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Contents
Create New Database............................................................................................................................3
Setup Financial Start Period in SQL Account..........................................................................................4
Maintain Company Profile.....................................................................................................................5
Task A : Chart of Account.......................................................................................................................7
Task B : Trade Debtors / Customers Maintenance................................................................................9
Task C : Trade Creditors / Suppliers Maintenance...............................................................................11
Task D : Stock Group & Maintain Stock Item.......................................................................................12
D1 : Maintain Stock Group....................................................................................................12
D2: Maintain Stock Item........................................................................................................12
Task E : Opening Balance.....................................................................................................................13
Task F: Daily Transactions in Daily Basis Task......................................................................................19
Task G : Backup & Folder.....................................................................................................................51

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ower Vroom Sdn Bhd (Company Reg. No. 174256998543) is a motor vehicle
manufacturer. They start using SQL Financial Accounting Software to computerize their
account from 1st of Jan 20YY.

20YY : Current Year eg.2019 20XX : Current Year - 1 eg. 2018

Company Name Power Vroom Sdn Bhd

Remark 20YY
User Name & Password ADMIN
Create New Database

File  Customize SQL Financial Accounting Modules

Turn on Professional Module by click on “PROF” and OK.

Step 1: File | Customize SQL Account Modules

Step 2: Double click on word “PROF” and press OK

Step 3: File | Log on

Step 4: Re-login SQL then you can start your exam

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Setup Financial Start Period in SQL Account

Tools  Options  General Ledger

Financial Start Period 01/01/20YY

System Conversion Date 01/01/20YY

ANSWER:
Tools  Options  General Ledger

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 Company Reg. 786524-W
No.
Attention To Mohd Faizul
Company Add. No 45, Jalan Ipoh,
51200 Kuala Lumpur
Telephone No. 03-96852211
Fax No. 03-96852233
Maintain Company Profile
File  Company Profile to fill in your address, attention, email and report

(Hint : Set Report Header to make sure it appears on your documents’ header.)

ANSWER:
File  Company Profile to fill in your address, attention, email and report header

Set Report Header to make sure it appears on your documents’ header.

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6
Task A : Chart of Account

GL  Maintain Account
Maintain following accounts at chart of accounts:

Note : please read the remark column before create the following account

A/C Type A/C Code A/C Description Special Type Remark

A/C
Non- 200-500 Land & Building -
Current
Assets
Non- 200-505 Accum Deprn – Land Accumulated -
Current & Building Deprn. Acc
Assets
Non- 200-600 Plant & Machinery
Current
Assets
Non- 200-605 Accum Deprn - Plant & Accumulated
Current Machinery Deprn. Acc
Assets
Current 310-001 CIMB Bank Bank Account *Mother account =
Assets Cash 310-000
Current 451-000 Bank Interest Payable -
Liabilities
Current 452-000 EIS - Staff
Liabilities
Sales 500-000 Sales of Finished *Replace 500-000 to
Goods Sales of Finished
Good
Sales 500-001 Sales of Semi-Finished -
Goods
Sales 500-002 Other Sales -
Cost Of 610-000 Purchases of Raw *Replace 610-000 to
Goods Material Purchases of Raw
Sold Material

Cost Of 610-001 Purchase of Semi- -

Goods Finished Goods
Sold
Cost of 610-002 Other Purchases -
Goods
Sold
Expenses 925-000 Audit Fees

Expenses 926-000 General Expenses -

Expenses 927-000 Medical Fee -

Other 531-000 Gain on Disposal of -

Income Fixed Assets

ANSWER:
GL  Maintain Account

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Highlight on the orange color mother account, and create new button.

Insert the code, description, special account (if have) accordingly to the question.

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Task B : Trade Debtors / Customers Maintenance

Customer  Maintain Customer

Maintain following customers:

Debtor’s Company Detail Credit Terms Agent

Auto Eco Motor Sdn Bhd 30 Days Muthu

37, Jalan Ulu Rama,
58002 Kuala Lumpur,
Federal Territory of Kuala Lumpur
Attn : Brandon
Tel : 017-3681110

Bengkel Motor Horng 60 Days Y.Yee

No 1, Jalan Melur Tamn Sri Alam,
85100 Batu Anam,
Segamat Johor.
Attn : Ms. Hafiza
Tel : 07-9550988
Fax : 07-9551988

YCH Super Auto 30 Days Muthu

No 27, Jalan Mamar 18,
07000 Langkawi.
Attn : Ms.Vicky
Tel : 019-54236873

Cash Sales (MISC Customer) C.O.D

ANSWER:

Customer  Maintain Customer  New

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Two ways to create new agent code:

1) Click at the 3 dots button | click New OR

2) Tools | Maintain Agent | New

Follow the same steps for all the customers

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Task C : Trade Creditors / Suppliers Maintenance

Supplier  Maintain Supplier

Maintain following suppliers:

Creditor’s Company Detail Credit Agent

Terms
Super Racing Motorcycle Parts Sdn Bhd 30 Days Y.Yee
No 21, Taman City,
46200 Petaling Jaya,
Selangor
Attn. : Mr. Subra
Tel : 03-7931 1445

SP Motor Sdn Bhd 30 Days Muthu

No 21, Jalan Damai 1,
Taman Damai,
Sungai Buloh, 46300,
Selangor Malaysia
Attn. To : Ms. Anna
Tel : 03-9880 4500
Fax : 03-9880 4503

Harvest Engineering Sdn Bhd 30 Days Y.Yee

No 2, Jalan Cenderai 26,
Kawasan Perindustrian,
Kota Puteri
81750 Masai, Johor
Attention: Mr. Ben
Tel : 07-3884357

ANSWER:

Supplier  Maintain Supplier  New

Follow the same steps for all the suppliers

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Task D : Stock Group & Maintain Stock Item

D1 : Maintain Stock Group

Stock  Maintain Stock Group

Note : please assign FIFO costing method for all stock group.

Code Description Sales S/Rtrn C/Sales Purchas C/ P/Rtrn

e Purchase
RM Raw 500-002 510-000 500-002 610-000 610-000 612-000
Materials
SF Semi- 500-001 510-000 500-001 610-001 610-001 612-000
finished
Goods
FG Finished 500-000 510-000 500-000 610-002 610-002 612-000
Goods

ANSWER:

Stock  Maintain Stock Group  New

Follow the same steps for SF and FG stock group

D2: Maintain Stock Item

Stock  Maintain Stock Item

Note : all below item has an opening stock, the cost for the opening stock items follow
Ref. Cost.

Item Description Item UOM Ref. Cost Ref. Price Opening

Code Group Bal.
(Qty)
Wheel Wheel BWM RM Unit 2000.00 3500.00 5
BWM S3 Series 3

GearBox Gearbox Lexuss SF Unit 4000.00 6100.00 10

Lexuss

Window Window Frame RM Unit 250.00 350.00 23

Frame (Left)
(L)

Window Window Frame RM Unit 250.00 350.00 24

Frame (Right)
(R)

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Air Filter Purifier Ait Filter FG Unit 275.00 405.00 18

Gasket Gasket BWM RM Unit 1500.00 2560.00 3

BWM S2 Series 2 - 4345W

ANSWER:
Stock  Maintain Stock Item  New

Follow the same steps for all the items

Task E : Opening Balance

E1: Below is detail outstanding aging for debtor as at 31/12/20XX.

GL  Maintain Opening Balance  Trade Debtor  Select your Debtor & click on Debit
Column, & select Open Customer Invoice.

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ANSWER:

GL  Maintain Opening Balance  Trade Debtor  Select your Debtor & click on Debit
Column, & select Open Customer Invoice.

Then, Click on New, after select customer, insert document number, date & amount (make
sure after insert date, you see the past invoice wording)

Follow the same steps for other customer: Bengkel Motor Horng & YCH Super Auto
opening balance

E2: Statement Report given by Trade Creditors.

Below is detail outstanding statement from Harvest Engineering Sdn Bhd as at

31/12/20XX.

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Below is detail outstanding statement from Super Racing Motorcycle Parts Sdn Bhd as at
31/12/20XX.

ANSWER:

GL  Maintain Opening Balance  Trade Creditor  Select your Creditor & click on
Credit Column, & select Open Supplier Invoice

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Then, Click on New, select supplier, insert invoice number, date & amount (make sure see
the past invoice wording)

For Super Racing Motorcycle Parts Sdn Bhd, they had an opening amount on debit side.

GL  Maintain Opening Balance  Trade Creditor  Select your Creditor & click on
Debit Column, & select Open Supplier Credit Note

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Then, Click on New, select supplier, insert invoice number, date & amount (make sure see
the past credit note wording)

GL  Maintain Opening Balance & Enter the Opening balances as following:

E3: These are the GL Accounts’ Opening Balance at 31/12/20XX

Code Description Debit Credit

310-001 CIMB Bank RM 156,000.00
320-000 Cash In Hand RM 5,800.00
330-000 Stock RM 125,000.00
200-500 Land & Building RM 950,000.00

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200-300 Office Equipment RM 20,000.00
410-070 Electricity Accrued RM 55,000.00
100-000 Equity RM1,210,368.00
300-A0001 Auto Eco Motor Sdn Bhd RM 18,500.00
300-B0001 Bengkel Motor Horng RM 45,000.00
300-Y0001 YCH Super Auto RM 23,500.00
400-H0001 Harvest Engineering Sdn Bhd RM 56,000.00
400-S0001 Super Racing Motorcycle Parts Sdn RM 568.00 RM 23,000.00
Bhd
RM 1,344,368.00 RM 1,344,368.00

ANSWER:

GL  Maintain Opening Balance Click on edit button  Enter the Opening balances
accordingly

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Task F: Daily Transactions in Daily Basis Task

F-1 : YCH Super Auto, Ms.Vicky called to get quotation on 15 Jan 20YY, Please generate
Quotation as below and email to her:

Doc No Doc Date Debtor/ Debtor Item Required

Code
QT-00001 15/01/20YY YCH Super Auto  5 unit of Air Filter @ RM
(300-Y0001) 405
 1 unit of Wheel BWM S3 @
RM 3500

ANSWER:

Sales | Sales Quotation | New, key exact as below screen

Select Customer, Insert Date, select item code, insert qty, unit price.

After she receive QT-00001, she called and request for discount and agreed to the
quotation request for sending goods by 20 January 20YY. Please generate Delivery
Order and Invoice as with agree given 3% additional discount for QT-00001.

Doc No Doc Date From Doc No Item Required Discount

DO-00001 20/01/20 QT-00001  5 unit of Air Filter 3%
YY @ RM 405
 1 unit of Wheel
BWM S3 @ RM
3500
IV-00001 20/01/20 DO-00001  5 unit of Air Filter 3%
YY @ RM 405
 1 unit of Wheel
BWM S3 @ RM

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 3500

ANSWER:

Sales | Delivery Order | New | Right Click on the title “Delivery Order” wording | Transfer
From Quotation | tick on the sales quotation according to the question.

Delivery Order as attached picture below

DO-00001

Sales | Sales Invoice | New | Right Click on the title “Invoice” wording | Transfer From
Delivery Order | tick on the delivery order according to the question.

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Invoice as attached picture below

IV-00001

YCH Super Auto called you on 21/01/20YY, to inform there are 1 unit of air filter are not
in good conditions, they request to refund. Please generate Credit Note (CN-00001) for
returns of goods and go to customer credit note to knock off the IV-00001.

ANSWER:

Sales | Credit Note | New | Right Click on the title “ credit note” wording | Transfer From
Sales Invoice | Select IV-00001

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Credit Note as attached picture below

Go to Customer | Customer Credit Note | Edit CN-00001 | Knock Off IV-00001 partially

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F-2 : Received a Sales Order from Harvest Engineering Sdn Bhd as below :

Doc No Doc Date Code Item Required

PO-00001 18/01/20YY Harvest  2 unit of Window Frame (L) @
Engineering Sdn RM 250 per unit
Bhd (400-H0001)  2 unit of Window Frame (R) @
RM 250 per unit
 3 unit of GearBox Lexuss @ RM
4000 per unit

ANSWER:

Purchase | Purchase Order | New

Select Supplier, insert date, choose the item, insert qty, unit price for both item & save.

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PO-00001

F-3 : Issue a cheque on 24 January 20YY for payment by CIMB cheque to Harvest
Engineering Sdn Bhd to knocked off HIV-1812-098. (PV-00001)

ANSWER:

Supplier | Supplier Payment | New | select supplier, insert date, choose payment by CIMB
Bank, insert date, insert paid amount, tick (knock off invoice based on FIFO)

PV-00001

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F-4: Issue a Cash Sales for walk in Customer as below:

Doc No Doc Date Customer Item Received In

Name Required
CS-00001 01/02/20YY Siti Paizuha  2 unit 320-000 Cash in Hand
Air Filter
RM405
per unit

ANSWER:

Sales | Sales Cash Sales | New | key in same as below screen.

Select Customer, insert date, select item code, insert qty, unit price for both item & save.

CS-00001

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When save, system will prompt out the payment dialog box, key in the paid amount and
choose the payment method Cash In Hand, then click OK

F-5 : Harvest Engineering send the goods to you and Purchase Invoice attached
together.

Doc No Doc Date From Doc No Item Required

GR-00001 02/02/20 PO-00001  2 unit of Window Frame (L) @ RM 250
YY per unit
 2 unit of Window Frame (R) @ RM 250
per unit
 3 unit of GearBox Lexuss @ RM 4000
per unit
PI-00001 02/02/20 GR-00001  Same as Goods Received (GR-00001)
YY

ANSWER:

Purchase | Goods Received | New | Right Click on the title “Purchase Order” wording | tick
on the purchase order according to the question.

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Goods Received as attached picture below

GR-00001

Purchase | Purchase Invoice | New | Right Click on the title “ Purchase Invoice” wording |
Transfer From Goods Received | tick on the good s received according to the question.

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Purchase Invoice as attached picture below

PI-00001

F-6 : Bengkel Motor Horng and Auto Eco Motor Sdn Bhd sent you a Purchase Order
for item belows :

Doc No Doc Date Debtor/ Debtor Item Required

Code
SO-00001 03/02/20YY Bengkel Motor Horng  2 unit of Wheel BWM S3 @ RM
3500
SO-00002 05/02/20YY Auto Eco Motor Sdn  1 unit of Gasket BWM S2 @
Bhd 2560 with disc 5%

ANSWER:

Sales | Sales Order | New | key in same as below screen.

Select Customer, insert date, select item code, insert qty, unit price for both item & save.

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SO-00001

SO-00002

Doc No Doc Date Debtor/ Debtor Code

DO-00002 05/02/20YY Bengkel Motor Horng
DO-00003 06/02/20YY Bengkel Motor Horng
F-7 : Partial deliver order, (SO-00001) on 5/2/20YY and balance deliver on the next day
6/2/20YY.

ANSWER:

Sales | Delivery Order | New | Right Click on the title “Delivery Order” wording | Transfer
From Sales Order | tick on the sales order according to the question.

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Delivery Order as attached picture below

DO-00002

DO-00003 (do the same step as DO-00002)

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F-8 : Issue a Sales Invoice for both Delivery Order (DO-00002 , DO-00003) to Bengkel
Motor Horng.

Doc No Doc Date Debtor/ Debtor From Doc No

Code
IV- 06/02/20 Bengkel Motor DO-00002 , DO-00003
00002 YY Horng

ANSWER:

Sales | Sales Invoice | New | Right Click on the title “Invoice” wording | Transfer From
Delivery Order | Tick on the Delivery Order DO-00002 & DO-00003 .

F-9 : On 10/02/20YY, Auto Eco Motor Sdn Bhd called you for cancelled their order SO-
00002, please issue a sales cancelled note (CC-00001) to remove the outstanding of
Sales Order.

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ANSWER:

Sales | Sales Cancelled Note | New | Right Click on the title “Sales Order” wording |
Transfer From Sales Order | tick on the sales order according to the question.

Sales Cancelled Note as attached picture below

CC-00001

F-10 : Issue the Goods Received below:

Doc No Doc Date Creditor / Creditor Code Description
GR-00002 07/02/20 Super Racing Motorcycle  10 units of GearBox
YY Parts Sdn Bhd (400-S0001) Lexuss @ RM 4000 with
disc 5%+5%

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  8 unit of Gasket BWM S2
@ RM 1500
 15 unit of Air Filter @ RM
275 with disc 5%+ 5%

GR-00003 08/02/20 SP Motor Sdn Bhd  15 units of Window Frame

YY (L) @ RM 250
 15 units of Window Frame
(R ) @ RM 250

ANSWER:

Purchase | Purchase Goods Received | New

Select Supplier, insert date, choose the item, insert qty, unit price for all the items & save.

GR-00002

GR-00003

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 i. Super Racing Motorcycle Parts Sdn Bhd send along Invoice (PI-00002) on
07/02/20YY. Please enter the Invoice into data.

ANSWER:

Purchase | Purchase Invoice | New | Right Click on the title “ Purchase Invoice” wording |
Transfer From Goods Received | tick on the good s received according to the question.

Purchase Invoice as attached picture below

PI-00002

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 ii. Account department issued a cheque and to knock off Invoice no 1218-6654 and
partially of PI-00002 for the balance. Please do the transaction accordingly. (PV-
00002)

ANSWER:

Supplier | Supplier Payment | New | select supplier, insert date, choose payment by CIMB
Bank, insert date, insert bank charges, insert paid amount, tick (knock off invoice based on
FIFO)

PV-00002

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 iii. On 10/2/20YY, store keeper found that the goods received delivery on
07/02/20YY for the Gasket BWM S2 is in wrong model (PI-00002), you ask your
driver send back the goods and please generate a purchase return (SC-00001)
for the goods returned.

ANSWER:

Purchase | Purchase Returned | New | Right Click on the title “Purchase return” wording |
Transfer From Purchase Invoice | Select PI-00002

Purchase Return as attached picture below

SC-00001

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 iv. Received Invoice from SP Motor Sdn Bhd for GR-00003 on 15/02/20YY.(PI-
00003)

ANSWER:

Purchase | Purchase Invoice | New | Right Click on the title “ Purchase Invoice” wording |
Transfer From Goods Received | tick on the good s received according to the question.

Purchase Invoice as attached picture below

PI-00003

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 F11 : CIMB Officer called you to inform that bank in on 24/01/20YY had bounced due
to no signature found

i. Bounced the cheque on 27/01/20YY.

ii. Issue another payment for Harvest Engineering Sdn Bhd by online on
03/02/20YY. (PV-00003) to offset Invoice No HIV-1812-098.

Bank Charges: RM 0.50

Cheque No: Online TT

ANSWER:

Supplier | Supplier Payment | look for PV-00001& edit it | Right click on the blue color
“supplier payment” wording | Bounced Status

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Key in the bounced date & save (once save, the knock off for invoice will be automatically
untick)

Then, key in a new payment

Supplier | Supplier Payment | New , Select supplier, insert date, choose received by CIMB
Bank , insert cheque number, insert date, insert paid amt, tick (knock off) the invoice as
per question)

PV-00003

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F12: Received Customer Payment as below:
Doc No Doc Date Debtor Receive Amount Cheque Knocked Off
d In No Invoice No
OR- 06/02/20 YCH Super CIMB RM MBB66691 OAR-00003, IV-
00001 YY Auto Bank 25,000 00001
OR- 16/02/20 Bengkel Cash In RM - IV-00002
00002 YY Motor Horng Hand 5,000
OR- 16/02/20 Auto Eco CIMB RM PBB00022 OAR-0001, OAR-
00003 YY Motor Sdn Bank 18,500 0004
Bhd
OR- 20/02/20 Bengkel CIMB RM35,00 PBB11113 OAR-0002
00004 YY Motor Horng Bank 0

ANSWER:

Customer | Customer Payment | New , Select customer, insert date, choose received by
CIMB Bank / Cash in Hand, insert cheque number, insert date, insert paid amt, tick
(knock off) the invoice as per question

OR-00001

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OR-00002

OR-00003

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OR-00004

F13 : Auto Eco Motor Sdn Bhd call for the a quotation for below matter:

Doc No Doc Date Debtor/ Debtor Item Required

Code
QT-00002 18/02/20YY Auto Eco Motor  3 units of Window Frame
Sdn Bhd (300- (L) @ RM 350
A0001)  1 unit of Gearbox Lexuss
@ RM 6100
 10 unit of Air Filter @ RM
4050
i. After emailed the quotation, they called you for bargain the price, as agreed,
price revised for each of the item have extra 3% discount, please edit the QT-
00002 for the disc value and resent the quotation.

ANSWER:

Sales | Sales Quotation | New, key exact as below screen

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Select Customer, Insert Date, select item code, insert qty, unit price & discount.

ii. Auto Eco Motor Confirmed the Quotation (QT-00002) and received the purchase
order below.
Doc No Doc Date Debtor/ Debtor Code From Doc No
SO-00003 20/02/20Y Auto Eco Motor Sdn Bhd (300- QT-00002
Y A0001)

ANSWER:
Sales | Sales Order | New | Right Click on the title “Sales Order” wording | Transfer From
Quotation | Tick on the quotation number according to the question.

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Sales Order as attached picture below

iii. On 21/02/20YY, you delivered the order and invoice and received a cheque on
the spot.
Doc No Doc Date Debtor/ Debtor Code From Doc No
DO- 21/02/20 Auto Eco Motor Sdn Bhd (300- SO-00003
00004 YY A0001)
IV- 21/02/20 Auto Eco Motor Sdn Bhd (300- DO-00004
00003 YY A0001)

ANSWER:

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Sales | Delivery Order | New | Right Click on the title “Delivery Order” wording | Transfer
From Sales Order | tick on the sales order according to the question.

Delivery Order as attached picture below

DO-00004

The cheque received is a Post Dated Cheque on 24/02/20YY, please record it as

OR-00005 and Cheque No: PBB 89821 and will going to bank into CIMB Bank.

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ANSWER:

Customer | Customer Payment | New , Select customer, insert date, choose received by
CIMB Bank , insert cheque number, insert date, insert paid amt, tick (knock off) the
invoice as per question)

OR-00005

Right Click on the blue customer “customer payment” wording | Set Posting Date
24/02/20YY

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Set the posting date as per question

F14 : Please record below payroll transactions under Cash Book Entry – Payment
Voucher.

Document No: PV-00004, Document Date: 31 Jan 20YY

Payment To: Nicole January 20YY Salary

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Payment method: 310-001 CIMB Bank

Below is the double entry:

Debit 904-000 Salaries RM 3,030.00
Credit 420-000 EPF – Staff RM 335.00
Credit 430-000 SOCSO – Staff RM 15.25
Credit 452-000 EIS – Staff RM 6.10
Credit 310-000 CIMB Bank RM 2,673.65

ANSWER:
GL → Cash Book Entry → New PV
Key in Payment to who, insert date, select payment by CIMB Bank, choose gl Code, key in
amount & save.

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F15 : All the non-current assets of your company purchased on Jan year 20XX. Please
record the depreciation of non-current assets under Journal Entry. Below is the residual
value of the non-current assets:
 Furniture & Fittings – RM 15,000.00 (Deprn 10%)
 Motor Vehicles – RM 125,000.00 (Deprn 10%)
 Plant & Machinery – RM 500,000.00 (Deprn 10%)

Document No: JV-00001, Document Date: 31/12/20YY

Description: Depreciation of Non Current Assets for Year 20YY

Dr 923-000 Depreciation of Fixed Assets

Cr 200-205 Accum Deprn. – Furniture & Fittings
Cr 200-405 Accum Deprn – Motor Vehicle
Cr 200-605 Accum Deprn – Land & Building

ANSWER:
GL → Journal Entry→ New
Insert description as per question, insert date, select gl code, insert the amount on Local
DR, or Local CR & save.

F16: Please do the Bank Reconciliation for 28 Feb 20YY

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ANSWER:
GL → Bank Reconciliation → New
Insert the bank statement date , choose the bank account, untick display period, key in
bank statement bank closing figure as per question, tick (do reconciliation) for all payment
/ receipt that cleared according to the bank statement

F17: Please generate a Official Receipt for below double entry:

Dr. Cash In Hand 2,000.00

Cr. CIMB Bank 2,000.00

Description: Withdraw Cash from CIMB for petty cash

Date: 28/02/20YY
Doc No: OR-00006

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ANSWER:
GL → Cash Book Entry → New OR
Key in received from who according to question, insert date, choose gl code, key in amount
& save

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F18: Update Stock Value as at 31/12/20YY as at RM 116,372.81

ANSWER:

GL → Maintain Stock Value → EDIT, insert the figure on 31 Dec

Task G : Backup & Folder

File →Backup Database

Complete all the task above and perform a backup by create a New Folder with name it
as “NAME_StudentID”, and put all report requested into the folder.

Net Profit & Loss as at 31/12/20YY: (RM 112,340.10)

ANSWER:

File →Backup Database → Click on the three dot button, select your location, click ok

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GL →Print Profit & Loss Statement → Put in Date 31/12/20YY→Choose This Year – 2
column Report and Apply

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