Icc RFP Final 14-10-2022

Andhra Pradesh State Architectural Board
Government of Andhra Pradesh
Request for Proposal (RFP)
Comprehensive Design Services for Construction of

Integrated Collectorate Complexes in 13 Districts of
Andhra Pradesh for Four Packages
(October 2022)
Memo. No TRB02-BLDG0ARCH(MISC)/9/2022-DYSA dt 11.10.2022
Issued by
Andhra Pradesh State Architectural Board (APSAB)
Room No.529, R&B HOD Building,
MG Road, Labbipet, Vijayawada-520010.
Phone: 08662469916, Email Id: [email protected]
Disclaimer
The information contained in this RFP document (the “RFP”) or any information
provided subsequently to Bidder(s) whether verbally or in documentary form by or on
behalf of the APSAB, is provided to the Bidder(s) on the terms and conditions set out
in this RFP document and all other terms and conditions subject to which such
information is provided.
This RFP is neither an agreement nor an offer and is only an invitation by APSAB to
the Empanelled Architects for submission of bids. The purpose of this RFP is to
provide the Bidder(s) with information to assist the formulation of their proposals.
This RFP does not claim to contain all the information each bidder may require. Each
Bidder should conduct its own investigations and analysis and should check the
accuracy, reliability and completeness of the information in this RFP and obtain
independent advice, wherever necessary. APSAB makes no representation or
warranty and shall incur no liability under any statute, rules or regulations as to the
accuracy, reliability or completeness of this RFP.
APSAB reserves the right of discretion to change, modify, add or alter any or all of
the provisions of this RFP and/or the bidding process at any stage of the process of
bidding/ RFP, without assigning any reasons whatsoever. Such change will be sent
to respective E-mail IDs of empanelled members and it will become part and parcel
of RFP.
APSAB reserves the right to reject any or all the RFPs received in response to this
RFP document at any stage without assigning any reason whatsoever and without
being liable for any loss/injury that Bidder might suffer due to such reason. The
decision of APSAB shall be final, conclusive and binding on all the parties directly or
indirectly connected with the bidding process.
Information provided in this RFP is on a wide range of matters. APSAB does not own
any responsibility for the accuracy or otherwise for any interpretation or opinion on
law expressed herein. Further, APSAB also does not accept liability of any nature
whether resulting from negligence or otherwise whatsoever arising from reliance of
any Bidder upon the statements contained in this RFP.
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Table of Contents
Section 1 - RFP Packages 4
Section 2 - Letter of Invitation 5
Section 3 - Introduction 7
Project background 7
Brief Description of Bidding Process 7
Schedule of Tender Process 8
Address for Communication 9
Section 4 - Instruction to Applicants 10
General 10
Terms of bidding 10
Preparation and Submission of Proposals 11
Proposals Opening 13
Section 5 - Terms of Reference 15
Scope of Work 15
Stage 1 - Concept Design 15
Stage 2 - Preliminary Design and Drawings 15
Stage 3 - Drawings for Author's/ Statutory Approvals 15
Stage 4 - Working Drawings and Tender Documents 16
Stage 5 - Bid Process Management for Identification of Contractor 16
Stage 6 - Construction Stage Activities 17
Stage 7 - Completion 17
Deliverables and Timelines 17
Payment of Remuneration 18
Performance Security 20
Refund/Adjustment of Bid Security Deposit 21
Section 6 - Preparation, Submission and Evaluation of proposals 22
General 22
Preparation and Submission of Proposals 22
Submissions in Technical Proposal (Part 1) 22
Structure of Design Presentation (Part 2) 23
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Signing of Proposals 28
Criteria for Selection of Empanelled Consultant 28
Opening and Evaluation of Technical Proposal 28
Marks for Technical Evaluation 29
Evaluation of Design Presentation 31
Marks for Design Evaluation 31
Section 7 - Formats for Proposal Submission 33
Annexure 1 - Format for checklist of Submissions of Proposal 33
Annexure 2 - Format for Covering Letter 34
Annexure 3 - Format for Experience of Similar Works 37
Annexure 4 - Format for Technical Proposal Submission 38
Annexure 5 - Format for Applicant Financial Data 42
Annexure 6 - Format of Power of Attorney for Authorized Signatory 43
Annexure 7 - Format of Undertaking, To Be Furnished on Company Letter Head
with Regard to Blacklisting/Non-Debarment, By Organization 44
Annexure 8 - Agreement 45
Annexure 9 - Bank Guarantee for Performance Security 49
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Section 1 - RFP Packages
The Andhra Pradesh State Government is mulling the idea of setting up Integrated
Collectorate Complexes (ICCs) in the new districts formed. In this regard the 13 District
centers were divided into four packages, based upon their climatics aspects as mentioned
below:
Package District Centres Area Geography
Package - I Manyam Approximately 15 Acres High Altitude Areas,

characterized by high
Alluri Approximately 15 Acres rainfall and they
Seetaramaraju experience a cool climate.
Anakapalli Approximately 15 Acres Partially at High Altitude

and partially in Coastal
region, characterized by
warm and humid climate
Package - II Dr. BR Ambedkar Approximately 15 Acres Delta and Coastal

Konaseema region,characterized by
Bhimavaram Approximately 15 Acres
Rajamahendravar Approximately 15 Acres Delta region

am
Package - III NTR District Approximately 15 Acres Plain region
Palnadu Approximately 15 Acres Plain region
Bapatla Approximately 15 Acres Plain and Coastal

region,characterized by
Package - IV Sri Balaji Approximately 15 Acres Characterized by warm

and humid climate
Annamayya Approximately 15 Acres
Sri Satya Sai Approximately 15 Acres
Nandyal Approximately 15 Acres
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Section 2 - Letter of Invitation
To
Whomsoever it is communicated by the authorisee on behalf of APSAB
Dear all members,
Andhra Pradesh State Architectural Board (APSAB) intends to select a Consultant

("hereinafter referred to as the "Consultant") for “Comprehensive Design Services for
Construction of Integrated Collectorate Complexes in 13 Districts of Andhra Pradesh
for Package I /II /III /IV.”
1. The RFP is sent to all such empanelled architectural firms/consultants with

the Client (APSAB) for providing consultancy services for Architectural Works.
Details of the services required and the details of the site are provided in the
Terms of Reference (TOR) of this Request for Proposal (RFP).
2. Proposal submissions must be received no later than the due date specified in
the “Schedule of Tender Process” in the manner specified in the RFP
document at the address given below clearly mentioning the name of the
assignment.
“Comprehensive Design Services for Construction of Integrated Collectorate

Complexes in 13 Districts of Andhra Pradesh for Package I /II /III /IV”
To
The Deputy State Architect (R&B Dept),
OSD of Andhra Pradesh State Architectural Board (APSAB),
Phone: 08662469916,
Email Id: [email protected]
3. The following RFP has following sections:

Section 1 - RFP Packages
Section 2- Letter of Invitation
Section 3 - Introduction
Section 4 - Instructions to Applicants
Section 5 - Terms of Reference
Section 6 - Preparation, Submission and Evaluation of Proposals
Section 7 - Formats for Proposals Submission (Annexures)
4. The Consultant for providing its services for the said assignment will be
selected on the basis of Technical proposal and Design Competition as
described in this RFP.
5. The APSAB shall not be responsible for any costs or expenses incurred by
the applicant in connection with the preparation and delivery of Proposals,
including costs and expenses related to visit to the site. The APSAB reserves
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the rights to cancel, terminate, change or modify this procurement / Tender
Process and /or requirements of proposal stated in the RFP, without assigning
any reason or providing any notice and without accepting any liability for the
same.
6. The Proposal shall be valid for a period of not less than 60 days from the Due
date for Receipt of Proposal. In exceptional circumstances, prior to the expiry
of the original proposal validity period, the client may request the applicants to
extend the period of validity for a specified additional period. The request for
the extension shall be made in writing. However, applicants will not be
permitted to modify their submitted proposals.
Dated: 14-10-2022 Yours sincerely,

Member & OSD of Andhra Pradesh State Architectural Board (APSAB)
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Section 3 - Introduction
Project background
The Andhra Pradesh state government is mulling the idea of setting up Integrated
Collectorate Complexes (ICCs) in the new districts formed. The government is
currently planning to set up these Integrated Collectorate Complexes in 13 new
district centers, excluding the old 13 district centers.
The idea of having an Integrated Collectorate complexes is not just the collector
offices but also offices of the superintendent of police and all district level
government offices under one roof making it easier for the public to avail all
government services similar to the village and ward secretariat system where the
entire village administration system is centralized. The Idea is to ensure that people
do not need to run from one office to another to get their work done as all
government offices would be located in the same complex and also reduce the need
for acquiring land and construction costs for new buildings.
The concept of Integrated Collectorate Complexes has already been implemented in

the new districts formed in Telangana and similar ones in other States including
Andhra Pradesh. Authorities have studied the concept and have come to an
understanding of how to set them up according to the requirements of Andhra
Pradesh state.
Collectorates, Collector's bungalows and SP offices were established during the

British period as per the requirements then. Now with the formation of the new
districts, there would be a need for more land for separate offices to be set up in the
new districts. With the high cost of construction and land availability in district centers
at present, the need to have all the offices set up in one place would reduce the
issue of procuring more land which would cost a lot.
Brief Description of Bidding Process

The bidder may participate in one or more packages by choosing one center from
the chosen package (Package I/II/III/IV). The winners will be assigned to every
center in that package.
The technical and design bid process will be followed for this RFP. In this system, the
bidder shall submit his/her offer in two parts viz. Technical Bid and Design Concept
along with presentation. The technical bid shall be prepared and shall be submitted
via hard copy in a sealed envelope at APSAB office only. Online submission of bid
shall not be entertained and the bid shall be summarily rejected.
Technical bid envelopes will be opened and its supporting documents will be
evaluated for Minimum Eligibility Criteria as per this RFP. Only those Proposals
meeting the minimum eligibility criteria in technical evaluation will be called for
Design Competition. For the Design Competition, the bidders would be required to
give a presentation of their proposed concept plan for the project (as mentioned in
Section 6) before the evaluation committee as constituted by APSAB.
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The decision of the evaluation committee shall be final in regards to the conceptual
plans presented in the Design Competition. Copies (Hard/soft) of the
presentation/conceptual plans/ walkthrough shall be submitted to APSAB after the
Design Competition presentation for evaluation purposes.
The submission of proposals for more than one package must be done so in distinct
envelopes and design presentations.
Schedule of Tender Process

The below schedule is tentative. APSAB reserves the right to modify the said
schedule of Selection Process at any time during the Selection Process at its sole
discretion without assigning any reason or being liable for the same in any manner
whatsoever. The following is the schedule:
Event Description Scheduled Date

RFP Issue / Start Date 14-10-2022
Due date for Receipt of Technical 18-10-2022
Proposal (Proposal Submission
Date)
Date and Time of Opening of 20-10-2022
Technical Proposal
Issue of eligible applicants for Will be intimated to the qualified applicants
Design Competition 20-10-2022
Webinar for explaining the salient 21-10-2022
feature
Design Competition 10-11-2022
Presentation by applicant before
committee as constituted by APSAB
Winner Applicant Announcement As and when decided by the committee
*Bid Security deposit (Refundable) Rs. 1,00,000 (Rupees Twenty-Five
Thousand only) in the form of demand draft
drawn in favor of the Deputy State
Architect, R & B department payable at
Vijayawada and drawn on any scheduled
bank.
*Letter of Award (LOA) Within 7 days of bid due date
*Submission of Performance Within 5 days from date of LOA
Security by the successful bidder
*Signing of Contract Agreement Within 3 days from the date of submission
of Performance Security.
*Proposal Validity period 60 days from the letter of Award
* The above criteria is only for finalized candidates.
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Any addendum / corrigendum in the RFP document shall be intimidated to all the
applicants / Bidders through E-mail.
Address for Communication

Phone: 7207405945, 08662469916,
Email Id: [email protected]
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Section 4 - Instruction to Applicants
General
● The APSAB has adopted The technical and design bid process
(hereinafter referred to as the “Selection Process/ Tender Process”) for
selection of a Consultant, for award of the Assignment. The Proposal
submission is envisaged in two parts - Technical Bid and Design Concept.
The Applicants may submit their Proposals in response to this RFP, in
accordance with the provisions of this RFP ("Applicants''). The Technical
Proposals to be submitted by Applicants shall comprise of technical
documents and other requisite documents/clarifications as per the terms of
this RFP. The Design Competition of only those Applicants whose
Technical Proposal qualify the evaluation process, as per terms hereof,
shall be called for selecting the Consultant.
● Applicants are encouraged to inform themselves fully about the
assignment before submitting the Proposal.
● Broad description of the objectives, scope of services, Deliverables, and
other requirements relating to this Consultancy are specified in this RFP. In
case an applicant possesses the requisite experience and capabilities
required for undertaking the Consultancy, it is invited to participate in the
Selection Process individually (the "Sole Firm") and no consortium is
allowed.
● Any entity which has been barred by any agency of the Central
Government, any State Government, any Statutory Authority or any public
sector undertaking, as the case may be, from participating in any project,
and the bar subsists as on the date of the Proposal, would not be eligible
to submit a Proposal either by itself or through its Associate.
● The APSAB shall not be liable for any omission, mistake or error in respect
of any of the above or on account of any matter or thing arising out of or
concerning or relating to RFP or the Selection Process, including any error
or mistake therein or in any information or data given by the APSAB.
Terms of bidding
Number of Proposals and respondents:
● No Applicant or its Associate shall submit more than one proposal, in
response to this TOR.
● The TOR is not transferable and Proposals shall be submitted only by
Applicants to whom the TOR Document has been issued by APSAB.
Proposal preparation cost:

● The Applicant shall bear all costs associated with the preparation and
submission of the proposal. APSAB will not be responsible and liable for
any costs, regardless of the conduct or outcome of the proposal.
● All papers submitted with the Proposal are neither returnable nor
claimable.
Right to accept and reject any or all the Proposals:

● Notwithstanding anything contained in this TOR, APSAB reserves the right
to accept or reject any proposal and to annul the empanelment process
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and reject all the proposals, at any time without any liability or any
obligation for such acceptance, rejection or annulment, without assigning
any reason.
● APSAB reserves the right to reject any Proposal if:
o At any time, a material misrepresentation is made or discovered, or
o Any misinterpretation will be viewed seriously and blacklisted and
also reported to CoA.
o The Applicant does not respond promptly and diligently to requests
for supplemental information required for the evaluation of the
Proposal
● Rejection of the Proposal by APSAB as aforesaid would lead to the
disqualification of the Applicant.
Data Identification and collection:
● The Applicant should submit its proposal after verifying the availability of
the data, information, and/ or any other matter considered relevant.
● It would be deemed that by submitting the Proposal, the Applicant has:
o Made a complete and careful examination and accepted the RFP
Document in total.
o Received all relevant information requested from APSAB and
o Made a complete and careful examination of the various aspects of
the scope of work including but not limited to;
❖ Existing data or any relevant information.
❖ All other matters that might affect the Applicant's
performance under the terms of this RFP Document.
● In case of ambiguity in providing the relevant information, the authority will
inspect the office for verification
● APSAB shall not be liable for any mistake or error on the part of the
Applicant in respect of the above.
Amendment of TOR:
● At any time prior to the Proposal Due Date, the Authority, for any reason,
whether at his own initiative or in response to a clarification requested by
the eligible Applicant, may modify the RFP document by the issuance of
an addendum. The addendum will be sent in writing to all eligible
Applicants to whom the revised RFP Document has been supplied.
● In order to provide the Applicants a reasonable time to examine the
Addendum, or for any other reason, APSAB may, at its own discretion,
extend the Proposal Due Date.
● The above changes & amendments, if any, will be notified to only those
applicants applied for the assignment.
Preparation and Submission of Proposals

Format and Signing of Proposals:
● The Applicant needs to submit their technical proposals and design
presentation in the prescribed format (Ref: Section 6 and 7).
● The proposals shall be typed or printed and the Applicant shall initial each
page. All the alterations, omissions, additions, or any other amendments
made to the proposal shall be initiated by the person(s) signing the
proposal.
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● Applicants would provide all the information as per the RFP Document and
in filled formats. APSAB reserves the right to reject any proposal that is not
in the specified formats.
● In case the Applicant intends to give additional information for which
specified space in the given format is not sufficient, it can be furnished in
duly stamped and signed enclosed sheets.
Language:
● The Proposal and all related correspondence and documents should be
written in the English language. Supporting documents and printed
literature furnished by the Applicant with the Proposal may be in any other
language provided that they are accompanied by appropriate translations
of the pertinent passages in the English language. Supporting materials,
which are not translated into English, may not be considered. For
interpretation and evaluation of the Proposal, the English language
translation shall prevail.
Sealing and marking of proposals:

● The technical proposal shall be sealed in one single outer envelope clearly
bearing the following identification: “Design of Integrated collectorate
complex.
● The proposals shall be addressed to (Ref: Section 1)
● The envelope shall indicate the name, address, e-mail and contact number
of the Applicant.
● If the envelopes are not sealed and marked as instructed above, the
Proposal may be deemed to be non-responsive and would be liable for
rejection.
Proposal due date:

● APSAB, at its sole discretion, may extend the Proposal due date by
issuing an Addendum.
● Proposals should be submitted at or before the Proposal due date, to the
address provided and form as detailed in this RFP.
● APSAB may, in exceptional circumstances, and for reasons to be recorded
in writing, extend the Proposal Due Date, by issuing an Addendum
uniformly for all Applicants.
Modifications/ Substitution/ Withdrawal of Proposals:

● The Applicant will not be allowed to modify, substitute or withdraw its
Proposal once submitted to the APSAB. From the time the Proposals are
opened to the time the contract is awarded, if any Applicant wishes to
contact the Authority, on any matter related to its proposal it should do so
in writing (within specified time from the date of uploading the document).
Any effort by the Applicant to influence any officer or bearer of the
Authority in the proposal evaluation or contract award decisions may result
in the rejection of the Applicant’s proposal.
Late Proposals:
Any Proposals received by APSAB after the Proposal end date shall not be
accepted.
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Proposals Opening
Opening of Proposals:
● APSAB would open the Proposals at the date mentioned in the data
sheets for the purpose of evaluation.
● APSAB would subsequently examine Proposals in accordance with the
criteria set out in this document.
Tests of Responsiveness:
● Prior to the evaluation of proposals, APSAB will determine whether each
proposal is responsive to the requirements of the TOR. The Proposal shall
be considered responsive if:
o It is received/ deemed to be received by the Proposal due date and
time
o It is signed, sealed, and marked
o It contains all information required in this Document.
o Information is provided as per the formats specified in the RFP
Document.
● APSAB reserves the right to reject any non-responsive Proposal and no
request for alteration, modification, substitution, or withdrawal shall be
entertained by APSAB in respect of such Proposals.
Confidentiality:
● Information relating to the examination, clarification, evaluation, and
recommendation for the Applicants shall not be disclosed to any person
not officially concerned with the process.
● After the opening of the Proposals, no information relating to the
examination, clarification, evaluation, and comparison of Proposals and
recommendations concerning the award of contract shall be disclosed to
the Applicants or their representatives, if any. Any effort by an Applicant to
exert undue or unfair influence in the process of examination, clarification,
evaluation, and comparison of Proposal shall result in outright rejection of
the offer, made by the said Applicant.
Queries and Clarifications:
● Any queries or request for clarification concerning this document shall be
submitted by written letter duly signed by the authorized signatory at the
address mentioned in the document or through e-mail Id:
[email protected]. Clarifications for all such queries received within
the date specified would be provided by the APSAB at least three working
days before the due date and time of tender submission date.
● The Authority shall make reasonable endeavors to respond to the
questions raised or clarifications sought by the Applicants. However, the
Authority reserves the right not to respond to any question or provide any
clarification, in its sole discretion, and nothing in this Clause shall be taken
or read as compelling or requiring the Authority to respond to any question
or to provide any clarification.
● The Authority may also on its own discretion, if deemed necessary, issue
interpretations and clarifications to all Applicants by way of a common
communication. All clarifications and interpretations issued by the
Authority shall be deemed to be part of this document. Any verbal
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clarifications and information given by Authority or its employees or
representatives or consultants shall not in any way or manner be binding
on the Authority. Authority reserves its right to retract, change, alter or
modify any communications once given by any of its employees and/or
consultants.
● Authority will provide adequate information/ support to assist Applicants in
the formulation of their application or response to this Proposal document.
● Further, to assist in the process of evaluation of Proposals, Authority may,
at its sole discretion, ask any Applicant for clarification on its Proposal. The
request for clarification and the response shall be in writing or by e-mail.
No change in the substance of the Proposal would be permitted by way of
such clarifications.
Proposal Evaluation:
● To assist in the examination, evaluation, and comparison of Proposals,
APSAB may utilize the services of the advisor(s) appointed by the APSAB.
● The Submissions of the Applicants would first be checked for responsiveness,
all proposals found to be substantially responsive shall be evaluated as per
the Technical Criteria mentioned in the RFP Document.
● The envelopes containing the Technical Proposal of the Applicants who do not
meet the Technical Criteria shall not be considered for further process.
● APSAB would further reserve the right of periodic review & revision of
empanelment documents as per the future requirement of the Authority.
Liable for Disqualification

The Proposal of an applicant shall be liable for disqualification in the following:
● If the applicant refuses to accept the correction of errors in its proposal, (or)
● At any time, a misrepresentation is made or uncovered, (or)
● The Applicant does not provide, within the time specified by the Client, the
supplemental information sought by the Client for evaluation of the Proposal
or does not respond to any queries raised by the Client, (or)
● If the applicant submits a conditional Proposal which would unfairly affect the
competitive provision of other applicants who submitted a substantially
responsive proposal and/or is not accepted by the Client.
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Section 5 - Terms of Reference
Scope of Work
The Architect shall, after taking instructions from the Authority, render the following
services (But not limited to)
Stage 1 - Concept Design

A. To carry out the general site assessment, analyse and carry out the site
visits as and when required. The survey drawings carried out by the
consultant for the sites for the mentioned project shall be shared to the
APSAB in soft and hard copies.
B. Prepare the detailed survey and soil investigation at the project site.
C. Conduct location analysis of site with respect to its surrounding
developments/uses , existing as well as proposed, connectivity and ease of
access, circulation aspects, peripheral and on-site infrastructures status.
D. The Consultant shall carry out studies required for evaluating best use
options and assess suitability and feasibility of various developmental
alternatives for the Integrated Collectorate Complex
E. Furnish a site appraisal report with regard to the potential of the site
vis-à-vis activities.
F. The best use options shall bring unique identity to the project in terms of
design and function
G. Furnish preliminary scheme for site planning.
H. Prepare conceptual landscape design with reference to requirements given
and prepare a tentative estimate of cost on an area basis.
I. Submit concept/block model/Walk through.
J. Any other surveys as required shall be carried out by the consultant.
Stage 2 - Preliminary Design and Drawings

A. Modify the conceptual design incorporating required changes and prepare
the preliminary plan/drawings, sketches, etc. for the Authority's approval.
B. The designs/drawing shall include:
a. Site plan/ Land use drawings
b. Layouts/ floor plans
c. Elevations
d. Sections
C. Prepare preliminary estimate of cost for plan/design on an area basis.
D. The design/s shall be finalized in consultation with APSAB.
E. Upon prior notice, at all times, the consultant shall be available to discuss
with /make presentations to APSAB.
Stage 3 - Drawings for Author's/ Statutory Approvals

A. Prepare drawings necessary for Authority's/ statutory approvals and
ensure compliance with codes, standards, and legislation, as applicable
and assist the Authority in obtaining the statutory approvals thereof, if
required.
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B. The designs/drawing shall include:
a. Sanitary, plumbing, drainage, water supply and sewerage design.
b. Electrical, electronic, communication systems and design.
c. Heating, ventilation and air conditioning design (HVAC) and other
mechanical systems.
d. Elevators, escalators, etc.
e. Fire detection, Fire protection and security systems etc.
f. Effluent Treatment Plant, Reverse Osmosis water treatment plant,
Solar water heating system and installation.
g. Sustainable practices
h. Landscape Architecture
i. Graphic Design and Signage
j. Interior Architecture/Design including partition, cabinet, storage spaces,
cupboards, and workstations.
C. Submit preliminary model/3D/Design Model.
Stage 4 - Working Drawings and Tender Documents

A. Prepare working drawings, specifications, structural design and schedule of
quantities sufficient to prepare an estimate of cost and Tender documents.
B. To plan, design, prepare detailed BOQs, cost estimates as per SSR and
prepare Good for Construction (GFC) drawings for execution of the
Integrated Collectorate Complex
C. The consultant shall prepare detailed technical specifications and other
documentation (technical) as necessary for the preparation of tender
documents to execute the project.
D. The preparation of DPR shall duly consider (wherever applicable) elements
of local architecture, culture and tradition of concern city/location
E. Prepare tender documents including code of practice covering aspects like
mode of measurement, method of payments, quality control procedures on
materials & works and other conditions of contract.
Stage 5 - Bid Process Management for Identification of Contractor

A. Preparation of documents for pre-qualification of Contractors, inviting of
RFQs, evaluation of the applications and short-listing agencies for the
project.
B. Preparation of tender documents including specifications and bill of
quantities, drawings etc. for calling of tenders & implementation of Project.
C. The Agency shall assist the Authority in holding pre-tender meetings in a
predetermined manner and offer clarifications, if any, sought by the
tenderers. The clarifications relating to the TOR shall be drawn up by the
Agency and, the same shall be issued to the intending bidders. The
clarifications issued shall form a part of the main Contract document for the
work.
D. The Agency shall assist the Authority in executing the contract with the
successful tenderers in the format prescribed in the tender document on a
stamp paper of the appropriate denomination.
Note: Stage 5 is under the discretion of APSAB.
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Stage 6 - Construction Stage Activities
A. Construction & Commissioning:
● Agency shall coordinate to the Authority in executing and
commissioning the work and in getting the project facility constructed
as per approved designs.
B. Construction Supervision:
● Agency shall be responsible to visit the site of work and provide
periodic visits fortnightly for the first three months and monthly
thereafter to clarify any decision or interpretation of the drawings and
specifications that may be necessary and to ensure that the project
proceeds generally in accordance with the condition of the contract up
to satisfaction of the Engineer in charge. Agency shall submit the report
along with the observations for each visit to the APSAB.
● Engagement of station Architect at the location of the Project .
Stage 7 - Completion
A. Prepare and submit detailed reports and drawings for the project as required
by the Authority.
B. These drawings will be checked whether they are as per the given
requirements. If they meet the requirements a "Completion / Occupancy
Certificate" will be issued by APSAB.
C. Issue hard and soft copies (as required) of as-built drawings including
services(MEP), structures, and landscape.
Deliverables and Timelines

The Project shall be completed within a period of 60 days from the date of issue of
work order. The time schedule including all exercises required for preparation
architectural drawing, DPR, RCC design, working drawing etc. shall be recognized
from the date of issue of work order and shall be as under:
Sl. No. of Completion/Sub

Milestones
No. Copies mission time (at
the end of)
Submission of site appraisal report, 5 5 days from start
1 preliminary scheme for site planning, date
conceptual designs, inception report and
rough estimate of cost.
Submission the required preliminary 5 25 days from start
2 scheme / architectural drawings and date
perspective views & draft DPR for the
Client’s approval along with the preliminary
estimate of cost.
On incorporating Client’s suggestions and 5 30 days from start
3 submitting Revised drawings & final DPR date
(a) for approval from the Client/statutory
authorities, if any. Along with preliminary
model/3D/Design Model
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Preparing and on submission of detail 5 40 days from start
structural design, calculations, structural date
drawings, MEP drawings and providing
3 technical assistance for clearance of
(b) designs to vetting agency/any Government
institution engaged by the UT
Administration for vetting/ Proof checking
verification including adopting modification
in design and drawings as suggested
Preparing and on submission of detailed 5 45 days from start
estimates as per plan and design (Civil & date
4 Electrical and other utility services.)
including specification and schedule of
quantities, rate analysis etc. to the client
department.
Invitation, receiving and analyzing tender; 5 50 days from start
5 advising client on appointment of contractor. date
Submission working drawings for line out 5 55 days from start

6 and details required for commencement of date
work at site.
On submitting completion report and 5 60 days from start
7 drawing for issuance of date
completion/occupancy certificate by
APSAB, wherever required and on issue of
as built drawings.
The above deliverables are to be submitted in softcopies and hardcopies as well, as

per the schedule. In addition to the above, the consultants shall submit monthly
progress reports indicating the progress of the study in terms of schedule activity
versus actual status, reasons for delay, if any and the likely action plan for the
following months.
Payment of Remuneration
A. The Government/ APSAB shall pay the fees to the Architectural
firm/consultant for the professional services is 3% of original work that he will
render that is inclusive of cost of transportation, printing and stationery and all
other expenses except applicable taxes.
B. For the purpose of calculation of fees, the estimated cost of work as referred
shall exclude the following:
1. Cost of Land.
2. Cost of any services which are not designed or planned by the
Architect or unapproved by the OSD of APSAB.
3. Cost of any demolition work.
4. All payments made to local bodies.
5. Cost of overheads and administrative expenses, advertisements,
charges of the department.
18
Payment Schedule
The successful bidder will be paid proportionally to the job on percentage basis as
under:
Sl. Payment Cumulative
Activity
No. % %
On submission of site appraisal report,
1 5% 5%
preliminary scheme for site planning,
On submitting the required preliminary
scheme / architectural drawings and
2 10% 15%
perspective views for the Client’s approval
along with the preliminary estimate of cost.
On incorporating Client’s suggestions and
3 submitting Revised drawings for approval 5% 20%
(a) from
the Client/statutory authorities, if any. Along
with preliminary model/3D/Design Model
Preparing and on submission of detail
structural design, calculations, structural
technical assistance for clearance of
3 10% 30%
designs to vetting agency/any Government
(b)
institution for vetting/ Proof checking
verification including adopting modification
in design and drawings as suggested
Preparing and on submission of detailed
estimates as per plan and design (Civil &
4 Electrical and other utility services.) 10% 40%
(a) including specification and schedule of
quantities, rate analysis etc. to the client
department.
Upon Clients/statutory approval necessary
4 for commencement of construction 5% 45%
(b) wherever applicable.
Preparation of documents for
5 10% 55%
pre-qualification of Contractors, inviting of
RFQs, evaluation of the applications and
short-listing agencies for the project.
On submitting working drawings and
6 10% 65%
details required for commencement of work
(a)
at site.
6 (i) On completion of 20% of the work. 5% 70%
(b)
(ii) On completion of 40% of the work. 5% 75%
(iii) On completion of 60% of the work. 5% 80%
(iv) On completion of 80% of the work. 5% 85%
(v) On Actual completion. 5% 90%
19
On submitting completion report and
drawing for issuance of
7 10% 100%
statutory authorities, wherever required and
on issue of as built drawings.
Addition and alterations
The OSD of APSAB shall have the right to request in writing for adopting the
changes, additions, modifications or deletions in the design and drawing of any part
of the work and to request in writing for executing the additional work in connection
therewith and the consultants shall abide by complying these requests.
The Architects shall not make any deviation, alterations, additions or omissions for
the work shown/described and awarded to the contractor except through and with
prior approval of the designated person.
Guarantee
The Consultants shall re-design at his own cost any portion of structure if not found
suitable/stable. The repair, rehabilitation or remedial measures which are require on
the counterpart of his failure of using a reasonable degree of design skill and the
building established defective within one year from the date of its regular use for the
portion of work affected, the consultants shall be liable to bear the required expenses
on reunion the building and its designing. The designated person grants right of
access to the Consultants of these portions of the work claimed to be defective for
inspection. Incase of failure of the consultant to the above, the designated person
would attend it at the risk and cost of the consultant. The designated person shall
make good the loss by recovery from the dues of the Consultants in case of failure to
comply with the above clause.
Performance Security
The Successful consultant has to furnish performance security to the extent of 5%
of the contract fee in the shape of Demand Draft in favour of the Deputy State
Architect, R & B Department, Vijayawada at the time of agreement.
A. If the successful Consultant fails to execute the agreement and/or deposit the
required security within the time specified or withdraws his bid after the
intimation of the acceptance of his bid, his contract will be cancelled and he
will also be liable for all damages sustained by the Deputy State Architect,
R & B Department or his representative.
B. Non-performance of contract provisions will disqualify a firm to participate in
the bid for the next five years.
C. In the event of failure to adhere to the agreement conditions as per the
standards prescribed, the firm may be black listed for five years. The
Consultant shall also be liable for action under criminal law.
D. In all the above conditions the decision of the Deputy State Architect, R & B
Department, shall be final and binding.
20
Refund/Adjustment of Bid Security Deposit
A. Bid security deposit of the successful bidder(s) shall be refunded with the final
payment to the Consultant.
B. Bid security deposit of the unsuccessful bidder(s) shall be refunded within two
months after finalization of selected bidder to their registered bank
accounts.
21
Section 6 - Preparation, Submission
and Evaluation of proposals
General
A. The Applicants shall bear all costs associated with the preparation and
submission of its proposal, including site visits, field investigations, data
collection, analysis, etc. as also any discussions/negotiations. The Client shall
not be responsible or liable for any such costs incurred.
B. An Applicant shall be a single entity. An Applicant may be a natural person
born in India or abroad or a private entity, legal entity, a company, a
partnership firm, or a body corporate, incorporated in India or as per
applicable laws of the country of its origin. A consortium or a Joint Venture is
prohibited from participating in this Tender Process.
C. Adherence to formats, wherever prescribed, is required. Non-adherence to
formats might be a ground for declaring a proposal non-responsive.
D. All communication and information shall be provided in writing and in English
language only.
E. All communication and information provided should be legible, and wherever
the information is given in figures, the same should also be mentioned in
words. In case of conflict between amounts stated in figures and words, the
amount stated in words will be taken as correct and final.
Preparation and Submission of Proposals

The Proposals shall be prepared in two parts as under.
1. Technical Proposal
2. Design Concept along with Presentation
The technical proposal envelope shall be sealed, labelled as “Comprehensive

Design Services for Construction of Integrated Collectorate Complexes in 13
Districts of Andhra Pradesh for Package I /II /III /IV”
Submissions in Technical Proposal (Part 1)

The Technical Proposal envelope shall contain the following documents.
A. Signed RFP document
B. Checklist of Submissions as per Annexure 1
C. Covering Letter as per Annexure 2
D. Similar Experience of the applicant towards minimum eligibility: Details
of experience of the firm in the format enclosed as Annexure 3.
E. Technical Proposal Submission: Organization description, profile, Details of
key personnel for engagement in this assignment in the format as enclosed
as Annexure 4. Majority of the proposed team shall be regular employees of
22
the bidding firm exhibiting at least 12 months of tenure from the date of
proposal submission.
F. Applicant Financial Data: Duly filled and signed as in Annexure 5.
G. Power of Attorney: Duly filled and signed as in Annexure 6.
H. Undertaking Regarding Blacklisting/ Non-Debarment: Duly filled and
signed as in Annexure 7
Technical Proposal Envelope shall be sealed, labelled as TECHNICAL PROPOSAL

TOWARDS ELIGIBILITY QUALIFICATION FOR “Comprehensive Design Services
for Construction of Integrated Collectorate Complexes in 13 Districts of Andhra
Pradesh for Package I /II /III /IV”
The technical proposal submission shall be submitted in A4 size papers with hard
binding with page numbers.
Structure of Design Presentation (Part 2)

The Applicants selected in Technical proposal may participate in one or more
packages by choosing one center from the chosen package. The winner will be
assigned to every center in that package.
The Integrated Collectorate Complexes should have the following salient

features:
A. The ICC structure should be G+1 along with green pockets.
B. The ICC structure should be in Indian tradition along with the colonial pattern
which should be the landmark in the District.
C. The ICC structure should represent values and aspirations of Andhra
Pradesh.
D. When developing the ICC structure design, the climatic aspects of the area
should be taken into consideration.
E. The ICC structure should be constructed with materials and technology which
would last for eras.
F. The ICC should have the following primary and secondary spaces
(Departments) as mentioned below:
Primary Spaces (Departments)

S.No Name of the office Office description Staff No
1 Collector Office Collector Chamber 1
Ante room+pantry+Toilet _
Staff+Waiting+Pantry 5
2 JC-01 Chamber 1
Ante room+Toilet+Record _
3 JC-02 Chamber 1
Ante room+Toilet+Record _
4 Collectorate Staff Collectorate Staff 30
HOD+A.HOD 2
5 Department-1 Waiting _
Workstation 22
23
HOD 1
A-HOD 1
Pantry+Store _
6 Department-2 Workstation+Waiting 33
HOD 1
A-HOD 1
Pantry+Store _
7 Department-3 Workstation 43
Waiting+store _
HOD 1
A-HOD 1
Pantry _
8 Department-4 Waiting+store _
Workstation 30
HOD 1
A-HOD 1
Pantry _
Workstation 28
HOD 1
A-HOD 1
Pantry _
10 Department-6 Waiting +Workstation 14
HOD 1
A-HOD 1
Pantry _
Workstation 30
A-HOD 1
HOD 1
Pantry _
Waiting+store _
HOD 1
A-HOD 1
Pantry _
Workstation 33
HOD 1
A.HOD+Pantry 1
Workstation 20
HOD+A.HOD+Pantry 2
15 Department-11 Waiting+HOD 1
Store+Pantry+A.HOD 1
24
workstation 22
16 Department-12 Waiting+Workstation+Dining&pantry 64
A.HOD1&2+Store 2
HOD+Toilet 1
Waiting+store _
HOD 1
A-HOD 1
Pantry _
HOD 1
A-HOD 1
Pantry+Store _
19 Department-15 Waiting _
Workstation 22
HOD 1
A-HOD 1
Pantry+Store _
20 Department-16 HOD+pantry+A.HOD 2
Workstation+Waiting 14
21 Department-17 A.HOD+Pantry+HOD 2
Workstation+Waiting+Store 28
Workstation 30
HOD 1
A-HOD 1
Pantry _
+Dining&pantry
HOD+Toilet+A.HOD 1 &2 +Store 3
+Dining&pantry
25 Department-21 Waiting +Workstation 14
HOD+A.HOD+Pantry 2
Workstation 24
A-HOD 1
HOD 1
Pantry _
Waiting+store _
HOD 1
A-HOD 1
Pantry _
25
Workstation 33
HOD 1
A.HOD+Pantry 1
29 Department-25 Waiting+store+Working station 24
HOD+A.HOD+Pantry 1
30 Department-26 Waiting+HOD 1
Workstation 22
A.HOD+Pantry+Store 1
31 Department-27 Waiting+Workstation+Dining&pantry 34
HOD+A.HOD1&2+Store 3
32 Department-28 Waiting+HOD+Department 23
A-HOD+Pantry+Store 1
HOD 1
A-HOD 1
Pantry+Store _
Waiting+store _
HOD 1
A-HOD 1
Pantry _
35 Department-31 HOD+pantry+A.HOD 2
Workstation+Waiting 30
36 Department-32 A.HOD+Pantry+HOD 2
Workstation+Waiting+Store 28
37 Department-33 Waiting+Worksation 14
HOD+Pantry+A.HOD 2
+Dining&pantry
+Dining&pantry
Secondary Spaces
S.No Name of the office Office description Staff No
1 Grievance hall Grievance hall capacity
approx-240
members
2 Accounts room - -
3 Records room - -
4 Meeseva Meeseva+ATM _
5 Waiting Waiting _
6 Post office Post office _
26
7 Guard Guard _
8 Conference Conference app 100 men
9 Meeting hall in each Floor Meeting Min. 30
Waiting -
10 Space for election material Space for election material _
11 Call center+Command Call center+Command center _
center
12 Creche+Surveillance+Inwar Creche+Surveillance+Inward _
d
13 Multipurpose Multipurpose _
14 Store+Surveillance Creche+Surveillance+Inward _
15 Creche+Dining Creche+Dining+Surveilance _
+Surveilance+Electrical +Electrical
16 Indoor games Room / Gym Room
Gymnasium
17 Strong man - -
18 Toilets (Rerquired in Each Toilets _
Floor) (Male+female+DA+janitor)
19 Storage Things+ Materials & Others -
20 Maintenance Room -
21 Foud Court / Canteen - -
Note: Any other additional requirement can be added as per the design
The Design Competition Presentation shall contain the following:

A. Approach and Methodology
B. Design concept explaining the proposal should be given in maximum 200
words in the presentation sheets.
1. Relationship between open spaces and buildings and the connections
between them
2. Potential of creating identity, symbolic value and cultural unity
3. Innovation, originality, creativity of the proposals
4. Quality of architectural and landscaping design
5. Special contribution to sustainable development, environmental and
social impact
6. Maintenance free practices/Applications
C. Schematic three dimensional representations and Walkthrough videos
explaining the design, perspectives and montages which display the character
of the project.
D. Schematic Elevations demonstrating qualities such as material, texture, and
color.
E. Schematic Sections which illustrate key aspects and major spatial or
programmatic elements.
F. Schematic Drawings that illustrate innovative details or integrated aspects of
design.
G. Application of green building measures and innovative technologies.
27
The jury may detail and expound the evaluation criteria during the evaluation
process.
Design Presentation shall be titled as “Comprehensive Design Services for
Construction of Integrated Collectorate Complexes in 13 Districts of Andhra
Pradesh for Package I /II /III /IV”
The soft and hard copies of Design Presentation shall be submitted in A2 or A1 size
papers after the design competition presentation for evaluation purpose.
Signing of Proposals
The Authorized Signatory shall sign or initial each page of the proposal documents
along with the stamp of the applicant. They should also sign & stamp each page of
the RFP & return the same along with a proposal to APSAB. Each Applicant shall
submit a Power of Attorney as per the format at Annexure 6 authorizing the signatory
of the Proposal to commit and bind the Applicant.
Criteria for Selection of Empanelled Consultant

The parameter for selection of the Consultant would be the highest marking
qualification. The marking will be done in two stages. In First stage technical
evaluation will be done which is of 60 marks and in the second stage a design
competition will be held and design evaluation will be done to the Empanelled
Architects which is of 40 marks.
Technical proposals scoring not less than 70% of the total points will only be
considered for the next stage of evaluation (Design Competition Presentation).
Consultants who have scored more than 70% marks in evaluation shall be required
to submit Master Plan and Schematic sketches including front elevation for the
proposed buildings as prescribed in this RFP within 30 days from the date of
intimation.
Before submitting the design proposals, all the qualified Consultants will have to
attend a meeting, which will be conducted online or at APSAB, R & B department,
vijayawada for general understanding of the proposals. The Consultants should
submit their design proposals along with a presentation(as demanded by OSD of
APSAB) in front of the committee constituted by APSAB for awarding the work on a
prescribed date. An expert committee will evaluate the Plans, sketches, 3d models
etc and award the work for best proposals.
Opening and Evaluation of Technical Proposal

A. Technical Proposal Envelope will be opened and annexures and its
supporting documents will be evaluated for Minimum Eligibility Criteria as per
this RFP.
28
B. Only those Proposals meeting the minimum eligibility criteria will be
considered for further design competition & evaluation.
C. Applicants not meeting the minimum eligibility criteria will be deemed to be
disqualified and will be barred from further evaluation of their proposal. No
correspondence or representation will be entertained in this regard and the
Client’s decision will be final.
D. The eligible proposals will be checked for all the mandatory documents and
submissions (Annexure – 1, 2, 3, 4, 5, 6 & 7 and their supporting documents if
any) duly signed as per the list provided above and in the prescribed formats.
The client shall take a decision at its sole discretion with regard to proposals
without any of the said documents or documents submitted in any other
format other than the prescribed.
E. Team Composition:
Sl. Field of Specialization Desired Experience

no No.
1 Lead Architect 1 min experience of 10 years
2 Architect 4 min experience of 8 years
3 Structural Engineer* 1 min experience of 10 years
4 Electrical Engineer 1 min experience of 5 years
5 Fire Fighting 1 min experience of 5 years
6 Water Supply and Sanitary 1 min experience of 5 years

Expert
7 Project specialist consultant 1 min experience of 5 years
8 Landscape/Horticulture 1 min experience of 5 years
9 Green Building Consultant 1 min experience of 5 years
10 AutoCAD / Revit certified 3 min experience of 5 years

Drafts Man /3D modelling
Marks for Technical Evaluation
Out of 100 marks a total of 60 marks are allocated for Technical evaluation. The
technical proposals will be evaluated using the following criteria.
Sl. Evaluation factors Minimum Marks

no criteria
29
A. Firm experience: Minimum 10 10
10 years experience / Pro-rata basis years
(i) 60% marks for minimum eligibility criteria
(ii)100% marks for twice the minimum
eligibility criteria or more In between (i) & (ii) –
on a pro-rata basis
B. Turn over in last 5 years Minimum 50 10

50 lakhs - 5 marks Lakhs
75 lakhs - 5+2.5 marks
1 crore and above - 10 marks
C. Experience in similar projects in last 5 Minimum 1 15

years: The applicants shall have previous completed
experience of having provided services in project more
Planning and Design of Integrated than 50000
Collectorate Complexes or administrative sq.ft
buildings etc.
Minimum experience in one project more than
50000 sq.ft or three projects min 30000 sq. ft
(i)60% marks for minimum eligibility criteria
(ii)100% marks for twice the minimum
eligibility criteria or more In between (i) & (ii) –
on a pro-rata basis
D. Team composition Based on the 20

(Break up shown in the team composition diversity of
table below #) experts in team
E Experience in sustainable practices Minimum 1 5

project
Total marks 60
#Team Composition-Considerations:
sl. Field of Specialization Desired Sub marking Marks

no No.
1 Lead Architect 1 4(min experience of 10 years)
2 Architect 4 4(1 mark each, min

experience of 8 years)
3 Structural Engineer* 1 4(min experience of 10 years)
4 Electrical Engineer 1 2(min experience of 5 years)
5 Fire Fighting 1 1(min experience of 5 years)
30
Water Supply and
6 Sanitary Expert 1 1(min experience of 5 years)
20
Project specialist
7 consultant 1 1(min experience of 5 years)
Landscape/
8 Horticulture 1 1(min experience of 5 years)
Green Building
9 Consultant 1 1(min experience of 5 years)
AutoCAD / Revit
10 certified Drafts 3 1(min experience of 5 years)
Man /3D
modelling
Total 15 20 marks
members
Evaluation of Design Presentation

The Consultants should submit their design proposals along with a powerpoint
presentation in front of the committee constituted by APSAB for awarding the work
on a prescribed date. An expert committee will evaluate the Plans, sketches, 3d
models etc and award the work for best proposals.
It is desirable that each consultant submits his design proposal after visiting the
project site and ascertaining themselves the location, surroundings, or any other
matter considered relevant by him.
Marks for Design Evaluation
Out of 100 marks a total of 40 marks are allocated for design evaluation. The design
presentation proposals will be evaluated using the following criteria.
S.No Evaluation factors Sub Total

marking marks
1 Approach and Methodology 4 4
2 Design concept
· Relationship between open spaces and buildings 1 6

and the connections between them
· Potential of creating identity, symbolic value and 1

cultural unity
31
· Innovation, originality, creativity of the proposals 1
· Quality of architectural and landscaping design 1
· Special contribution to sustainable development, 1

environmental and social impact
· Maintenance free practices/Applications 1
3 Schematic three-dimensional representations and 5 5

Walk through videos explaining the design,
perspectives and montages which display the
character of the project.
4 Schematic Elevations demonstrating qualities such 5 5

as material, texture, and color.
5 Schematic Sections which illustrate key aspects and 5 5

major spatial or programmatic elements.
6 Schematic Drawings that illustrate innovative 5 5

details or integrated aspects of design.
7 Green building measures
· Energy efficiency 1 5
· Water conservation 1
· Indoor Environmental Quality 1
· Innovation and development 1
· Building Materials and Resources 1
8 Innovative material & Construction technology 5
Total Marks 40
32
Section 7 - Formats for Proposal Submission
This part of the document provides Pro-forma for providing the information. The
authorized signatory of the Applicants must sign each page of the Proposal to be
submitted to APSAB.
Annexure 1 - Format for checklist of Submissions of Proposal
Checklist of Submissions
Sl. Enclosures to the Proposal Status Remarks

No (Submitted / Not
Submitted)
1 Signed RFP document
2 Covering Letter (Annexure 2)
3 Similar Experience of the applicant

towards minimum eligibility (Annexure 3)
4 Format for Technical Proposal

Submission (Annexure 4)
5 Applicant financial data (Annexure 5)
6 Power of Attorney (Annexure 6)
7 Undertaking regarding black-listing/

Debarment (Annexure 7)
33
Annexure 2 - Format for Covering Letter
Covering Letter
Dated……………………
To

MG Road, Vijayawada-520010.
Subject: “Comprehensive Design Services for Construction of Integrated

Collectorate Complexes in 13 Districts of Andhra Pradesh for Package I /II /III /IV”
Sir,
With reference to your RFP Document dated , I / We, having

examined all relevant documents and understood their contents, hereby submit our
Proposal for selection of consultant for preparation of DPR (the "Consultant") for the
subject assignment. The proposal is unconditional and unqualified.
2. I/We acknowledge that APSAB will be relying on the information provided in the
Proposal and the documents accompanying the Proposal for selection of the
Consultant, and we certify that all information provided in the Proposal and in the
Appendices are true and correct, nothing has been omitted which renders such
information misleading; and all documents accompanying such Proposal are true
copies of their respective originals.
3. This statement is made for the express purpose of appointment as the

Consultant for the aforesaid Project.
4. I / We shall make available to APSAB any additional information it may deem

necessary or require for supplementing or authenticating the Proposal.
5. I / We acknowledge the right of APSAB to reject our application without assigning

any reason or otherwise and hereby waive our right to challenge the same on any
account whatsoever.
6. I / We certify that in the previous years, we have neither failed to perform on any
contract, as evidenced by imposition of a penalty by an arbitral or judicial authority or
a judicial pronouncement or arbitration award against the Applicant, nor been
expelled from any project or contract by any public authority nor have had any
contract terminated by any public authority for breach on our part.
7. I/We declare that:

(a) We have examined and have no reservations to the RFP Documents,
including any Addendum issued by APSAB;
34
(b) I / We do not have any conflict of interest as mentioned in the RFP
Document;
(c) I / We have not directly or indirectly or through an agent engaged or
indulged in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice in respect of any tender or request
for proposal issued by or any agreement entered into with APSAB or any
other public sector enterprise or any government, Central or State; and
(d) I/We hereby certify that we have taken steps to ensure that in conformity
with the provisions of this RFP, no person acting for us or on our behalf will
engage in any corrupt practice, fraudulent practice, coercive practice,
undesirable practice or restrictive practice.
8. I / We understand that you may cancel the Selection Process at any time and
that you are neither bound to accept any Proposal that you may receive nor to select
the Consultant, without incurring any liability to the Applicants in accordance with the
RFP document.
9. I/We certify that in regard to matters other than security and integrity of the
country, we or any of our Associates have not been convicted by a Court of Law or
indicted or adverse orders passed by a regulatory authority which would cast a
doubt on our ability to undertake the Consultancy for the Project or which relates to a
grave offence that outrages the moral sense of the community.
10. I / We further certify that in regard to matters relating to security and integrity of
the country, we have not been charge-sheeted by any agency of the Government or
convicted by a Court of Law for any offence committed by us or by any of our
Associates.
11. I /We hereby irrevocably waive any right or remedy which we may have at any
stage at law or howsoever otherwise arising to challenge or question any decision
taken by APSAB (and/ or the Government of India) in connection with the selection
of Consultant or in connection with the Selection Process itself in respect of the
above mentioned Project.
12. I/We agree and understand that the proposal is subject to the provisions of the
RFP document. In no case, shall I/we have any claim or right of whatsoever nature if
the Consultancy for the Project is not awarded to me/us or our proposal is not
opened or rejected.
13. I / We agree to keep this offer valid for 60 days from the letter of award specified
in the RFP.
14. In the event of my/our firm being selected as the Consultant, I/we agree and
undertake to provide the services of the Consultant in accordance with the
35
provisions of the RFP and that the Team Leader shall be responsible for providing
the agreed services himself and not through any other person or Associate.
15. I/We have studied RFP and all other documents carefully. We understand that
we shall have no claim, right or title arising out of any documents or information
provided to us by APSAB or in respect of any matter arising out of or concerning or
relating to the Selection Process including the award of Consultancy.
16. The Technical and Design Proposals are being submitted in an envelope along
with Annexure- A to prove our financial details. The contents provided in Envelope
shall constitute the Application which shall be binding on us.
17. I/We agree and undertake to abide by all the terms and conditions of the RFP
Document. In witness thereof, I/we submit this Proposal under and in accordance
with the terms of the RFP Document.
Yours faithfully,
Signature of the Authorized Person:

Name of the Signatory:
Title of the Signatory:
Name of the Firm:
Address:_______________________________
36
Annexure 3 - Format for Experience of Similar Works
Format for Experience of similar works completed / ongoing projects
S. Name & Employer Value Duration Exact Whether by If done in

No Location s name & of the of the Role Self or consortium
of the Address Project Project Consortium then
Project formed specify the
percentage
share.
Note : Kindly enclose the supporting documents for each of the details provided.
Signature of Authorized Representative

Dated……………………
Designation……………….
(Seal of the Firm)
37
Annexure 4 - Format for Technical Proposal Submission
Format for Technical Proposal Submission
1. Organization
(Provide here a brief description of the background and organization of your
firm/institution/ entity and each associate for this assignment/job. The brief
description should include ownership details, date and place of incorporation of the
agency (attach certificate), objectives of the agency etc. Also, if the agency has
formed an association, details of each member of the Association, name of lead
members etc. shall be provided)
2. Company Profile
1 Name of the Applicant Firm
2 Ownership Company/Partnership/LLP/Proprietary
3 Type of Organization Company/Partnership/LLP/Proprietary
4 (i) PAN Number

(ii) GST Registration No.
Copy to be enclosed
5 COA Registration Number & Year of

Registration of Chief Architect, in
case of Architectural Firms (if
available)
6 Name, Designation & Contact Details

of Key Management Person(s)
7 Date & Year of Establishment of

Firm
8 Number of years of experience in

Consultancy Services
9 Number of Permanent Employees

(As on RFP submission date)
10 Number of Non –Permanent

employees (As on RFP submission
date)
11 Areas of Consultancy
12 Core Competency
13 Any other important information
38
3. Geographic Presence
Provide geographical spread of your firm / entity
4. Approach & methodology followed for earlier projects:
5. Project Experience Format

(Please submit separate table for each project)
Assignment Name: Approx. value of the contract (in INR Crores):
Country: Duration of the Assignment (Months):

Location within Country:
Name of Client: No. of Staff Months of the Assignments:
Address: Approx. Value of Services provided by the

Consultant under the contract: (in INR
Crores):
Start Date Completion Date

(Month / Year): (Month / Year):
Name of associate Consultant (if Name of Key professional staff of the

any): Consultant involved:
Narrative Description of Project:

.
Description of Actual Services Provided by your Company:
Add more rows as per requirement and attach supporting documents to be submitted
as evidence of the claim: Work order, Completion Certificate of the projects etc.
39
6. In-house key professional Staff of the lead firm
(This table and supporting documents (CVs)will be considered for Minimum eligibility
checking and technical scoring)
Summary of Key Professionals
Details of Name and No of years Educational/ Number of Areas of

Key Designation of Professional Years with Specialization
Personnel Experience Qualifications Present
As per the Employer
required
criteria
Personal Name and No of years Educational/ Number of Areas of

from Sub - Designation of Professional Years with Specialization
consultant’s Experience Qualifications Present
organization Employer
Signature of the Authorized Person:__________________________________,

Name of the Signatory: __________________________________,
Title / Designation of the Signature:__________________________________,
Name of the Firm:__________________________________,
Address: ___________________________________
___________________________________
___________________________________
40
7. Format Of Curriculum Vitae (CVs) For Proposed Key Team Personal
Photo
1. Proposed Position: __________________________________

2. Name of the Personal: _______________________________
3. Date of Birth: _____________________________ (Please Furnish proof of
age)
4. Nationality: _______________________________
5. Education Qualifications:
(Summarize college/university and other specialized education of staff
members, giving names of colleges, dates attended and degrees obtained.)
(Please furnish proof of qualification.)
6. Membership of Professional Societies: ____________________________
7. Employment Record:
(Starting with present position, list in reversed order, every employment held.
List all positions held by staff members since graduation, giving dates, names
of employing organizations, the title of positions held and locations of
assignments. Experience period of specific assignment must be clearly
mentioned, also give client references, where appropriate).
8. Summary of experience
I. Total experience in the field proposed to be assigned: ________Yrs.
II. Responsibilities held during the experience period as per _________
9. Permanent Employment with the firm (Yes / No)
If Yes, how many Years : __________________________
If No, what is the employment : __________________________
Arrangement with the firm? : __________________________
Details of the current assignment and the time duration for which services are
required for the current assignment.
Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this bio data
correctly described myself, my qualifications and my experience.
Signature of the Person: _______________________

Place: ________________________
Date: ________________________
Signature of the Authorized Representative of the firm:__________________
Place: ________________________
Date: ________________________
Note: Each page of the CV shall be signed in ink by both the staff member and the
Authorized Representative of the firm. Photocopies will not be considered for
evaluation
41
Annexure 5 - Format for Applicant Financial Data
Applicant Financial Data
Type Annual Turnover

Applicant (Company/
Name 2021-22 2020 -21 2019 -20 2018 -19 2017 -18 Average
Partnership
Firm/LLP /
Sole
Proprietorship
Firm)
Note: The Applicant shall submit Audited Annual Accounts in support of the financial
data
* In case ITR for 2021-22 not yet filed, balance sheet duly certified by Chartered
Accountant shall be accepted. Otherwise details for 2016 -17 can be given instead of
2021-22.
Signature of the Authorized Person:________________

Name of the Signatory:________________
Title/Designation of the Signatory:________________
Name of the Firm:________________
Address:________________
42
Annexure 6 - Format of Power of Attorney for Authorized Signatory
(On Non-Judicial Stamp Paper of INR 100 duly attested by a notary public)
POWER OF ATTORNEY FOR AUTHORIZED SIGNATORY
Know all men by these presents, we (name and address of the registered office) do
hereby constitute, appoint and authorize Mr./Ms.(name and address of residence)
who is presently employed with us and holding the position of
as our attorney, to do in our name and on our behalf, all such acts, deeds
and things necessary in connection with or incidental to our application to APSAB for
(insert the Consultancy category name), including signing and
submission of all documents and providing information/ responses to APSAB in all
matters before APSAB, and generally dealing with in all matters in connection with
the said proposal. We hereby agree to ratify all such acts, deeds and things lawfully
done by our said attorney pursuant to this Power of Attorney and that all such acts,
deeds and things are lawfully done by our aforesaid attorney shall and shall always
be deemed to have been done by us.
Executants’ Signature
(Name, Title and Address)
I Accept
Attorney Signature
(Name, Title and Address of the Attorney)
Attested Executants
Notes:
• The mode of execution of the Power of Attorney should be in accordance with

the procedure, if any, laid down by the applicable law and the charter documents of
the executants(s) and when it is so required the same should be under common seal
affixed in accordance with the required procedure.
• Also, where required, the executants(s) should submit for verification the extract of
the charter documents and documents such as a resolution / power of attorney in
favor of the Person executing this Power of Attorney for the delegation of power
hereunder on behalf of the firm.
• In case the Proposal is signed by an authorized Director of the applicant, a

certified copy of the appropriate resolution / document conveying such authority may
be enclosed in lieu of the Power of Attorney.
Accepted
Authorisee.............................. (Selected Applicant)
43
Annexure 7 - Format of Undertaking, To Be Furnished on Company
Letter Head with Regard to Blacklisting/Non-Debarment, By
Organization
UNDERTAKING REGARDING BLACKLISTING/NON–DEBARMENT
To,
MG Road, Vijayawada-520010.
We hereby confirm and declare that we, M/s------------------------------ is not blacklisted/

De-registered/ debarred by any Government department/Public Sector Undertaking/
Private Sector/ or any other agency for which we have Executed/Undertaken the
works/Services and also the Organization's office bearers have not have been
convicted of any criminal offenses.
For
Authorized:
Signatory Date:
44
Annexure 8 - Agreement
Ref.No:APSAB/
Date: ……….2022
To
M/s
Kind Attn: ..……….
Ref: Comprehensive Design Services for Integrated Collectorate Complexes in

13 Districts of Andhra Pradesh for Package- I/II/III/IV
Sub: Agreement
Dear Sir,
This is with reference to the Letter of Award (LOA) issued to you vide our letter Ref
No, APSAB/…………; dated ……..2022 and the acceptance received from you there
upon. Accordingly, we are pleased to issue the work order as per the details given
below:
Details of the Assignment: To prepare and submit the Detailed Project Report in
accordance with the detailed scope as provided by the client in the ToR - section 5 of
this RFP document for the development of the projects at the specified locations as
given in this RFP document.
The Consultant needs to perform the assignment as mentioned in the TOR of the
RFP in order to achieve the required deliverables as mentioned in the RFP.
Total time period shall be sixty (60) days for completion of assignment which
includes the study and submission of draft report and final report (DPR) of the
subject projects to the Client from the date of issue of the agreement.
a. The date of start of assignment is......... 2022
b. The fee for the assignment shall be......... + taxes as applicable
c. The fee payable for the deliverables of the assignment shall be as below:
Sl. Payment Cumulative
Activity
No. % %
1 On submission of site appraisal report, 5% 5%

preliminary scheme for site planning,
45
On submitting the required preliminary
2 scheme / architectural drawings and 10% 15%
perspective views for the Client’s
approval along with the preliminary
estimate of cost.
On incorporating Client’s suggestions

3 and submitting Revised drawings for 5% 20%
(a) approval from the Client/statutory
authorities, if any. Along with
preliminary model/3D/Design Model
Preparing and on submission of detail

structural design, calculations, structural
technical assistance for clearance of
3 10% 30%
designs to vetting agency/any
(b)
Government institution for vetting/ Proof
checking verification including adopting
modification in design and drawings as
suggested
Preparing and on submission of

detailed estimates as per plan and
4 design (Civil & Electrical and other utility 10% 40%
(a) services.) including specification and
schedule of quantities, rate analysis etc.
to the client department.
Upon Clients/statutory approval

4 necessary for commencement of 5% 45%
(b) construction wherever applicable.
5 Preparation of documents for 10% 55%

pre-qualification of Contractors, inviting
of RFQs, evaluation of the applications
and short-listing agencies for the
project.
6 On submitting working drawings and 10% 65%

(a) details required for commencement of
work at site.
6 (i) On completion of 20% of the 5% 70%

(b) work.
(ii) On completion of 40% of the 5% 75%

work.
(iii) On completion of 60% of the 5% 80%

work.
46
(iv) On completion of 80% of the 5% 85%
work.
(v) On Actual completion. 5% 90%
On submitting completion report and

7 drawing for issuance of 10% 100%
statutory authorities, wherever required
and on issue of as built drawings.
d. The fee payment will be paid / released to the consultant by the Finance
department subject to any statutory and other deductions. Notwithstanding any
other provision contained herein to the contrary or otherwise, no payment shall
be made to the consultant.
e. The Client reserves its right to withhold payments due to the consultant, if the
consultant has failed to perform in accordance with the terms and conditions as
stipulated in this RFP & Agreement.
f. The work order can be terminated by either party by giving seven (7) day’s notice
to the other party.
g. In case of delay in completion of the Deliverables/Milestones within the timelines,

so respectively prescribed under clause C herein above, a penalty equal to 0.5%
of the total Consultancy Fees per day subject to a maximum of 10 % of the total
Consultancy Fees will be imposed and shall be recovered from the payments
due.
h. The Consultant hereby agrees that he shall abide to the payment schedule of the
RFP document for the retention of amounts payable towards performance
security.
i. Any dispute between the Consultant and the Client as to matters arising out of or
in connection with the Assignment and/or this Agreement or the interpretation
thereof shall, by use of best efforts of the Parties, be settled amicably.
j. Any dispute between the Parties as to matters arising pursuant to this

Assignment and/or this agreement or the interpretation thereof which cannot be
settled amicably within ten (10) days after receipt by one party of the other party's
request for such amicable settlement may be settled by arbitration in accordance
with the provisions of the Arbitration & Conciliation Act 1996 by a sole arbitrator,
to be appointed jointly by the parties. In case the parties are unable to appoint the
sole arbitrator within 30 (thirty) days of a request made by one of the parties for
appointment of the sole arbitrator, the parties may initiate appropriate
proceedings under Arbitration and Conciliation Act, 1996 for appointment of such
arbitrator. The decision of the arbitrator shall be final and binding on the parties.
47
The parties shall bear their respective costs of arbitration and the final sharing of
the arbitration cost shall be as per the award given by the arbitrator.
k. The venue of such arbitration shall be Vijayawada, Andhra Pradesh only, and the
language of arbitration proceedings shall be English.
l. This agreement and the rights and obligations of the parties shall remain in full
force and effect, pending the Award in any Arbitration proceedings hereunder.
m. The Consultant acknowledges that the key personnel involved for the assignment
are qualified and experienced Personnel as required by the client to carry out the
assignment and the consultant shall carry out the said assignment through the
same key personnel throughout the assignment period as submitted by him.
Name Signature
Authorisee on behalf of
client
Authorisee on behalf of
consultant
The scope of work shall be as per the TOR issued for the Project.
You are requested to submit this agreement duly signed and return the same to our
office as a proof of acceptance.
Thanking You
OSD of Andhra Pradesh State Architectural Board (APSAB)
Accepted
Authorisee.............................. (Selected Applicant)
48
Annexure 9 - Bank Guarantee for Performance Security
To
Andhra Pradesh State Architectural Board (APSAB)
In consideration of “Andhra Pradesh State Architectural Board (APSAB)” (hereinafter
referred as the “Authority”, which expression shall, unless repugnant to the context
or meaning thereof, include its successors, administrators and assigns) having
awarded to M/s ……………….., having its office at ……………….. (hereinafter
referred as the “Consultant” which expression shall, unless repugnant to the context
or meaning thereof, include its successors, administrators, executors and assigns),
vide the Authority’s Agreement no. ………………. dated……………….. valued at Rs.
……………….. (Rupees ………………..), (hereinafter referred to as the “Agreement”)
Consultancy Services for [Comprehensive Design Services for Integrated
Collectorate Complexes in 13 Districts of Andhra Pradesh for Four Packages],
and the Consultant having agreed to furnish a Bank Guarantee amounting to Rs.
…………………….. (Rupees………………..) to the Authority for performance of the
said Agreement.
1. We, ……………….. (hereinafter referred to as the “Bank”) at the request of the

Consultant do hereby undertake to pay to the Authority an amount not exceeding
Rs.………………… (Rupees …………………. ) against any loss or damage caused
to or suffered or would be caused to or suffered by the Authority by reason of any
breach by the said Consultant of any of the terms or conditions contained in the said
Agreement.
2. We, ……………….. (indicate the name of the Bank) do hereby undertake to pay
the amounts due and payable under this Guarantee without any demur, merely on a
demand from the Authority stating that the amount/claimed is due by way of loss or
damage caused to or would be caused to or suffered by the Authority by reason of
breach by the said Consultant of any of the terms or conditions contained in the said
Agreement or by reason of the Consultant’s failure to perform the said Agreement.
Any such demand made on the bank shall be conclusive as regards the amount due
and payable by the Bank under this Guarantee. However, our liability under this
Guarantee shall be restricted to an amount not exceeding Rs. ………………..
(Rupees …………………..).
3. We, ……………….. (indicate the name of Bank) undertake to pay to the Authority
any money so demanded notwithstanding any dispute or disputes raised by the
Consultant in any suit or proceeding pending before any court or tribunal relating
thereto, our liability under this present being absolute and unequivocal. The payment
made by us under this bond shall be a valid discharge of our liability for payment
thereunder and the Consultant shall have no claim against us for making such
payment.
49
4. We, ……………….. (indicate the name of Bank) further agree that the Guarantee
herein contained shall remain in full force and effect during the period that would be
taken for the performance of the said Agreement and that it shall continue to be
enforceable till all the dues of the Authority under or by virtue of the said Agreement
have been fully paid and its claims satisfied or discharged or till the Authority certifies
that the terms and conditions of the said Agreement have been fully and properly
carried out by the said Consultant and accordingly discharges this Guarantee.
Unless a demand or claim under this Guarantee is made on us in writing on or
before a period of one year from the date of this Guarantee, we shall be discharged
from all liability under this Guarantee thereafter.
5. We, ………………… (indicate the name of Bank) further agree with the Authority
that the Authority shall have the fullest liberty without our consent and without
affecting in any manner our obligations hereunder to vary any of the terms and
conditions of the said Agreement or to extend time of performance by the said
Consultant from time to time or to postpone for any time or from time to time any of
the powers exercisable by the Authority against the said Consultant and to forbear or
enforce any of the terms and conditions relating to the said Agreement and we shall
not be relieved from our liability by reason of any such variation, or extension being
granted to the said Consultant or for any forbearance, act or omission on the part of
the Authority or any indulgence by the Authority to the said Consultant or any such
matter or thing whatsoever which under the law relating to sureties would, but for this
provision, have the effect of so relieving us.
6. This Guarantee will not be discharged due to the change in the constitution of the
Bank or the Consultant(s).
7. We, ……………….. (indicate the name of Bank) lastly undertake not to revoke this
Guarantee during its currency except with the previous consent of the Authority in
writing.
8. For the avoidance of doubt, the Bank’s liability under this Guarantee shall be
restricted to Rs. *** crore (Rupees ***** crore) only. The Bank shall be liable to pay
the said amount or any part thereof only if the Authority serves a written claim on the
Bank in accordance with paragraph 2 hereof, on or before [*** (indicate date falling
180 days after the date of this Guarantee)].
For ..............................................................
Name of Bank:
Seal of the Bank:
Dated, the ………. day of ………., 20
(Signature, name and designation of the authorised signatory)
50
NOTES:
(i) The Bank Guarantee should contain the name, designation and code number of
the officer(s) signing the Guarantee.
(ii) The address, telephone no. and other details of the Head Office of the Bank as
well as of issuing Branch should be mentioned on the covering letter of issuing
Branch.
51

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Andhra Pradesh State Architectural Board

Government of Andhra Pradesh

Request for Proposal (RFP)

Comprehensive Design Services for Construction of

Memo. No TRB02-BLDG0ARCH(MISC)/9/2022-DYSA dt 11.10.2022

Package District Centres Area Geography

Package - I Manyam Approximately 15 Acres High Altitude Areas,

Anakapalli Approximately 15 Acres Partially at High Altitude

Package - II Dr. BR Ambedkar Approximately 15 Acres Delta and Coastal

Rajamahendravar Approximately 15 Acres Delta region

Package - III NTR District Approximately 15 Acres Plain region

Palnadu Approximately 15 Acres Plain region

Bapatla Approximately 15 Acres Plain and Coastal

Package - IV Sri Balaji Approximately 15 Acres Characterized by warm

Sri Satya Sai Approximately 15 Acres

Nandyal Approximately 15 Acres

Whomsoever it is communicated by the authorisee on behalf of APSAB

Dear all members,

Andhra Pradesh State Architectural Board (APSAB) intends to select a Consultant

1. The RFP is sent to all such empanelled architectural firms/consultants with

“Comprehensive Design Services for Construction of Integrated Collectorate

3. The following RFP has following sections:

Dated: 14-10-2022 Yours sincerely,

The Deputy State Architect (R&B Dept),

The concept of Integrated Collectorate Complexes has already been implemented in

Collectorates, Collector's bungalows and SP offices were established during the

Brief Description of Bidding Process

Schedule of Tender Process

Event Description Scheduled Date

* The above criteria is only for finalized candidates.

Address for Communication

Proposal preparation cost:

Right to accept and reject any or all the Proposals:

Preparation and Submission of Proposals

Sealing and marking of proposals:

Proposal due date:

Modifications/ Substitution/ Withdrawal of Proposals:

Liable for Disqualification

Stage 1 - Concept Design

Stage 2 - Preliminary Design and Drawings

Stage 3 - Drawings for Author's/ Statutory Approvals

Stage 4 - Working Drawings and Tender Documents

Stage 5 - Bid Process Management for Identification of Contractor

Deliverables and Timelines

Sl. No. of Completion/Sub

Submission working drawings for line out 5 55 days from start

The above deliverables are to be submitted in softcopies and hardcopies as well, as

Addition and alterations

Preparation and Submission of Proposals

The technical proposal envelope shall be sealed, labelled as “Comprehensive

Submissions in Technical Proposal (Part 1)

Technical Proposal Envelope shall be sealed, labelled as TECHNICAL PROPOSAL

Structure of Design Presentation (Part 2)

The Integrated Collectorate Complexes should have the following salient

Primary Spaces (Departments)

The Design Competition Presentation shall contain the following:

Criteria for Selection of Empanelled Consultant

Opening and Evaluation of Technical Proposal

Sl. Field of Specialization Desired Experience