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    Exit Interview

    Uploaded by

    Arkananta Kenzie Wicaksono
    The document contains an exit interview form and procedures for an employee leaving PT Mane Indonesia. The exit interview form asks the employee to rate different aspects of their employment, supervisor, and reasons for leaving. It is followed by standard procedures for job handover, clearance of advances/loans, returning tools and company assets, and terminating access to computer systems. The objective is to ensure a smooth transition and address any outstanding matters when an employee leaves the company.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Exit Interview

    Uploaded by

    Arkananta Kenzie Wicaksono
    208 views8 pages
    The document contains an exit interview form and procedures for an employee leaving PT Mane Indonesia. The exit interview form asks the employee to rate different aspects of their employment, supervisor, and reasons for leaving. It is followed by standard procedures for job handover, clearance of advances/loans, returning tools and company assets, and terminating access to computer systems. The objective is to ensure a smooth transition and address any outstanding matters when an employee leaves the company.

    Original Description:

    question for exit interview

    Original Title

    Exit Interview (2)

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    The document contains an exit interview form and procedures for an employee leaving PT Mane Indonesia. The exit interview form asks the employee to rate different aspects of their employment, supervisor, and reasons for leaving. It is followed by standard procedures for job handover, clearance of advances/loans, returning tools and company assets, and terminating access to computer systems. The objective is to ensure a smooth transition and address any outstanding matters when an employee leaves the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    208 views8 pages

    Exit Interview

    Uploaded by

    Arkananta Kenzie Wicaksono
    The document contains an exit interview form and procedures for an employee leaving PT Mane Indonesia. The exit interview form asks the employee to rate different aspects of their employment, supervisor, and reasons for leaving. It is followed by standard procedures for job handover, clearance of advances/loans, returning tools and company assets, and terminating access to computer systems. The objective is to ensure a smooth transition and address any outstanding matters when an employee leaves the company.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    PT MANE INDONESIA

    Cikarang Industrial Estate, Jl. Jababeka XVI, Kavling Blok V – 66 Cikarang - Bekasi 17530
    Tel No: +62-21-893 7640 Fax No: +61-21-893 6485

    (EXIT INTERVIEW FORM)

    STRICTLY CONFIDENTIAL

    It would be appreciated if you would take time to complete the following questions. Please be as complete
    and as candid as possible.

    Your responses will remain confidential.

    Employee Name : Employee ID :

    Job Title :

    Date of Hire : Length of Services :

    Department/Company :

    How would you rate the following aspects of your employment? Please tick the appropriate box.

    Aspect of Employment Excellent Good Fair Poor Add any relevant Comments

    Current job & challenge

    Opportunity for progression

    Setting of objectives

    Performance Appraisals

    Working Environment

    Your basic salary

    Other Company Benefits

    Feeling of Belonging
    How would rate your supervisor in the following areas? Please tick the appropriate box.

    Supervisory Area Excellent Good Fair Poor Add any relevant Comments

    Demonstrates Fair & Equal


    Treatment

    Provides Appropriate Recognition

    Resolves Complaints/Difficulties In
    Timely Fashion

    Follows Policy & Procedures

    Communicates to Employee of
    Matters Relating To Work

    Encourages Feedback

    Is Knowledgeable In Own Job

    Expresses Instructions Clearly

    Motivates & Develops Staff

    Encourages teamwork

    1. What are your main reasons for leaving this company?

    2. What can you say about the way your objectives were set, the way your performance was
    measured and the feedback to you of your performance results?

    3. How well do you think your training and development needs were assessed and met?
    4. What could have been done to avert you from leaving this company?

    5. Which company are you joining and in which role?

    6. What can you say about the policies, procedure, processes or systems that have contributed
    to your decision to leave? How can we manage these better in the future?

    7. Would you consider returning to our company in the future?

    8. Any Additional comments you wish to make:

    We thank you for taking the time to answer the above exit interview questions.
    HR will review the input with the objective of improving the organisational health of our company.

    Signature: Date:
    JOB HANDOVER

    The purpose of job handover process is to ensure that before leaving the company, employee
    has handover all files, documents, job or project to his/her direct supervisor or other employee
    designated to be his/her replacement.

    STEP BY STEP OF JOB HANDOVER


    1. Direct supervisor will schedule job handover process with the employee.
    2. Employee have to list down all hand over activity and mention the person to whom the job
    being transferred as instructed by his/her direct supervisor.
    3. The person who receive the files /documents, and other information related to the job have
    to sign as he /she have received it from the employee.
    4. Direct supervisor will re-check with the employee to ensure that all job handover process
    have been successfully done before he/she sign in the below form as his /her approval.
    ----------------------------------------------------------------------------------------------------------------------

    NO HANDOVER ACTIVITIES HANDOVER TO SIGNATURE

    Employee Direct Supervisor


    Name : Name :
    Position : Position :
    Signature : Signature :
    ADVANCE CLEARANCE

    The purpose of administration clearance process is to ensure that before leaving the company,
    employee has clear all outstanding advances, loan, etc. with Finance Department.

    STEP BY STEP OF ADVANCE CLEARANCE


    1. Finance will list down all outstanding advances (incl. personal loan, etc if any)
    2. During the clearance process, Finance should hold any payment to the employee. Any
    exception regarding this matter requires the General Manager / Director approval.
    3. Employee will be advised and have to make a clarification report as soon as possible.
    4. Employee submit clarification report and Finance will prepare the Final Status Report of the
    outstanding advances.
    5. Any outstanding amount have not been clarified shall be deducted from employee’s Final
    Payment Calculation.
    ----------------------------------------------------------------------------------------------------------------------

    NO DESCRIPTION AMOUNT STATUS

    Employee Finance Dept


    Name : Name :
    Position : Position :
    Signature : Signature :
    RETURNING MAINTENANCE / ENGINEERING TOOLS

    The purpose of returning maintenance/engineering tools process is to ensure that before leaving
    the company, employee has return all maintenance/engineering tools equipped to him/her while
    working with the Company.

    STEP BY STEP OF RETURNING MAINTENANCE & ENGINEERING TOOLS


    1. Maintenance/Engineering will prepare list down of tools that have to be returned by the
    employee.
    2. Employee have report and return tools item per item to Maintenance/Engineering or person
    designated to take the responsibility of the tools.
    3. Any loss or damage items will be valued by Maintenance/Engineering Department (Spare-
    parts Keeper) based on it’s book value calculation or other calculation based on mutual
    agreement between the Company and the employee.
    4. After all tools are returned and reported, Maintenance/Engineering Department will sign as
    their approval.
    ----------------------------------------------------------------------------------------------------------------------

    NO DESCRIPTION STATUS PIC

    1 Returned /Loss /Damage

    2 Returned /Loss /Damage

    Employee Maintenance/Engineering Dept


    Name : Name :
    Position : Position :
    Signature : Signature :
    RETURNING COMPANY’S ASSETS

    The purpose of returning company’s assets process is to ensure that before leaving the company,
    employee has return all company assets facilitated to him/her while working with the Company.

    STEP BY STEP OF RETURNING COMPANY’S ASSETS


    1. HRD will prepare list down of Company assets that have to be returned by the employee.
    2. Employee has report and return item per item Company’s assets to HRD or person
    designated to take the responsibility of the assets.
    3. Any loss or damage items will be valued by Finance Department based on it’s book value
    calculation or other calculation based on mutual agreement between the Company and the
    employee.
    4. After all assets are returned and reported, HRD will sign as their approval.
    ----------------------------------------------------------------------------------------------------------------------

    NO DESCRIPTION STATUS PIC

    1 Employee ID Cart Returned /Loss /Damage

    2 Uniform Returned /Loss /Damage


    3 Locker Key Returned /Loss /Damage
    4 Safety Shoes Returned /Loss /Damage
    5 Handphone Returned /Loss /Damage
    6 Computer / Notebook Returned /Loss /Damage

    Employee Human Resources Dept


    Name : Name :
    Position : Position :
    Signature : Signature :
    ACCESS TERMINATION

    The purpose of computer and other systems security process is to ensure that after leaving the
    company, employee has no more authorization to access the Company without acknowledge and
    permission from the management.
    Access to the computer systems, magnetic card door access, ID Badge, etc. should be
    terminated.
    Connecting again the ex-employee to the company in a special condition, shall require
    management approval.

    STEP BY STEP OF ACCESS TERMINATION


    1. HRD will prepare announcement regarding the effective resign date so that other employee
    who still have an outstanding matters with the resign employee may aware to make a
    settlement as soon as possible.
    2. Magnetic Card Door Access, ID Badge, Keys, Computer Access etc shall be returned and
    terminated. It will be IS Department responsibility.
    3. IS Department prepare a report by fill in the below form to ensure that after leaving the
    Company, employee will no longer have the access to the Company.
    ----------------------------------------------------------------------------------------------------------------------

    NO DESCRIPTION STATUS PIC

    Employee Information System Dept


    Name : Name :
    Position : Position :
    Signature : Signature :

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