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Purchase Order Confirmation Process

The document describes a two step process for processing a purchase order confirmation received via email into the SAP system. In the first step, an RPA bot extracts key details like the confirmation number, PO number, delivery quantity, and date from the email. In the second step, the user opens the ME22N transaction in SAP, finds the matching PO record, and enters the extracted details from the email into the confirmation and item details screens to complete the order acknowledgment in SAP.

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abhi_ray22
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227 views2 pages

Purchase Order Confirmation Process

The document describes a two step process for processing a purchase order confirmation received via email into the SAP system. In the first step, an RPA bot extracts key details like the confirmation number, PO number, delivery quantity, and date from the email. In the second step, the user opens the ME22N transaction in SAP, finds the matching PO record, and enters the extracted details from the email into the confirmation and item details screens to complete the order acknowledgment in SAP.

Uploaded by

abhi_ray22
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1.

Purchase Order Confirmation


1.1. Vendor sends an Order confirmation over the email as attachment

Step 1: Email comes to a Purchaser email account and RPA will automatically extract data form
unstructured e-mail Extraction

 Confirmation Number: Conf124


 PO # - 4500000147
 Delivery Qty – 5 EA
 Delivery date - 20092022

Step 2: Open ME22N transaction in SAP, it will display old PO reference we need to select our PO #
4500000147
 Click on yellow highlighted icon – Other PO

 Enter PO # 4500000147 in new screen


 Go to Confirmation Tab in Item Details screen

Now enter below Details captured from E-mail.

1. Confirmation Control (hard coded) – Z001 , We need to select only first time entry
2. Order Ack. – 4500000147
3. CC – ZA (hard coded) - ZA
4. Delivery Date - 20.09.2022
5. Reference - CONF124
6. Created on – System Date

 Now Click on PO save Button.

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