Step 3 − Finally, you can type your information whatever you want to have in your
document header and once you are done, click Close Header and Footer to come out of
the header insertion mode. You will see the final result as follows.

You can follow a similar procedure to add footer in your document.

Edit Header and Footer

The following steps will help you understand how to edit the existing header or footer of
your document.

Step 1 − Click the Insert tab, and click either the Header button or Footer button or
whatever you want to edit. Assume you are going to edit the Header, so when you click
the Header button it will display a list of options including the Edit Header option.

Step 2 − Click on the Edit Header option and Word will display the editable header as
shown in the following screenshot.
Step 3 − Now you can edit your document header and once you are done, click Close
Header and Footer to come out of the edit header mode.
Assalamualaikum

We proceed with our lesson with Formatting Pages. The topics shall include:-

i. Adjust Page Margin

ii. Header and Footer
iii. Add Page Numbers
iv. Insert Page Breaks
v. Cover Pages
vi. Page Orientation

We shall start with Adjust Page Margin.

In this chapter, we will discuss how to adjust page margins in Word 2010. Margins are the
space between the edge of the paper and the text. You can adjust the right, left, top, and
bottom margins of your document. Word sets all margins left, right, top, and bottom to 1
inch by default.

In the screenshot given below, I have shown top, left and right margins, if you will type the
complete page, the word will leave 1-inch bottom margin as well.
Adjust Margins

The following steps will help you understand how to set margins for an open document.

Step 1 − Open the document the margins of which need to be set. Select that particular
part if you want the margins to be applied only to a selected part of a document.

Step 2 − Click the Page Layout tab, and click the Margins button in the Page Setup group.
This will display a list of options to be selected but you have to click the Custom Margins
option available at the bottom.

You can also select any of the predefined margins from the list, but using the custom
margins option you will have more control over all the settings.
Step 3 − You will have to display a Page Dialog Box as shown below where you can set-
top, the left, right, and bottom margins under the Margins Tab. Select the Apply to: option
to apply the margin on selected text or complete document.

Step 4 − If you are going to bind the document and want to add an extra amount of space
on one edge for the binding, enter that amount in the Gutter text box, and select the side
the gutter is on with the Gutter Position drop-down list. After setting all the desired values
for all the margins, click the OK button to apply the margins.

Regards
Assalamualaikum, in formatting pages we continue subtopic with Header & Footer

In this chapter, we will discuss how to add a header and footer in Word 2010. Headers and footers
are parts of a document that contain special information such as page numbers and the total
number of pages, the document title, the company logo, any photo, etc. The header appears at the
top of every page, and the footer appears at the bottom of every page.

Add Header and Footer

The following steps will help you understand how to add a header and footer in a Word document.

Step 1 − Click the Insert tab, and click either the Header button or the Footer button that needs
to be added first. Assume you are going to add a Header; when you click the Header button it will
display a list of built-in Headers from where you can choose any of the headers by simply clicking on
it.

Step 2. Once you select any any of the headers, it will be applied to the document in editable mode
and the text in your document will appear dimmed, Header and Footer buttons appear on the
Ribbon and a Close Header and Footer button will also appear at the top-right corner.
Step 3 − Finally, you can type your information whatever you want to have in your document header
and once you are done, click Close Header and Footer to come out of the header insertion mode.
You will see the final result as follows.

You can follow a similar procedure to add footer in your document.

Edit Header and Footer

The following steps will help you understand how to edit the existing header or footer of your
document.

Step 1 − Click the Insert tab, and click either the Header button or Footer button or whatever you
want to edit. Assume you are going to edit the Header, so when you click the Header button it will
display a list of options including the Edit Header option.

Step 2 − Click on the Edit Header option and Word will display the editable header as shown in the
following screenshot.
Step 3 − Now you can edit your document header and once you are done, click Close Header and
Footer to come out of the edit header mode.

You can follow a similar procedure to edit the footer in your document.
Assalamualaikum

How many types of orientation are there in the word processor?

The two types of orientation in word processing are portrait and landscape.

The term orientation refers to the direction for printing and reading the document. Word
supports two types of orientation, and you may already be familiar with both:

 Portrait orientation produces a page that is longer than it is wide. The default
margins are set at one inch for the standard 8.5” by 11” page.
 Landscape orientation produces a page that is wider than it is long, so the left-to-
right margins stretch the length of 11 inches.

The picture below shows the difference between portrait and landscape, and the width and
length of the page change.

You can change the page orientation from portrait to landscape orientation. In such a case,
the width of the page will be more than the height of the page and the page will be 11
inches × 8.5 inches.

Change Page Orientation

The following steps will help you understand how to change the page orientation of a word
document.
Step 1 − Open the Word document the orientation of which needs to be changed. By default, the
orientation will be Portrait Orientation as shown below.

Step 2 − Click the Page Layout tab, and click the Orientation button available in the Page Setup
group. This will display an Option Menu having both the options (Portrait & Landscape) to be
selected.
Step 3 − Click any of the options you want to set to orientation. Because our page is already in
portrait orientation, we will click the Landscape option to change my orientation to landscape
orientation.

How to accommodate both page orientations in the same document in Word

The only way to get both orientations in the same document is to insert a section break. A section
break in Word allows you to apply document-level formatting, including orientation, to different
sections of the document.

Word requires a section break where you want to begin new formatting. Fortunately, when applying
a different orientation, Word adds the break for you if you select the content first — and that’s the
simple trick that allows both orientations in the same Word document.

The demonstration document shown in the below image has three pages in portrait. Let’s change
page two to landscape as follows:

You’ll need the Page Setup dialog to change the orientation for only one page.

1. Select all the content on page two.

2. Click the Layout tab.
3. Click the Page Setup group’s dialog launcher. Don’t use the Orientation dropdown as you did
before.
4. In the resulting dialog, choose Landscape.
5. From the Apply to dropdown, choose Selected Text
6. Click OK.

As you can see in the image below, page two is now landscape but the change pushed text to the
next page, creating a new page. What fit on one page in portrait overflowed to a new page in
landscape, leaving an entire page nearly empty.
This document has two different orientations.

If you must have the content on one page, you can change the left and right margins a bit to pull up
the text that overflows to the new page. To the best of my knowledge, you can’t use both
orientations on the same page.

Are you wondering what happened to the section break? Word inserted it when you changed the
orientation setting for the selection (the below picture). To see it, click Show/Hide in the Paragraph
group on the Home tab. In older versions, you must insert the section break manually.

Word inserted the required section break.

Changing the orientation is easy but use it only when required. Inserting unnecessary section breaks
can complicate things down the road.

Regards
Assalamualaikum,

Dear students, you can use the discussion today to build your table of contents for group
report writing. Good Luck.

What is a table of content? A table of contents (or TOC) is a list of headings in the order in
which they appear in the document. You can set a list of headings that should be a part of
the table of contents. Let us learn how to create a Table of Contents. A table of content
helps in navigating through a Word document by providing associated page numbers and
direct links to various headings available on those pages.

Create a Table of Contents

The following will help you create Table of Contents in your Microsoft Word using various
headings.

Step 1 − Consider a document having different levels of headings.

Step 2 − You can insert a table of contents anywhere in the document, but the best place is
always at the beginning. So bring your insertion point at the beginning of the document
and then click the References tab followed by the Table of Content button; this will
display a list of Table of Contents options.
Step 3 − Select any of the displayed options by simply clicking on it. A table of content will
be inserted at the selected location.
Step 4 − You can select number of levels of headings in your table of content. If you click
on the Insert Table of Content option available in the option menu, then it will show you a
dialog box where you can select the number of levels you want to have in your table of
content. You can turn ON or turn OFF the Show Page Numbers option. Once done, click
the OK button to apply the options.
Now if you press the Ctrl key and then click over any link available in the table of content, it
will take you directly to the associated page.

Update Table of Contents

When you work on a Word document, the number of pages and their content keeps
varying, and accordingly, you need to update your Table of Contents. The simple steps are
to update an existing Table of Contents in your Microsoft Word.

Step 1 − Consider you already have a table of content as shown above. Click
the References tab followed by the Update Table button; this will display the Update
Table of Contents dialog box with two options.
Step 2 − If you want to update just the page numbers then select the first option Update
page numbers only available in the dialog box but if you want to update page numbers as
well, then select the second option Update entire table and you will find your table of
content updated with all the latest changes.

Delete Table of Contents

The following steps will help you delete an existing Table of Contents from Microsoft Word.

Step 1 − Consider you already have a table of content as shown above. Click
the References tab and the next Table of Contents button which will display a list of Table
of Contents options along with the Remove Table of Contents option available at the
bottom.
Step 2 − Click over the Remove Table of Contents option to delete the existing table of
contents.

Regard
Assalamualaikum,

We continue the discussion for MS Word by doing a cover page for a document. You can
create an attractive first page with the document title, subject, author and publisher name,
etc. This first page is the Cover Page and Microsoft Word provides an easy way to add a
cover page.

In this discussion, we will look at features for creating a cover page.

1. How to insert a Cover Page into a Word document.

2. How to Create Custom Cover Pages in Word.
3. How to remove a Cover Page from a Word Document.
4. How to remove Custom Cover Page.
5. How to Remove Page Number Zero from a Cover Page

Kindly download the attachment for the detailed notes.

Regards
Assalamualaikum Students

Microsoft Word has many keyboard shortcuts that you can use to write, edit, and format
documents quickly and easily.

Even if you’re familiar with Microsoft Word, you might be surprised by the number and
variety of keyboard shortcuts you can use to speed up your work, and just generally make
things more convenient.

It’s not easy to memorize all these keyboard combos of shortcut keys. Everyone’s needs are
different, so some will be more useful to you than others. And even if you just pick up a few
new tricks, it’s worth it. In the attached documents are the shortcut keys you can use.

Kindly download the attachment for the shortcut keys.

Regards
Assalamualaikum,

In this chapter, we will discuss how to translate a Word 2010 document. Microsoft Word has the
option to translate a complete Word document from one language to another language using
simple steps. Let us learn how we can translate document content from English to some other
language.

Translate Document Using Microsoft Translator

The following steps will help you translate a document from one language to another language.

Step 1 − Click the Review tab and then click the Translate button; this will display different options
to be selected.

Step 2 − Select the Choose Translation Language option simply by clicking over it. This will display
a Translation Language Options dialog box asking for selecting from and to languages.
Here From is the source document's language and To is the target document’s language.
Step 3 − After selecting From Language and To Language, click OK. Now again go to the Review
tab and then click the Translate button which will display different options to be selected. Select the
top option Translate Document option from the given options, this will display the Translate
Whole Document dialog box asking for your permission to send your document over the internet
to be translated by Microsoft Translator.
Step 4 − To translate your document, you can click the Send button. This will send your document
over the internet to be translated and you will have your document translated in your target
language.

Step 5 − Now you can copy your translated content manually in any other document and save it for
final use.
Translate the entire word document.

Step 1 − Click the Review tab and then click the Translate button; this will display different options
to be selected.

Upon click, it opens the Translation Language Options dialog. From the right pane, choose desired
languages as shown in the screenshot below. If you are using this feature for the first time then you
will reach here directly.
Now you will see the selected language is in the Translate drop-down menu. Click it to translate a
document into a specified language, as shown in the screenshot below.

Upon clicking it it will lead you to the Microsoft Translator webpage, showing document content in
both languages.
*** Save the document as a .docx file in order to translate it with Microsoft service.

Regards
Assalamualaikum,

Let us learn about links and embedded from Ms Excel into Ms Word.

How to Link Excel to Word

To insert any part of an Excel worksheet in a Word document:

1. Open the Word document where the worksheet will display.

2. Open the Excel worksheet that contains the data you want to link to the Word
document.
3. In Excel, select and copy the range of cells to include. Select the entire worksheet if
you plan to insert more columns or rows into the worksheet.

4. In the Word document, position the cursor where you want to insert the linked table.

5. Right-click and select Link & Use Destination Styles or Link & Keep Source
Formatting.
 6. The Excel data pastes directly into the Word document where the cursor was
positioned. If changes are made to the source Excel file, the Word document updates
with those changes automatically.

What Happens When You Link Excel to Word

Linking an Excel file to a Word document ensures that the Word document is updated every time the
data in the Excel file changes. It works as a one-way link feed that brings the updated Excel data into
the linked Word document. Linking an Excel worksheet also keeps your Word file small because the
data doesn't save to the Word document.

Linking an Excel worksheet to a Word document has a few limitations:

 If the Excel file moves, the link to the Word document needs to be re-established.
 If you plan to transport the Word file or use it on another computer, you must transport the
Excel file along with it.
 You must do data editing in the Excel worksheet. It isn't a problem unless you require
different spreadsheet formats in the Word document.

How to Embed an Excel Spreadsheet in Word

The process of embedding an Excel worksheet in a Word document is essentially the same as linking
to an Excel worksheet. It does require a few extra clicks, but it brings all data from the worksheet into
your document, not only the selected range.
There are two ways to embed an Excel worksheet in Word. The first is to embed the worksheet as an
object. The second is to insert a table.

When you embed a worksheet, Word uses the formatting from the Excel worksheet. Make sure that
the worksheet’s data looks how you want it to appear in the Word document.

Embed an Excel Worksheet as an Object

To embed an Excel worksheet as an object:

1. Open the Word document.

2. Go to the Insert tab., In Text Group, Click Object. Insert > Object

3. Select the Create from File tab in the Object dialog box tab.

4. Select Browse, then choose the Excel worksheet that contains the data you want to embed.

5. Select OK.

6. The Excel worksheet is embedded in the Word document.

How to Embed an Excel Spreadsheet Table

An alternative is to insert the Excel worksheet as a table. This method inserts the worksheet the same
way as if you embedded it as an object. The difference is that it opens a blank Excel worksheet for
you to fill out. Choose this method if you haven't created the Excel file yet.

To insert an Excel worksheet as a table in Word.

1. Open a Word document.

2. Place the cursor where you want to insert the Excel worksheet.
3. Go to the Insert tab, then select Table.
4. Select Excel Spreadsheet.
5. This menu option opens a blank Excel worksheet that you can fill with data. Either enter new
data or paste data from another spreadsheet.

When you insert and fill out a new Excel worksheet, you have an Excel file that you can update at any
time. The data in the Word table automatically updates to match the data in the Excel file.

What’s the Difference Between Linking and Embedding?

There are options for including a spreadsheet in a Word document. The simple way is copying that
data from the spreadsheet, and then pasting it into the target document.

The other option is inking and embedding the file from an excel spreadsheet. The difference comes
in how these two options treat their connection to that original Excel spreadsheet:

 If you link an Excel worksheet in a document, the target document and the original Excel
sheet maintain a connection. If you update the Excel file, those updates get automatically
reflected in the target document.
 If you embed an Excel worksheet in a document, that connection is broken. Updating the
original Excel sheet does not automatically update the data in the target document.

There are advantages to both methods, of course. One advantage of linking a document (other than
maintaining the connection) is that it keeps your Word document’s file size down because the data is
mostly still stored in the Excel sheet and only displayed in Word. One disadvantage is that the
original spreadsheet file needs to stay in the same location. If it doesn’t, you’ll have to link it again.
And since it relies on the link to the original spreadsheet, it’s not so useful if you need to distribute
the document to people who don’t have access to that location.

Embedding a document, on the other hand, increases the size of your Word document, because all
that Excel data is actually embedded into the Word file. There are some distinct advantages to
embedding, though. For example, if you’re distributing that document to people who might not have
access to the original Excel sheet, or if the document needs to show that Excel sheet at a specific
point in time (rather than getting updated), embedding (and breaking the connection to the original
sheet) makes more sense.
Regards