An Internship Report Based On Five Week
An Internship Report Based On Five Week
An Internship Report Based On Five Week
DECLARATION
I hereby declare that this report is written by ASUE ESELEM VALENCE
(SM14A416) in the accumulation of relevant public materials provided by
ZENITHE INSURANCE PLC. LIMBE, all other information gotten from other
sources used in this report have been referenced.
i
CERTIFICATION
This report of ASUE ESELEM VALENCE with registration number (SM14A416)
submitted to the Department of Economics and Management, Faculty of Social and
Management Sciences of the University of Buea in partial fulfillment of the
requirements for the award of a Bachelors of Science degree
ii
DEDICATION
iii
ACKNOWLEDGEMENTS
The outcome of this report has been as a result of positive contributions from a lot of
people. First, sincere gratitude goes to my entire family especially to my mum, Ma.
Delphine, to my sister, Ma. Comfort, and to my bro, Edwin for their endless moral
and financial support to enable me achieve this report.
Furthermore, deepest appreciation goes to Mr. Ngong Gerald the Head of Marketing
at Zenithe Insurance Limbe, for extending his support in providing vital expert
information which aided me in compiling this report. I would specially like to thank
Ms Victorine Bih and Ms Enow Joseberry who helped me a lot during my
Internship days with the necessary information.
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EXECUTIVE SUMMARY
The primary purpose of this report is to present the work done by the intern at Zenithe
Insurance Plc. Limbe Branch and more specifically the operations of the automobile
insurance department of Zenithe Insurance. This report also brings out the aspects
and the processes of automobile insurance policy subscription whilst
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LIST OF ABBREVIATIONS
SA: Société Anonyme
ACC: Accessories
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TABLE OF CONTENT
DECLARATION ...................................................................................................... i
CERTIFICATION ................................................................................................... ii
AKNOWLEDGEMENTS ....................................................................................... iv
CHAPTER ONE
INTRODUCTION
vii
CHAPTER TWO
ORGANIZATION PROFILE
viii
CHAPTER THREE
INTERNSHIP EXPERIENCE
CHAPTER FOUR
FOCUS AREA
ix
4.3.2 Underwriting a Contract .................................................................................25
x
4.3.7 Declaration ......................................................................................................30
CHAPTER FIVE
References ...............................................................................................................36
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CHAPTER ONE
INTRODUCTION
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Insurance Limbe needs temporary assistance due to staffing shortages, especially
during summer vacation months. Moreover, the employers have the opportunity to
pre-screen prospective employees before committing to them for permanent
positions. They will also have an advantage over other companies in hiring the most
qualified student if that student has already worked as an intern in the organization
and feels comfortable there, likewise having the satisfaction in knowing that they
helped contribute to a student's future job growth by giving them an opportunity that
will be invaluable as they pursue their career path and allow them to bring real world
experience to the classroom. Finally, internship program creates a relationship
between Zenithe Insurance and the University of Buea Faculty of Social
Management Sciences for future projects and networking opportunities
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1.3 Aims and Objectives of Internship
• To expand my knowledge on how insurance works in the real world situation and
also to demonstrate the ability to adopt a professional role from the environment
and the people I worked with.
• To get an idea about the Sales and Underwriting activities of Zenithe Insurance
Limbe relative to automobile insurance while providing an analysis of the
company.
• To assess the processes of subscription of an automobile insurance policy. Lastly,
to diagnose some problem faced on the fields and provide suggestions for
improvement.
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1.4 Limitations of Internship
Although from the interns perspective the benefits of this internship program at
Zenithe Insurance far out ways the drawbacks, still some important limitations
where taken into account by the intern. First, the intern had placement problems in
the beginning when searching for a firm to carry to internship. Secondly, pecuniary
aspects lack of finances hindered the internship experience, given that interns are
sometimes placed in areas far from their residence which demands heavy transport
cost. Furthermore, most legal documents like the CIMA Code for automobile
insurance where only available in French, meaning some vital points got lost in
translation. Lastly, the intern was denied access to certain vital organizational
information for instance operations at the teller, which they say is for security
purposes.
Insured: This is the entity or property covered under an insurance policy whose
interests are protected under the policy.
Premium: the financial cost of obtaining an insurance cover, paid as a lump sum or
in installments during the duration of the policy.
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Indemnity: this is simply compensation of loss by the insured. This means the
insurer puts the insured back in the same financial position he or she was before the
loss. It is important to note that indemnification is not to enrich the insured but to
put at the previous situation he was in before the loss.
Third-party: This is someone who might be directly involved but is not a principal
party to an insurance cover.
Comprehensive Cover: This is the widest form of auto insurance protection that (in
case of collision, fire or theft) covers the Insured driver and Vehicle, third-party
driver and Vehicle and third-party property.
Cede: Reinsure
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CHAPTER TWO
ORGANIZATION PROFILE
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accidents at work, home insurance, maritime insurance, transported goods, theft,
liability, damages on machinery. To add, Zenithe Insurance is also taking a step in
creating an E-insurance platform where customers can subscribe policies online,
though it has not been properly developed yet.
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2.3.1.3 Household Liability
Home insurance is a form of property insurance that Zenithe covers losses and
damages to an individual's house and to assets in the home. Homeowner’s insurance
also provides liability coverage against accidents in the home or on the property
(investopedia, 2016).
Furthermore, some other services offered by Zenithe Insurance Plc. Includes the
following; Maritime insurance, Air transport insurance, Group healthcare insurance,
and School liability.
The organizational structure of Zenithe Insurance Limbe branch office consist of the
following job positions; Manager, Attaché Commercial, Producer/Cashier,
Customer Service and Commercial Agents.
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leads. Apart from the manager’s main job descriptions, she is also the field
supervisor of interns.
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2.4.5 Commercial Agent
Particularly charged with prospecting various sales leads so as to increase the
portfolio of the branch. They can be as many possible commercial agents but they
are not necessarily contractual.
On the other hand, from my practical observation there are some weaknesses in the
operations of Zenithe Insurance Limbe which are mentioned below;
Lack of Autonomy: The Zenithe branch in Limbe solely focuses on sales and
underwriting and lacks autonomy in other technical issues of insurance. This sole
focus on sales creates loopholes in terms of how the branch office provides customer
services. This is because there is a limit to what the branch office can do at its level
in terms of handling claims and other customer complaints.
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Lack of Proper Division of Labor: There is lack of division of labor in the branch
office in terms of handling some specific job descriptions. Thus if one personnel is
absent in the bureau, for example the Producer/Cashier, then extra burden will fall
to another. This decreases the level of performance of the personnel, though it
reduces monotonousness. But lack of division of labor hampers the discipline of
working environment. So customers have to wait for some time for the desired
service, which is contrary to the Zenithe’s quality policy.
Lack of Specific Job Description for Internee: Zenithe Insurance Limbe does not
offer specific task for their internee. Therefore interns do not get any chance to learn
in-depth about the technical operations and other aspects of insurance by doing
practical task. This personally is a main cause for concern because, most of the time
the only way an intern could get information is through questions. This is practically
unproductive at times because vital information cannot be gotten due to little field
knowledge on the interns own part. It is not possible for any intern to learn insurance
activities by getting few lectures from specific personnel, rather if they involve them
to some specific activities it would be easy for them to learn more and feel confident
to perform any task properly.
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CHAPTER THREE
INTERNSHIP EXPERIENCE
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3.3 Activities and Tasks
This report has been prepared on the basis of experience gathered during the period
of internship. Within this time period I worked closely with the manager and other
key personnel of Zenithe Insurance Limbe. Zenithe Limbe does not follow any
guideline or fixed any responsibilities for interns. Mainly I have done many pending
tasks that are related to Insurance and Automobile insurance subscription. My
immediate supervisor and her colleges tried to give me a brief description of their
routine tasks before deploying me to any specific task. Later on through my personal
observation and the guidance of my superiors, I was able to understand the basic
dynamics of automobile insurance and insurance operations as a whole.
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Auxiliary role at the reception: The interns’ desk at Zenithe is practically the same
as the reception desk. Hence, I took the role as the receptionist directing customer
how to gain access in different parts of the office.
Errands: I occasionally did some errands for the office including, purchases, errands
for the personnel and other specific tasks that needed commuting. Orientating
another intern: I had the opportunity of orientating an incoming intern during my
last days at Zenithe Insurance Limbe. Used the photocopy/printing machine for
required purpose.
3.4 My Challenges
My internship experience was not as challenging as I’d hope it will be. Though there
were moments of difficulties and disappointments. As I had previously mentioned
under the problems faced by Zenithe Insurance Limbe, I faced some difficulties
getting precise information from some of my superiors at Zenithe, maybe due to lack
of mutual communication or company policies. Most these information which I
couldn’t get was based around statistical figures on customer turnout during
particular periods. Secondly, as an intern I didn’t have a designated job description
with made me unproductive at times, and thus boredom. Lastly, I carried out my
internship during the rainy season. The daily commuting from Wotutu village where
I lived to Limbe some 10 kilometers approximately was also another hurdle simply
because I had to take two different modes transport daily (motor bike and Taxi).
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CHAPTER FOUR
FOCUS AREA
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4.1.1.2 Medical Payments
It pays reasonable and necessary medical and funeral expenses for covered persons
or the insured or his third party.
However, this section of the report will also elaborate in specific details the
knowledge and experience which I attained pertaining to the subscription of an
automobile insurance policy. I will present my focus area in two parts. The first part
will simply be on factoring out the key aspects of an automobile insurance. In order
words I will be bringing out the factors that have to be taken into consideration when
producing an automobile insurance policy. The second part will constitute the
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subscription process itself and the formalities for the production of an automobile
insurance policy. This second part will illustrate in details the following processes;
customer orientation, the relevant documents for subscription, calculation of
premiums, issuance of a policy and the rate of renewal, declaration, indemnification
and amicable compensation.
Category 1: Tourism
In this case, the car is privately owned and used for private purposes and not for
transporting goods.
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Category 2: Private Utility Vehicles
These are vehicles used for the transportation of goods and products belonging to the
insured. Vehicles under this category are used for private purposes. For example,
Pick-Up Trucks.
Category 3: Public Transportation of Goods
This mainly refers to transportation of goods and products belonging to third parties
subject to payment to the insured owner or driver. Car used for postal services or
moving operations belong to this category. For example, Trucks and Lorries.
Category 4A: This concerns vehicles with less than eight seats (including the
drivers’ seat), mostly referring to taxis.
Category 4B: This applies to the regular or big buses and vans especially arranged
with the transportation of passengers subject to payment.
Category 4C: This refers to vehicles used for the transportation of staff or students
of an institution.
This refers to cars entrusted to mechanics for repairs and companies who sell cars.
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Category 7: Vehicles of Driving School
This refers to vehicles assigned to the teaching of motor car driving and can be used
during the practical of the examinations to obtain a driving license.
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power of the vehicle. The cubic capacity or cylinder (CC) of a vehicle’s engine is a
relevant factor. This is normally specified according to the number of horse power
(CV). Secondly, the source of Energy. Different categories of engines use different
sources of energy like Fuel, petrol, and diesel engines. Lastly, the loading capacity
in terms of the number of seats.
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4.3.2 Underwriting a Contract
After the process of customer orientation is complete, the next step the underwriter
takes in the subscription process is to attain the relevant documents of the subscriber
and the vehicle.
4.3.2.1 Particulars Relevant to Automobile Subscription
These documents includes: Firstly, a Registration Certificate (Carte Grise) which is
the vehicle’s identity and acts on behalf of the vehicle. See appendix for Registration
Certificate. Secondly, a Road Worthiness Certificate (Visite Technique) which
shows the state and quality of the vehicle and thus its road worthiness. See appendix
for Vehicle Inspection Sticker. Lastly, on some occasions a Driver’s License which
is simply a document authorizing the subscriber to drive a motorized vehicle. It is
important to note that these three compulsory documents are issued by the Ministry
of Transport in Cameroon.
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• The conditions of automatic renewal,
• The forms of termination as well as the time limit for prior notice.
• Diesel
Above is the formulae for converting the cubic cylinder (CC) of a vehicle to horse
power (CV), the horse power (CV) is the main determinant of the Net premium, and
the latter is the formula in deriving a premium. In accordance with Order No.
00380/MINEF/DCE/A of 16/09/1994 stating the tariffs for automobile insurance,
Administrative cost also plays vital role in premiums in terms of ACC and VAT.
VAT is obviously calculated as an increase in percentage on the net premium of
19.25%. FC represents a partial inclusion fee put in place by the Association of
Insurance Companies in Cameroon (ASAC). Note that, after determining the Net
premium Zenithe Insurance makes a 10% reduction of the amount.
= 8.11
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= 8CV
From this level we can bring out the net premium using the CV. See appendix for
Tarrification.
Accessories = 2500
The Premium derived above basically lapse for a period of one year. Payment of
premium to the insurer might vary in terms of duration. That is, two month, six
month and one year. Therefore the
Underwriter can schedule the various time limits mentioned based on the proposer’s
preference.
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4.3.7 Declaration
Inline with the operations of Zenithe, automobile insurance subscribers are advised
to report or declare accidents, theft or fire disaster of vehicles immediately or within
a period of five days. A declaration is done by the person driving the vehicle at the
time of the loss. In the process of declaration, the insured must provide all the
necessary documents because without them, the file is considered incomplete. These
documents includes; National identity card, a vehicle registration certificate, a road
worthiness certificate as well as an accident report from the police and if possible
photos of the accident scene. All of the afore mentioned documents will be
accompanied by a declaration form filled by the driver. A declaration form will
encompass the details of the vehicle and a firsthand account of the accident. Once
the declaration file is complete, it will be forwarded to the claims department of
Zenithe Insurance PLC. See appendix for Declaration form.
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at the spot of the accident is not advisable. This is because the victim might come
back.
Another typical example could be a situation where the driver is alone and he is
responsible for the accident, the driver can only benefit from compensation if he
contracted a specific insurance policy or where there is a clause in the insurance
policy which guarantees compensation for him in such situations .In such cases,
compensation will be limited to the values stated in the policy. To conclude,
Zenithe Insurance does its best to ensure that the insured and other victims of the
accident are compensated accordingly within the shortest possible time. This
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gesture helps the compan y in its quality approach in order enable a sustainable
relationship with its clients and for the insured to remain a customer.
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CHAPTER FIVE
SUMMARY OF ANALYSES, RECOMMENDATIONS AND CONCLUSION
5.2.1 Strengths
Zenithe insurance in general has a strong brand image nationwide. The ISO
certification has made Zenithe to become a well-known reputed insurance company
in Cameroon with highly educated and experienced officers. Furthermore, Zenithe
carries out regular in-service training for her employees. These in-service training
includes: short courses for capacity building skills, staff training abroad in countries
like Gambia and seminars with experts who orientate on industry trends and updates.
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Overall this intend serves as a strength since it enhances personnel skills and thus
productivity. More so, Zenithe strictly complies with government rules and
regulation and does not engage in unfair insurance practices. Lastly, Zenithe has high
profile clients like, University of Buea and CAMTEL.
5.2.2 Opportunities
Zenithe takes initiatives to provide high quality services that meets international
standards. Zenithe can also increase its portfolio by capitalizing on its “Einsurance”
platform. Furthermore, Zenithe Insurance is ISO certified which in simple terms
means Zenithe meets the criteria for quality management principles including a
strong customer focus, the motivation and implication of top management, the
process approach and continual improvement in its service provision.
5.2.3 Weakness
Branch offices like the Zenithe Limbe, lack autonomy on vital aspects of insurance.
This is due to centralization. More so, Zenithe Insurance Limbe only focus on sales
and underwriting.
5.2.4 Threats
First, the number of competing insurance companies in Cameroon is increasing.
Secondly, Public authorities like the Police do not fully cooperate with Zenithe
especially in cases of prompt production of police reports after an accident.
5.3 Recommendations
From practical observation during my internship and with regards to some problems
faced by Zenithe, the following recommendations were made:
First, Zenithe Insurance PLC should decentralize some of its key operations to the
branch level especially with the claims department and also equip experts dedicated
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to this particular task. Secondly, ensure a proper division of work and job
description. Thirdly, Zenithe should develop its e-insurance platform. Furthermore,
ensure an excellent internet bandwidth and proper software upgrade. Lastly, Zenithe
Insurance should provide specific tasks and job description for interns at the branch
level.
5.4 Conclusion
In spite of the intern’s basic knowledge in insurance, the atmosphere provide by
Zenithe Insurance Limbe was cordial and conducive during my internship. The staffs
were always prepared and willing to explain things to me whenever and wherever
the need arose. As such I was able to blend practice with theory and thus expand my
knowledge from a whole new perspective. Though it is not possible to go to the depth
of each insurance activities at the branch office due to time limitation. However, the
intern still got the chance to gather practical experience with regards to automobile
insurance subscription.
Although Zenithe Insurance Limbe has some weaknesses, still the company is
running its operation successfully with the primary objective of quality service and
customer satisfaction which gives room for an efficient and effective environment
for professional training programmes for students enthused about insurance.
To conclude, with regards to the knowledge and experience gained from internship
program, the intern also developed a spirit of self-discipline which came as a result
of a daily work routine. Once more I am grateful to the entire staff of Zenithe
Insurance Limbe and a special thanks to the manager of Zenithe Insurance Limbe
Mrs. Chia Joan for giving me such a wonderful opportunity to be expose to such a
live time experience.
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References
EKE, A. A. (2010). Indemnification of Victims of Motor Accidents: A Comparative
Study of English Law and the Cima Code. Dschang: Unpublished.
Car Insurance (2013). Cheap Auto Insurance in Cameroon: Quotes and Rates.
Retreived from http://www.carinsurancequotes.com/car-insurance/Cameroon.html
on 18th September 2016.
Investopedia-LLC-(2016).-Auto-Insurance.-Retrieved-from
http://www.investopedia.com/terms/a/auto-insurance.asp on the 25th September
2016
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