Networks (Wired and Wireless) Devices

Wireless and Wired Network Guide
HP all-in-one Network Guide

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Contents
1 Get started.............................................................................................................3
Choose a network type...........................................................................................3
Choose a connection type......................................................................................3
Use the network management tools.......................................................................4
Switch from a USB connection to a network connection......................................... 4
Connect additional computers................................................................................5
Get HP support.......................................................................................................5
2 Choose a recommended wireless network........................................................7
Wireless connection networks................................................................................7
3 Choose a recommended Ethernet network......................................................11
Ethernet connection to a wired network with DSL or cable Internet access..........11
Ethernet connection to a wired network with modem Internet access..................12
Ethernet connection to a wired network without Internet......................................13
Ethernet connection to a wireless network...........................................................13
4 Connect to a wireless network with an access point......................................15
What you need.....................................................................................................15
Connect to the network.........................................................................................16
5 Connect to a wireless network without an access point.................................19
What you need.....................................................................................................19
Prepare your computer.........................................................................................19
Create a network profile........................................................................................ 20
Connect to the network using the Wireless Setup Wizard....................................23
6 Connect with an Ethernet cable........................................................................25
What you need.....................................................................................................25
Connect your HP all-in-one...................................................................................26
7 Install the software.............................................................................................27
For Windows.........................................................................................................27
For Macintosh.......................................................................................................28
8 Manage your network.........................................................................................29
Use the HP all-in-one control panel......................................................................29
Use the Embedded Web Server...........................................................................31
9 Network troubleshooting...................................................................................35
Wireless setup wizard troubleshooting.................................................................35
Wireless network setup troubleshooting...............................................................36
Wireless discovery troubleshooting......................................................................40
Wired network setup troubleshooting...................................................................45
Common Internet File System troubleshooting.....................................................48
a Configuration page definitions..........................................................................49
General network settings......................................................................................49
Wireless network settings.....................................................................................51
Miscellaneous.......................................................................................................53
b Glossary..............................................................................................................55
Index...........................................................................................................................57
HP all-in-one Network Guide 1

2
1 Get started
This guide complements the information in the printed Setup Guide and the User Guide
that came with your HP all-in-one. It describes how to set up your HP all-in-one in a
network, which includes configuring and connecting the device, and installing the
software. This guide also provides examples of recommended networks, network
management information, and troubleshooting tips.
Connecting your HP all-in-one to a network enables you to share your HP all-in-one and
all of its capabilities with every computer on the network. However, if you do not intend
to connect to a network and want a direct USB connection instead, please see the
Setup Guide for information.
Use this chapter to help you find information on the following topics:
● Choose a network type
● Choose a connection type
● Use the network management tools
● Switch from a USB connection to a network connection
● Connect additional computers
● Get HP support
Note For definitions of terms used in this guide, see the Glossary.
Choose a network type

The kind of network you have, or the one you plan to set up, will determine how you
connect your HP all-in-one to the network. If you already have a functioning network,
and you know the kind of connection you want to use, you can go on to the next section
and choose a connection type. However, for ideas on setting up your network, please
see Choose a recommended wireless network and Choose a recommended Ethernet
network.
Choose a connection type

There are two types of wireless network connections and one Ethernet (wired) network
connection that you can use for your HP all-in-one. Each of these is described briefly
below.
Wireless connection with an access point (infrastructure)

An infrastructure wireless network uses an access point (also known as a wireless
router) that provides a secure and flexible connection for your HP all-in-one. For
information, see Connect to a wireless network with an access point.

Chapter 1
Wireless connection without an access point (ad hoc)

An ad hoc network is a simple wireless connection without an access point. For
information, see Connect to a wireless network without an access point.
Wired connection (Ethernet)

The traditional wired network uses Ethernet cables to connect computers and devices
through a router or switch. An Ethernet network is fast, reliable, and secure. For
information, see Connect with an Ethernet cable.
Use the network management tools

For information on using the HP all-in-one management tools, see Manage your
network.
Switch from a USB connection to a network connection

If you first install your HP all-in-one with a USB connection, you can later switch to a
network connection.
To switch a USB connection to a network connection

1 Unplug the USB connection from the back of your HP all-in-one.
4
2 Connect your HP all-in-one, as described in Connect to a wireless network with an
access point, Connect to a wireless network without an access point, or Connect
with an Ethernet cable.
3 Install the software, as described in Install the software.
4 When the installation is complete, access the printer icons on your computer as
follows:
– For Windows XP: Open the Printers and Faxes folder.
– For Windows 9.x or Windows 2000: Open the Printers folder.
– For Macintosh OS X: Open the Printer Setup Utility in the Utilities list.
5 Check to see if the USB printer icon for your HP all-in-one is there. If it is, delete it.
Connect additional computers

If your HP all-in-one is connected to one of the recommended networks you can share
your HP All-in-One with additional computers on the network. For each additional
computer, you must install the HP all-in-one software, as described in Install the
software. During installation, the software will discover the SSID (network name) of the
existing network. Once you have set up your HP all-in-one on the network you will not
need to configure it again when you add additional computers.
Get HP support
For information on how to get HP customer support, please see the printed User Guide
that came with your HP all-in-one.

Chapter 1
6
2 Choose a recommended wireless
network
Use this chapter to help you identify what kind of wireless network you already have in
place or want to set up. Each network shown in this chapter uses a wireless access
point to connect the network elements. A network connected in this manner is called an
infrastructure network.
Wireless infrastructure network
If you want a wireless connection between your HP all-in-one and your computer
without using a wireless access point, see Connect to a wireless network without an
access point.
For Ethernet (wired) networks, see Choose a recommended Ethernet network.
Note For definitions of terms not defined here, see the Glossary.
Wireless connection networks

In addition to the other benefits of a network, an infrastructure mode network enables
you to share an Internet connection. A broadband Internet connection (such as cable or
DSL) is required in order to use the HP Instant Share features on your HP all-in-one.
For more information about HP Instant Share, see the printed User Guide that came
with your HP all-in-one.
We recommend the wireless LAN (local area network) configurations below to support
your HP all-in-one.

Chapter 2
Wireless connection to a wireless network with DSL or cable Internet access
A wireless router (also known as an access point) manages the network connections
and a DSL or cable modem is used to provide Internet access. If you have this
configuration, use the wireless setup wizard to connect your HP all-in-one to the router
in infrastructure mode. For connection instructions, see Connect to a wireless network
with an access point.
With this configuration, you are able to access the full functionality of your HP all-in-
one, including sharing pictures over the Internet with HP Instant Share.
Wireless connection to an all wireless network without Internet
All wireless communication between your network devices goes through an access
point (or base station). The access point acts as a central hub or gateway connecting
wireless devices. Each wireless network device must have an adapter that connects it
to the access point. This network configuration does not have Internet access. For
connection instructions, see Connect to a wireless network with an access point.
Note In order to use the HP Instant Share features on your HP all-in-one, you will need
broadband Internet access, such as cable or DSL. For more information about
HP Instant Share, see the printed User Guide that came with your HP all-in-one.
8
Wireless connection to a wired network
Your access point connects a wireless network to a wired network. In this model, your
computer is configured for wired networking and is connected with an Ethernet cable to
the access point. Your HP all-in-one is configured for infrastructure mode and its
wireless adapter transfers and receives data through the access point. A DSL or cable
modem can provide Internet access. For connection instructions, see Connect to a
wireless network with an access point.

Chapter 2
10
3 Choose a recommended
Ethernet network
Use this chapter to help you identify what kind of Ethernet network you already have in
place or want to set up. Each network shown here uses a device, such as an Ethernet
router, to connect the network elements. A network connected in this manner is called
an infrastructure network. An Ethernet network provides superior performance,
reliability, and network security.
Ethernet networks might or might not be connected to the Internet. If you place your
HP all-in-one on an Ethernet network connected to the Internet, it is recommended that
you use a gateway so that the HP all-in-one’s IP address is assigned dynamically
through Dynamic Host Configuration Protocol (DHCP). A gateway can either be a
router or a Windows computer running Internet Connection Sharing (ICS).
For wireless networks, see Choose a recommended wireless network.
We recommend the wired LAN (local area network) configurations below to support
your HP all-in-one.
Ethernet connection to a wired network with DSL or cable

Internet access
If your network has DSL or cable Internet access, you can use either a router or a
computer as the Internet gateway. With either DSL or cable, you are able to access the
full functionality of your HP all-in-one, including sharing pictures over the Internet with
HP Instant Share.
Router gateway
In this example, a router manages the network connections, and a DSL or cable modem
provides Internet access. If you use this configuration, connect your HP all-in-one to the
router with an Ethernet cable.
With this configuration, you are able to access the full functionality of the HP all-in-one,
including sharing pictures over the Internet . For connection instructions, see Connect
with an Ethernet cable.

Chapter 3
Computer gateway
In this example, the network devices are connected to a switch or router. A computer on
the network acts as the gateway between the network and the Internet. The gateway
computer uses Windows Internet Connection Sharing (ICS) or similar software to
manage the network connections and provide Internet access to the other devices.
Note If the computer acting as a gateway is turned off, the other computers on the
network will lose their Internet connection. The HP all-in-one will not support
Internet-related functions.
If you use this configuration, connect your HP all-in-one to the switch or router with an
Ethernet cable. For connection instructions, see Connect with an Ethernet cable.
Ethernet connection to a wired network with modem

Internet access
In this example, the network devices are connected to a switch or router, and a modem
(shown here connected to the computer on the left) provides Internet access. The
modem is connected to the computer using a phone cord and jack. Only one computer
has Internet access. Neither the HP all-in-one nor any of the other computers on the
network have access to the Internet. If you use this configuration, connect your HP all-
in-one to the switch or router with an Ethernet cable. For connection instructions, see
Connect with an Ethernet cable.
12
Ethernet connection to a wired network without Internet
In this example, the network devices are connected to a switch or router, and there is no
Internet connection. Devices use AutoIP, which means IP addresses are configured
automatically. If you have this configuration, connect your HP all-in-one to the switch or
router with an Ethernet cable. For connection instructions, see Connect with an
Ethernet cable.
Ethernet connection to a wireless network
Your access point connects a wired device to a wireless network. In this model, your
computer is configured for wireless networking using a wireless network adapter, and
transfers and receives data through the access point. Your HP all-in-one is configured
for wired networking and is connected with an Ethernet cable to the access point. A
DSL or cable modem can provide Internet access. For connection instructions, see
Connect with an Ethernet cable.
Note In this configuration, we recommend that you route the Internet connection
directly through the access point using an Ethernet cable.

Chapter 3
14
4 Connect to a wireless network
with an access point
Use this chapter if you want to use a wireless (802.11b or g) access point to connect
your HP all-in-one and the other network elements. When network elements are
connected through an access point, this is called infrastructure mode.
The benefits of using an access point include:
● advanced network security
● enhanced reliability
● network flexibility
● better performance, especially with 802.11 g mode
For ideas on ways you can set up a wireless network using an access point, see
Wireless connection networks.
For wireless setup without an access point, see Connect to a wireless network without
an access point.
To connect your HP all-in-one to your computer, first see the next section for the things
you will need. When you are finished connecting your HP all-in-one, you will need to
install the software as described in Install the software.
What you need

To connect your HP all-in-one to a wireless network, you will need the following things:
● A wireless 802.11b or g network that includes a wireless access point. If you are a
Macintosh owner, Apple sells an easy-to-configure access point called AirPort.
AirPort has to be connected to a Macintosh, but it accepts signals from any
802.11b-compatible wireless network card, whether PC or Macintosh-based.
● A desktop computer or laptop with either wireless networking support, or a network
interface card (NIC). You can use either an Ethernet (wired) connection or a
wireless connection from the computer to the access point. For Macintosh, wireless
network support is usually offered by AirPort card. Most Apple computers have a

Chapter 4
built-in Ethernet (wired network) port. For a wired connection, you might have to
purchase a longer Ethernet cable than the one provided.
● Broadband Internet access (recommended). If you connect your HP all-in-one on a
wireless network that has Internet access, we recommend that you use a wireless
router (access point or base station) that uses Dynamic Host Configuration
Protocol (DHCP).
Broadband Internet access is required if you want to access HP Instant Share
directly from the device. For more information on HP Instant Share, see the printed
User Guide that came with your HP all-in-one.
Connect to the network

1 Write down the following information about your access point:
– Network Name (also called SSID)
– WEP Key, WPA Password or Passkey (if needed)
If you do not know where to find this information, see the documentation that came
with your wireless access point. You might be able to find this information on the
Embedded Web Server for the access point.
Note For Macintosh users: If the network is set up with an Apple AirPort Base
station and you are using a password instead of WEP HEX or WEP ASCII to
access this network, you need to get the equivalent WEP key. Your network
administrator can get the equivalent WEP key by running the AirPort Admin
utility.
2 On the control panel of your HP all-in-one, press the Setup button.

3 Press 8, and then press 4.
This displays the Network menu and then selects Wireless Setup Wizard. The
setup wizard searches for available networks, and then displays a list of detected
network names (SSIDs). The infrastructure networks appear first in the list. The
networks with the strongest signal appear first, the weakest appear last.
4 Press to highlight the name of the network you wrote down in step 1, and then
press OK.
If you do not see your network name in the list, do the following:
a Select Enter a New Network Name (SSID). If necessary, use the to
highlight it, and then press OK.
The visual keyboard appears.
b Enter the SSID. Use the arrow buttons on the HP all-in-one control panel to
highlight a letter or number on the visual keyboard, and then press OK to
select it.
For more information on using the visual keyboard, see the printed User Guide
Note You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
c When you are finished entering the new SSID, use the arrow buttons to
highlight Done on the visual keyboard, and then press OK.
d Press 1 to select the infrastructure mode..
16
e Press 2 to select WEP encryption.
OR
Press 3 to select WPA encryption.
5 If prompted, enter your WPA or WEP key. Use the arrow buttons to highlight a
letter or number on the visual keyboard, and then press OK to select it.
Note You must enter the exact uppercase (capital) and lowercase (small) letters.
Otherwise, the wireless connection will fail.
If a message says you entered an invalid WPA or WEP key, check the key you
wrote down for your new network, and then re-enter the key.
6 When you are finished entering the WPA or WEP key, use the arrow buttons to
7 Press OK to confirm.
The HP all-in-one will attempt to connect to the network. If the connection fails,
follow the prompts to correct the key, and then try again. See also, Network
troubleshooting
8 When the HP all-in-one connects successfully to the network, go to your computer
to install the software. See Install the software.

Chapter 4
18
5 Connect to a wireless network
without an access point
Use this chapter if you want to connect your HP all-in-one to a computer on a wireless
network without using an access point. This is sometimes called a peer-to-peer or ad
hoc network. On Macintosh networks, this is called a computer-to-computer network.
Note This type of connection is available if you do not have an access point. However,
it provides little flexibility, a low level of network security, and slower network
performance than with an access point. In addition, you will likely not have
shared broadband access (such as cable or DSL), and therefore not be able to
use the HP Instant Share feature on your HP all-in-one. For information on
connecting your HP all-in-one using an access point, see Connect to a wireless
network with an access point.
To connect your HP all-in-one to your computer, see the next section for the things you
will need. Then follow the steps in the remaining sections to do the following:
● prepare your computer
● create a wireless network profile on your computer
● connect the HP all-in-one to the wireless network
When finished, install the software as described in Install the software.
What you need

A computer with a wireless network adapter. For Macintosh, you must have an AirPort
card.
Prepare your computer

See the instructions below for your operating system.

Chapter 5
For Windows
Make sure to check the following:
● Quit all applications running on your computer, including the internal XP firewall
and any other firewall or virus detection software.
● Disable your Internet connection. If you have cable or DSL, disconnect the
Ethernet cable from the back of your computer. If you have dial-up, disconnect the
phone cord.
● Disable all LAN connections (including Ethernet) other than your wireless
connection. Also, disable all IEEE 1394 (such as Firewire, i.LINK or Lynx) to
Ethernet connections.
For Windows XP:
– Click the Windows Start button, click Control Panel, and then double-click
Network Connections.
– Right-click each Local Area Connection, and then click Disable. If you see
Enable on the pop-up menu, the Local Area Connection is already disabled.
For Macintosh
Quit all applications running on your computer.
Create a network profile

See the instructions below for your operating system.
For operating systems other than Windows XP and Mac OS X

If you have an operating system other than Windows XP or Mac OS X, we recommend
that you use the configuration program for your wireless LAN card. To find the
configuration program for your wireless LAN card, access your computer's list of
programs.
Using the LAN card configuration program, create a network profile that has the
following values:
● Network name (SSID): Mynetwork
● Communication mode: Ad Hoc
● Encryption: enabled
Note You can use a different name for your network other than the example
shown here, such as your initials. Just remember that the network name is
case sensitive. Therefore, you must remember which letters are uppercase
and lowercase.
For Windows XP
Your HP all-in-one comes configured with a network profile named hpsetup. However,
for security and privacy we recommend you create a new network profile on your
computer as described here, and then use the Wireless Setup Wizard to detect the new
network (as described in the next section).
1 Make sure you have followed all of the instructions in the previous section, Prepare
your computer.
2 In the Control Panel, double-click Network Connections.
20
3 On the Network Connections window, right-click the Wireless Network
Connection. If you see Enable on the pop-up menu, choose it. Otherwise, if you
see Disable on the menu, the wireless connection is already enabled.
4 Right-click the Wireless Network Connection icon, and then click Properties.
5 Click the Wireless Networks tab.
6 Select the Use Windows to configure my wireless network settings check box.
7 Click Add, and then do the following:
a In Network name (SSID) box, type in the name Mynetwork (or something
more meaningful, such as your initials).
Note Notice that the M in Mynetwork is uppercase (capital), and the rest of
the letters are lowercase (small). This is important to remember in case
you need to enter the SSID at a later time on the Wireless Setup
Wizard.
b If there is a Network Authentication list, select Open. Otherwise, go to the

next step.
c In the Data encryption list, select WEP.
Note It is possible to create a network that does not use a WEP key.
However, we recommend using a WEP key in order to secure your
network.
d Make sure that the check box is not selected next to The key is provided for
me automatically. If it is selected, click to clear it.
e In the Network key box, type an WEP key that has exactly 5 or exactly 13
alphanumeric (ASCII) characters. For example, if you enter 5 characters, you
might enter ABCDE or 12345. Or, if you enter 13 characters, you might enter
ABCDEF1234567.
Alternatively, you can use HEX (hexidecimal) characters for the WEP key. A
HEX WEP key must be 10 characters for 40 bit encryption, or 26 characters
for 128 bit encryption. For definitions of ASCII and HEX, see the Glossary.
f In the Confirm network key box, type the same WEP key you typed in the
previous step.
g Write down the WEP key exactly as you typed it, including uppercase and
lowercase letters.
Note You must remember the exact uppercase (capital) and lowercase
(small) letters. If you enter your WEP key incorrectly on the HP all-in-
one, the wireless connection will fail.
h Select the check box for This is a computer-to-computer (ad hoc) network;
wireless access points are not used.
i Click OK, to close the Wireless network properties window. and then click
OK again.
j Click OK again to close the Wireless Network Properties Connection
window.
8 Go to your HP all-in-one and use the Wireless Setup Wizard to connect your
HP all-in-one to the wireless network. See Connect to the network using the
Wireless Setup Wizard.

Chapter 5
For Mac OS X
Your HP all-in-one comes configured with a network profile named hpsetup. However,
for security and privacy we recommend you create a new network profile on your
Macintosh as described here, and then use the Wireless Setup Wizard to detect the new
network (as described in the next section).
To create a new network profile on your Mac OS X

1 Make sure that your AirPort is turned on.
AirPort icon
To check this, click on the Airport icon in the upper-right part of the screen.
If Turn Airport On is available, select it to turn on the AirPort.
If the AirPort icon is not present, do the following:
a On the Network Preferences screen, select Airport Panel.
b Enable Allow the computer to create networks.
c Enable Show Airport status in menu bar.
2 Click the AirPort icon.
3 Select Create Network….
4 On the Computer to Computer dialog, click in the Name box and enter a new
network name.
For example you can type the name Mynetwork (or something more meaningful,
such as your initials).
Note Notice that the M in Mynetwork is uppercase (capital), and the rest of the
letters are lowercase (small). This is important to remember in case you
need to enter the SSID at a later time on the Wireless Setup Wizard.
5 In the Channel box, use the default Automatic setting.

6 Click Show Options.
7 To enable encryption for security, select the Encryption checkbox.
8 In the Password box, type a password that has exactly 5 or exactly 13
alphanumeric (ASCII) characters. For example, if you enter 5 characters, you
might enter ABCDE or 12345. Or, if you enter 13 characters, you might enter
ABCDEF1234567.
Alternatively, you can use HEX (hexidecimal) characters for the password. A HEX
password must be 10 characters for 40 bit encryption, or 26 characters for 128 bit
encryption. For definitions of ASCII and HEX, see the Glossary.
9 In the Confirm box, type the same password.
10 Write down your password, which on your HP all-in-one is called a WEP key. You
will need your WEP key when set up you use the Wireless Setup Wizard.
11 Click OK.
12 Go to your HP all-in-one and use the Wireless Setup Wizard to connect your
HP all-in-one to the wireless network. See Connect to the network using the
Wireless Setup Wizard.
22
Connect to the network using the Wireless Setup Wizard
1 On the control panel of your HP all-in-one, press the Setup button.
This displays the Network menu and then selects Wireless Setup Wizard. The
setup wizard searches for available networks, and then displays a list of detected
network names (SSIDs).
3 On the color graphics display, look for the network name you created on your
computer (for example, Mynetwork).
4 Use the arrow keys to highlight the network name, and then press OK.
If you found your network name and selected it, go on to step 5. However, if you do
not see your network name in the list, do the following:
a Select Enter a New Network Name (SSID).
The visual keyboard appears.
b Enter the SSID. Use the arrow buttons on the HP all-in-one control panel to
highlight a letter or number on the visual keyboard, and then press OK to
select it.
For more information on using the visual keyboard, see the printed User Guide
Note You must enter the exact uppercase (capital) and lowercase (small)
letters. Otherwise, the wireless connection will fail.
c When you are finished entering the new SSID, use the arrow buttons to
d Press 2 to select ad hoc mode.
e Press 2 to select Yes, my network uses WEP encryption and display the
visual keyboard.
If you do not want to use WEP encryption, press 1 to select No, my network
does not use encryption. When the Confirm Settings screen appears, press
OK, and then go to step 8.
5 (Do this step only if you have a WEP key. If you do not have a WEP key, go to step
8.) Enter your WEP key. Use the arrow buttons to highlight a letter or number on
the visual keyboard, and then press OK to select it.
Note You must enter the exact uppercase (capital) and lowercase (small) letters.
Otherwise, the wireless connection will fail.
If a message says you entered an invalid WEP key, check the key you wrote down
for your new network, and then re-enter the WEP key.
6 When you are finished entering the WEP key, use the arrow buttons to highlight
Done on the visual keyboard, and then press OK.
7 Press OK to confirm.
The HP all-in-one will attempt to connect to the SSID. If the connection fails, follow
the prompts to correct the WEP key, and then try again.
8 When the HP all-in-one connects successfully to the network, go to your computer
to install the software. See Install the software.
Note If you encounter a problem, please see Network troubleshooting.

Chapter 5
24
6 Connect with an Ethernet
cable
Use this chapter to connect your HP all-in-one to a router, switch, or access point using
an Ethernet cable.
For ideas on how to set up a wired network, see Choose a recommended Ethernet
network.
To connect your HP all-in-one to your computer, first see the next section for the things
you will need. When you are finished connecting your HP all-in-one, you will need to
install the software as described in Install the software.
What you need

● A functional Ethernet network that includes an Ethernet router, switch, or a wireless
access point with Ethernet ports.
● CAT-5 Ethernet cable. If the Ethernet cable provided is not long enough for your
network configuration, you might need to purchase a longer cable.
Although standard Ethernet cables look similar to standard telephone cables, they
are not interchangeable. There is a different number of wires in each one, and each
has a different connector. An Ethernet cable connector (also called an RJ-45
connector) is wider and thicker and always has 8 contacts on the end. A phone
connector has between 2 and 6 contacts.
● A desktop computer or laptop with either a wired or wireless connection to the
router or access point.

Chapter 6
Note The HP all-in-one supports both 10 Mbps and 100 Mbps Ethernet networks.
If you are purchasing, or have purchased, a network interface card (NIC),
make sure it can operate at either speed.
● Broadband Internet access such as cable or DSL (only if you want to access
HP Instant Share directly from the device). For more information on HP Instant
Share, see the printed User Guide that came with your HP all-in-one.
Connect your HP all-in-one

1 Remove the yellow plug from the back of the HP all-in-one.
2 Connect the Ethernet cable to the Ethernet port on the back of your HP all-in-one.
3 Connect the other end of the Ethernet cable to an available port on your Ethernet
router, switch, or wireless access point.
4 Once you have connected the HP all-in-one to the network, go to your computer to
install the software. See Install the software.
26
7 Install the software
Use this chapter to install your HP all-in-one software on either a Windows or Macintosh
computer. However, before you install the software, make sure you have connected
your HP all-in-one as described in one of the previous chapters.
Note 1 If you intend to use multiple WEP keys, or advanced authentication protocols
(EAP/802.1x or EAP-PSK) and encryption methods (WPA), use the Embedded
Web Server to configure your wireless settings prior to software installation.
For more information, see Use the Embedded Web Server.
Note 2 If your computer is configured to connect to a series of network drives, make

sure that your computer is currently connected to these drives before installing
the software. Otherwise, HP all-in-one installation software might take one of
the reserved drive letters, and you will not be able to access that network drive
on your computer.
See the instructions below for your Windows or Macintosh computer.
For Windows
The following instructions are for Windows computers only.
Note Installation time can range from 20 to 45 minutes depending on your operating
system, the amount of available space, and the processor speed of your
computer.
To install your HP all-in-one software

1 Quit all applications running on your computer, including the internal XP firewall
and any other firewall or virus detection software.
2 Insert the Windows CD that came with your HP all-in-one into your computer's
CD-ROM drive.
The Welcome screen appears.
Note Windows XP only: If the startup screen does not appear, double-click My
Computer, double-click the CD-ROM icon, and then double-click setup.exe.
3 Click Next on the installation screens for checking and preparing the system, and
for installing drivers, plug-ins, and software.
After several screens, the Connection Type screen appears.
4 On the Connection Type screen, select Through the network, and then click
Next.
The Searching screen appears as the Setup program searches for your HP all-in-
one on the network.
5 On the Printer Found screen, verify that the printer description is correct.
If more than one printer is found on the network, the Printers Found screen
appears. Select the device you wish to connect.
To see the device settings on your HP all-in-one:
a Go to the control panel on your device.

Chapter 7
b Select View Network Settings on the Network Menu, and then select
Display Summary.
Note If the software is unable to find the HP all-in-one, see The Printer Not Found
screen appears during installation.
6 If the device description is correct, select Yes, install this printer.

7 At the prompt, restart your computer to finish the installation process.
When you have finished installing the software, your HP all-in-one is ready for
service.
8 To test your network connection, go to your computer and print a test page to your
HP all-in-one. For more information, see the printed User Guide that came with
yourHP all-in-one.
For Macintosh
The following instructions are for Macintosh computers only.
Note Installation time can range from 20 to 45 minutes depending on your operating
system, the amount of available space, and the processor speed.
To install your HP all-in-one software

1 Quit all applications running on your computer.
2 Insert the Macintosh CD that came with your HP all-in-one into your computer's
CD-ROM drive.
3 Double-click the HP all-in-one installer icon.
Macintosh installer icon
4 On the Authentication screen, enter the Administrator pass phrase used to access
your computer or network.
The installer software looks for HP all-in-one devices, and then lists them.
5 On the Select Device, select your HP all-in-one.
6 Follow the onscreen instructions to complete all the installation steps, including the
Setup Assistant.
When you have finished installing the software, your HP all-in-one is ready for
service.
7 To test your network connection, go to your computer and print a test page to your
HP all-in-one. For more information, see the printed User Guide that came with
your device.
28
8 Manage your network
This chapter describes how to use the network tools on the device control panel and the
Embedded Web Server. These tools enable you to view and edit network settings, and
add advanced security to your network.
Use the HP all-in-one control panel

The HP all-in-one control panel enables you to perform a variety of network
management tasks, including viewing the network settings, restoring the network
defaults, and turning the wireless radio on and off, and changing the network settings.
View network settings

You can display a summary of the network settings on the device control panel. Or you
can print a more detailed configuration page.
Display a network summary

Choose whether to display a network summary or print a detailed report.
To display a network summary

1 On the control panel of the HP all-in-one, press the Setup button.
This displays the Network Menu and then selects View Network Settings.
3 Press 2.
This displays a summary of the network settings.
Print and view a network configuration page

The Network Configuration Page lists all of the important network settings such as the
IP address, link speed, DNS, and DNS-SD.
To print a network configuration page

This displays the Network Menu and then selects View Network Settings.
3 Press 1.
This prints the network configuration page.
For definitions of the items on the configuration page, see Configuration page
definitions.
Restore network defaults

If necessary, you can reset the HP all-in-one network to factory defaults.
Note This will erase all wireless setup information that you have entered. In order to
restore this information, you will need to use the Wireless Setup Wizard again.

Chapter 8
To reset to factory defaults

This displays the Network menu and then selects Restore Network Defaults.
3 Press 1 to confirm.
Turn the wireless radio on and off

The wireless radio is on by default, as indicated by the blue light on the front of the
HP all-in-one. In order to stay connected to the network, the radio must stay on.
However, if your HP all-in-one is not connected to a network and you only have a USB
connection, the radio is not used. In this case you might want to turn the radio off.
To turn the wireless network radio on

2 Press 8, press 5, and then press 1.
To turn the wireless network radio off

Advanced network settings

The Advanced Setup options enable you to change link speed, IP settings, and
memory card security.
Note Unless you are an advanced user, you should not change any of these settings.
Set link speed

You can change the speed at which data is transmitted over the network. The default is
Automatic.
To set the link speed

This displays the Network menu and then selects Advanced Setup.
3 Press 1 to select Change Link Speed.
4 Press the number next to the link speed:
– 1. Automatic
– 2. 10-Full
– 3. 10-Half
– 4. 100-Full
– 5. 100-Half
Change IP settings
The default IP setting is Automatic. However, if necessary, you can manually change
the IP address, subnet mask, or the default gateway. To see the IP address and subnet
mask of your HP all-in-one, print a network configuration page from your HP all-in-one
30
(see Print and view a network configuration page). For a description of the items on the
configuration page, including the IP address and subnet mask, see Configuration page
definitions.
To change an IP setting
This displays the Network menu and then selects Advanced Setup.
3 Press 2 to select IP Settings.
4 Press the number next to the IP setting:
– 1. IP Address
– 2. Subnet Mask
– 3. Default Gateway
5 Enter your changes, and then press OK when done.
Change memory card security

The Memory Card Security option on the Advanced Setup menu enables you to set
the HP all-in-one so that it does not share memory card data with computers on a
wireless network. However, we do not recommended this security method for your
memory card because it prevents you from accessing your memory card from your
computer. Also, this feature does not work on an Ethernet network. All computers on an
Ethernet network can access the memory card on a HP all-in-one connected to the
network.
If you want security for your memory card, we recommend using WEP or WPA-PSK
security on your network. For more information on memory card security, see the
printed User Guide that came with your HP all-in-one. For information on setting up
your wireless network using security, see Connect to a wireless network with an access
point and Connect to a wireless network without an access point. See also Add security
to the network.
Use the Embedded Web Server

The best way to manage the general network settings for the HP all-in-one is through
the HP all-in-one control panel. However, for more advanced settings you can use the
Embedded Web Server (EWS). When you open the your web browser, you can monitor
status, configure HP all-in-one networking parameters, or access HP all-in-one
features. For more information about these and other features available in the EWS,
see the onscreen Help within the Embedded Web Server. To access Embedded Web
Server help, open the Embedded Web Server as described below, then click the Help
link under Other Links on the Embedded Web Server Home tab.
Access the Embedded Web Server

To access the Embedded Web Server
This prints configuration page for your HP all-in-one, including the IP address. You
will use the IP address in the next step.

Chapter 8
3 In the Address box in your web browser, enter the IP address of the HP all-in-one,
as shown on the network configuration page. For example, http://195.168.0.5.
The Embedded Web Server Home page appears, showing the HP all-in-one device
information.
Note If you are using a proxy server in your browser, you might need to disable it
to access the Embedded Web Server.
4 If you need to change the language displayed in the Embedded Web Server, do the
following:
a Click the Settings tab.
b Click Select Language in the Settings navigation menu.
c In the Select Language list, click the appropriate language.
d Click Apply.
5 Click the Home tab to access device and network information, or click the
Networking tab to access more network information or to modify network
information.
Caution Be very careful when changing the wireless network settings for the
print server; you could lose your network connection. If you lose your network
connection, you might need to use the new settings to reconnect. If the print
server loses its network connection, you might need to reset it to factory-default
and reinstall the software.
Note Do not disable TCP/IP (Transmission Control Protocol/Internet Protocol) on your

computer. It is required for communication with the Embedded Web Server.
Add security to the network

As with other networks, security for wireless local area networks (WLANs) focuses on
access control and privacy. Traditional WLAN security includes the use of Service Set
Identifiers (SSIDs), open or shared-key authentication, static Wired Equivalent Privacy
(WEP) keys, and optional Media Access Control (MAC) authentication. This
combination offers a rudimentary level of access control and privacy.
If you are using an access point, you might also employ advanced forms of
authentication and encryption on the WLAN, such as the Pre-Shared Key mode of Wi-
Fi Protected Access (WPA-PSK). For definitions of any terms not defined here, see the
Glossary.
To protect your wireless network, HP strongly suggests you implement a wireless
security scheme (either WEP or WPA) during setup, use an antivirus program to
protect against computer viruses, and follow basic security rules such as setting strong
passwords and not opening unknown attachments. Other network components,
including firewalls, intrusion-detection systems, and segmented networks, should also
be considered as part of your network design.
Note If you decide to add encryption and authentication to your network after installing
the HP all-in-one, change the settings on your HP all-in-one prior to changing
them on other devices on your network.
32
To add WPA-PSK security
Note You will lose the connection to the HP all-in-one until the encryption/
authentication settings are applied to the rest of the devices on the network.
1 Quit all applications running on your computer. On a Windows computer, this

includes any firewall or virus detection software.
2 Set up WPA-PSK on your wireless access point, router, or gateway.
3 Set up WPA-PSK on any wireless computer that will be on the same wireless
network.
4 Open the Embedded Web Server, as described in Access the Embedded Web
Server.
5 Click the Networking tab.
The Device page appears.
6 In the Connections navigation menu, choose Wireless (802.11).
7 Click Start Wizard.
The Wireless Network Name page appears.
8 Click a network name (SSID) from the list of detected networks, or enter the name
of a new wireless network.
9 Click Next.
10 Click Infrastructure, and then click Next.
The Wireless Authentication page appears.
11 Click WPA-PSK, and enter a WPA Password (from 8 to 63 characters in length,
including spaces) that will be used by the software to generate a pre-shared key.
12 Click Next.
The configuration review page appears.
13 Verify that the information is accurate, and then click Finish.
14 Configure your HP all-in-one for advanced authentication and security schemes as
appropriate.
To add WEP encryption
Note You will lose the connection to the HP all-in-one until the encryption/
authentication settings are applied to the rest of the devices on the network.
1 Set up WEP on your wireless access point, gateway, or router.

2 Set up WEP on any wireless computer that will be on the same wireless network.
3 Open the Embedded Web Server, as described in Access the Embedded Web
Server.
The Device page appears.
5 In the Connections navigation menu, choose Wireless (802.11).
The Wireless Network Name page appears.
7 Click a network name (SSID) from the list of detected networks, or enter the name
of a new wireless network.
8 Click Next.
9 Click Infrastructure, and then click Next.
The Wireless Authentication page appears.

Chapter 8
10 Click Open/Shared System, and then click Next.

11 Click Encryption, and then click Next.
12 Enter the WEP key in the WEP Key box and in the Confirm WEP Key box.
13 Click Next.
14 Confirm the settings, and then click Finish.
34
9 Network troubleshooting
This section contains network troubleshooting information for the HP all-in-one. Specific
information is provided for installation and configuration issues.
For wired issues, see Wired network setup troubleshooting.

For file system issues, see Common Internet File System troubleshooting.
Wireless setup wizard troubleshooting

This section addresses problems you might encounter using the wireless setup wizard.
For more information on wireless network setup and device discovery, see Wireless
network setup troubleshooting and Wireless discovery troubleshooting.
Error message: Cannot connect to network
Cause
The equipment is not turned on.
Solution
Turn on the networked devices, such as the access point for an infrastructure
network, or the computer for an ad hoc network.
Cause
The HP all-in-oneNo is not receiving a signal.
Solution
Move the access point and the HP all-in-one closer together. Then run the HP all-
in-one wireless setup wizard again. For more information, see Setup failed.
Cause
You have entered the SSID incorrectly.
Solution
Enter the SSID correctly. Remember that the SSID is case sensitive.
Cause
You entered the wrong mode (ad hoc or infrastructure) or security type.
Solution
Enter the correct mode or security type.
Error message: Cannot connect to network. Unsupported authentication or

encryption type.

Chapter 9
Cause
Your network is configured with an authentication protocol not supported by the
installation software.
Solution
Use one of the supported protocol types listed in the Embedded Web Server.
Types not supported include: WPA2-AES, WPA2-TKIP, LEAP, PEAP, EAP-MD5,
EAP-TLS, or EAP-TTLS.
Error message: Invalid passkey.
Cause
You have entered the WPA passkey incorrectly.
Solution
Enter the correct passkey, making sure it has between 8 and 63 characters.
Cause
I don't know the WEP key, or what to enter for the WPA passkey.
Solution
See the documentation that came with your access point. The WEP key is stored
within the access point. Usually you can find the WEP key by logging on to the
access point through your computer.
You don't see the SSID
Cause
Your access point is not broadcasting its network name (SSID), or the access point
is out of range.
Solution
Use the Enter a New Network Name (SSID) option in the Wireless Setup Wizard.
For more information, see Connect to the network. Also, see the user guide that
came with your access point and check the access point settings.
Cause
The SSID is out of sight at the bottom of the list.
Solution
Press to scroll to the bottom of the list. Infrastructure entries are listed first, ad
hoc last.
Wireless network setup troubleshooting

Use this section to solve wireless network setup problems.
36
I received a System Requirements Error: No TCP/IP
Cause
Your Local Area Network (LAN) card (NIC) is not installed properly.
Solution
Make sure your LAN card is installed properly and set up for TCP/IP. See the
instructions that came with your LAN card.
The Printer Not Found screen appears during installation
Cause
The software failed to find the network.
Solution
Use the installation software to specify the HP all-in-one by its IP address as
follows:
1 On the Printer Not Found screen, click Next.
2 On the Connection Type screen, select Wired Network (not Wireless).
3 On the Check Cable Connection screen, select Specify a printer by
address.
This displays a summary of the HP all-in-one network settings on the color
graphics display, including the IP address. You will use the IP address in the
next step.
6 On the Specify Printer screen, select IP Address, and enter the IP address
for your HP all-in-one.
7 Continue to click Next on the screens that follow. Do not select Change
Settings or plug in a cable to the device. This will cause device discovery to
fail.
Cause
The HP all-in-one is not turned on.
Solution
Turn on the HP all-in-one.
Cause
You do not have an active network connection.
Solution
Make sure that you have an active network connection.

Chapter 9
To check your network connection

1 Check the radio on indicator light on the lid of your HP all-in-one to see
whether the radio is on.
2 If the indicator light is off, do the following:
a On the control panel of the HP all-in-one, press the Setup button.
b Press 8, press 5, and then press 1.
3 If the radio is on, or goes on as a result of step 2, press the On button to turn
off the HP all-in-one, and then press it again to turn it on. Also, turn off the
power on your router and then turn it on again.
Cause
There is radio interference.
Solution
If there is a long distance between your computer and the HP all-in-one, move them
closer together. If possible, provide a clear path between the computer and print
server, and minimize sources of radio interference. Devices such as cordless
phones and microwave ovens may also cause radio interference.
Unable to determine or verify network name during installation
Cause
Setup has either detected multiple networks or has been unable to read or verify
the network name from the access point.
Solution
Select a new network name (SSID).
To select a new network name, do one of the following

● In the Select Network Name screen, enter a new SSID. If you choose to
enter the wireless Network Name (SSID), also select the Communication
Mode (ad hoc or Infrastructure).
Note The SSID entry is case-sensitive, and it can be up to 32 alphanumeric

characters long, including spaces. You cannot leave the Network Name
box blank.
● In the Select Network Name screen, select an existing network name from the
list. Up to 12 SSIDs might be listed. The SSIDs are detected when the internal
networking component boots up.
Verification fails at end of installation
Cause
You might not have the correct wireless authentication or encryption type selected.
You might be using an unsupported authentication or encryption type.
38
Solution
Add encryption security to your network. For information, see Add security to the
network.
Cause
Your SSID or WEP key might be set incorrectly.
Solution
You can use either the Embedded Web Server or the control panel to change the
SSID or WEP.
To use the control panel

This displays the Network menu and then selects Wireless Setup Wizard.
3 Press to highlight your network, and then press OK.
4 When prompted, use the visual keyboard to enter the new Network Name and
WEP key.
5 Complete the Wireless Setup Wizard.
To use the Embedded Web Server

1 With an Ethernet cable attached, print a network configuration page. For
information, see Print and view a network configuration page.
2 Make sure the network SSID and WEP key shown on the configuration page
match those used on your wireless network.
3 If one or both are incorrect, enter either the URL or device IP address from the
configuration page into the Address box on your Web browser. For example,
http://195.168.0.5.
The HP all-in-one Embedded Web Server Home page appears.
5 In the Connections navigation menu, click Wireless.
7 Enter the correct values in the appropriate sections (Network Name and
Encryption).
8 Click Apply.
Cause
You are using an authentication protocol not supported by the installation
software.
Solution
Use one of the supported protocol types listed in the Embedded Web Server.
Types not supported include: WPA2-AES, WPA2-TKIP, LEAP, PEAP, EAP-MD5,
EAP-TLS, or EAP-TTLS.

Chapter 9
Cause
Your network uses multiple WEP keys, and you have chosen the wrong key for
transmitting.
Solution
Choose the correct WEP key using the Embedded Web Server. For information,
see Add security to the network
Setup failed
Cause
The HP all-in-one is not receiving a signal.
Solution
In order to establish a good signal between the HP all-in-one and access point
(infrastructure) or computer (ad hoc), you might have to experiment a bit. Assuming
the equipment is functioning properly, try doing the following things separately or in
combination:
● If there is a long distance between your computer or access point and the
HP all-in-one, move them closer together. Also, be aware that the HP all-in-
one broadcasts to the front, back and above. Therefore, do not place an
access point directly below the HP all-in-one. If the HP all-in-one is on the
second floor of a two-story house, and you must put the access point on the
first floor, place the HP all-in-one and access point on opposite ends of the
house or as far apart laterally as possible.
● If there are objects in the transmission path, clear the path between the
HP all-in-one and the computer or access point.
● If a cordless telephone, microwave, or other device that emits radio signals is
nearby, move it farther away to reduce radio interference.
40
Wireless discovery troubleshooting
Use this section to solve problems with wireless networks that have an access point.
The computer is unable to discover the HP all-in-one
Cause
Your cables are not connected properly.
Solution
Check the following cables to ensure they are connected properly:
● Power cords to the HP all-in-one and the router
● Cables between the router and your computer (if applicable)
● Cables to and from your modem or HP all-in-one Internet connection (if
applicable)
Cause
The network connection is not active.
Solution
Check to see if you have an active network connection.
To make sure your network connection is active

1 Check the radio on light on the front of your HP all-in-one. If the light is solid
blue, the wireless radio is on. This light does not indicate whether or not the
HP all-in-one is connected to the network.
2 If the wireless radio is on, check the color graphics display to see if the
wireless network icon is active.
Network icon
The icon on the left shows an active wireless network. The icon on the right
shows an inactive wireless network.
If the wireless network icon is not active, make sure all cable connections are
secure. This includes connections from your cable or DSL modem, gateway,
or router.
3 If the HP all-in-one is connected to the network, check the signal strength on
the wireless network icon to make sure there is a strong signal.
4 If the network light is off, check cable connections from the HP all-in-one to
your gateway or router to ensure connections are secure.
5 If the connections are secure, press the On button to turn off the HP all-in-
one, and then press it again to turn it on. Also, turn off the power on your
router and then turn it on again.

Chapter 9
Cause
The firewall is preventing the HP all-in-one from accessing your computer.
Solution
Try temporarily disabling the firewall to determine whether the firewall is preventing
the HP all-in-one from accessing your computer. If the firewall is preventing
access, grant access permission to the HP all-in-one.
The HP all-in-one cannot find the WLAN/access point (infrastructure)
Cause
Your access point is not broadcasting its network name (SSID).
Solution
Verify your access point is broadcasting its network name (SSID).
Cause
Setup has failed.
Solution
Turn off the access point, and then turn it on again. Then uninstall and reinstall the
HP all-in-one software.
For more information on uninstalling and reinstalling the software, see the printed
Cause
The access point is out of range.
Solution
Move the access point and the HP all-in-one closer together. Then uninstall and
reinstall the HP all-in-one software.
Cause
The access firmware needs updating.
Solution
Check for firmware updates for your access point on the manufacturer's website.
Update the firmware on the access point. Then uninstall and reinstall the HP all-in-
one software.
42
When using the control panel to scan to a computer on the network, the HP all-
in-one cannot find my computer (infrastructure)
Cause
Your wireless network is not functioning.
Solution
Make sure that your access point is turned on and functioning properly. And make
sure that your computer is communicating with the access point.
Cause
The HP all-in-one and computer are on different networks.
Solution
Make sure that your HP all-in-one and computer are on the same network by
verifying that they both have the same IP address and subnet mask. To see the IP
address and subnet mask of your HP all-in-one, print a network configuration page
from your HP all-in-one (see Print and view a network configuration page). For a
description of the items on the configuration page, including the IP address and
subnet mask, see Configuration page definitions. To change the IP address or
subnet mask, see Manage your network.
Cause
The encryption settings on your access point are not correct.
Solution
Verify the encryption settings on your access point. The same encryption key and
settings must be used on both the access point and the HP all-in-one.
Cause
The destination you are attempting to scan to does not appear in the Scan To
menu.
Solution
Designate which applications and other destinations appear on the Scan To menu
by using the HP Image Zone on your computer.
The HP all-in-one cannot find the computer (ad hoc)
Cause
You do not have a functioning network.

Chapter 9
Solution
Verify you have a functioning wireless ad hoc network by using another wireless
device.
Cause
Solution
Look at the color graphics display on HP all-in-one. If the color graphics display is
blank and the light next to the On button is not lit, the HP all-in-one is turned off.
Make sure the power cord is firmly connected to the HP all-in-one and plugged into a
power outlet. Press the On button to turn on the HP all-in-one.
Cause
The HP all-in-one and computer are on different networks.
Solution
Make sure that your HP all-in-one and computer are on the same network by
verifying that they both have the same IP address and subnet mask. To see the IP
address and subnet mask of your HP all-in-one, print a network configuration page
from your HP all-in-one (see Print and view a network configuration page). For a
description of the items on the configuration page, including the IP address and
subnet mask, see Configuration page definitions. To change the IP address or
subnet mask, see Manage your network.
Cause
Your computer's wireless adapter is not broadcasting its network name (SSID).
Solution
Verify your computer's wireless adapter is broadcasting its network name (SSID).
Print a network configuration page from your HP all-in-one (see Print and view a
network configuration page), and verify that the SSID for the wireless adapter
appears on the network configuration page. If the wireless adapter is not
broadcasting its SSID, see the documentation that came with your computer.
Cause
Encryption settings are incorrect.
Solution
Verify the encryption settings on your access point. The same encryption key and
settings must be used on both the access point and the HP all-in-one.
44
Cause
The firmware for your wireless adapter needs updating.
Solution
Check for firmware updates for your wireless adapter on the manufacturer's
website, and then update the firmware.
Cause
The software setup for the HP all-in-one has failed.
Solution
Uninstall and then reinstall the HP all-in-one software.
Wired network setup troubleshooting

Use this section to solve wired network setup problems.
The Computer is unable to discover the HP all-in-one
Cause
Cables are not connected properly.
Solution
● Cables between the router and your computer
applicable)
Cause
Your Local Area Network (LAN) card (NIC) is not set up properly.
Solution
Make sure that your LAN card is set up properly.
To check your LAN card in Windows XP

1 Right-click My Computer.
2 In the System Properties dialog box, click the Hardware tab.
3 Click Device Manager.
4 Make sure your card shows up under Network Adapters.
5 Refer to the documentation that came with your card.

Chapter 9
Cause
Solution
Check to see if you have an active network connection.
To make sure your network connection is active

1 Check to see if the wired network icon (below on the left) is present on the
color graphics display. If the icon is present, the HP all-in-one is connected to
the network.
The icon on the left shows an active wired network. The icon on the right
shows an inactive network.
Wired network icon
2 If the wired network icon is not present, check the cable connections from the
HP all-in-one to your gateway or router to ensure connections are secure.
3 Make sure the HP all-in-one is connected to the network with a CAT-5
Ethernet cable.
4 Check the two Ethernet indicator lights on the top and bottom of the RJ-45
Ethernet jack on the back of the HP all-in-one. The lights indicate the
following:
a Top light: If this light is a solid green, the device is properly connected to
the network, and communications have been established. If the top light is
off, there is no network connection.
b Bottom light: This yellow light flashes when data is being sent or received
by the device over the network.
5 If the connections are secure, turn off the power on your HP all-in-one, and
then turn it on again. On the control panel of the HP all-in-one, press the On
button to turn off the HP all-in-one, and then press it again to turn it on. Also,
turn off the power on your router and then turn it on again.
To establish an active network connection

1 If the wired network icon is not active, check the cable connections from the
HP all-in-one to your gateway or router to ensure connections are secure.
2 If the connections are secure, press the On button to turn off the HP all-in-
one, and then press it again to turn it on. Also, turn off the power on your
router and then turn it on again.
I received a System Requirements Error: No TCP/IP
Cause
Your Local Area Network (LAN) card (NIC) is not installed properly.
46
Solution
Make sure your LAN card is installed properly and set up for TCP/IP. See the
instructions that came with your LAN card.
The Printer Not Found screen appears during installation
Cause
Solution
Look at the color graphics display on HP all-in-one. If the color graphics display is
blank and the light next to the On button is not lit, the HP all-in-one is turned off.
Make sure the power cord is firmly connected to the HP all-in-one and plugged into a
power outlet. Press the On button to turn on the HP all-in-one.
Cause
Solution
Make sure you have an active network connection. For more information, see You
do not have an active network connection.
Cause
Cables are not connected properly.
Solution
● Cables between the router and your computer
applicable)
I am using a cable modem without a router and I do not have IP addresses
Cause
If you have a PC with a cable modem, a separate Local Area Network (LAN) for
your other computers, and no DHCP or router, you must use AutoIP to assign IP
addresses to the other computers and to the HP all-in-one.
Solution
To obtain an IP address for the PC with the cable modem

➔ Your Internet Service Provider (ISP) assigns either a static or dynamic IP
address to the PC with the cable modem.

Chapter 9
To assign IP addresses to the remaining computers and the HP all-in-one

➔ Use AutoIP to assign IP addresses to the remaining computers and the
HP all-in-one. Do not assign a static IP address.
Common Internet File System troubleshooting

The Common Internet File System (CIFS) server provides network drive letter access to
the memory card in the HP all-in-one. This lets you read and write files on the network
from the memory card in the HP all-in-one. The CIFS server appears on your computer
as a network drive. In addition to reading and writing files from your memory card, you
can also create folders and store other information. Use this section to address CIFS
server limitations and errors.
Other users on the network can access my memory card
Cause
This is a limitation of the Common Internet File System (CIFS) server.
Solution
The CIFS server does not support authentication. However, you can increase the
privacy of data on your memory cards.
For more information on increasing memory card security, see Change memory
card security and the printed User Guide that came with your HP all-in-one.
Error message: Cannot find the file or item. Make sure the path and file name are
correct.
Cause
The CIFS server is not operational.
Solution
Retry your task at a later time. Also, you might need to turn off CIFS security. For
more information, see Change memory card security .
Cannot access CIFS server in Windows 98.
Cause
You cannot access the CIFS server in Windows 98 unless you first log on to the
network.
Solution
Make sure you log on to the network before attempting to access the CIFS server.
File names have arbitrary characters
Cause
CIFS sometimes displays file names created by other applications as arbitrary text.
Solution
Change the file names to something more meaningful.
48
a Configuration page definitions
This appendix explains the items that appear on the network configuration page.
General network settings

The following table describes the general network settings shown on the network configuration
page.
Parameter Description
Network Status Status of the HP all-in-one:

● Ready: the HP all-in-one is ready to receive or transmit data.
● Offline: the HP all-in-one is offline.
Active Network mode of the HP all-in-one:

Connection Type ● Wired: the HP all-in-one is connected by Ethernet cable to an IEEE
802.3 network.
● Wireless: the HP all-in-one is connected wirelessly to an IEEE 802.11b
or g network.
● None: Both network connection types are disabled.
Note Only one connection type can be active at a time.
URL The web or IP address of the Embedded Web Server.
Note You will need to know this URL when you try to access the
Embedded Web Server.
Hardware The Media Access Control (MAC) address that uniquely identifies the
Address (MAC) HP all-in-one. This is a unique 12-digit identification number assigned to
networking hardware for identification. No two pieces of hardware have the
same MAC address.
Note Some Internet service providers (ISPs) require that you register the
MAC address of the Network Card or LAN Adapter that was
connected to your cable or DSL modem during installation.
Firmware The internal networking component and device firmware revision code
Revision separated by a hyphen.
Note If you call in for support, depending on the problem, you might be
asked to provide the firmware revision code.
Hostname The TCP/IP name assigned by the install software to the device. By default,
this is the letters HP followed by the last 6 digits of the MAC address.
IP Address This address uniquely identifies the device on the network. IP addresses are
assigned dynamically through DHCP or AutoIP. You can also set up a static
IP address, though this is not recommended.
Note Manually assigning an invalid IP address during install will prevent

your network components from seeing the HP all-in-one.

Appendix a
(continued)
Subnet Mask A subnet is an IP address assigned by the install software to make an
additional network available as part of a larger network. Subnets are
specified by a subnet mask. This mask determines which of the HP all-in-one
IP address bits identify the network and subnet, and which bits identify the
device itself.
Note It is recommended that the HP all-in-one and the computers that use
it all reside on the same subnet.
Default A node on a network that serves as an entrance to another network. A node

Gateway in this instance can be a computer or some other device.
Note The address of the default gateway is assigned by the install

software.
Configuration The protocol used to assign the IP address to the HP all-in-one:

Source ● AutoIP: the installation software automatically determines the
configuration parameters.
● DHCP: the configuration parameters are supplied by a dynamic host
configuration protocol (DHCP) server on the network. On small
networks, this could be a router.
● Manual: the configuration parameters are set manually, such as a
static IP address.
● Not Specified: the mode used when the HP all-in-one is initializing.
DNS Server The IP address of the domain name service (DNS) for the network. When
you use the web or send an e-mail message, you use a domain name to do
it. For example, the URL http://www.hp.com contains the domain name hp.
com. The DNS on the Internet translates the domain name into an IP
address. Devices use the IP addresses to refer to one another.
● IP Address: the domain name server's IP address.
● Not Specified: the IP address is not specified, or the device is
initializing.
Note Check to see if a DNS IP address appears on the network

configuration page. If no address is shown, obtain the DNS IP
address from your Internet service provider (ISP). The DNS IP
address is required to use HP Instant Share from the device, and can
be entered through the Embedded Web Server.
mDNS Rendezvous is used with local and ad hoc networks that don't use central
DNS servers. To perform name services, Rendezvous uses a DNS
alternative called mDNS.
With mDNS, your computer can find and use any HP all-in-one connected to
your local area network. It can also work with any other Ethernet-enabled
device that appears on the network.
Admin Status of the administrator's password for the Embedded Web Server:
Password ● Set: password is specified. You must enter the password to make
changes to the Embedded Web Server parameters.
● Not Set: no password is set. A password is not required for making
changes to the Embedded Web Server parameters.
50
(continued)
Link The speed at which data is transmitted over a network:
Configuration ● 802.11b: for wireless network.
● 10TX-Full: for wired network.
● 10TX-Half: for wired network.
● 100TX-Full: for wired network.
● 100TX-Half: for wired network.
● None: networking is disabled.
Wireless network settings

The following table describes the wireless network settings shown on the network configuration
page.
Wireless Status Status of the wireless network:

● Connected: the HP all-in-one is connected to a wireless LAN and
everything is working.
● Disconnected: the HP all-in-one is not connected to the wireless LAN
due to incorrect settings (such as the wrong WEP key), or the HP all-
in-one is out of range.
● Disabled: either the radio is turned off, or the Ethernet cable is plugged
in.
● Not applicable: this parameter does not apply to this network type.
Communication An IEEE 802.11 networking framework in which devices or stations

Mode communicate with each other:
● Infrastructure: the HP all-in-one communicates with other network
devices through a wireless access point, such as a wireless router or
base station.
● ad hoc: the HP all-in-one communicates directly with each device on
the network. No wireless access point is used. This is also called a
peer-to-peer network. On Macintosh networks, ad hoc mode is called
computer-to-computer mode.
Network Name Service Set Identifier. A unique identifier (up to 32 characters) that
(SSID) differentiates one wireless local area network (WLAN) from another. The
SSID is also referred to as the network name. This is the name of the
network to which the HP all-in-one is connected.
Signal Strength The transmitting or return signal graded on a scale of 1 to 5:

(1-5) ● 5: Excellent
● 4: Good
● 3: Fair
● 2: Poor
● 1: Marginal
● No signal: no signal detected on the network.
Channel The channel number currently being used for wireless communication. This
depends on the network in use, and might differ from the requested channel

Appendix a
(continued)
number. Value is from 1 to 14; countries/regions might limit the range of
approved channels.
● <number>: value ranging from 1 to 14, depending on country/region.
● None: no channel is in use.
● Not Applicable: the WLAN is disabled or this parameter does not apply
to this network type.
Note In ad hoc mode, if you are not able to receive or transmit data
between your computer and the HP all-in-one, make sure that you are
using the same communication channel on your computer and the
HP all-in-one. In infrastructure mode, the channel is dictated by the
access point.
Authentication Type of authentication in use:

type ● None: no authentication in use.
● Open System (ad hoc and infrastructure): no authentication.
● Shared Key (infrastructure only): WEP key is required.
● WPA-PSK (infrastructure only): WPA with Pre-Shared Key.
Authentication verifies the identity of a user or device before granting access
to the network, making it more difficult for unauthorized users to get at
network resources. This security method is common on wireless networks.
A network using Open System authentication does not screen network users
based on their identities. Any wireless user can have access from the
network. However, such a network might use WEP (Wired Equivalent
Privacy) encryption to provide a first level of security against casual
eavesdroppers.
A network using Shared Key authentication provides increased security by
requiring users or devices to identify themselves with a static key (a
hexadecimal or alphanumeric string). Every user or device on the network
shares the same key. WEP encryption is used along with shared key
authentication, using the same key for both authentication and encryption.
A network using server-based (WPA-PSK) authentication provides
significantly stronger security, and is supported in most wireless access
points and wireless routers. The access point or router verifies the identity of a
user or device requesting access to the network before granting that access.
Several different authentication protocols might be used on an authentication
server.
Note Shared key and WPA-PSK authentication can only be entered

through the Embedded Web Server.
Encryption The type of encryption in use on the network:

● None: no encryption is in use.
● 64-bit WEP: a 5-character or 10-hex-digit WEP key is in use.
● 128-bit WEP: a 13-character or 26-hex-digit WEP key is in use.
● WPA-AES: Advanced Encryption Standard encryption is in use. This is
an encryption algorithm for securing sensitive but unclassified material
by US Government agencies.
● WPA-TKIP: Temporal Key Integrity Protocol, an advanced encryption
protocol, is in use.
52
(continued)
● Automatic: AES or TKIP is in use.
WEP aims to provide security by encrypting data over radio waves so that it
is protected as it is transmitted from one end point to another. This security
method is common on wireless networks.
Access Point HW The hardware address of the access point on the network to which the
Address HP all-in-one is connected:
● <MAC address>: the unique MAC (media access control) hardware
address of the access point.
Miscellaneous
The following table describes the data transmission and receipt information shown on the network
configuration page.
Total Packets The number of packets transmitted by the HP all-in-one without error since it
transmitted has been turned on. The counter clears after the HP all-in-one is turned off.
When a message is transmitted over a packet-switching network, it is broken
up into packets. Each packet contains the destination address as well as the
data.
Total Packets The number of packets received by the HP all-in-one without error since it
received has been turned on. The counter clears after the HP all-in-one is turned off.

Appendix a
54
b Glossary
802.11b or g Signalling protocols for wireless networks. 802.11g was developed more
recently and provides more advanced functionality.
access point Also known as a wireless router, an access point provides a secure and
flexible connection for your HP all-in-one and other network elements. A
wireless network with an access point is called an infrastructure network.
ad hoc A wireless network that does not use an access point.
ASCII American Standard Code for Information Interchange. The standard for
numbers used by computers to represent all the uppercase and lowercase
Latin letters, numbers, punctuation, etc.
authentication A network security method that verifies the identity of a user or device
before granting access to the network, making it more difficult for
unauthorized users to access network resources. This security method is
common on wireless networks.
autoIP A feature of the installation software, which determines the configuration

parameters of devices on the network.
DHCP Dynamic Host Configuration Protocol. A server on the network that

supplies configuration parameters to devices on the network. On small
networks, this could be a router.
DNS Domain Name Service. When you use the web or send an e-mail
message, you use a domain name to do it. For example, the URL http://
www.hp.com contains the domain name hp.com. The DNS on the
Internet translates the domain name into an IP address. Devices use the
IP addresses to refer to one another.
DNS-SD See DNS. The SD portion stands for Service Discovery. This is part of a
protocol developed by Apple that enables automatic discovery of
computers, devices, and services on IP networks.
DSL Digital Subscriber Line. A high-speed connection to the Internet.
Ethernet The most common local network technology that connects computers
using copper cabling.
Ethernet cable The cable used to connect network elements in a wired network. The
CAT-5 Ethernet cable is also known as a straight-through cable. When
using an Ethernet cable, the network elements must be attached to a
router. The Ethernet cable uses an RJ-45 connector.
EWS Embedded Web Server. A browser-based utility that provides a simple

way to manage your HP all-in-one. You can monitor status, configure
HP all-in-one networking parameters, or access HP all-in-one features.
For more information, see Use the Embedded Web Server.
HEX Hexidecimal. The base 16 numbering system, which uses the digits 0-9
plus the letters A-F.

Appendix b
(continued)
hub No longer used much in modern home networks, a hub takes its signal
from each computer and sends it to all of the other computers connected
to the hub. Hubs, are passive; other devices on the network plug into the
hub in order to communicate with one another. A hub does not manage
the network.
IP address A number that uniquely identifies the device on the network. IP addresses
are assigned dynamically through DHCP or AutoIP. You can also set up a
static IP address, though this is not recommended.
infrastructure An infrastructure network uses a router, switch, or access point to

connect network elements.
MAC address Media Access Control (MAC) address that uniquely identifies the HP all-
in-one. This is a unique 12-digit identification number assigned to
networking hardware for identification. No two pieces of hardware have
the same MAC address.
NIC Network Interface Card. A card on your computer that provides an

Ethernet connection so that you can connect your computer to a network.
RJ-45 connector The connector on the ends of an Ethernet cable. Although standard
Ethernet cable connectors (RJ-45 connectors) look similar to standard
telephone cable connectors, they are not interchangeable. An RJ-45
connector is wider and thicker and always has 8 contacts on the end. A
phone connector has between 2 and 6 contacts.
SSID Service Set Identifier. A unique identifier (up to 32 characters) that

differentiates one wireless local area network (WLAN) from another. The
SSID is also referred to as the network name. This is the name of the
network to which the HP all-in-one is connected.
router A router provides a bridge between two or more networks. A router can
link a network to the Internet, link two networks and connect both to the
Internet, and help secure networks through the use of firewalls and
assigning dynamic addresses. A router can also act as a gateway, while a
switch cannot.
switch A switch makes it possible for several users to send information over a
network at the same time without slowing each other down. Switches allow
different nodes (a network connection point, typically a computer) of a
network to communicate directly with one another.
WEP key The passkey for Wired Equivalent Privacy encryption, which provides a
first level of security against casual eavesdroppers.
WPA Password or The password for Wi-Fi Protected Access. The passkey is 8 to 63
Passkey characters long, including spaces. WPA provides security by verifying the
identity of a user or device before granting access to the network, making
it more difficult for unauthorized users to get at network resources. This
security method is common on wireless networks.
56
Index
A display summary 29 I
access point connection 7, 15 DNS server (general network infrastructure mode 15
access point HW address settings) 50 infrastructure network 7, 11
(wireless network settings) 53 DSL 8 install software
ad hoc network 19 Macintosh 28
additional computers 5 E Windows 27
admin password (general Embedded Web Server (EWS) Instant Share, HP
network settings) 50 password settings 50 Ethernet connection 11
advanced setup 30 using 31 wireless ad hoc
AirPort 15 encryption connection 19
authentication type (wireless settings 52 wireless infrastructure
network settings) 52 troubleshooting 38, 43, 44 connection 8
WEP key 21 interface card 16
B Ethernet connection Internet
base station. see access point Internet access 11 broadband 16, 26
connection setting up 25 DSL or cable with router
broadband Internet 16, 19, 26 types of 11 gateway 11
wireless 13 Internet access
C EWS modem 12
cable Internet access 8 password settings 50 IP
cards, interface 16 using 31 address (general network
CAT-5 Ethernet cable 25 settings) 49
channel (wireless network F settings 30
settings) 51 factory defaults 29
Common Internet File file system troubleshooting 48 L
System 48 firmware version (general link config (general network
communication mode (wireless network settings) 49 settings) 51
network settings) 51 link speed 30
computer gateway 12 G
computer-to-computer gateway M
network 19 computer 12 Macintosh software
config source (general network default setting 50 installation 28
settings) 50 router 11 mDNS service name (general
configuration page 29, 49 general network settings 49 network settings) 50
connect Media Access Control (MAC)
using an Ethernet cable 25 H address 49
without an access hardware address (general memory card security 31
point 15, 19 network settings) 49 multiple computers 5
connection type screen, hostname (general network
Windows 27 settings) 49 N
control panel 29 HP Instant Share network configuration page 29
Ethernet connection 11 network connection type
D wireless ad hoc (general network settings) 49
default gateway (general connection 19 network interface card 16
network settings) 50 wireless infrastructure network name (wireless network
defaults, restoring 29 connection 8 settings) 51

network profile 20 cannot find the file or setting up 21
network security item 48 troubleshooting 39, 40
settings 32 Common Internet File Windows software
troubleshooting 35, 38, 43, System 48 installation 27
44 encryption, WPA, or WPA- wired connection
WEP key 21 PSK (wireless) 38 setting up 25
network troubleshooting. see HP all-in-one cannot find my troubleshooting 45
troubleshooting computer (wireless wireless networks
network upgrade 4 infrastructure mode) 43 setting up 7
HP all-in-one cannot find the troubleshooting 36
P WLAN/access point 42 wireless radio 30
password, Embedded Web multiple WEP keys wireless router 8
Server 50 (wireless) 40 wireless status (wireless
peer-to-peer network 19 network 35 network settings) 51
printer found screen, No TCP/IP (wired) 46
Windows 27 No TCP/IP (wireless) 37
profile, network 20 others on network can
access my memory
R card 48
radio, turning off 30 Printer not Found
recommended networks 7, 11 (wired) 47
restore network defaults 29 Printer not Found
RJ-45 plug 25, 55, 56 (wireless) 37
router 7, 11, 26, 33 setup failed (wireless) 40
signal not received by
device (wireless) 40
S
SSID or WEP key incorrectly
security, network 32
set (wireless) 39
set link speed 30
unable to determine network
settings, restoring defaults 29
name (wireless) 38
sharing 5
unable to discover device
signal strength (wireless
(wired) 45
network settings) 51
unable to discover device
software installation
(wireless) 41
Macintosh 28
using a cable modem
Windows 27
without a router (wired) 47
SSID
verification fails
(wireless network
(wireless) 38
settings) 51
wired network setup 45
troubleshooting 36, 38, 39
wireless discovery 41
status (general network
wireless network setup 36
settings) 49
wireless setup wizard 35
subnet mask (general network
turn off the wireless radio 30
settings) 50
switch from USB to network 4
U
upgrade from USB to
T
network 4
total packets received 53
URL (general network
total packets transmitted 53
settings) 49
troubleshooting
authentication protocols not
supported by installation W
software (wireless) 39 WEP key
58
Printed on at least 50% total recycled fiber
with at least 10% post-consumer paper
© 2004 Hewlett-Packard Development Company, L.P.
Electronic Edition
www.hp.com
*Q3462-90198*
*Q3462-90198*
Q3462-90198

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Wireless and Wired Network Guide

HP all-in-one Network Guide

HP all-in-one Network Guide 1

Choose a network type

Choose a connection type

Wireless connection with an access point (infrastructure)

HP all-in-one Network Guide 3

Wireless connection without an access point (ad hoc)

Wired connection (Ethernet)

Use the network management tools

Switch from a USB connection to a network connection

To switch a USB connection to a network connection

Connect additional computers

HP all-in-one Network Guide 5

Wireless infrastructure network

Wireless connection networks

HP all-in-one Network Guide 7

Wireless connection to a wireless network with DSL or cable Internet access

Wireless connection to an all wireless network without Internet

HP all-in-one Network Guide 9

Ethernet connection to a wired network with DSL or cable

HP all-in-one Network Guide 11

Ethernet connection to a wired network with modem

Ethernet connection to a wireless network

HP all-in-one Network Guide 13

What you need

HP all-in-one Network Guide 15

Connect to the network

2 On the control panel of your HP all-in-one, press the Setup button.

HP all-in-one Network Guide 17

What you need

Prepare your computer

HP all-in-one Network Guide 19

Create a network profile

For operating systems other than Windows XP and Mac OS X

b If there is a Network Authentication list, select Open. Otherwise, go to the

HP all-in-one Network Guide 21

To create a new network profile on your Mac OS X

5 In the Channel box, use the default Automatic setting.

Note If you encounter a problem, please see Network troubleshooting.

HP all-in-one Network Guide 23

What you need

HP all-in-one Network Guide 25

Connect your HP all-in-one

Note 2 If your computer is configured to connect to a series of network drives, make

See the instructions below for your Windows or Macintosh computer.

To install your HP all-in-one software

HP all-in-one Network Guide 27

6 If the device description is correct, select Yes, install this printer.

To install your HP all-in-one software

Macintosh installer icon

Use the HP all-in-one control panel

View network settings

Display a network summary

To display a network summary

Print and view a network configuration page

To print a network configuration page

Restore network defaults

HP all-in-one Network Guide 29