Flexible Benefits Plan Plan 2012
Flexible Benefits Plan Plan 2012
Flexible Benefits Plan Plan 2012
AND
FOR
KCP-4110512-2
TABLE OF CONTENTS
PAGE
ARTICLE I
INTRODUCTION ....................................................................................................................................... 1
1.1 Introduction .................................................................................................................................. 1
1.2 Establishment of Plan.................................................................................................................. 1
1.3 Legal Status ................................................................................................................................ 1
ARTICLE II
DEFINITIONS ............................................................................................................................................ 2
2.1 Definitions .................................................................................................................................... 2
ARTICLE III
ELIGIBILITY AND PARTICIPATION ......................................................................................................... 7
3.1 Eligibility to Participate ................................................................................................................. 7
3.2 Termination of Participation......................................................................................................... 7
3.3 Participation Following Termination of Employment or Loss of Eligibility.................................... 7
3.4 FMLA Leaves of Absence ........................................................................................................... 7
3.5 Non-FMLA Leaves of Absence ................................................................................................... 9
ARTICLE IV
METHOD AND TIMING OF ELECTIONS ............................................................................................... 10
4.1 Elections When First Eligible ..................................................................................................... 10
4.2 Elections During Open Enrollment Period ................................................................................. 10
4.3 Failure to File an Election Form/Salary Reduction Agreement ................................................. 10
4.4 Irrevocability of Elections ........................................................................................................... 10
ARTICLE V
BENEFITS OFFERED AND METHOD OF FUNDING ............................................................................ 11
5.1 Benefits Offered ........................................................................................................................ 11
5.2 Employer and Participant Contributions .................................................................................... 11
5.3 Using Salary Reductions to Make Contributions ....................................................................... 11
5.4 Funding This Plan ..................................................................................................................... 12
ARTICLE VI
PREMIUM PAYMENT COMPONENT ..................................................................................................... 13
6.1 Benefits ..................................................................................................................................... 13
6.2 Benefit Premiums (aka Contributions for Cost of Coverage) .................................................... 13
6.3 Insurance Benefits Provided Under the Applicable Insurance Plan .......................................... 13
6.4 Health Insurance Benefits; COBRA .......................................................................................... 13
ARTICLE VII
HEALTH FSA COMPONENT .................................................................................................................. 14
7.1 Benefits ..................................................................................................................................... 14
7.2 Benefit Premiums (aka Contributions for Cost of Coverage) .................................................... 14
7.3 Eligible Medical Care Expenses ................................................................................................ 14
7.4 Maximum and Minimum Benefits .............................................................................................. 15
7.5 Establishment of Account .......................................................................................................... 15
7.6 Forfeiture of Accounts; Use-It-or-Lose-It Rule .......................................................................... 16
7.7 Reimbursement Procedure ....................................................................................................... 16
7.8 Reimbursements After Termination; COBRA ........................................................................... 16
7.9 Named Fiduciary; Compliance with ERISA, COBRA, HIPAA, etc............................................. 17
KCP-4110512-2
ARTICLE VIII
DEPENDENT CARE ASSISTANCE PROGRAM COMPONENT............................................................ 18
8.1 Benefits ..................................................................................................................................... 18
8.2 Benefit Premiums (aka Contributions for Cost of Coverage) .................................................... 18
8.3 Eligible Dependent Care Expenses ........................................................................................... 18
8.4 Maximum and Minimum Benefits .............................................................................................. 19
8.5 Establishment of Account .......................................................................................................... 20
8.6 Forfeiture of Accounts; Use-It-or-Lose-It Rule .......................................................................... 20
8.7 Reimbursement Procedure ....................................................................................................... 21
8.8 Reimbursements After Termination .......................................................................................... 21
8.9 Report to Participants ................................................................................................................ 21
ARTICLE IX
IRREVOCABILITY OF ELECTIONS; EXCEPTIONS .............................................................................. 22
9.1 Irrevocability of Elections ........................................................................................................... 22
9.2 Procedure for Making New Election if Exception to Irrevocability Applies ................................ 22
9.3 Change in Status Defined ......................................................................................................... 22
9.4 Events Permitting Exception to Irrevocability Rule .................................................................... 23
9.5 Election Modifications Required by Plan Administrator ............................................................. 28
ARTICLE X
APPEALS PROCEDURE ........................................................................................................................ 30
10.1 Insurance Plan Coverage Claims .............................................................................................. 30
10.2 Procedures if Benefits are Denied Under This Plan .................................................................. 30
10.3 Appeals by Participant ............................................................................................................... 30
10.4 Decision on Review ................................................................................................................... 31
ARTICLE XI
RECORDKEEPING AND ADMINISTRATION......................................................................................... 32
11.1 Plan Administrator ..................................................................................................................... 32
11.2 Powers of the Plan Administrator .............................................................................................. 32
11.3 Reliance on Participant, Tables, etc. ......................................................................................... 32
11.4 Provision for Third-Party Plan Service Providers ...................................................................... 33
11.5 Fiduciary Liability ....................................................................................................................... 33
11.6 Compensation of Plan Administrator ......................................................................................... 33
11.7 Bonding ..................................................................................................................................... 33
11.8 Insurance Contracts .................................................................................................................. 33
11.9 Inability to Locate Payee............................................................................................................ 33
11.10 Effect of Mistake ........................................................................................................................ 33
ARTICLE XII
GENERAL PROVISIONS ........................................................................................................................ 34
12.1 Expenses ................................................................................................................................... 34
12.2 No Contract of Employment ...................................................................................................... 34
12.3 Amendment and Termination .................................................................................................... 34
12.4 Governing Law .......................................................................................................................... 34
12.5 Code and ERISA Compliance ................................................................................................... 34
12.6 No Guarantee of Tax Consequences ........................................................................................ 34
12.7 Indemnification of Employer ...................................................................................................... 34
12.8 Non-Assignability of Rights........................................................................................................ 35
12.9 Headings ................................................................................................................................... 35
12.10 Plan Provisions Controlling........................................................................................................ 35
12.11 Severability ................................................................................................................................ 35
KCP-4110512-2
ARTICLE XIII
ERISA RIGHTS ....................................................................................................................................... 36
13.1 CERTAIN EMPLOYEE RIGHTS UNDER ERISA...................................................................... 36
ARTICLE XIV
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT ................................................... 38
14.1 Privacy Rights............................................................................................................................ 38
ARTICLE XV
OTHER INFORMATION .......................................................................................................................... 41
15.1 Qualified Medical Child Support Order ...................................................................................... 41
15.2 Newborns’ and Mothers’ Health Protection Act of 1996 ............................................................ 41
15.3 Insurance Plan Documents ....................................................................................................... 41
APPENDIX A
EXCLUSIONS–MEDICAL EXPENSES THAT ARE NOT REIMBURSABLE .......................................... 42
KCP-4110512-2
ARTICLE I
INTRODUCTION
1.1 Introduction
This is not just a summary of the Plan, but the actual plan document written so that it can be used
by the Employee, the Employer, the Claim Administrator and the Plan Administrator in administering
the Plan.
KCP-4110512-2 1
ARTICLE II
DEFINITIONS
2.1 Definitions
“Account(s)” means the Health FSA Accounts and the Dependent Care Assistance Program
Accounts described in Sections 7.5 and 8.5, respectively.
“Benefit” means the Premium Payment Benefits, the Health FSA Benefits and the Dependent
Care Assistance Program Benefits offered under the Plan.
“Benefit Package Option” means a qualified benefit under Code § 125(f) that is offered under a
cafeteria plan, or an option for coverage under an underlying accident or health plan (such as an
indemnity option, an HMO option or a PPO option under an accident or health plan).
“Change in Status” has the meaning described in Section 9.3.
“Claim Administrator” the party contracted by the Plan Administrator to review, process, and pay
claims.
“COBRA” means the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended.
“Code” means the Internal Revenue Code of 1986, as amended.
“Compensation” means the wages or salary paid to an Employee by the Employer, determined
prior to (a) any Salary Reduction election under this Plan, (b) any salary reduction election under
any other cafeteria plan and (c) any compensation reduction under any Code § 132(f)(4) plan; but
determined after (d) any salary deferral elections under any Code § 401(k), 403(b), 408(k) or 457(b)
plan or arrangement. Thus, “Compensation” generally means wages or salary paid to an Employee
by the Employer, as reported in Box 1 of Form W-2, but adding back any wages or salary forgone
by virtue of any election described in (a), (b) or (c) of the prior sentence.
“DCAP” means Dependent Care Assistance Program.
“Dependent Care Assistance Program Account” means the account described in Section 8.5.
“Dependent Care Assistance Program Benefits” has the meaning described in Section 8.1.
“Dependent Care Assistance Program Component” means the Component of this Plan
described in Article VIII.
“Dental Insurance Benefits” means the Employee’s Dental Insurance Plan coverage for purposes
of this Plan.
“Dental Insurance Plan” means the plan(s) that the Employer maintains for its Employees (and for
their Spouses and Dependents that may be eligible under the terms of such plan), providing dental
benefits through a group insurance policy or policies whether fully or self-insured (including a high
option and a basis option). The Employer may substitute, add, subtract or revise at any time the
menu of such plans and/or the benefits, terms and conditions of any such plans. Any such
substitution, addition, subtraction or revision will be communicated to Participants and will
automatically be incorporated by reference under this Plan.
“Dependent” means any individual who is a tax dependent of the Participant as defined in Code §
152, with the following exception: (a) for purposes of accident or health coverage (to the extent
funded under the Premium Payment Component, and for purposes of the Health FSA Component),
any child to whom Code § 152(e) applies (regarding a child of divorced parents, etc., where one or
both parents have custody of the child for more than half of the calendar year and where the parents
together provide more than half of the child’s support for the calendar year) is treated as a
dependent of both parents; and (b) for purposes of the Dependent Care Assistance Program
Component, a dependent means a qualifying individual as defined in Code § 21(b)(1) with respect
to the Participant, and in the case of divorced parents, the child shall, as provided in Code §
21(e)(5), be treated as a qualifying individual of the custodial parent (within the meaning of Code §
152(e)(1) and shall not be treated as a qualifying individual with respect to the non-custodial parent.
Notwithstanding the foregoing, the Health FSA Component will provide benefits in accordance with
the applicable requirements of any QMCSO, even if the child does not meet the definition of
“Dependent.” Notwithstanding the foregoing, effective January 1, 2011, any adult natural child,
KCP-4110512-2 2
stepchild, legally adopted child (or child legally placed for adoption) or eligible foster child, whether
married or unmarried, for any calendar year before the calendar year in which the individual reaches
age 27, shall for purposes of the Premium Payment Component and the Health FSA Component be
considered a "Dependent" even if the child does not otherwise meet the definition of "Dependent"
set forth above.
“Dependent Care Expenses” has the meaning described in Section 8.3.
“Earned Income” means all income derived from wages, salaries, tips, self-employment, and other
Compensation (such as disability or wage continuation benefits), but only if such amounts are
includible in gross income for the taxable year. Earned income does not include (a) any amounts
received pursuant to any Dependent Care Assistance Program established under Code § 129; or
(b) any other amounts excluded from earned income under Code § 32(c)(2), such as amounts
received under a pension or annuity, or pursuant to workers’ compensation.
“Effective Date” of this Plan has the meaning described in Section 1.2.
“Election Form/Salary Reduction Agreement” means the form provided by the Plan
Administrator for the purpose of allowing an Eligible Employee to participate in this Plan by electing
Salary Reductions to pay for any of the following: Premium Payment Benefits, Health FSA Benefits
and Dependent Care Assistance Program Benefits. It includes an agreement pursuant to which an
Eligible Employee or Participant authorizes the Employer to make Salary Reductions.
“Eligible Employee” means an Employee eligible to participate in this Plan, as provided in Section
3.1.
“Employee” means an individual that the Employer classifies as a common-law employee and who
is on the Employer’s W-2 payroll, but does not include the following: (a) any leased employees
(including but not limited to those individuals defined as leased employees in Code § 414(n)) or an
individual classified by the Employer as a contract worker, independent contractor, temporary
employee or casual employee for the period during which such individual is so classified, whether or
not any such individual is on the Employer’s W-2 payroll or is determined by the IRS or others to be
a common-law employee of the Employer; (b) any individual who performs services for the
Employer but who is paid by a temporary or other employment or staffing agency for the period
during which such individual is paid by such agency, whether or not such individual is determined by
the IRS or others to be a common-law employee of the Employer; (c) any employee covered under
a collective bargaining agreement; (d) any self-employed individual; (e) any partner in a partnership;
and (f) any more-than-2% shareholder in a Subchapter S corporation. The term “Employee” does
include “former Employees” for the limited purpose of allowing continued eligibility for benefits under
the Plan for the remainder of the Plan Year in which an Employee ceases to be employed by the
Employer.
“Employer” means Commerce Bancshares, Inc. and any Related Employer that participates in this
Plan with the approval of Commerce Bancshares, Inc. Related Employers that have adopted this
Plan, if any, are listed in Appendix A to this Plan. However, for purposes of Article XI and Section
12.3, “Employer” means only Commerce Bancshares, Inc.
“Employment Commencement Date” means the first regularly-scheduled working day on which
the Employee first performs an hour of service for the Employer for Compensation.
“ERISA” means the Employee Retirement Income Security Act of 1974, as amended.
“FMLA” means the Family and Medical Leave Act of 1993, as amended.
“Health FSA” means health flexible spending arrangement.
“Health FSA Account” means the account described in Section 7.5.
“Health FSA Benefits” has the meaning described in Section 7.1.
“Health FSA Component” means the Component of this Plan described in Article VII.
“HIPAA” means the Health Insurance Portability and Accountability Act of 1996, as amended.
KCP-4110512-2 3
“Insurance Benefits” means the Medical and Dental Insurance Benefits.
“Insurance Plans” means the Medical and Dental Insurance Plans.
“Medical Care Expenses” has the meaning defined in Section 7.3.
“Medical Insurance Benefits” means the Employee’s Medical Insurance Plan coverage for
purposes of this Plan.
“Medical Insurance Plan” means the plan(s) that the Employer maintains for its Employees (and
for their Spouses and Dependents that may be eligible under the terms of such plan), providing
major medical type benefits through a group insurance policy or policies whether fully or self-insured
(with HMO and PPO options). The Employer may substitute, add, subtract or revise at any time the
menu of such plans and/or the benefits, terms and conditions of any such plans. Any such
substitution, addition, subtraction or revision will be communicated to Participants and will
automatically be incorporated by reference under this Plan.
“Open Enrollment Period” with respect to a Plan Year means the period of time in the year
preceding the Plan Year as prescribed by the Plan Administrator.
“Participant” means a person who is an Eligible Employee and who is participating in this Plan in
accordance with the provisions of Article III. Participants include (a) those who elect one or more of
the Premium Payment Benefits, Health FSA Benefits or Dependent Care Assistance Program
Benefits, and Salary Reductions to pay for such Benefits; and (b) those who elect instead to receive
their full salary in cash and to pay for their share of their premiums under the Insurance Plans (if
any) with after-tax dollars outside of this Plan and who have not elected any Health FSA Benefits or
Dependent Care Assistance Program Benefits.
“Period of Coverage” means the Plan Year, with the following exceptions: (a) for Employees who
first become eligible to participate, it shall mean the portion of the Plan Year following the date
participation commences, as described in Section 3.1; and (b) for Employees who terminate
participation, it shall mean the portion of the Plan Year prior to the date participation terminates, as
described in Section 3.2.
“Plan” means the Commerce Bancshares, Inc. Flexible Benefits Plan as set forth herein and as
amended from time to time.
“Plan Administrator” shall mean the Retirement Committee of Commerce Bancshares, Inc.
“Plan Year” means the calendar year (i.e., the 12-month period commencing January 1 and ending
on December 31), except in the case of a short plan year representing the initial Plan Year or where
the Plan Year is being changed, in which case the Plan Year shall be the entire short plan year.
“Premium” means the amount contributed to pay for the cost of benefits (including self-funded
Benefits as well as those that are self-insured), as calculated under Sections 6.2, 7.2 and 8.2.
“Premium Payment Benefits” means the Premium Payment Benefits described in Section 6.1.
“Premium Payment Component” means the Component of this Plan described in Article VI.
“QMCSO” means a qualified medical child support order, as defined in ERISA § 609(a).
“Qualified Benefit” means any benefit excluded from the Employee’s taxable income under
Chapter 1 of the Code (other than benefits excluded under Code §§ 106(b), 117, 127, or 132) and
any other benefit permitted by regulations under the Code (i.e., any group-term life insurance
coverage that is includible in gross income by reason of exceeding the dollar limitation on non-
taxable coverage under Code § 79). Long-term care insurance shall not be a Qualified Benefit.
“Qualifying Dependent Care Services” has the meaning described in Section 8.3.
“Qualifying Individual” has the meaning described in Section 8.3.
KCP-4110512-2 4
“Related Employer” means any employer affiliated with Commerce Bancshares, Inc., that, under
Code § 414(b), (c), or (m), is treated as a single employer with Commerce Bancshares, Inc., for the
purposes of Code § 125(g)(4).
KCP-4110512-2 5
“Salary Reduction” means the amount by which the Participant’s Compensation is reduced and
applied by the Employer under this Plan to pay for one or more of the Benefits, as permitted for the
applicable Component, before any applicable state and/or federal taxes have been deducted from
the Participant’s Compensation (i.e., on a pre-tax basis).
“Spouse” means an individual who is legally married to a Participant as determined under
applicable state law (and who is treated as a spouse under the Code). Notwithstanding the above,
for purposes of the Dependent Care Assistance Program Component, the term “Spouse” shall not
include (a) an individual legally separated from the Participant under a divorce or separate
maintenance decree; or (b) an individual who, although married to the Participant, files a separate
federal income tax return, maintains a principal residence separate from the Participant during the
last six months of the taxable year, and does not furnish more than half of the cost of maintaining
the principal place of abode of the Participant.
“Student” means an individual who, during each of five or more calendar months during the Plan
Year, is a full-time student at any educational organization that normally maintains a regular faculty
and curriculum and normally has an enrolled student body in attendance at the location where its
educational activities are regularly carried on.
KCP-4110512-2 6
ARTICLE III
ELIGIBILITY AND PARTICIPATION
3.1 Eligibility to Participate
An individual is eligible to participate in this Plan if the individual is employed by Commerce
Bancshares, Inc. Once an Employee has met the Plan’s eligibility requirements, the Employee may
elect coverage effective the first day of the next calendar month, or for any subsequent Plan Year, in
accordance with the procedures described in Article IV. For purposes of pre-taxing COBRA
coverage, a former Employee receiving severance pay or other taxable compensation may continue
eligibility for the remainder of the Plan Year in which the Employee ceased to be employed by the
Employer, as described in Section 3.2.
KCP-4110512-2 7
An Employer may elect to continue all Medical and Dental Insurance Benefits and Health FSA
Benefits coverage for Participants while they are on paid leave (provided Participants on non-
FMLA paid leave are required to continue coverage). If so, the Participant’s share of the
premiums shall be paid by the method normally used during any paid leave (e.g., on a pre-tax
Salary Reduction basis if that was the method used before FMLA leave.)
In the event of unpaid FMLA leave (or paid FMLA leave where coverage is not required to be
continued), a Participant may elect to continue his or her Medical and Dental Insurance Benefits
and Health FSA Benefits during the leave. If the Participant elects to continue coverage while
on FMLA leave, then the Participant may pay his or her share of the premium in one of the
following ways:
with after-tax dollars, by sending monthly payments to the Employer by the due date
established by the Employer;
with pre-tax dollars, by having such amounts withheld from the Participant’s ongoing
Compensation (if any, including unused sick days and vacation days), or pre-paying all or a
portion of the premium for the expected duration of the leave on a pre-tax Salary Reduction
basis out of pre-leave Compensation. To pre-pay the premium, the Participant must make
a special election to that effect prior to the date that such Compensation would normally be
made available (pre-tax dollars may not be used to fund coverage during the next Plan
Year); or
under another arrangement agreed upon between the Participant and the Plan
Administrator (e.g., the Plan Administrator may fund coverage during the leave and withhold
“catch-up” amounts from the Participant’s Compensation upon the Participant’s return on a
pre-tax or after-tax basis).
If the Employer requires all Participants to continue Medical and Dental Insurance Benefits and
Health FSA Benefits during an unpaid FMLA leave, the Participant may elect to discontinue
payment of the Participant’s required premiums until the Participant returns from leave. Upon
returning from leave, the Participant will be required to repay the premiums not paid by the
Participant during the leave. Payment shall be withheld from the Participant’s Compensation
either on a pre-tax or after-tax basis, as may be agreed upon by the Plan Administrator and the
Participant.
If a Participant’s Medical and Dental Insurance Benefits and Health FSA Benefits coverage
ceases while on FMLA leave (e.g., for non-payment of required contributions), the Participant is
entitled to re-enter the Medical and Dental Insurance Benefits and Health FSA Benefits, as
applicable, upon return from such leave on the same basis as the Participant was participating
in the Plan prior to the leave, or as otherwise required by the FMLA. Participants whose
Medical and Dental Insurance Benefits and Health FSA Benefits coverage terminated during the
leave are entitled to be automatically reinstated provided that coverage for Employees on non-
FMLA leave is automatically reinstated upon return from leave. Notwithstanding the preceding
sentence, with regard to Health FSA Benefits, a Participant whose coverage ceased will be
entitled to elect whether to be reinstated in the Health FSA Benefits at the same coverage level
as in effect before the FMLA leave (with increased contributions for the remaining period of
coverage) or at a coverage level that is reduced pro-rata for the period of FMLA leave during
which the Participant did not pay premiums. If a Participant elects a coverage level that is
reduced pro-rata for the period of FMLA leave, the amount withheld from a Participant‘s
Compensation on a payroll-by-payroll basis for the purpose of paying for reinstated Health FSA
Benefits will be equal to the amount withheld prior to the period of FMLA leave.
b) Non-Health Benefits. If a Participant goes on a qualifying leave under the FMLA, entitlement
to non-health benefits (such as Dependent Care Assistance Program Benefits), is to be
determined by the Employer’s policy for providing such Benefits when the Participant is on non-
FMLA leave, as described in Section 3.5. If such policy permits a Participant to discontinue
contributions while on leave, the Participant will upon returning from leave be required to repay
the premiums not paid by the Participant during the leave. Payment shall be withheld from the
Participant’s Compensation either on a pre-tax or after-tax basis, as may be agreed upon by the
Plan Administrator and the Participant or as the Plan Administrator otherwise deems
appropriate.
KCP-4110512-2 8
3.5 Non-FMLA Leaves of Absence
If a Participant goes on an unpaid leave of absence that does not affect eligibility, then the
Participant will continue to participate and the premium due for the Participant will be paid by pre-
payment before going on leave, by after-tax contributions while on leave or with catch-up
contributions after the leave ends, as may be determined by the Plan Administrator. If a Participant
goes on an unpaid leave that affects eligibility, the election change rules in Section 9.4 will apply.
KCP-4110512-2 9
ARTICLE IV
METHOD AND TIMING OF ELECTIONS
4.1 Elections When First Eligible
An Employee who is on the payroll as of January 1, 2003, shall be eligible to participate in the Plan
as of that date. An employee who is hired after that date shall be eligible to participate on the first
day of the month following thirty (30) days of employment provided the Employee properly enrolls
within thirty (30) days of the date of employment. An Employee who is not on the payroll as of
January 1, 2003, or who does not enroll within thirty (30) days of the date of employment, shall
become eligible to participate in the Plan as of the beginning of any subsequent Plan Year, provided
the Employee has been employed by the Employer for at least thirty (30) days prior to that date. An
Election Form/Salary Reduction Agreement must be submitted to the Plan Administrator in order for
participation to commence. An Employee who does not elect to participate when first eligible may
not enroll until the next Open Enrollment Period, unless an event occurs that would justify a mid-
year election change, as described under Section 9.4. Eligibility for Benefits shall be subject to the
additional requirements, if any, specified in the applicable Benefit plan or policy. The provisions of
this Plan are not intended to override any exclusions, eligibility requirements or waiting periods
specified in the applicable Benefit plan or policy.
KCP-4110512-2 10
ARTICLE V
BENEFITS OFFERED AND METHOD OF FUNDING
5.1 Benefits Offered
When first eligible or during the Open Enrollment Period as described under Article IV, Participants
will be given the opportunity to elect one or more of the following Benefits:
a) Premium Payment Benefits, as described in Article VI;
b) Health FSA Benefits, as described in Article VII; and
c) Dependent Care Assistance Program Benefits, as described in Article VIII.
In no event shall Benefits under the Plan be provided in the form of deferred compensation.
KCP-4110512-2 11
5.4 Funding This Plan
All of the amounts payable under this Plan shall be paid from the general assets of the Employer,
but Premium Payment Benefits are paid as provided in the applicable insurance plan. Nothing
herein will be construed to require the Employer or the Plan Administrator to maintain any fund or to
segregate any amount for the benefit of any Participant, and no Participant or other person shall
have any claim against, right to, or security or other interest in any fund, account or asset of the
Employer from which any payment under this Plan may be made. There is no trust or other fund
from which benefits under the Plan are paid. While the Employer has complete responsibility for the
payment of Benefits out of its general assets (except for Premium Payment Benefits paid as
provided in the applicable insurance policy), it may hire an unrelated third party paying agent to
make Benefit payments on its behalf. The maximum contributions that may be made under this
Plan for a Participant is the total of the maximums that may be elected (a) as Employer and
Participant Contributions for Premium Payment Benefits, as described in Section 6.2; and (b) as
described under Sections 7.4(b) and 8.4(b) for Health FSA and Dependent Care Assistance
Program Benefits.
KCP-4110512-2 12
ARTICLE VI
PREMIUM PAYMENT COMPONENT
6.1 Benefits
The benefits that can be elected under the Premium Payment Component (Premium Payment
Benefits) are as follows:
Medical Insurance Benefits (with or without PPO and HMO options);
Dental Insurance Benefits;
Voluntary Vision;
Voluntary Cancer Plan;
Voluntary Accident Plan
Benefits elected will be funded by Employer and Participant contributions as provided in Section 5.2.
Only Qualified Benefits may be elected under this Plan. Required premiums must be paid on a pre-
tax Salary Reduction basis through the Plan, failure to make this election will result in the loss of
your health benefits.
Unless an exception applies (as described in Article XII), such election is irrevocable for the duration
of the Period of Coverage to which it relates.
KCP-4110512-2 13
ARTICLE VII
HEALTH FSA COMPONENT
7.1 Benefits
An Eligible Employee can elect to participate in the Health FSA Component by electing (a) to
receive benefits in the form of reimbursements for Medical Care Expenses (Health FSA Benefits);
and (b) to pay the premium for such Health FSA Benefits on a pre-tax Salary Reduction basis.
Unless an exception applies (as described in Article IX), such election is irrevocable for the duration
of the Period of Coverage to which it relates.
KCP-4110512-2 14
7.4 Maximum and Minimum Benefits
a) Maximum Reimbursement Available; Uniform Coverage. The maximum dollar amount
elected by the Participant for reimbursement of Medical Care Expenses incurred during a
Period of Coverage (reduced by prior reimbursements during the Period of Coverage) shall be
available at all times during the Period of Coverage, regardless of the actual amounts credited
to the Participant’s Health FSA Account pursuant to Section 7.5. Notwithstanding the foregoing,
no reimbursements will be available for Medical Care Expenses incurred after coverage under
this Plan has terminated, unless the Participant has elected COBRA as provided in Section 7.8.
Payment shall be made to the Participant in cash as reimbursement for Medical Care Expenses
incurred during the Period of Coverage for which the Participant’s election is effective, provided
that the other requirements of this Article VII have been satisfied.
b) Maximum and Minimum Dollar Limits. The maximum annual benefit amount that a
Participant may elect to receive under this Plan in the form of reimbursements for Medical Care
Expenses incurred in any Period of Coverage shall be $5,000, subject to Section 7.5 (c) below.
The minimum annual benefit amount that a Participant may elect to receive under this Plan in
the form of reimbursements for Medical Care Expenses incurred in any Period of Coverage
shall be $120. Reimbursements due for Medical Care Expenses incurred by the Participant’s
Spouse or Dependents shall be charged against the Participant’s Health FSA Account.
c) Changes; No Proration. For subsequent Plan Years, the maximum and minimum dollar limits
may be changed by the Plan Administrator and shall be communicate to Employees through the
Election Form/Salary Reduction Agreement or another document. If a Participant enters the
Health FSA Component mid-year, or wishes to increase his or her election mid-year as
permitted under Section 9.4, there will be no proration rule---i.e., the Participant may elect
coverage up to the maximum dollar limit or may increase coverage to the maximum dollar limit,
as applicable.
d) Effect on Maximum Benefits If Election Change Permitted. Any change in an election under
Article IX affecting annual contributions to the Health FSA Component also will change the
maximum reimbursement benefits for the balance of the Period of Coverage commencing with
the election change. Such maximum reimbursement benefits for the balance of the Period of
Coverage shall be calculated by adding (1) the contributions made by the Participant (if any) as
of the end of the portion of the Period of Coverage immediately preceding the change in
election, to (2) the total contributions scheduled to be made by the Participant during the
remainder of such Period of Coverage to the Health FSA Account, reduced by (3) all
reimbursements made during the entire Period of Coverage.
KCP-4110512-2 15
negative amount shall never exceed the maximum dollar amount of annual benefits elected by
the Participant under this Plan.
KCP-4110512-2 16
or her participation terminates. However, such Participant (or the Participant’s estate) may claim
reimbursement for any Medical Care Expenses incurred during the Period of Coverage prior to
termination, provided that the Participant (or the Participant’s estate) files a claim within 60 days
following the date participation in the plan ends.
Notwithstanding any provision to the contrary in this Plan, to the extent required by COBRA, a
Participant and his or her Spouse and Dependents, whose coverage terminates under the Health
FSA Component because of a COBRA qualifying event, shall be given the opportunity to continue
on a self-pay basis the same coverage that he or she had under the Health FSA Component the day
before the qualifying event for the periods prescribed by COBRA (subject to all conditions and
limitations under COBRA), with premiums for such coverage to be paid on an after-tax basis, unless
permitted otherwise by the Plan Administrator on a uniform and consistent basis (but not beyond the
current Plan Year). Specifically, such individuals will be eligible for COBRA continuation coverage
only if, under Section 7.5, they have a positive Health FSA Account balance at the time of a COBRA
qualifying event (taking into account all claims submitted before the date of the qualifying event).
Such individuals will be notified if they are eligible for COBRA continuation coverage. If COBRA is
elected, it will be available only for the remainder of the Plan Year in which the qualifying event
occurs; such COBRA coverage for the Health FSA Component will cease at the end of the Plan
Year and cannot be continued for the next Plan Year.
KCP-4110512-2 17
ARTICLE VIII
DEPENDENT CARE ASSISTANCE PROGRAM COMPONENT
8.1 Benefits
An Eligible Employee can elect to participate in the Dependent Care Assistance Program
Component by electing to receive benefits in the form of reimbursements for Dependent Care
Expenses. Benefits elected will be funded by Employer and Participant contributions as provided in
Section 5.2. Unless an exception applies (as described in Article IX), such election is irrevocable for
the duration of the Period of Coverage to which it relates.
KCP-4110512-2 18
e) Exclusion. Dependent Care Expenses do not include amounts paid to:
an individual with respect to whom a personal exemption is allowable under Code § 151(c)
to a Participant or his or her Spouse;
a Participant’s Spouse; or
a Participant’s child who is under 19 years of age at the end of the year in which the
expenses were incurred.
KCP-4110512-2 19
c) Changes; No Proration. For subsequent Plan Years, the maximum and minimum dollar limit
may be changed by the Plan Administrator and shall be communicate to Employees through the
Election Form/Salary Reduction Agreement or another document. If a Participant enters the
Dependent Care Assistance Program Component mid-year, or wishes to increase his or her
election mid-year as permitted under Section 9.4, there will be no proration rule---i.e., the
Participant may elect coverage up to the maximum dollar limit or may increase coverage to the
maximum dollar limit, as applicable.
d) Effect on Maximum Benefits If Election Change Permitted. Any change in an election under
Article IX affecting annual contributions to the Dependent Care Assistance Program Component
also will change the maximum reimbursement benefits for the balance of the Period of
Coverage (commencing with the election change) as further limited by Section 8.4(a). Such
maximum reimbursement benefits for the balance of the Period of Coverage shall be calculated
by adding (1) the contributions made by the Participant (if any) as of the end of the portion
Period of Coverage immediately preceding the change in election, to (2) the total contributions
scheduled to be made by the Participant during the remainder of such Period of Coverage to
the Dependent Care Assistance Program Account, reduced by (3) all reimbursements during
the entire Period of Coverage.
KCP-4110512-2 20
8.7 Reimbursement Procedure
a) Timing. Within 30 days after receipt by the Plan Administrator of a reimbursement claim from a
Participant, the Employer will reimburse the Participant for the Participant’s Dependent Care
Expenses (if the Plan Administrator approves the claim), or the Plan Administrator will notify the
Participant that his or her claim has been denied. This time period may be extended for an
additional 15 days for matters beyond the control of the Plan Administrator, including in cases
where a reimbursement claim is incomplete. The Plan Administrator will provide written notice
of any extension, including the reasons for the extension, and will allow the Participant 45 days
in which to complete an incomplete reimbursement claim.
b) Claims Substantiation. A Participant who has elected to receive DECAP Benefits for a Period
of Coverage may apply for reimbursement by submitting an application in writing to the Plan
Administrator in such form as the Plan Administrator may prescribe, by no later than 90 days
following the close of the Plan Year in which the Dependent Care Expense was incurred, setting
forth:
the person or persons on whose behalf Dependent Care Expenses have been incurred;
the nature and date of the Expenses so incurred;
the amount of the requested reimbursement;
the amount of the requested reimbursement;
the name of the person, organization or entity to whom the Expense was or is to be paid,
and taxpayer identification number (Social Security number, if an individual); and
a statement that such Expenses have not otherwise been reimbursed and are not expected
to be paid through any other source.
The application shall be accompanied by bills, invoices, or other statements from an
independent third party showing that the Dependent Care Expenses have been incurred and the
amounts of such Expenses, together with any additional documentation that the Plan
Administrator may request.
c) Claims Denied. For reimbursement claims that are denied, see the appeals procedure in
Article XIII.
KCP-4110512-2 21
ARTICLE IX
IRREVOCABILITY OF ELECTIONS; EXCEPTIONS
9.1 Irrevocability of Elections
Except as described in this Article IX, a Participant’s election under the Plan is irrevocable for the
duration of the Period of Coverage to which it relates. In other words, unless an exception applies,
the Participant may not change any elections for the duration of the Period of Coverage regarding:
participation in this Plan;
Salary Reduction amounts; or
election of particular Benefit Package Options.
KCP-4110512-2 22
consequence that the individual becomes (or ceases to be) eligible under this Plan or other
employee benefit plan, such as if a plan only applies to salaried employees and an employee
switches from salaried to hourly-paid, union or non-union, or full-time to part-time (or vice
versa), with the consequence that the employee ceases to be eligible for the Plan;
d) Dependent Eligibility Requirements. An event that causes a Dependent to satisfy or cease to
satisfy the Dependent eligibility requirements for a particular benefit, such as attaining a specific
age, student status or any similar circumstance; and
e) Change in Residence. A change in the place of residence of the Participant or his or her
Spouse or Dependents.
KCP-4110512-2 23
circumstances would fail to correspond with that Change in Status. Notwithstanding the
foregoing, if the Participant or his or her Spouse or Dependent becomes eligible for COBRA
(or similar health plan continuation coverage under state law) under the Employer’s plan
(and the Participant remains a Participant under this Plan in accordance with Section 3.2),
the Participant may increase his or her election to pay for such coverage (this rule does not
apply to a Participant’s Spouse who becomes eligible for COBRA or similar coverage as a
result of divorce, annulment or legal separation).
(2) Gain of Coverage Eligibility Under Another Employer’s Plan. For a Change in Status in
which a Participant or his or her Spouse or Dependent gains eligibility for coverage under a
cafeteria plan or qualified benefit plan of the Employer of the Participant’s Spouse or
Dependent as a result of a change in marital status or a change in employment status, a
Participant may elect to cease or decrease coverage for that individual only if coverage for
that individual becomes effective or is increased under the Spouse’s or Dependent’s
employer’s plan. The Plan Administrator may rely on a Participant’s certification that the
Participant has obtained or will obtain coverage under the Spouse’s or Dependent’s
employer’s plan, unless the Plan Administrator has reason to believe that the Participant’s
certification is incorrect.
(3) Special Consistency Rule of Dependent Care Assistance Program Benefits. With
respect to the Dependent Care Assistance Program Benefits, a Participant may change or
terminate his or her election upon a Change in Status if (a) such change or termination is
made an account of and corresponds with a Change in Status that affects eligibility for
coverage under an employer’s plan; or (b) the election change is on account of and
corresponds with a Change in Status that affects eligibility of Dependent Care Expenses for
the tax exclusion under Code § 129.
e) HIPPA Special Enrollment Rights (Applies to Premium Payment Benefits That are Group
Health Plans, but Not to Health FSA or Dependent Care Assistance Program Benefits). If
a Participant or his or her Spouse or Dependent is entitled to special enrollment rights under a
group health plan, as required by HIPAA under Code § 9801(f), then a Participant may revoke a
prior election for group health plan coverage and make a new election, provided that the
election change corresponds with such HIPAA special enrollment right. As required by HIPAA,
a special enrollment right will arise if:
(1) A Participant or his or her Spouse or Dependent declined to enroll in group health plan
coverage because he or she had other coverage, and eligibility for such other coverage is
subsequently lost due to legal separation, divorce, death, termination of employment,
reduction in hours or exhaustion of the maximum COBRA period, or the other coverage
was non-COBRA coverage and employer contributions for such coverage were terminated;
or
(2) A new Dependent is acquired as a result of marriage, birth, adoption or placement for
adoption. An election to add previously eligible Dependents as a result of the acquisition of
a new Spouse or Dependent child shall be considered to be consistent with the special
enrollment right. An election change on account of a HIPAA special enrollment attributable
to birth, adoption or placement for adoption of a new Dependent child may, subject to the
provisions of the underlying group health plan, be effective retroactively (up to 30 days);
or
(3) A Participant or his or her Spouse or Dependent declined to enroll in the Employer’s group
health plan because either (i) he or she was covered under a Medicaid plan under title XIX
of the Social Security Act or under a State child health plan under title XXI of such Act and
eligibility for coverage is subsequently lost or (ii) he or she becomes eligible for assistance
under such Medicaid plan or State child health plan to help pay for coverage under the
Employer’s group health plan, and he or she requests coverage under the Employer’s group
health plan not later than 60 days after the date of termination described in (i) or the date of
eligibility described in (ii).
KCP-4110512-2 24
f) Certain Judgments, Decrees and Orders (Applies to Premium Payment Benefits That
Provide Accident or Health Coverage and to Health FSA Benefits, but Not to Dependent
Care Assistance Program Benefits). If a judgment, decree or order (an ”Order”) resulting
from a divorce, legal separation, annulment or change in legal custody (including a QMCSO)
requires accident or health coverage (including an election for Health FSA Benefits) for a
Participant’s Dependent child (including a foster child who is a Dependent of the Participant), a
Participant may (1) change his or her election to provide coverage for the Dependent child
(provided that the Order requires the Participant to provide coverage); or (2) change his or her
election to revoke coverage for the Dependent child if the Order requires that another individual
(including the Participant’s Spouse or former Spouse) provide coverage under that individual’s
plan and such coverage is actually provided.
g) Medicare and Medicaid (Applies to Premium Payment Benefits That are Accident or
Health Plans, to Health FSA Benefits as Limited Below, but Not to Dependent Care
Assistance Program Benefits). If a Participant or his or her Spouse or Dependent who is
enrolled in a health or accident plan under this Plan becomes entitled to Medicare or Medicaid
(other than coverage consisting solely of benefits under Section 1928 of the Social Security Act
providing for pediatric vaccines), the Participant may prospectively reduce or cancel the health
or accident coverage of the person becoming entitled to Medicare or Medicaid and/or the
Participant’s Health FSA coverage may be canceled (but not reduced). Further, if a Participant
or his or her Spouse or Dependent who has been entitled to Medicare or Medicaid loses
eligibility for such coverage, the Participant may prospectively elect to commence or increase
the accident or health coverage of the individual who loses Medicare or Medicaid eligibility
Medicaid and/or the Participant’s Health FSA coverage may commence or increase.
h) Change in Cost (Applies to Premium Payment, to Dependent Care Assistance Program
Benefits as Limited Below, but Not to Health FSA Benefits). For purposes of this Section
9.4(h), “similar coverage” means coverage for the same category of benefits for the same
individuals (e.g., family to family or single to single). For example, two plans that provide major
medical coverage are considered to be similar coverage. For purposes of this definition, (1) a
health FSA is not similar coverage with respect to an accident or health plan that is not a health
FSA, (2) the HMO and the PPO are considered to be similar coverage, and (3) coverage by
another employer, such as a Spouse’s or Dependent’s employer, is treated as similar coverage.
(1) Increase of Decrease for Insignificant Cost Changes. Participants are required to
increase their elective contributions (by increasing Salary Reductions) to reflect insignificant
increases in their required contribution for their Benefit Package Option(s), and to decrease
their elective contributions to reflect insignificant decreases in their required contribution.
The Plan Administrator, in its sole discretion and on a uniform and consistent basis, will
determine whether an increase or decrease is insignificant bases upon all the surrounding
facts and circumstances, including, but not limited to, the dollar amount or percentage of
the cost change. The Plan Administrator, on a reasonable and consistent basis, will
automatically effectuate this increase or decrease in affected employees’ elective
contributions on a prospective basis.
(2) Significant Cost Increases. If the Plan Administrator determines that the cost charged to
an Employee of a Participant’s Benefit Package Option(s) (such as the PPO) significantly
increases during a Period of Coverage, the Participant may (a) make a corresponding
prospective increase in his or her elective contributions (by increasing Salary Reductions);
(b) revoke his or her election for that coverage, and in lieu thereof, receive on a prospective
basis coverage under another Benefit Package Option offered by the Employer that
provides similar coverage (such as the HMO, but not the Health FSA); or (c) drop coverage
prospectively if there is no other Benefit Package Option available that provides similar
coverage. The Plan Administrator, in its sole discretion and on a uniform and consistent
basis, will decide whether a cost increase is significant in accordance with prevailing IRS
guidance.
(3) Significant Cost Decreases. If the Plan Administrator determines that the cost of any
Benefit Package Option (such as the PPO) significantly decreases during a Period of
Coverage, the Plan Administrator may permit the following election changes: (a)
KCP-4110512-2 25
Participant’s who are enrolled in a Benefit Package Option (such as the HMO, but not the
Health FSA) other than the Benefit Package Option that has decreased in cost may change
their election on a prospective basis to elect the Benefit Package Option that has decreased
in cost (such as the PPO); and (b) Employees who are otherwise eligible under Section 3.1
may elect the Benefit Package Option that has decreased in cost (such as the PPO) on a
prospective basis, subject to the terms and limitations of the Benefit Package Option. The
Plan Administrator, in its sole discretion and on a uniform and consistent basis, will decide
whether a cost decrease is significant in accordance with prevailing IRS guidance.
KCP-4110512-2 26
(4) Limitation on Change in Cost Provisions for Dependent Care Assistance Program
Benefits. The above “Change in Cost” provisions (Sections 9.4(h)(1)-(3)) apply to
Dependent Care Assistance Program Benefits only if the cost change is imposed by a
dependent care provider who is not a “relative” of the Employee. For this purpose, a
relative is an individual who is related as described in Code §§ 152(a)(1) through (8),
incorporating the rules of Code §§ 152(b)(1) and (2).
i) Change in Coverage (Applies to Premium Payment and Dependent Care Assistance
Program Benefits, but Not to Health FSA Benefits). The definition of “similar coverage”
under Section 9.4(h) applies also to this Section 9.4(i).
(1) Significant Curtailment. If coverage is “significantly curtailed” (as defined in subsection (i)
below), Participants may elect coverage under another Benefit Package Option that
provides similar coverage. In addition, as set forth in subsection (ii) below, if the coverage
curtailment results in a “Loss of Coverage” (as defined in subsection (iii) below),
Participants may drop coverage if no similar coverage is offered by the Employer. The Plan
Administrator in its sole discretion and on a uniform and consistent basis, will decide in
accordance with prevailing IRS guidance, whether a curtailment is “significant,” and whether
a Loss of Coverage has occurred.
(i) Significant Curtailment Without Loss of Coverage. If the Plan Administrator
determines that a Participant’s coverage under a Benefit Package Option under this
Plan (or the Participant’s Spouse’s or Dependent’s coverage under his or her
employer’s plan) is significantly curtailed without a Loss of Coverage (for example,
when there is a significant increase in the deductible, the co-pay or the out-of-pocket
cost-sharing limit under an accident or health plan, such as the PPO) during a Period of
Coverage, the Participant may revoke his or her election for the affected coverage, and
in lieu thereof, prospectively elect coverage under another Benefit Package Option that
provides similar coverage (such as the HMO, but not the Health FSA). Coverage under
a plan is deemed to be “significantly curtailed” only if there is an overall reduction in
coverage provided under the plan so as to constitute reduced coverage generally.
(ii) Significant Curtailment With a Loss of Coverage. If the Plan Administrator
determines that a Participant’s Benefit Package Option (such as the PPO) coverage
under this Plan (or the Participant’s Spouse’s or Dependent’s coverage under his or her
employer’s plan) is significantly curtailed, and such curtailment results in a Loss of
Coverage during a Period of Coverage, the Participant may revoke his or her election
for the affected coverage, and may either prospectively elect coverage under another
Benefit Package Option that provides similar coverage (such as the HMO, but not the
Health FSA), or drop coverage if no other Benefit Package Option providing similar
coverage is offered by the Employer.
(iii) Definition of Loss of Coverage. For purposes of this Section 9.4(i)(1), a “Loss of
Coverage” means a complete loss of coverage (including the elimination of a Benefit
Package Option, the HMO ceasing to be available where the Participant or his or her
Spouse or Dependent resides, or a Participant or his or her Spouse or Dependent
losing all coverage under the Benefit Package Option by reason of an overall lifetime or
annual limitation). In addition, the Plan Administrator in its sole discretion, on a uniform
and consistent basis, may treat the following as a Loss of Coverage:
a substantial decrease in the medical care providers available under the Benefit
Package Option (such as a major hospital ceasing to be a member of a preferred
provider network or a substantial decrease in the number of physicians participating
in the PPO or the HMO);
a reduction in benefits for a specific type of medical condition or treatment with
respect to which the Participant or his or her Spouse or Dependent is currently in a
course of treatment; or
any other similar fundamental loss of coverage.
KCP-4110512-2 27
(2) Addition or Significant Improvement of a Benefit Package Option. If during a Period of
Coverage, the Plan adds a new Benefit Package Option or significantly improves an existing
Benefit Package Option, the Plan Administrator may permit the following election changes:
(1) Participants who are enrolled in a Benefit Package Option other than the newly-added or
significantly improved Benefit Package Option may change their election on a prospective
basis to elect the newly-added or significantly improved Benefit Package Option; and (2)
Employees who are otherwise eligible under Section 3.1 may elect the newly-added or
significantly improved Benefit Package Option on a prospective basis, subject to the terms
and limitations of the Benefit Package Option. The Plan Administrator, in its sole discretion
and on a uniform and consistent basis, will decide whether there has been an addition of, or
a significant improvement in, a Benefit Package Option in accordance with prevailing IRS
guidance.
(3) Loss of Coverage Under Other Group Health Coverage. A Participant may
prospectively change his or her election to add group health coverage for the Participant or
his or her Spouse or Dependent, if such individual(s) loses coverage under any group
health coverage sponsored by a governmental or educational institution, including (but not
limited to) the following: a state children's health insurance program (SCHIP) under Title
XXI of the Social Security Act; a medical care program of an Indian Tribal government (as
defined in Code § 7701(a)(40)), the Indian Health Service, or a tribal organization; a state
health benefits risk pool; or a foreign government group health plan, subject to the terms
and limitations of the applicable Benefit Package Option(s).
(4) Change in Coverage Under Another Employer Plan. A Participant may make a
prospective election change that is on account of and corresponds with a change made
under an employer plan (including a plan of the Employer or a plan of the Spouse’s or
Dependent’s employer), so long as (a) the other cafeteria plan or qualified benefits plan
permits its participants to make an election change that would be permitted under
applicable IRS regulations; or (b) the Plan permits Participants to make an election for a
Period of Coverage that is different from the plan year under the other cafeteria plan or
qualified benefits plan. For example, if an election is made by the Participant’s Spouse
during his or her employer’s open enrollment to drop coverage, the Participant may add
coverage to replace the dropped coverage. The Plan Administrator, in its sole discretion
and on a uniform and consistent basis, will decide whether a requested change is on
account of and corresponds with a change make under the other employer plan, in
accordance with prevailing IRS guidance.
(5) Dependent Care Assistance Program Coverage Changes. A Participant may make a
prospective election change that is on account of and corresponds with a change by the
Participant in the dependent care service provider. For example: (a) if the Participant
terminates one dependent care service provider and hires a new dependent care service
provider, the Participant may change coverage to reflect the cost of the new service
provider; and (b) if the Participant terminates a dependent care service provider because a
relative becomes available to take care of the child at no charge, the Participant may cancel
coverage.
A Participant entitled to change an election as described in this Section 9.4 must do so in
accordance with the procedures described in Section 9.2.
KCP-4110512-2 28
reduced for a class of Participants, the Plan Administrator will reduce the Salary Reduction amounts
for each affected Participant, beginning with the Participant in the class who had elected the highest
Salary Reduction amount, continuing with the Participant in the class who had elected the next-
highest Salary Reduction amount, and so forth, until the defect is corrected.
KCP-4110512-2 29
ARTICLE X
APPEALS PROCEDURE
10.1 Insurance Plan Coverage Claims
Claims for a benefit under any Insurance Plan will be administered in accordance with the claims
procedures for the applicable Insurance Benefit, as set forth in the Insurance plan documents
and/or summary plan descriptions for the applicable Insurance Plans.
KCP-4110512-2 30
10.4 Decision on Review
The Participant’s appeal will be reviewed and decided by the Plan Administrator or other entity
designated in the Plan in a reasonable time not later than 60 days after the Plan Administrator
receives the request for review. The Plan Administrator may, in its discretion, hold a hearing on the
denied claim. Any medical expert consulted in connection with the appeal will be different from and
not subordinate to any expert consulted in connection with the initial claim denial. The identity of a
medical expert consulted in connection with the appeal will be provided. If the decision on review
affirms the initial denial of the claim, the Participant will be furnished with a notice of adverse benefit
determination on review setting forth:
the specific reason(s) for the decision on review;
the specific Plan provision(s) on which the decision is based;
a statement of the Participant’s right to review (upon request and at no charge) relevant
documents and other information;
if an “internal rule, guideline, protocol or other similar criterion” is relied on in making the
decision on review, a description of the specific rule, guideline, protocol or other similar criterion
or a statement that such a rule, guideline, protocol or other similar criterion was relied on and
that a copy of such rule, guideline, protocol or other similar criterion will be provided free of
charge to the Participant upon request; and
a statement of the Participant’s right to bring suit under ERISA § 502(a) (where applicable).
KCP-4110512-2 31
ARTICLE XI
RECORDKEEPING AND ADMINISTRATION
11.1 Plan Administrator
The administration of this Plan shall be under the supervision of the Plan Administrator. It is the
principal duty of the Plan Administrator to see that this Plan is carried out, in accordance with its
terms, for the exclusive benefit of persons entitled to participate in this Plan without discrimination
among them.
KCP-4110512-2 32
11.4 Provision for Third-Party Plan Service Providers
The Plan Administrator, subject to approval of the Employer, may employ the services of such
persons as it may deem necessary or desirable in connection with the operation of the Plan. Unless
otherwise provided in the service agreement, obligations under this Plan shall remain the obligation
of the Employer.
11.7 Bonding
The Plan Administrator shall be bonded to the extent required by ERISA.
KCP-4110512-2 33
ARTICLE XII
GENERAL PROVISIONS
12.1 Expenses
All reasonable expenses incurred in administering the Plan are currently paid by forfeitures to the
extent provided in Sections 7.6 and 8.6, and then by the Employer.
KCP-4110512-2 34
12.8 Non-Assignability of Rights
The right of any Participant to receive any reimbursement under this Plan shall not be alienable by
the Participant by assignment or any other method and shall not be subject to claims by the
Participant’s creditors by any process whatsoever. Any attempt to cause such right to be so
subjected will not be recognized, except to such extent as may be required by law.
12.9 Headings
The headings of the various Articles and Sections (but not subsections) are inserted for
convenience of reference and are not to be regarded as part of this Plan or as indicating or
controlling the meaning or construction of any provision.
12.11 Severability
Should any part of this Plan subsequently be invalidated by a court of competent jurisdiction, the
remainder of the Plan shall be given effect to the maximum extent possible.
KCP-4110512-2 35
ARTICLE XIII
ERISA RIGHTS
13.1 CERTAIN EMPLOYEE RIGHTS UNDER ERISA
The Flexible Benefits Plan is not an ERISA welfare benefit plan under the Employee Retirement
Income Security Act (ERISA). However, the Health FSA Component and the Insurance Plans are
governed by ERISA. As a Participant in an ERISA-covered benefit plan, a Participant is entitled to
certain rights and protections under (ERISA).
a) Participant Rights. As a Participant in this Plan an individual is entitled to certain rights and
protections under the Employee Retirement Income Security Act of 1974 (“ERISA”). ERISA
provides that all Participants shall be entitled to:
Examine, without charge, at the Plan Administrator's office and at other specified locations,
such as worksites, all documents governing the Plan, including insurance contracts, and a
copy of the latest annual report (Form 5500 Series), if any, filed by the Plan with the U. S.
Department of Labor and available at the Public Disclosure Room of the Pension and
Welfare Benefit Administration.
Obtain, upon written request to the Plan Administrator, copies of documents governing the
operation of the Plan, including insurance contracts and collective bargaining agreements,
and copies of the latest annual report (Form 5500 Series) and updated summary plan
description. The Plan Administrator may make a reasonable charge for the copies.
Receive a summary of the Plan's annual financial report. The Plan Administrator is required
by law to furnish each participant with a copy of this summary annual report.
b) COBRA and HIPAA Rights. A Participant has a right to continue coverage under the
Insurance Plans that are group health plans (and, in some cases, a Participant’s Health FSA
coverage) for himself or herself if there is a loss of coverage under the Plan as a result of a
qualifying event. The Participant may have to pay for such coverage. Review this plan
document and summary plan description and the documents governing the Plan on the rules
governing COBRA continuation coverage rights.
A Participant has rights regarding reduction or elimination of exclusionary periods of coverage
for pre-existing conditions under his or her group health plan, if the Participant has creditable
coverage from another plan. The Participant should be provided a certificate of creditable
coverage, free of charge, from his or her group health plan or health insurance issuer when the
Participant loses coverage under the plan, when the Participant becomes entitled to elect
COBRA continuation coverage, when the Participant’s COBRA continuation coverage ceases, if
the Participant requests it before losing coverage, or if the Participant requests it up to 24
months after losing coverage. Without evidence of creditable coverage, a Participant may be
subject to a pre-existing condition exclusion for 12 months (18 months for late enrollees) after
his or her enrollment date in his or her coverage.
c) Prudent Actions by Plan Fiduciaries. In addition to creating rights for Plan Participants,
ERISA imposes duties upon the people who are responsible for the operation of the Employee
benefit Plan. The people who operate this Plan, called "fiduciaries" of the Plan, have a duty to
do so prudently and in the interest of the Participant and other Plan Participants and
beneficiaries. No one, including the Participant’s Employer, or any other person, may fire a
Participant or otherwise discriminate against him or her in any way to prevent him or her from
obtaining a plan benefit or exercising his or her rights under ERISA.
KCP-4110512-2 36
d) Enforce a Participant’s Rights. If a Participant’s claim for a benefit is denied or ignored, in
whole or in part, the Participant has a right to know why this was done, to obtain copies of
documents relating to the decision without charge, and to appeal any denial, all within certain
time schedules. Under ERISA, there are steps that a Participant can take to enforce the above
rights. For instance, if a Participant requests a copy of plan documents or the latest annual
report (if any) from the Plan and does not receive them within 30 days, he or she may file suit in
a Federal court. In such a case, the court may require the Plan Administrator to provide the
materials and to pay the Participant up to $110 a day until he or she receives the materials,
unless the materials were not sent because of reasons beyond the control of the Plan
Administrator. If a Participant has a claim for benefits which is denied or ignored, in whole or in
part, he or she may file suit in a state or Federal court.
If it should happen that the Plan fiduciaries misuse the Plan's money, or if a Participant is
discriminated against for asserting his or her rights, the Participant may seek assistance from
the U. S. Department of Labor, or he or she may file suit in a Federal court. The court will
decide who should pay court costs and legal fees. If the Participant is successful, the court may
order the person he or she has sued to pay these costs and fees. If the Participant loses, the
court may order him or her to pay these costs and fees, for example, if it finds the Participant’s
claim is frivolous.
e) Assistance With Participant Questions. If a Participant has any questions about his or her
Plan, the Participant should contact the Plan Administrator. If a Participant has any questions
about this statement or about his or her rights under ERISA or HIPAA, or if he or she needs
assistance in obtaining documents from the Plan Administrator, the Participant should contact
the nearest office of the Pension and Welfare Benefits Administration, U.S. Department of
Labor, listed in his or her telephone directory, or the Division of Technical Assistance and
Inquiries, Pension and Welfare Benefits Administration, U.S. Department of Labor, 200
Constitution Avenue N.W., Washington, D.C. 20210. A Participant may also obtain certain
publications about his or her rights and responsibilities under ERISA by calling the publications
hotline of the Pension and Welfare Benefits Administration.
KCP-4110512-2 37
ARTICLE XIV
HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT
KCP-4110512-2 38
not use or disclose Protected Health Information in connection with any other benefit or
employee benefit plan of the Employer unless authorized by the individual with respect to
whom the Protected Health Information relates;
report to the Plan any use or disclosure of Protected Health Information of which it becomes
aware that is not permitted under the Plan’s privacy policies and procedures or the HIPAA
privacy regulations;
make Protected Health Information available to an individual in accordance with HIPAA’s
access requirements;
make Protected Health Information available for amendment by the individual who is the
subject of that information and incorporate any amendments to Protected Health
Information in accordance with HIPAA;
make available the information required to provide an accounting of disclosures;
make internal practices, books and records relating to the use and disclosure of Protected
Health Information received from the Plan available to the Department of Health and
Human Services for the purposes of determining the Plan’s compliance with HIPAA; and
return or destroy all Protected Health Information received from the Plan that the Employer
still maintains in any form, and retain no copies of such Protected Health Information when
no longer needed for the purpose for which disclosure was made (or if return or destruction
is not feasible, limit further uses and disclosures to those purposes that make the return or
destruction infeasible).
e) Adequate Separation Between the Plan and the Employer Must Be Maintained
In accordance with HIPAA, only the following employees or classes of employees of the
Employer may be given access to Protected Health Information:
The Privacy Officer; and
Staff designated by the Privacy Officer.
f) Limitations of Protected Health Information Access and Disclosure
The persons described in paragraph E may only have access to and use and disclose Protected
Health Information for the Plan Administration Functions that the Employer performs for the
Plan.
g) Noncompliance Mechanism
The employees or classes of employees identified in paragraph E of this section will be subject
to disciplinary action and sanctions, including termination of employment or affiliation with the
Employer, for any use or disclosure of Protected Health Information and breach or violation of or
noncompliance with the provisions of this section. The Employer will promptly report such
breach, violation or noncompliance to the Plan as required in paragraph D, above, and will
cooperate with the Plan to correct the breach, violation or noncompliance, to impose appropriate
disciplinary action or sanctions on each employee or other workforce member causing the
breach, violation or noncompliance, and to mitigate any deleterious effect of the breach,
violation or noncompliance on any person, the privacy of whose Protected Health Information
may have been compromised by the breach, violation or noncompliance.
h) Electronic Protected Health Information
If the Plan discloses electronic Protected Health Information to Commerce (other than summary
health information or enrollment/disenrollment information disclosed pursuant to 45 C.F.R.
§ 164.504(f)(1)(ii) or (iii) or information permitted to be disclosed pursuant to an individual
authorization under 45 C.F.R. § 164.508), Commerce will:
KCP-4110512-2 39
Implement administrative, physical and technical safeguards that reasonably and
appropriately protect the confidentiality, integrity and availability of Electronic
Protected Health Information that Commerce creates, receives, maintains or
transmits on behalf of the Plan;
Report to the Plan any security incident of which Commerce becomes aware.
“Electronic Media” means (1) electronic storage media including memory devices in
computers (hard drives) and any removable/transportable digital memory medium, such
as magnetic tape or disk, optical disk, or digital memory card; or (2) transmission media
used to exchange information already in an electronic storage media. Transmission
media includes, for example, the internet (wide-open), extranet (using internet technology
to link a business with information accessible only to collaborating parties), leased lines,
dial-up lines, private networks, and the physical movement of removable/transportable
electronic storage media. Certain transmissions, including paper via facsimile and of
voice via telephone, are not considered to be transmissions via electronic media because
the information being exchanged did not exist in electronic form before the transmission.
KCP-4110512-2 40
ARTICLE XV
OTHER INFORMATION
15.1 Qualified Medical Child Support Order
The components of this Plan that are group health plans extend benefits to a Participant’s non-
custodial child, as required by an qualified medical child support order (QMCSO), as defined in
ERISA § 609(a). The Plan has detailed procedures for determining whether an order qualifies as a
QMCSO. Participants and beneficiaries can obtain, without charge, a copy of such procedures from
the Plan Administrator.
KCP-4110512-2 41
APPENDIX A
EXCLUSIONS–MEDICAL EXPENSES THAT ARE NOT REIMBURSABLE
The Commerce Bancshares, Inc. Flexible Benefits Plan Document and Summary Plan Description
contains the general rules governing what expenses are reimbursable. This Appendix A, as referenced in
this document, specifies certain expenses that are not reimbursable, even if they meet the definition of
“medical care” under Code § 213 and may otherwise be reimbursable under regulations governing Health
FSAs.
Exclusions:
The following expenses are not reimbursable, even if they meet the definition of “medical care” under
Code § 213 and may otherwise be reimbursable under regulations governing Health FSAs:
Over-the-counter drugs unless prescribed by Cost for sending a problem child to a special
a physician for medical care. school for benefits that the child may receive
from the course of study and disciplinary
Health insurance premiums that you or your methods.
Spouse pay for coverage under another
health plan. Health club or fitness program dues.
Long-term care services. Social activities, such as dance lessons
(even though recommended by a physician
Cosmetic surgery or other similar for general health improvement).
procedures, unless the surgery or procedure
is necessary to ameliorate a deformity Bottled water.
arising from, or directly related to, a
congenital abnormality, a person injury Maternity clothes.
resulting from an accident or trauma, or a Diaper service or diapers.
disfiguring disease. “Cosmetic surgery”
means any procedure that is directed at Cosmetics, toiletries, toothpaste, etc.
improving the patient’s appearance and Vitamins and food supplements, unless
does not meaningfully promote the proper prescribed by a physician for medical care.
function of the body or prevent or treat
illness or disease. Uniforms or special clothing, such as
maternity clothing.
The salary expense of a nurse to care for a
healthy newborn at home. Automobile insurance premiums.
Funeral and burial expenses. Marijuana and other controlled substances
that are in violation of federal laws, even if
Household and domestic help (even though prescribed by a physician.
recommended by a qualified physician due
to an Employee’s or Dependent’s inability to Any item that does not constitute “medical
perform physical housework). care” as defined under Code § 213.
Massage therapy. Any item that is not reimbursable under
Code § 213 due to the rules in Prop. Treas.
Home or automobile improvements. Reg. § 1.125-2, Q-7(B)(4) or other applicable
Custodial care. regulations.
KCP-4110512-2 42
ERISA INFORMATION
For disputes arising under the Plan, service of legal process may be made on the Plan
Administrator or on the Agent for Service of Legal Process.
st st
PLAN YEAR: January 1 through December 31