TC100-200 User Manual
TC100-200 User Manual
Honorable customers,
Thanks for choosing products of our company. The product with world cutting edge
optics and computer communication. It is no doubt that it has become the first choice of
standalone time & attendance for enterprises with its strong function and veracity.
researching for 10 years, with TI 300MHz high speed processor, all self-owned
intellectual property rights, unique function of healing the broken fingerprint lines and
intelligent fingerprint template update, is one of the most efficient and stable fingerprint
combine fingerprint and traditional RFID technology. All models come with powerful
background time attendance management software which can support all kinds of
multi-functional.
Please read this user manual carefully to have an initial understanding of functions
1
Advantage of Fingerprint Time Attendance
y Three level-up
1. Management level-up
2. Profit level-up
3. Enterprise image level-up
y Three reductions
1. Employee dispute reduction
2. Work redundancy reduction
3. Environmental pollution reduction
y Three eliminations
1. Buddy punching elimination
2. Loss and damage elimination
3. Circular cost elimination
y Full function
The system can realize different functions such as attendance remark,
calculation and report printing. The remark can be made for reasons such as
business leave, absence, marriage holiday and etc.; the checking and calculation can
be made in accordance with different time periods, departments, individual or
combination due to various reasons for absence; the report generation and printing
function can be realized perfectly.
y Flexible Shift Maintenance
The software supports shift on week basis, rotation shifts etc. Various shifts,
public holidays, individual leave and overtime are available to meet the complicated
needs of every enterprise.
y Standalone
The machine can work without connecting to PC, convenient in operation and no
need to occupy any extra resource.
y Multi-communication in network
For large enterprise, multiple devices can be applied to do attendance
synchronously, which will convenient for large quantity of users and save time.
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Contents
1 Product Introduction................................................................................................. 2
1.1 TC100 Introduction ........................................................................................... 2
1.1.1 Product feature .......................................................................................... 2
1.2 TC200 Introduction ........................................................................................... 3
1.2.1 Product Feature......................................................................................... 3
2 Operation Guide ...................................................................................................... 5
2.1 Key Introduction................................................................................................ 5
2.2 Management Mode........................................................................................... 5
2.2.1 User Registration....................................................................................... 5
2.2.2 User Deletion............................................................................................. 6
2.2.3 Time Setting .............................................................................................. 6
2.2.4 Management Password Setting................................................................. 6
2.3 Initialization ....................................................................................................... 7
3 System Installation................................................................................................... 9
3.1 Operation Environment..................................................................................... 9
3.2 System Installation............................................................................................ 9
3.3 Uninstall the program...................................................................................... 12
4 Data communication .............................................................................................. 14
4.1 Add Time Attendance terminal ........................................................................ 14
4.2 Modify Time Attendance terminal.................................................................... 15
4.3 Delete Time Attendance terminal .................................................................... 15
4.4 Connecting Time Attendance terminal ............................................................ 15
4.5 Download records........................................................................................... 15
4.6 Download Staff................................................................................................ 16
4.8 Set parameters for Time and Attendance Terminal ......................................... 17
4.8.1 Initialize the attendance machine ............................................................ 18
4.8.2 Synchronizes the attendance machine time with computer ..................... 18
4.8.3 Clear record............................................................................................. 18
4.8.4 Delete staff .............................................................................................. 19
4.8.5 Items of Time and Attendance Machine parameter settings. ................... 19
4.8.6 Time and Attendance Machine parameter settings.................................. 20
4.8.7 Timing reminding ( for TC200 ).................................................................. 20
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4.9 Upload staffers................................................................................................ 21
4.10 Upload the fingerprints.................................................................................. 21
4.11 Auto-Collect Set ............................................................................................ 22
4.12 system setting............................................................................................... 23
4.13 Records supervision ..................................................................................... 24
4.14 Disconnect connection.................................................................................. 25
4.15 Exit the system ............................................................................................. 25
5 Background Management........................................................................................ 2
5.1 Log in System ................................................................................................... 2
5.2 System.............................................................................................................. 3
5.2.1 Parameters Settings .................................................................................. 3
5.2.2 Administrators............................................................................................ 5
5.2.3 Administrator’s Password Set.................................................................... 7
5.2.4 Modified Record Log ................................................................................. 7
5.2.5 Managing Log............................................................................................ 8
5.2.6 Set Database Link ..................................................................................... 9
5.2.7 Exit System................................................................................................ 9
5.3 HR Management............................................................................................. 10
5.3.1 Department Management ........................................................................ 10
5.3.2 Staffer Maintenance..................................................................................11
5.4 Attendance Management................................................................................ 13
5.4.1 Holiday List .............................................................................................. 13
5.4.2 Timetable and Shift.................................................................................. 14
5.4.3 Staffer Scheduling ................................................................................... 20
5.4.4 Attendance Records ................................................................................ 22
5.4.5 Attendance Calculating and Report ......................................................... 24
5.5 Deal with Exceptions ...................................................................................... 31
5.5.1 Away on Business/ Leave........................................................................ 32
5.5.2 Append Record........................................................................................ 32
5.5.3 Append Record Collectively..................................................................... 33
5.5.4 Dealing with Collectively Late / Leaving .................................................. 33
5.6 Data Maintenance........................................................................................... 34
5.6.1 Import Staffer List .................................................................................... 34
5.6.2 Import Attendance Record ....................................................................... 36
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5.6.3 Clear Obsolete Data ................................................................................ 36
5.6.4 Compress Database ................................................................................ 37
5.6.5 Backup Database .................................................................................... 37
5.6.6 Initialize System....................................................................................... 37
5.7 External Program Management ...................................................................... 37
5.7.1 External Program Management............................................................... 37
5.7.2 Connect to Time Attendance Machine ..................................................... 38
6 FQA ....................................................................................................................... 40
6.1 Fingerprint has enrolled but often gets failure in identification. ....................... 40
6.2 The machine cannot connect with PC. ........................................................... 40
6.3 No records found though staff have clocked in/out. ........................................ 40
6.4 Clock’s time works fine, but FP scanner is off, staffer cannot attendance ...... 41
6.5 We do not use the ID + fingerprint mode to verified........................................ 41
6.6 The unit beeps automatically when no one punches in/out. ........................... 41
7 Appendix................................................................................................................ 43
7.1 Interface Illustration ........................................................................................ 43
7.2 Illustration for pressing fingerprint................................................................... 43
III
Chapter 1 Introduction
1
1 Product Introduction
1.1 TC100 Introduction
Bio-series TC100 is the first desktop standalone time and attendance produced by
this company in 2009. With the use of Anviz optical fingerprint sensor and new
fingerprint recognition algorithm, TC100 can identify all difficult fingerprints and has
solved the long-lasting problem in fingerprint recognition field.
TC100 is a desktop (128×64 blue LCD) fingerprint T&A, can be used offline or
online.
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1.2 TC200 Introduction
Bio-series TC200 is the first desktop standalone time and attendance produced by
this company in 2009. With the use of Anviz optical fingerprint sensor and new
fingerprint recognition algorithm, TC200 can identify all difficult fingerprints and has
solved the long-lasting problem in fingerprint recognition field.
TC200 is a desktop (128×64 blue LCD) fingerprint T&A, can be used offline or
online。
3
Chapter 2 Operation Guide
4
2 Operation Guide
2.1 Key Introduction
1 3 1 3
4 4
5 5
2 2
6 6
Key introduction:
1、[IN]/ [OUT]:In/Out convert key; 2、[0-9]:Number key;
3、[→]:Option convert key; 4、[M]:Menu Key;
5、[←ESC]/[C]:Esc/Cancel key; 6、[ OK ]:Power/OK Key;
2.2 Management Mode
Press firstly, enter the original password 9999 and press to enter into user
enrollment status. As follows:
Input Password: * * * *
Press Finger!
Press 【OK】 to register FP. (place finger twice on sensor according to LCD
indication). If green LED indicator is on, it means registration successfully.
st
Prompt: Press 【→】to convert registration option, default is the 1 FP registration.
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st nd
The sequence is: 1. The 1 fingerprint 2. The 2 fingerprint 3. password.
Press Finger!
Press Finger!
DEL. USER
Input ID:
Enter the user ID to be deleted and press【OK】 to confirm. If green LED indicator
is on, it means deletion successfully.
2.2.3 Time Setting
In management mode, press 【M】 to choose 【Time】:
Use number key to input date, time. Then press 【OK】 to save. If green LED
indicator is on, it means setting is successful.
2.2.4 Management Password Setting
In management mode, press 【M】 to choose【Setting】:
Input Password: * * * *
Input new password with 4 digits. Press【OK】to confirm (Input password twice
according to LCD indication). If green LED indicator is on, it means registration
successfully.
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2.3 Initialization
Enter 【user registration】 interface in management mode, input 0000, press 【OK】
to confirm and input management password(default is 9999). If green LED indicator is
on, it means initialization is successful.
Input PW : * * * *
Caution: initialization will resume to leaving factory status, which will delete all data
saved in device memory. Recommend to backup all data including staff info, fingerprints,
and records before this operation!
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Chapter 3 System Installation
8
3 System Installation
First we should install background management software on the computer. Please
refer to the following steps.
3.1 Operation Environment
Hardware requirement:
PentiumⅡ266 and above; PentiumⅢ500 and above is recommended;
128 Memory and above; Minimum 100M hardware space;
COM (USB Port);
CD-ROM (CD-ROM needed in installation);
VGA support 800*600 resolution and above;
Operation system:
Microsoft Windows 2000/XP (Recommended) ;
Microsoft Windows Vista;
3.2 System Installation
Please insert T&A disc into CD-ROM and the disc will automatically run the
installation program. If not, please run setup.exe in the root directory of the disc. The
following window will pop up:
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Select the target directory to install the program and the default is “C:\Bio-office”.
Click 【Next】 to continue installation (see the picture below):
Click 【Back】 and installation will return to the previous screen and re-select target
directory; Click 【Next】 and the installation will start as the following picture shows:
The installation will be done after seconds (see the picture below):
Choose the driver for your PC’s operating system, for example: Run driver
installation program for Windows XP, then the driver install wizard window will pop-up:
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Click 【Next】 button, the interface will show as following:
installation program and an icon will be added to the desktop. If you want to install
the driver, you should select the driver to fit your computer’s operating system and then
click 【Finish】 to install the driver.
Double click it and the T&A management system will be started. In addition,
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【Bio-office Fingerprint Attendance System】 has been added to 【All Programs】.
Please see the picture below:
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Chapter 4 Communication
13
4 Data communication
Select 【Start】-【All programs】-【Bio-office attendance management system】
-【Time and Attendance Management】. The main interface will show as following
(default password is empty):
After successful connection via USB cable, date upload and download between
terminal and software, parameters setting of the terminal can be realized very easily.
Please do in accordance with follows:
4.1 Add Time Attendance terminal
Click 【Add】,the following window will pop up:
Remark:
Serial Number: Serial number is used to identify every time attendance
terminal, which must be filled. (this number is on back label as “Serial No”);
Comm.: Set communication method between terminal and PC (USB).
After entering terminal information, click 【OK】to finish and return to main window.
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4.2 Modify Time Attendance terminal
Choose the terminal and click 【Modify】, the following window will pop up:
Choose the terminal and click 【Delete】, the following window will pop up:
Choose the time attendance terminal and click 【Connect】, the following window
will pop up:
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Click【Download Records】 in【Operating Items】and the window prompts:
Download New Records: download new records from device since the last
downloading;
Download All Records: download all records from device;
Click【OK】to download records to management software instantly. After completed,
the interface will show as following,
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Click the staff( Tip: With Ctrl choose individual and shift choose many ) and if click
choose all, all staffs will be chosen, then click【OK】 to download fingerprints. The
following window will pop up:
After downloading, we can see which staffs have downloaded fingerprint and which
staffs have not (operation can be down in accordance with actual need)
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4.8.1 Initialize the attendance machine
Click【Initialize System】in 【Data Management】 , the following shows:
Click 【OK】 to start initialization. The machine system will resume to factory
settings. All data will be cleaned up. Attention should be taken for this operation.
4.8.2 Synchronizes the attendance machine time with computer
Click【Time synchronization】in 【Data Management】 , the following shows:
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Note: Please be carefully to do it, do it after successfully downloaded all
records.
4.8.4 Delete staff
Click【 delete staffers】, the following shows:
Click the staffer you want to delete (notice : you can use【Ctrl】key to select one
staffer or【Shift】 key to select several staffers ), and you can also tick 【All】 to select
all the staffers. Click the button【OK】. It prompts as follows:
Click the button【OK】to confirm deletion or click the button【Cancel】to exit the
operation . After deleting, it prompts:
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5 The management password(0001~9999)
The default management password is 9999, and the range is 0001~9999(for
example:1234);
5 Matching precision
There are three levers: General, Well, Exactitude .The default lever is well;
5 How long change to sleeping status
How long change to sleeping status means if there is no fingerprint identification or
management operation on the device during the periods ,then the LCD and the sensor
lights will turn off automatically .the device will enter the sleeping status;
Click the button【Apply】to make the setting effective.
4.8.6 Time and Attendance Machine parameter settings
You need to tick in the item’s check box before setting the parameter. Input the new
parameters , then click the button【Apply】to finish the parameter settings.
5 Language
Set the language of the LCD, there are English and Chinese for selection;
5 Only 1:1 identification
Set the identification method to be 1:1 method
5 Real-time data sending
Set whether Real-time data sending function effective or not between the device and
computer. if you select the function , it will displaty the staffer information in the
“Real-time data sending”interface when any staffer press his finger on the sensor.
Please refer to the “Real-time data sending”interface.
Click the button【Apply】to make the setting effective .
4.8.7 Timing reminding ( for TC200 )
Set the music reminding times ,the maximum is 5 , for example :
20
Click the button【Apply】to make the setting effective .
4.9 Upload staffers
Click the button【Upload Staffs】in【Operating Items】. Following window pops up:
Click the button【OK】to upload the staffers , Click the button【Cancel】to exit the
operation. After the uploading ,it prompts:
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Click【Ctrl】key or【Shift】key or【
All】to select the staffers you are going to upload
the fingerprints ,Click the button【OK】, following window pops up:
Click the button【OK】to upload the fingerprints , Click the button【Cancel】to exit
the operation. After the uploading, it prompts:
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The function is used to download the records of the device automatically . it can
add five times for each device;
Mach. NO.:select the device by the serial number ;
Password :input the device password ;
Collecting Time :input the collecting times in the blank before【Add Time】, then
click the button【Add Time】to finish the first collecting time ; input the second /third …
collecting time as the same way ( notice : the maximum times are 5 ) ;
After finishing all the collecting times setting , click the button【 Add】to add the
collecting times to the below list ;
If you want to delete the collecting time , select the time in the list ,then click the
button【--Delete】to cancel it ;
If you are going to delete all the collecting times in the list , just to click the button
【´ Clear】.
4.12 system setting
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□ Run automatically when windows start:if you tick the function , it will run
automatically when the windows start;
□ Listen serial port :(Please select the right comm. port number)
□ Listen TCP\IP port: select the function according to the fact
After the setting , click the button【OK】to confirm , it prompts:
You can monitor the real-time records in the window. And you can adjust the
available monitoring time from 1 to 120 minutes.
L Notice : You must set “Listen serial port” or “Listen TCP\IP port” and enable
the real-time feature in the system settings. Otherwise the【Record Supervision】 will
not run.
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4.14 Disconnect connection
Click the button【Disconnect】to disconnect the connection between the device and
the software .
4.15 Exit the system
Click the button【Exit】, the following window pops up:
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Chapter5 Background Management
1
5 Background Management
Management software can collect attendance records from different terminals,
calculate according to shift setting and finally generate different reports. The
background software can manage staff information, set rules of attendance etc.
5.1 Log in System
Double click the icon on the desktop to start the attendance background
The default administrator‘s name is “Admin” and password is empty. Log in system
and the following interface will be displayed:
2
2. Shortcut button: Shortcut button of common function module, array in working
order, easy to work on
3. Status column: Show the current time, logged-in administrator and system
information.
5.2 System
Click【System】 on the main menu, following springs:
This page describes the stat. rules of items: normal, late, early, business leave,
leave, absence, overtime, free overtime.
Accumulate by times: Only calculate the total times, display the accumulated times
in report.
Round at total: Add up the total time and then round according to corresponding
unit.
Round down: Abandon the number after the minimum unit one regardless it is. For
example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or
1.9 days, the result of calculation is 1 day.
Round up: Add one unit regardless the number after the minimum unit is. For
example, if the minimum calculation unit is 1 day, if the accumulated time is 1.1 days or
1.9 days, the result of calculation is 2 day.
Round off: If the number after the minimum unit is equal to or over 0.5, add one unit,
or else, abandon it.
Notice: The setting of stat. Rules above will directly affect the statistical result.
Please make above setting according to the true status of your company to ensure
the accuracy of reports.
Leave class:
Click page【Leave class】in pic5.1,following shows:
4
Add new leave class:
Click【Append】, input the name of leave class and choose color and click 【save】
to finish.
Revise leave class:
Select the name of leave class which one need to be revised, click【Modify】,input
new name of leave class and color, click【Save】to finish.
Delete leave class:
Select the name of leave class which one need to be deleted, click【Delete】,click
【OK】to finish.
Field definition:
Click page【Field definition】 in pic5.1,following shows:
5
Append new administrator:
Click 【Append】—input the name of new administrator within input field.
Of 【Administrators】, select corresponding privileges below and click 【Save】 to
finish adding of new administrator. The default password of new administrator is
888888. Please log in as the new registered administrator and click menu【System】--
【Administrator’s password set】 to set new password of administrator for system
security.
Note:
1. Before you using the administrator mode, you need to set the privileges for every
administrator with which the administrator can modify the operation items after he log in
the software; there are all the items in the “Items operable” list in above picture, such as
“Staffer maintenance, Shifts settings, Calculating and Report”; we can set different
privileges for different administrators so as to divide and manage the task systematically.
2. After you add a new department, you must modify the privileges of the
“Department operable” for the administrators (select the new department in the
“Department operable” list and save), who will have the privileges to modify the new
department, and then you may do other operations.
Modify administrator:
Select the name of administrator, click【Modify】, input new name of administrator
and corresponding rights in【Administrator】and click【Save】to finish.
Delete administrator:
Select the name of administrator who will be deleted and click【Delete】to finish
deleting according to the prompt.
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5.2.3 Administrator’s Password Set
Click menu【System】--【Administrator’s Password Set】, following springs:
Input the original password in 【Old Pwd】, enter the new password in【New Pwd】,
enter again in【Confirm Pwd】and click【OK】to finish.
5.2.4 Modified Record Log
Click menu【System】--【Modified Record Log】, following springs:
Select department, staffer ID and time range and click【Search】and those records
which match the above condition will be displayed as follows:
7
Notice: Modified record log shows all the time attendance record modifications; If
there’s record that has been revised incorrectly before, it can be recovered by selecting
this record and clicking【Restore】
Click【Close】to exit.
5.2.5 Managing Log
Click menu【System】--【Managing Log】, following springs:
8
This log records all the operations of every administrator. Select【Administrator】
and the time range then click【Search】to see what operations have been done by this
administrator within the selected time range, which makes it possible that the
multi-administrators can use the software at the same time.
5.2.6 Set Database Link
This system adopts the database interface of Microsoft ADO. The acquiescence
database is Access2000.The defaulted is att2003.mdb under the main setup directory.
You can set up the database linking again according to the actual conditions.
When the following mistake appears, you should link database again:
Input the database name or click the button to select the correct database file.
Notice: you can click 【Test connection】to test the connection correctness of the
database.
5.2.7 Exit System
Click 【Exit System】in System menu. The following menu springs.
Notice: repetition of department name is not allowed; if there are staffers existing in
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the deleted department, those staffers will be automatically transferred to department of
head office.
5.3.2 Staffer Maintenance
Click 【Staffer Maintenance】in 【HR Management】 menu, the following window
appears:
Staff's adding:
Choose the department that the staffs belong to, clicks 【Append】, and input staff’s
information, then click 【Save】to complete.
Note: 1. The items of “Calculate attendance”, ”Calculate overtime”, ”Rest on
holiday” below “Attendance Set” is correlated with report, please set it correctly. If the
checkbox of “Calculate Attendance” of this staffer is not checked, there will be no
statistical result for this staffer in the report. If checkbox “Calculate Overtime” is not
checked, the statistical result of overtime of this staffer will be 0, unless he had
【Temporary Shifts】which defines as overtime working; If the checkbox of “Rest On
Holiday” is not checked, holidays will make no effect on the shifts for this staffer; if the
checkbox of “Rest On Holiday” is checked, thus for those holidays, even there are shifts
on those days for the staffer, those shifts will be invalid. And if there are time attendance
records of this staffer, those records will be deemed as free overtime.
2. Staffer No. is exclusive as well as the first digit cannot be 0!
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Staff's modification:
Choose the staff, click 【Modify】 and input the new information, then click 【Save】.
Staff’s deletion:
Choose the staff, click 【Delete】and then click 【OK】 to complete.
Please be cautious when delete the staff since all this staffer’s time attendance
records, shift arrangement will be deleted at the same time.
Import staffers:
Click【Import】, staffer importation window springs for importing staffers.
Staff’s department shifting:
Choose the staff you want to shift the department, click 【Transfer】 and following
window will pop up:
All displayed fields in staff info list can be defined through submenu of “Column”.
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Meanwhile, the modification will take effect and be saved.
Click【Show all columns】to display all fields in the list.
Click【Export Data】and following window will prompt:
Please select your target directory of your export, file format (txt or xls) and the file
name. Click 【Save】 to confirm the operation.
Notice: Exported Excel file can be used as backup information and can be imported
again.
5.4 Attendance Management
Click【Attendance】in the main menu, following springs:
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Click 【Append】 then input the festival or holiday name and the rules. Click
【Save】when ready.
Modification of festivals or holidays
Select the festivals or holidays you want to revise, then click 【Modify】 and input
the new information. Click 【Save】when ready.
Deletion of festivals or holidays
Select the festivals or holidays you want to delete, then click 【Delete】 to perform
Deletion of festivals or holidays.
5.4.2 Timetable and Shift
The relationship between shift and timetables:
Shift setup should be done in two steps: First, setup necessary timetables. Second,
setup shifts. One or more timetables can be included in one shift.
Timetable is the time period between On-duty and Off-duty required in the
company rule. For instance, the company rule requires the working hours be
08:00-12:00 and 13:00-17:00; so 08:00-12:00 and 13:00-17:00 are two timetables. If
such a shift needs to be setup, these two timetables should be setup first. Here, we use
time table “morning” to indicate “08:00-12:00” and time table “afternoon” to indicate
“13:00-17:00”; so two timetables have been setup. (Please refer to the following chapter
for details of how to add time tables) and then we can add a shift such as “Normal shift”
in which “shift cycle” and “cycle unit” will be setup. Then we should add two timetables -
“morning” and “afternoon” so that a shift setup is completed. Brief introduction is
mentioned here for you to get a general picture of the relationship between timetable
and shift. The details of shift setup will be found in the next two sections.
Timetable maintenance:
Click 【Timetable and Shift】in 【Attendance】 menu. The following window
appears.
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Pic5.2 Timetable Maintenance
Add a new timetable
Click【Append】and enter the corresponding information:
【Timetable Name】For instance: Day Shift
【On duty Time】(08:00) 【Off duty Time】(17:00 )
【Begin Clock-in Time】(07:00) 【End Clock-in Time】(13:00)
【Begin Clock-out Time】(16:00) 【End Clock-out Time】( 20:00),
【Late error allowance】(5) 【early error allowance】(5)
【Count as work day】(1)
【Count as work time XXX minutes】(480).
Tick 【Must C-In】and 【Must C-out】,
Finally click【Save】to confirm.
(Please note: Every item should be setup in timetables with no blank left.【Begin
Clock-in Time】and【End Clock-in Time】setup the valid time period for clock-in. Records
out of this time range will be treated as invalid ones. For instance【Begin Clock-in Time】
is 07:00 and【End Clock-in Time】is 13:00. If clock-in record is 07:01 or 12:59, they are
valid records but if clock-in record is 06:59, it is invalid. Besides, 【Begin Clock-in Time】
and 【End Clock-in Time】 can be more than one day (meaning 【End Clock-in Time】
can be before 【Begin Clock-in Time】) but it can’t be longer than 24 hours.
【Late error allowance】means how many minutes after【On duty】are treated as
“late”,【Early error allowance】means how many minutes before【End Clock-in Time】
15
are treated as “early”; 【Count as work day】and【Count as work time XXX minutes】
are used in calculating business leave, leave, absence and overtime.
Checking 【Must C-In】and【Must C-out】 or not will affect the result of calculation.
If 【Must C-In】 is checked and the timetable is included of Staff A’s shift, he will be
either considered absence or treated according to 【Not clock in count as late XXX
minutes】 in 【Parameter Settings】If he didn’t clock in or ask for leave. Otherwise, even
if there is off duty record for him only, his attendance will be treated as normal.
The timetable Modification
Select the timetable name you want to revise, and click 【Modify】, then input the
new information, click 【Save】when finished.
The timetable Deletion
Select the timetable you want to delete, click 【Delete】, and click 【OK】to make
sure.
(Please note: Begin Clock-in Time and End Clock-in Time makes the valid time
range for Clock in. Clock in out of this time range will be treated as invalid records. It is
the same with Clock-out time. Please setup in accordance with practical situations.)
Example——Add a timetable:
Complete process for adding four timetables:
Day shift 08:00 - 17:00 Morning shift 04:00 - 12:00
Noon shift 12:00 - 20:00 Night shift 20:00 - 04:00
(Other information can be setup according to practical situations. Please refer to
Pic5.2. Please note there should be no blank left.)
Shift Maintenance
Click【Shift Maintenance】in Pic5.2 and the following window pops up:
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Add a shift:
Click【Append】and enter corresponding shit information in 【Shift Name】such as :
normal shift 【Cycle】(1), 【Cycle Unit】(week), and click【Add】,select the timetables
and time range required in this shift in the springing window (see the Pic5.3 below) For
instance, select the timetable – Day shift and select from Monday to Friday and then
click 【OK】, back to this window and click 【Save】 to complete. (Please refer to the
example for details.)
Step2
Add corresponding working hour timetable in accordance with “Cycle”: first week
(morning shift, from Monday to Friday)
Click【Add】and the following window pops up:
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Select the timetable “Morning shift” to be added and select the time range to apply
to this timetable ”from Monday to Friday of the first week” and click 【Ok】to complete
the setting of the first week.
The second week (afternoon shift, from Monday to Friday)
Click【Add】, make corresponding operation in the springing window(see the result
below):
Click 【ok】to complete the working hour setting for the second week.
The third week (night shift, from Monday to Friday)
Click【Add】, make corresponding operation in the springing window(see the result
below):
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Click 【ok】 to complete the working hour setting for the third week.
After the completion of above steps, please don’t forget to click 【Save】and the
setup of “three shifts” will be done(see the picture below):
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Pic5.4 Staff scheduling
Choose the department or several personnel that need to arrange shifts, click
【Arrange】, the following window appears:
Click 【OK】 and the temporary scheduling can be operated. Then click【Add】 and
the following window will pop up:
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Inquiry of attendance record
Select the department, staff, the beginning and ending time that need to inquire
about, then click search, you can get the corresponding attendance record.
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Pic5.6 Attendance Calculating and Report
Select the beginning, the ending date and the department and staff that need to be
calculated and then click 【calculate】, the following window appears:
There are four Tabs of information after search and calculation which can be
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viewed respectively:
【Attendance Exceptions】:Display the dealt result of the original attendance
records;
【Shift Exceptions】Display Staff’s attendance result in the scheduled time period;
【Other Exceptions】Display Staff’s leave, out and overtime etc.;
【Calculated Items】Display all Staff’s calculated items such as “normal”, “actual”,
“late”, “early”, “absent”, “overtime” etc.
Please note: When dealing with “Out” calculation, there should be “Out back” and
only “Out” and “Out back” in one shift can be calculated.
Working hours in the report=”Actual” -”Late”-”Early”-”Out”
Exceptions of attendance records dealt with:
Open the attendance exceptions option card to deal with the records:
We will see such mistakes as “state mistake “,” invalid record”, “repeated record”,
etc. are described. (If we will revise to write down, click the right key and springs the
following menu):
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The definition of each option as follows:
【Export Data】:Export the data in the current attendance record list to a file in txt or
xls format;
【Create report for current grid】:Generate report based on the data in the current
attendance record list for preview and print;
【Change state】:Change the selected attendance record to a new state. Manually
deal with the attendance record according to the practical situation;
【Delete selected】: mark the record as manual deleting, deleting when save it;
【Cancel operation for selected】:Cancel revision to this record;
【Deal with and save】:You can save the records that have been treated. If you
want to see the changed records, you can click 【modified record log】 in system menu;
【Filter the record】:If there are too many records, you can filter them, and keep
down the corresponding record you want;
【Columns】:Define the fields displayed. Meanwhile, the modification will take
effect and be saved;
【Show all columns】:Display all fields in【Columns】;
Please note: We can manually modify the record as stated above to assure the
veracity of the report according to the practical situation. If there is disoperation, the
records can be recovered through【Modified Record Log】in【System】.
Right Click in【Shift Exceptions】the following shortcut menu will pop up:
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The operation is the same as stated above.
Report:
Click【Report】in pic5.6 and the following menu will pop up:
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【General Report】:Calculate all staff’s attendance items such as “normal”, “actual”,
“late”, “early”, “absent”, “overtime” etc;
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【Create a Report For Current Grid】:Print preview of the current displayed grid.
For example: Attendance Report
Print Report:
Toolbar of report preview is as the following picture:
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Adjust the ratio of preview content;
Find the report file (*.frp) to be opened, select it and click【Open】to see the report.
Select the directory to save the report to, enter the file name and click【Save】to
complete the backup of the report for future check or copying to another computer for
printing; extension file name is “*.frp”.
Print Report;
Close Preview
Data Export:
In picture 5.6, click【Export】 and the displayed data of grid in the current window
will be exported to a file(*.txt or *.xls). It has the same function as 【Export Data】when
right clicking in each grid.
Exceptions dealt with:
In pic5.6, click【Exception】 and the following menu will pop up:
Click options one by one in the menu and the following modules will pop up
respectively:【Append record】, 【Late/Early Collectively】,【Business Leave/leave】
and 【Modified Record Log】.If the calculation result is incorrect for some staff, first,
please check whether there is leave or forgetting Clock in or Clock out for this staff. If
there is, please deal with the records through above menu. Please refer to the next
chapter for more details.
5.5 Deal with Exceptions
Click 【Exception】 on the main menu, following springs:
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5.5.1 Away on Business/ Leave
When the staff can't punch in/out because of going out on business or asking for
leave, in order to guarantee the exactness of the final statistics, we should make these
settings through this function. Click 【Away on Business/ Leave】 in 【Exception】 menu,
the following interface springs:
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Select the relative items and click 【append】 when ready.
5.5.3 Append Record Collectively
When part or all of the staffers in a department did not punch in/out because of
some reasons, please you can use this function to add punching in/out collectively, click
【Exception】--【Append Record Collectively】,following springs:
Select the department, thus the staffers in the department will be listed in the staffer
list, select the staffers whom you want to add records on to, then select punching in or
out and the time, click【Ok】to finish.
5.5.4 Dealing with Collectively Late / Leaving
When collectively coming late / leaving early takes place for some allowable
reasons, you can use this function. Click 【Dealing with Collectively Late / Leaving】 in
【Exception】- menu. The following springs:
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Steps as follows;
1. Click “Dealing with Collectively Late/Early”;
2. Select time range for “ignore clock in record”;
3. Select the “modified clock in time”
4. Search staff through department or shift;
5. Select staff;
6. Click【OK】to confirm.
5.6 Data Maintenance
Click 【Data Maintenance】on the main menu, following springs:
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Click to select the personnel list file for importing.
Select the right file which can be in *.txt or MS Excel ( *.xls) formats, then click
【open】to get back to above window, click 【ok】to start!
The definition of (*.txt) data format as follows:
This format of file only can import the staffer info of “ID, Name, and department”;
The format of data must follow: Staffer ID + Tab + Name + Tab + Department;
The information each staffer takes one line, no blank line between one another.
See following:
Click to select the attendance record file for importing, and click【ok】 to start.
5.6.3 Clear Obsolete Data
Click 【Clear Obsolete Data】 in 【Data Maintenance】 menu, springs the following
window:
After your system is used for a long time, you will get a large number of obsolete
data in the database. It ties up the hard disk space and influences your system
operation speed. At this moment you can use this function to clear these useless data.
Select the ending date for your data clearing. And click 【clear】 to complete this
operation, after the clearance, the system will prompt asking you to compress the
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database as following shows, select 【ok】 to finish. (Note: you can only clear the data
of one month ago)
5.6.4 Compress Database
Click 【Compress Database】in【Data Maintenance】 menu to compress and repair
the database
5.6.5 Backup Database
For ensuring the safety of data and recoverability, we advise you to back up the
database regularly. Click 【Backup Database】in 【Data Maintenance】menu, then select
the route to backup the database. Click【save】when ready.
Back up the database manually: Copy the Att2003.mdb from the installation
directory to the route you want to backup the database, so if the system collapses, you
just copy Att2003.mdb to installation directory over again after re-installation.
5.6.6 Initialize System
Click 【Initialize System】 in 【Data Maintenance】 to initialize the system. (Note:
After the system is initialized, all information will be lost; the system will get back to the
state when just installed. Please make sure that you want to initialize the system. )
5.7 External Program Management
Click 【External】 on the main menu, following springs:
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“calculator” when we are operating, input “Calculator ” into the input field of 【Program
name】, and then input “C:\WINDOWS\system32\cacls.exe” into the input field of
Executable file or browse to find the calculator program, click【Save】to finish at last.
We will see【Calculator】when you open【External program management】over again:
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Chapter6 FAQ
39
6 FQA
6.1 Fingerprint has enrolled but often gets failure in identification.
Reason Solution
1. The fingerprint was not Enroll the finger again. Please refer
captured properly to illustration of pressing finger.
2. Direct sun light or too bright Avoid direct sun light or other bright
light light
Touch the forehead to increase oily
3. Too dry finger
level of the finger.
4. Too wet finger with oil or
Clean fingers with towel
cosmetics
5. Low fingerprint quality with Enroll other fingers with better
callus or peeling quality
6. Wrong way in placing fingers Please refer to illustration of
when punching in/out pressing finger.
7. Latent fingerprint on the Clean sensor surface ( adhesive
surface of sensor tapes recommended)
Place the finger evenly on the
8. Not enough finger pressure
sensor with moderate pressure
9. Influence by fingerprint image Enroll fingerprint again. Please refer
change to illustration of pressing finger.
Reason Solution
1. Communication method not set Select the correct communication
correctly method
2. Cable not plugged firmly or Plug the cable firmly or change
cable hardware problem another cable
3. Not able to connect COM
Please enter the right COM No
(wrong COM No)
4. Not able to connect TCP/IP Refer to the manual for connecting
(wrong setting) Time Attendance terminal
6.3 No records found though staff have clocked in/out.
Reason Solution
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1. Add records manually
2. Adjust fingerprint matching
2. Minority staff fingerprint false
precision
accepted
3. Change another finger and enroll
again.
6.4 Clock’s time works fine, but FP scanner is off, staffer cannot attendance
Reason Solution
Reason Solution
2. This user has no right to use Set 1:1 identification method for this
1:1 identification method user.
Reason Solution
1. Direct sun light or too bright Avoid direct sun light or other bright
light light
2. Latent fingerprint on the Clean sensor surface ( adhesive
surface of sensor tapes recommended)
Please note: Should you have any other problems, please kindly email us the log
files in zip or rar (The log files are in Log directory in the installation directory of the
software)!
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Chapter7 Appendix
42
7 Appendix
7.1 Interface Illustration
Port 5V
USB
7.2 Illustration for pressing fingerprint
Correct method:
Too small valid area left-of-center right-of center Defluxion Too down
1. It is better for each user to register two finger prints in case of one finger can
not work.
2. Place finger flatly and the center of the finger is on the center of scanner
window and press a little hard on scanner so it can scan as large finger area as
possible to extract enough minutia.
3. Keep the angle and direction of finger the same each time placing on scanner.
4. If your finger has sweat or water, please make it dry first and then register .
5. If your finger is too dry, make it a little wet or touch the forehead to increase
oily of the finger, press a little hard on scanner.(the dry finger can cause the finger
image not clear .
6. Avoiding the callus , peeling or injury of the finger to ensure the register and
identification successful.
7. You’d better register the thumb first , then index finger or middle finger to
increase the precision.
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