Proforma TRG Ecopy - 1

PROFORMA
1 Name
2. Date of birth
3. (A) Post held at present
(B) Office address
( C ) Telephone Number
4. Date from which the post held in grade
of
(A) Asstt. Director/AEE

(B) Dy. Director
(C) Director
5. Educational Qualification
6. Membership of Professional Societies
7. Whether SC/ST
8. Professional Experience As per ANNEXURE-I
9. Training/Conference/Seminar/
workshop attended
(A) In India
(B) Abroad
10. Foreign assignment, if any
11. Any other remarks

ANNEXURE-I
PROFESSIONAL EXPERIENCE
Sl. Post held Unit From To Nature of work handled

No. (From
present to
backwards)
1
3
Performa for furnishing information to Minister (Water Resources) for consideration of
proposal for participation in any training.
1. Sponsoring organisation : Central Water Commission

(Ministry of Water Resources)
2. Brief details of the officer
:
a) Name of the officer :
b) Designation & Pay :
c) Date of birth :
d) Qualification :
e) Experience :
3 (a Training objectives of the present training :
(b Relevance of the subject of training to :

present job
4. How is the officer going to be deployed and :

utilised after the completion of the training?
5. Details of officers trained under this subject :

area of Training programme during the last
10 years and their present deployment
6. Long-term/short-term training received by

the officer so far in the career
a) In India :
b) Abroad :
7 (a Participation in seminars/ workshops/ :

symposia abroad and list of papers presented
(b Participation in national/international :
seminars/symposia held in India and list of
papers presented
8. Details of any remarkable achievement of the :

officer
9. Recommendation of the Head of the :

Organisation
Proforma submission of proposal to accredited finance form for deputations/ delegations to be
sent abroad.
1. Sponsoring authority : Central Water Commission
2 a) Name of the officer :
b) Designation & Pay :
c) Date of birth :
3. Whether belongs to SC/ST :
4. Name of the employer :
5 a) Country or countries to be visited :

and purpose of visit
b) Proposed date of departure from

India :
6. Period of stay in each country :
7 a) Estimated cost :
b) If the estimated cost includes the :

cost of any present(s) to be given,
is customary to exchange gifts,
presented, if any, may be cited
c) Is the foreign exchange component :
of the expenditure not wholly or
partly by a foreign govt. agency? If
so, state its name and the extent of
assistance.
d) Is the expenditure to be met from :

within the sanctioned budget grant?
If not, how it is proposed to be
met?
8. What purpose is likely to be served :
by the proposed
deputations/delegations
9 a) Is it absolutely essential to send

the deputation as composed?
b) Cannot be number of delegation be

curtailed?
10. How will the interests of the
department/country suffer if the
deputation/delegation is not sent?
11 a) Were deputations/delegations sent :

in the past for similar purpose? If
so, give a brief evaluation of the
work/report of the previous
deputations.
b) Is an increase proposed in the :

number of delegates over what was
at the last occasion? If so, why?
12. Why cannot purpose be served by :

utilising the services of our
missions abroad or of another
officer already abroad or being
sent abroad.
13. Was this officer deputed abroad :

during the last 2 years? Is so,
state the occasion(s) of deputation,
countries visited, period of stay,
purpose, etc.
14. Is the post held by the official :

purpose to be filled during his
absence from India? If so, why?
15. Whether there is any vigilance case :

pending against the officer?
16. Has the concurrence of the :

Ministry of External Affairs been
obtained separately?
Signature of Sponsoring Authority

PROFORMA FOR APPROVAL OF DEPUTATION ABROAD
1. Sponsoring Ministry/Department : Central Water Commission
Officer's Designation Ministry Scale Date of Source of Funding

Name Deptt of pay Super-
annuation
------ ---- ------ ----- ------- -------
2. Purpose(s) of visit:
(Detailed reason, copies of the Agenda etc. to be
Enclosed)
3 Country / countries to be visited:
(City/country) all places
4. Duration of the visit (per country)
Country From To Days
------ ------ --- ---

5. Excluding Journey time to and fro
6. (a) Actual expenditure in 2002-2003
(b) Budget provision for the year 2003-2004
Revised budget provision for foreign travel for the financial

year 2003-2004 (in 2002-2003 or the current year's budget
provision, whichever is less)
7. Actual expenditure incurred so far (Courses/Visits to be
stated) (details to be given in respect of all foreign visit it, a
statement to be enclosed)
8. Commitment already made for the current year
(Visits/Courses supported excluding serial 7(including hotel
charges/bills not received etc.)
9. Balance for the current financial year:
10. Estimated expenditure on the proposed visit:
(a) Air fare:

(b) Class to be traveled
(c) Whether entitled
(d) D.A.etc.
(e) Entertainment allowance, if any required:
(f) Contingencies, if any required:
(g) Hotel accommodation
(h) Excess Baggage:
(i) Gifts:
(j) Any other (please specify)
(i) Total Estimated expenditure in Indian Currency:

(ii) Total Foreign Exchange component:
(iii) Total (i) + (ii) :
11. Full details of the Foreign Visits undertaken by the office(s)
during the last three year (To be enclosed as per proforma
enclosed)
12. Why the number of delegates cannot be reduced?
13. Were deputations/delegations sent in the past for similar

purpose, if so, the names of officers deputed together with
period of deputation and a copy of the report submitted on
return to be enclosed
14. Whether report has been submitted
15. Is an increase proposed in the no. of delegates over what

was at the last occasion, if so, why?
16. Why cannot the purpose be served by utilising the services
of (i) our Mission abroad, or (ii) of another officer already
abroad in the same or neighbouring country in another
officer under the Ministry/.
Department or (iii) any other officer being sent abroad?
17. Whether approval of the nodal Ministry has been obtained in
case the subject matter is the concern of some other
Ministry also.
18. Whether any other officer is being sent for the same
purpose (Details may please be given separately)
19. In case the proposal is being sent less than 15 days Before
the date of departure, justification duly Approved by Admn.
Secretary may be annexed.
Signature of Jt. Secretary (Admn.)
Signature of Financial adviser

DETAILS OF VISITS ABROAD DURING LAST THREE YEARS.
_____________________________________________________________________________
____
2001 2002 2003
(a) No. of Visits Made ------ ------ ------
(b) Countries Visited ------ ------ -------
(c) Period & Duration of stay in each

Country with dates
(d) Purpose of visit

INTERNAL SCREENING COMMITTEE (MINISTRY OF WATER RESOURCES) .
SCRUITINY OF PROPOSAL FOR FOREIGN DEPUTATION.
FACT - SHEET
A. Details of Visits
1. Name/Nature of Visit
(training*/ Conference**/
Delegation***)
2. Duration and Date of

Commencement of the Visit
3. Host/Sponsoring Agency
4. Country to be Visited
B. Reason for
Nomination
1. Desirability of the
Visit/Course/Conference etc.
2. Relevance of Visit to
Nominee’s Job
3. Justification for the

Nomination/Remarks of SMD
4. Vigilance/Cadre Clearance
5. Gradings of Annual Confidential Year Grade

Report of the Applicant for the
last five years
C.
Financial
Implication
1. Name of Organisation which will
bear the cost.
2. If MOWR, then availability of

necessary fund in the Budget
Head.
D. General
Remarks
Note: * Training: includes 1) under project 2) under International Institutes

** Conference includes 1) Workshops 2) Seminars 3) Conference 4) Paper presentation
*** Delegation includes 1) Delegation as part of the subject matter being dealt by the
Officer 2) Being member representing the country in a technical/standing committees
3) As part of a study tour.
RECOMMENDATION OF THE INTRNAL SCREENING COMMITTEE.
( ) ( ) ( ) ( )
CANDIDATE PROFILE
F THE CANDIDATE
SERVICE CADRE /
YEAR OF JOINING/
LENGTH OF SERVICE
AGE
POST HELD DURING LAST

THREE YEARS
SC/ST/OBC/OTHERS
WHETHER FULFILLS CRITERIAN

OF THE VISIT
VISIT ABROAD DURING LAST 5

YEARS.
EDUCATIONAL
QUALIFICATIONS
PROFORMA REGARDING ATTENDING NATIONAL / INTERNATIONAL PROGRAMMES SINCE JOINING.
NAME :
DESIGNATION :
OFFICE ADDRESS :
NATIONAL PROGRAMMS INTERNATIONAL PROGRAMMES

Sl.No Training Seminar / Symposium / Training Seminar / Symposium /
. Workshops Workshops
1 2 3 4 5

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PROFORMA

3. (A) Post held at present

(B) Office address

(A) Asstt. Director/AEE

6. Membership of Professional Societies

8. Professional Experience As per ANNEXURE-I

10. Foreign assignment, if any

11. Any other remarks

Sl. Post held Unit From To Nature of work handled

1. Sponsoring organisation : Central Water Commission

b) Designation & Pay :

3 (a Training objectives of the present training :

(b Relevance of the subject of training to :

4. How is the officer going to be deployed and :

5. Details of officers trained under this subject :

6. Long-term/short-term training received by

7 (a Participation in seminars/ workshops/ :

8. Details of any remarkable achievement of the :

9. Recommendation of the Head of the :

1. Sponsoring authority : Central Water Commission

2 a) Name of the officer :

b) Designation & Pay :

3. Whether belongs to SC/ST :

4. Name of the employer :

5 a) Country or countries to be visited :

b) Proposed date of departure from

b) If the estimated cost includes the :

d) Is the expenditure to be met from :

9 a) Is it absolutely essential to send

b) Cannot be number of delegation be

11 a) Were deputations/delegations sent :

b) Is an increase proposed in the :

12. Why cannot purpose be served by :

13. Was this officer deputed abroad :

14. Is the post held by the official :

15. Whether there is any vigilance case :

16. Has the concurrence of the :

Signature of Sponsoring Authority

1. Sponsoring Ministry/Department : Central Water Commission

Officer's Designation Ministry Scale Date of Source of Funding

------ ---- ------ ----- ------- -------

4. Duration of the visit (per country)

Country From To Days

------ ------ --- ---

6. (a) Actual expenditure in 2002-2003

(b) Budget provision for the year 2003-2004

Revised budget provision for foreign travel for the financial

10. Estimated expenditure on the proposed visit:

(a) Air fare:

(i) Total Estimated expenditure in Indian Currency:

13. Were deputations/delegations sent in the past for similar

15. Is an increase proposed in the no. of delegates over what

Signature of Jt. Secretary (Admn.)

Signature of Financial adviser

2001 2002 2003

(a) No. of Visits Made ------ ------ ------

(b) Countries Visited ------ ------ -------

(c) Period & Duration of stay in each

(d) Purpose of visit