Scribd
Upload
111 views4 pages

Email Templates

The document provides 7 email template examples for common workplace communications: 1) Application for an internship, 2) Thank you email after an interview, 3) Following up after an interview, 4) Accepting a job/internship, 5) Replying to a rejection email, 6) Asking for a leave, and 7) Resignation email. Each template includes placeholders for the recipient's name, the applicant/employee's name, and other details specific to the situation. The templates are intended to serve as a helpful guide for crafting professional emails for various scenarios.

Uploaded by

Lucky Sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
111 views4 pages

Email Templates

The document provides 7 email template examples for common workplace communications: 1) Application for an internship, 2) Thank you email after an interview, 3) Following up after an interview, 4) Accepting a job/internship, 5) Replying to a rejection email, 6) Asking for a leave, and 7) Resignation email. Each template includes placeholders for the recipient's name, the applicant/employee's name, and other details specific to the situation. The templates are intended to serve as a helpful guide for crafting professional emails for various scenarios.

Uploaded by

Lucky Sharma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
You are on page 1/ 4

Email Templates by Miti Shah

1. Application for an Internship


Subject Line : Application for Marketing Internship (Add suitable department / position
name)

Dear (Hiring Manager or Applicable Name),

Hope this mail finds you well.

My name is XYZ and I am a XY-year-old student studying at XYZ College. I have drafted this
mail in order to express my wish to work as an intern at your esteemed organisation.

Currently, I am studying (add details about your course) & am passionate about (talk
about your interests). Previously, I have worked as (briefly describe your previous work
stint - if any) & have also taken online courses on (talk about relevant certifications).

I am (describe yourself in 2-3 words), which makes me believe that I would be a great
addition to your team.

I have attached my resume and cover letter for your perusal & certainly look forward to
hearing from you.

Thank you for your support.

Regards,
(Name)
(E-Mail ID / Contact Details)

2. Thank you email after an interview


Subject Line : Thank you for your time

Dear (Hiring Manager or Applicable Name),

Trust you are doing well.

Thank you for taking out the time to speak with me (today / yesterday - based on when
you send this email). It was an absolute pleasure to meet you and learn more about your
company & (the role you applied for).

I am extremely excited about this opportunity & certainly look forward to learning more from
you and working to the best of my abilities to support the vision of (company name).

Thank you for your time & consideration.

Regards,
(Name)
(Email ID / Contact Details)

Connect with me on other platforms : Instagram | LinkedIn | YouTube | Pinterest


Email Templates by Miti Shah

3. Following up after an interview


Subject Line : Interview on (date & time)

Dear (Hiring Manager or Applicable Name),

Hope you are doing well.

I am following up to see if there are any updates regarding the role of (mention the job /
internship position) that I had interviewed for on (mention date & time).

I am extremely excited about this opportunity & look forward to hearing about the next steps
from you.

Thank you for your time & consideration.

Regards,
(Name)
(Email ID / Contact Details)

4. Accepting a job / internship


Dear (Hiring Manager or Applicable Name),

Hope you are doing well.

Thank you for extending this opportunity to me, I am pleased to accept the position of (job /
internship title) at (name of the organisation).

I definitely look forward to working with all of you and starting on (official start date).

If you require my assistance for any type of paperwork or formalities, please let me know.

Once again, thank you for this opportunity. I assure you that I will work to the best of my
abilities.

Regards,
(Your Name)

Connect with me on other platforms : Instagram | LinkedIn | YouTube | Pinterest


Email Templates by Miti Shah

5. Replying to a rejection email


Dear (Hiring Manager or Applicable Name),

Hope you are doing well.

Thank you for getting back to me.

While I do feel disappointed that I was not selected for the role of (internship / job title), I
truly enjoyed interacting with you to learn more about your company and the work that you
do.

If you have a moment to spare, I would love to know your feedback on my application /
interview and would be grateful if you could help me learn more about (any other
department / role that you’re interested in) at your company.

Thank you again for your time & consideration. I hope our paths cross again and I wish you
and your team at (name of the company) all the very best!

Regards,
Your Name
Email ID / Number

6. Asking for a leave


Subject : Request for a leave

Dear (Applicable Name),

Hope you are doing well.

I am writing this mail to inform you that I would require a leave from X date to Y date, for a
period of Z weeks / days, due to (briefly explain the reason).

I have informed my team / co - worker about the same. If there is anything urgent that comes
up and you require my assistance, please feel free to reach me on : (give phone number /
email ID or any other contact details)

Thank you for your consideration.

Regards,
Name
Phone Number / Email ID

Connect with me on other platforms : Instagram | LinkedIn | YouTube | Pinterest


Email Templates by Miti Shah

7. Resignation Email
Dear (Managers Name),

Please accept this letter as a formal resignation from the role of (your job title) at
(company name). I will continue to serve my notice period from hereon & my final day will
be (mention day & date).

I want to thank you for giving me this opportunity. Working here has been extremely
rewarding. I have learned a multitude of things & I'm grateful for all the experiences that
have given me a chance to grow professionally. It has been an absolute pleasure to work
with the team.

During the next (notice period weeks), I would like to help with the transition of my duties to
my colleagues or to my replacement. Please let me know if there's anything I can do to
assist in this process.

Thank you once again, I wish you and (company name) all the very best for the future.

Regards,
(Your Name)

Connect with me on other platforms : Instagram | LinkedIn | YouTube | Pinterest

You might also like