R. S. R. N.

Convent School
Bharauli, Gorakhpur

A Project Report
on

Project Name
For
AISSCE 2023 Examination
[As a part of the Informatics Practices Course (065)]

SUBMITTED BY

Name Of Student
Under the Guidance of:
Krishna Chand Gupta
PGT (I. P.)
 CERTIFICATE

This is to certify that the Project / Dissertation entitled Project

Name is a bonafide work done by Students Name of class XII

Session 2022-23 in partial fulfillment of CBSE’s AISSCE

Examination 2023 and has been carried out under my direct

supervision and guidance. This report or a similar report on the

topic has not been submitted for any other examination and

does not form a part of any other course undergone by the

candidate.

………………………… ……………………………..
Signature of Student Signature of Teacher/Guide
{Name Of Student} {Krishna Chand Gupta}

Roll No.: Designation: PGT (I. P.)

Place: Bharauli Signature of Principal

Date: {Mrs. Poornima Yadav}

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 ACKNOWLEDGEMENT

I
undertook this Project work, as the part of my XII-Informatics
Practices course. I had tried to apply my best of knowledge and
experience, gained during the study and class work experience.
However, developing software system is generally a quite complex and
time-consuming process. It requires a systematic study, insight vision and
professional approach during the design and development. Moreover, the
developer always feels the need, the help and good wishes of the people
near you, who have considerable experience and idea.

I would like to extend my sincere thanks and gratitude to my teacher

Krishna Chand Gupta. I am very much thankful to our Principal Mrs
Poornima Yadav for giving valuable time and moral support to develop
this software.

I would like to take the opportunity to extend my sincere thanks and

gratitude to my father Shri …………………………………………….and
my mother Mrs. ……………………………………………………..for
being a source of inspiration and providing time and freedom to develop
this software project.

Name Of Student

Class XII
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 1. Introduction

This software project is developed to automate the functionalities of a

School. The purpose of the software project is to develop the Management
Information System (MIS) to automate the record of the students, teachers,
classes, holiday, school curriculum, academics, games, sports, school
expenditure with a view to enhance the decision making of the
functionaries.
A MIS mainly consists of a computerized database, a collection of inter-
related tables for a particular subject or purpose, capable to produce
different reports relevant to the user. An application program is tied with
the database for easy access and interface to the database. Using
Application program or front-end, we can store, retrieve and manage all
information in proper way.

This software, being simple in design and working, does not require much
of training to users, and can be used as a powerful tool for automating a
school System.

During coding and design of the software Project, Python, a powerful

front-end tool is used for getting Graphical User Interface (GUI) based
integrated platform and coding simplicity. As a back-end a powerful, open
source RDBMS, My SQL is used as per requirement of the CBSE
curriculum of Informatics Practices Course.

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 2. Objective & Scope of the Project

T he objective of the software project is to develop a computerized

MIS to automate the functions of a school. This software project is
also aimed to enhance the current record keeping system, which will
help managers to retrieve the up-to-date information at right time in
right shape.
The proposed software system is expected to do the following
functionality-
 To provide a user friendly, Graphical User Interface (GUI) based
integrated and centralized environment for MIS activities.
 The proposed system should maintain all the records and should
generate the required reports and information when required.
 To provide graphical and user-friendly interface to interact with a
centralized database based on client-server architecture.
 To identify the critical operation procedure and possibilities of
simplification using modern IT tools and practices.

In its current scope, the software enables user to retrieve and update the
information from centralized database designed with MySQL . This
software does not require much training time of the users due to limited
functionality and simplicity.

During the development of Project Name project, Java NetBeans IDE, a

powerful, open source event-driven form-based development environment
is used for modular design and future expandability of the system.

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Despite of the best effort of the developer, the following limitations and
functional boundaries are visible, which limits the scope of this
application software.

1. This software can store records in pre-designed format in soft copy.

There is no facility yet to produce customized reports. Only specified
reports are covered.

2. There is no provision to do admission or transfer of a student or a

staff member however it can be developed easily with the help of
adding modules.

3. Some application area like records of school time table, map are not
implemented in the project. It facilitates user to view add and update
record.

So far as future scope of the project is concerned, firstly it is open to any

modular expansion i.e. other modules or functions can be designed and
embedded to handle the user need in future. Any part of the software and
reports can be modified independently without much effort.

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3. Theoretical Background

3.1 What is Database?

Introduction and Concepts:
A database is a collection of information related to a particular subject or purpose,
such as tracking customer orders or maintaining a music collection. Using any
RDBMS application software like MS SQL Server, MySQL, Oracle, Sybase etc, you
can manage all your information from a single database file. Within the file, divide
your data into separate storage containers called tables. You may and retrieve the
data using queries.

A table is a collection of data about a specific topic, such as products or suppliers.

Using a separate table for each topic means you can store that data only once, which
makes your database more efficient and reduces data-entry errors. Table organises
data into columns (called fields) and rows (called records).

A Primary key is one or more fields whose value or values uniquely identify each
record in a table. In a relationship, a primary key is used to refer to specific record in
one table from another table. A primary key is called foreign key when it is referred
to from another table.

To find and retrieve just the data that meets conditions you specify, including data
from multiple tables, create a query. A query can also update or delete multiple
records at the same time, and perform built-in or custom calculations on your data.

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Role of RDBMS Application Program:

A computer database works as a electronic filing system, which has a large number
of ways of cross-referencing, and this allows the user many different ways in which
to re-organize and retrieve data. A database can handle business inventory,
accounting and filing and use the information in its files to prepare summaries,
estimates and other reports. The management of data in a database system is done by
means of a general-purpose software package called a Database Management System
(DBMS). Some commercially available DBMS are MS SQL Server, MS ACCESS,
INGRES, ORACLE, and Sybase. A database management system, therefore, is a
combination of hardware and software that can be used to set up and monitor a
database, and can manage the updating and retrieval of database that has been stored
in it. Most of the database management systems have the following capabilities:

 Creating of a table, addition, deletion, modification of records.

 Retrieving data collectively or selectively.
 The data stored can be sorted or indexed at the user's discretion and direction.
 Various reports can be produced from the system. These may be either
standardized report or that may be specifically generated according to specific
user definition.
 Mathematical functions can be performed and the data stored in the database
can be manipulated with these functions to perform the desired calculations.
 To maintain data integrity and database use.

The DBMS interprets and processes users' requests to retrieve information from a
database. In most cases, a query request will have to penetrate several layers of
software in the DBMS and operating system before the physical database can be
accessed. The DBMS responds to a query by invoking the appropriate subprograms,
each of which performs its special function to interpret the query, or to locate the
desired data in the database and present it in the desired order.

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3.2 What is My SQL ?
The management of data in a database system is done by means of a general-
purpose software package called a Database Management System (DBMS). Some
commercially available RDBMS are MS SQL Server, MS ACCESS, INGRES, ORACLE,
and Sybase.

MySQL, the most popular Open Source SQL database management system, is
developed, distributed, and supported by Oracle Corporation. MySQL is named after
co-founder Monty Widenius's daughter, My. The name of the MySQL Dolphin (our
logo) is “Sakila,”.

 MySQL is a database management system.

A database is a structured collection of data. It may be anything from a simple
shopping list to a picture gallery or the vast amounts of information in a
corporate network. To add, access, and process data stored in a computer
database, you need a database management system such as MySQL Server.
Since computers are very good at handling large amounts of data, database
management systems play a central role in computing, as standalone utilities,
or as parts of other applications.
 MySQL is based on SQL.
A relational database stores data in separate tables rather than putting all the
data in one big storeroom. This adds speed and flexibility. The SQL part of
“MySQL” stands for “Structured Query Language.” SQL is the most common
standardized language used to access databases and is defined by the
ANSI/ISO SQL Standard. The SQL standard has been evolving since 1986 and
several versions exist. In this manual, “SQL-92” refers to the standard released
in 1992, “SQL:1999” refers to the standard released in 1999, and “SQL:2003”
refers to the current version of the standard.
 MySQL software is Open Source.
Open Source means that it is possible for anyone to use and modify the
software. Anybody can download the MySQL software from the Internet and
use it without paying anything. If you wish, you may study the source code
and change it to suit your needs. The MySQL software uses the GPL (GNU
General Public License),
 The MySQL Database Server is very fast, reliable, and easy to use.
If that is what you are looking for, you should give it a try. MySQL Server also
has a practical set of features developed in close cooperation with our users.
You can find a performance comparison of MySQL Server with other database
managers on our benchmark page. MySQL Server was originally developed to
handle large databases much faster than existing solutions and has been
successfully used in highly demanding production environments for several
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 years. Although under constant development, MySQL Server today offers a
rich and useful set of functions. Its connectivity, speed, and security make
MySQL Server highly suited for accessing databases on the Internet.
 MySQL Server works in client/server or embedded systems.
The MySQL Database Software is a client/server system that consists of a
multi-threaded SQL server that supports different backends, several different
client programs and libraries, administrative tools, and a wide range of
application programming interfaces (APIs).

The Main Features of MySQL

 Written in C and C++.

 Works on many different platforms.
 Uses multi-layered server design with independent modules.
 Provides transactional and nontransactional storage engines.
 Designed to make it relatively easy to add other storage engines. This is useful
if you want to provide an SQL interface for an in-house database.
 Uses a very fast thread-based memory allocation system.
 Executes very fast joins using an optimized nested-loop join.
 Implements SQL functions using a highly optimized class library that should
be as fast as possible. Usually there is no memory allocation at all after query
initialization.
 Password security by encryption of all password traffic when you connect to a
server.
 Support for large databases. We use MySQL Server with databases that
contain 50 million records. We also know of users who use MySQL Server
with 200,000 tables and about 5,000,000,000 rows.
 MySQL client programs can be written in many languages. A client library
written in C is available for clients written in C or C++, or for any language
that provides C bindings.
 APIs for C, C++, Eiffel, Java, Perl, PHP, Python, Ruby, and Tcl are available,
enabling MySQL clients to be written in many languages.
 The Connector/ODBC (MyODBC) interface provides MySQL support for
client programs that use ODBC (Open Database Connectivity) connections.
 The Connector/J interface provides MySQL support for Java client programs
that use JDBC connections. Clients can be run on Windows or Unix.
Connector/J source is available.

3.3 What is Python?

Python is an interpreted, object-oriented, high-level programming language with
dynamic semantics. Its high-level built in data structures, combined with dynamic
typing and dynamic binding, make it very attractive for Rapid Application
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Development, as well as for use as a scripting or glue language to connect existing
components together. Python's simple, easy to learn syntax emphasizes readability
and therefore reduces the cost of program maintenance. Python supports modules and
packages, which encourages program modularity and code reuse. The Python
interpreter and the extensive standard library are available in source or binary form
without charge for all major platforms, and can be freely distributed.

Often, programmers fall in love with Python because of the increased productivity it
provides. Since there is no compilation step, the edit-test-debug cycle is incredibly
fast. Debugging Python programs is easy: a bug or bad input will never cause a
segmentation fault. Instead, when the interpreter discovers an error, it raises an
exception. When the program doesn't catch the exception, the interpreter prints a
stack trace. A source level debugger allows inspection of local and global variables,
evaluation of arbitrary expressions, setting breakpoints, stepping through the code a
line at a time, and so on. The debugger is written in Python itself, testifying to
Python's introspective power. On the other hand, often the quickest way to debug a
program is to add a few print statements to the source: the fast edit-test-debug cycle
makes this simple approach very effective.

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 4. Problem Definition & Analysis
The hardest part of building a software system is deciding precisely what to build.
No other part of the conceptual work is as difficult as establishing the detailed
technical requirement. Defining and applying good, complete requirements are
hard to work, and success in this endeavor has eluded many of us. Yet, we continue
to make progress.

Problem definition describes the What of a system, not How . The quality of a
software product is only as good as the process that creates it. Problem definition is
one of the most crucial steps in this creation process. Without defining a problem,
developers do not know what to build, customers do not know what to expect, and
there is no way to validate that the built system satisfies the requirement.

Problem definition and Analysis is the activity that encompasses learning about the
problem to be solved, understanding the needs of customer and users, trying to find
out who the user really is, and understanding all the constraints on the solution. It
includes all activities related to the following:

 Identification and documentation of customer’s or user’s needs.

 Creation of a document that describes the external behavior and the
association constraints that will satisfies those needs.
 Analysis and validation of the requirements documents to ensure consistency,
completeness, and feasibility
 Evolution of needs.
After the analysis of the functioning of a School management system, the proposed
System is expected to do the following: -

 To provide a user friendly, Graphical User Interface (GUI) based integrated

and centralized environment for computerized School management System.

 The proposed system should maintain all the records and transactions, and
should generate the required reports and information when required.

 To provide graphical and user-friendly interface to interact with a centralized

database based on client-server architecture.

 To identify the critical operation procedure and possibilities of simplification

using modern IT tools and practices.

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 5. System Implementation

5.1 The Hardware used:

While developing the system, the used hardware are:

PC with Pentium IV processor or sometimes, PC with Celeron (1.7
GHz) processor having 1 GB RAM, SVGA and other required
devices.

5.2 The Softwares used:

 Microsoft Windows® 7 as Operating System.

 Python 3.7.0 with 32-bit

 MySQL as Back-end Sever with Database for Testing.

 MS-Word 2010 for documentation.

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 6. System Design & Development

6.1 Database Design:

An important aspect of system design is the design of data storage structure. To begin with a logical
model of data structure is developed first. A database is a container object which contains tables,
queries, reports and data validation policies enforcement rules or contraints etc. A logical data often
represented as a records are kept in different tables after reducing anomalies and redundancies. The
goodness of data base design lies in the table structure and its relationship.

This software project maintains a database named School which contains the following tables.

6.2 Table Design:

The database of School Management System contains 6 tables. The tables are normalized to
minimize the redundancies of data and enforcing the validation rules of the organization. Most of
the tables are designed to store master records. The tables and their structure are given below.

Table: student

Column Name Type Size

Adm_no (Primary Key) Integer 4

roll_no Integer 2

name (not null) Varchar 25

fathername (not null) Varchar 25

class Integer 2

section Char 1

contact_no Integer 10

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6.3 I/O Forms Design & Event Coding:
The software project for School management Management contains various forms along with programming
codes. Forms (JFrames) and their event coding are given below.

Coding:-

Output:-

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 7. User Manual

7.1 How to install Software:

Hardware Requirement-
 Intel Pentium/Celeron or similar processor based PC at Client/Server end.
 1 GB RAM and 80GB HDD space (for Database) is desirable.
 Standard I/O devices like Keyboard and Mouse etc.
 Printer is needed for hard-copy reports.
 Local Area Network(LAN) is required for Client-Server Installation

Software Requirement-
 Windows 7 OS is desirable.
 NetBeans Ver 5.5 or higher should be installed with JDK and JVM.
 MySQL Ver 6.1 with Library Database must be present at machine.

Database Installation

The software project is distributed with a backup copy of a Database named School with required tables.
Some dummy records are present in the tables for testing purposes, which can be deleted before inserting
real data. The project is shipped with SCL.SQL file which installs a database and tables in the computer
system.

Note: The PC must have MySQL server with user (root) and password (raj) . If root password is any other
password, it can be changed by running MySQL Server Instance Configure Wizard.

Start Program  MySQL MySQL Server MySQL Server Instance Config Wizard

Provide current password of root and new password as “kvuc” , this will change the root password.

To install a MySQL database from a dump file ( scl.sql) , simply follow the following steps.
Step 1: Copy the Lib.sql file in C:\Program files\Mysql\MySql server 5.1\Bin folder.
Step 2: Open MySQL and type the following command to create the dabase named Library.
mysql> create database School;
Step 3: Open Command Window (Start Run  cmd)
Step 4: Go to the following folder using CD command of DOS.
C:\Program files\Mysql\MySql server 5.1\Bin>
Step 5: type the following command on above prompt -
C:….\bin> mysql -u root -pkvuc School < Scl.sql
This will create a Library databse with required tables.

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 8 . Bibliography

In order to work on this project titled -SclSys – School Management

System, the following books and literature are refered by me during the
various phases of development of the project.

(1) The Complete Reference Python

-by Martin C. Brown
(2)MySQL, Black Book

-by Steven Holzner

(3) Understanding SQL
– Gruber
(4) http://www.mysql.org/
(5) http://www.python.org/
(6) On-line Help of python
(7) Informatics Practices for class XII
-by Sumita Arora
(8) Various Websites of Discussion Forum and software development
activities.

Other than the above-mentioned books, the suggestions and supervision of

my teacher and my class experience also helped me to develop this
software project.

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