Tendernotice 1
Tendernotice 1
Tendernotice 1
CORONA WEAR FACE MASK WASH YOUR HAND KEEP SOCIAL DISTANCING
Chief Water Analyst (W&S)‐III
Delhi Jal Board, Okhla Sewage Laboratory,
Okhla Sewage Treatment Plant, Mathura Road, Delhi
NIT NO. 14(2022‐23)
On behalf of DJB, CWA (W&S)‐III invites online item rate tender for procurement of Ferric Chloride (anhydrous)
Commercial Grade for Sewage Plant from the eligible Authorized Dealers/Distributors/Manufacturers. The bidders
must comply with the conditions, rules & regulations and other guidelines as issued by Delhi Jal Board from time
to time.
Last date & time for tender download : Dt. 16/01/2023 at 12:30 Hrs
Last date & time for online submission of tender : Dt. 16/01/2023 at 13:00 Hrs
Date/Time opening of Technical Bid : Dt.16/01/2023 at 13:30Hrs
Date/Time opening of Financial Bid : After completion of Technical bid
Detail of the works: ‐
T
1. The firm shall submit the one set of hard copy of the uploaded tender documents (documents required in
technical bid) after of the closing of the bid (within 24 hrs).
2. The tender documents along with bill of quantity and all terms and conditions are available on the website
http://govtprocurement.delhi.gov.in/, and may be downloaded from there.
3. ‘Tender Processing Fee’ will be NON‐Refundable.
4. The tender should be valid at least for a period of 120 days from the date of opening of price bid.
Additional Information of NIT:
The intending bidders shall submit the online bid written in English language only, under two bid system
i.e. Part‐A (Technical Bid) &Part‐B (Financial Bid).
Bid Part‐A should contain the self attested scanned copies of the following documents in support of Eligibility
Criteria:‐
I. The tenders for this contract will be considered only from those bidders (proprietorship firms,
partnerships firms, companies, corporations, consortia or joint ventures) who meet requisite
eligibility.
II. VAT/ GST Registration Certificate and the latest applicable VAT/ GST Returns filed.
III. Permanent Account No.
IV. The bidder shall submit scanned copy of an undertaking on e‐non‐judicial stamp paper on a
prescribed format that the applicant has not been Debarred /blacklisted as on date in any of the
department. The date of said non judicial stamp paper and undertaking must be valid for at‐least
one month after the issue of NIT and it should be attested from the Notary Public.
V. An Undertaking, given in current date, by authorized signatory of the firm stating that;
a. The firm has not left any work abandoned during past 3 years.
b. A certificate also provided by the firm that he did not left before completion of work and this is
given on non‐judicial stamp paper of Rs. 50/‐.
c. Undertaking for EMD Exemption provide by the firm on Affidavit.
d. The documents enclosed with the bid are true and correct and in case any document found
fake/false, the department shall be at liberty to take action against the firm along with rejection
of bid.
The undertaking should clearly carry the name and status/rank, of the signatory in the
organization.
Other documents as per PART‐I of the tender documents. In absence to any of the document required in
the tender the bid may be rejected. Decision of purchase committee will be final in this respect.
In case any of the document(s) uploaded with Technical Bid is signed on behalf of firm(s) by any
individual, as an Authorized signatory, he/she should clearly mention his/her, name and portfolio and should also
put a seal with signature. A copy of Memorandum of Authorization/ Minutes of Meeting of Board of Directors of
the Company, should invariable be enclosed with the document(s). Else the document(s) in question will not be
considered, as valid.
Bid Part‐B tender shall consist of tender form & the bill of quantity from Annexure B, and schedule of price.
Terms & Conditions:‐
1. The DJB reserves the right to reject any or all tenders without assigning any reason.
2. If any of the above date happens to be holiday, the next working day will be considered for all purposes.
3. The bidders shall quote the rates, separately for the individual items.
4. The firm shall have to fill a mandate form for E.F.T system in case the work is awarded.
5. The firm shall execute the Contract Agreement on non‐judicial stamp paper of Rs. 50/‐, on prescribed
format and will also sign the GCC.
6. Incomplete and conditional tenders shall be liable for rejection without any notice/ information.
7. The bidders must submit the credentials along with the tender. If the bidders deliberately give wrong
information of credentials / documents in his/their tender and there by creates circumstances for
acceptance of his/their tender. The department reserves the right to reject such tender at any stage
besides suspending the business.
8. The General conditions of contract (subject to change or modification from time to time.) are available on
the DJB website which will be applicable for all the work/ supply & may be downloaded (for the information
of the bidders) and the same need not to be attached with tender. However these shall form a part of
contract documents and shall be attached at the time of entering into contract with the successful bidders.
(wherever applicable)
9. The conditional discounts offered by the bidders for coverage within a shorter period, early inspection /
payments/ early placement of order, etc. shall not be considered and such tenders shall be rejected.
10. In addition to above, conditions mention in the NIT, Contactor are advised to see the Terms & conditions
mentioned in the B.Q of Respective work before participation in tender bid, as the same will also be a part
of contract documents.
11. At no stage, the firm has the right to withdraw the offer after submission.
12. Department has the right of examination/verification of the documents submitted by the firms.
13. The firm has to submit the procurement vouchers of items / equipments supplied along with all other
relevant documents of the material used for execution of work.
14. The firm, who did not complete any of the previous awarded work timely in this division, will not be
considered.
The address and contact numbers for seeking clarifications regarding this tender are given below:‐
Queries to be addressed to : Chief Water Analyst (W&S)‐III
Postal address : Chief Water Analyst (W&S)‐III
Delhi Jal Board
Okhla Sewage Laboratory, Okhla STP
Mathura Road, Delhi‐110052
Designation of the contact personnel: Chief Water Analyst (W&S)‐III
Telephone numbers: 9718761234/7703844064
E‐mail Id of contact personnel :[email protected]
Tender Id
No:DJB/CWA(W&S)‐III/OKHLA/NIT/2022‐23/‐ Dated :‐
(Sanjay Sharma)
Chief Water Analyst (W&S)‐III
Copy to:
1. P.S. to Vice Chairman, DJB
2. P.S. to CEO (DJB)
3. EO to Member (Dr.)
4. Director of Vigilance (DOV)
5. DTQC
6. Sr. A.O (DTQC)
7. AAO (CWA) Okhla
8. Office Copy
Chief Water Analyst (W&S)‐III
Okhla Sewage Laboratory
GENERAL INFORMATION
1. Critical Dates. The critical dates with respect to the Tender ref NIT No 14.
S. No Event Date Time
I. Technical Bid: will be submitted online
A. Earnest Money Deposit (EMD). Rs.19,500 shall be submitted as per following: ‐
i. The bidders shall deposit EMD (Refundable) and tender processing fee (Nonrefundable)
electronically on or before the last date & time of bid submission in DJB EMD A/c No‐50448339804
at Allahabad Bank, Copernicus Marg, New Delhi. (IFSSC/RTGS code No‐ ALLA0210619) through
bidders’ banker. The RTGS timings are 10.00 Hrs to 16.00 Hrs on all working days except Saturday,
timing on Saturday are 10.00 Hrs to 13.00 Hrs. The bidder must mention NIT No., Name of Division,
Closing date & time and bidder Name & Address, Mobile No. in the application details column in
the RTGS as shown below.
Details of Applicant
(A) Account No.
(B) Name <NIT No./item No.>,<Name of the Division>,<closing
Date>&<Time of tender>,<Bidder Name>.
(C) Address <Bidder Address & Mobile No.>
ii. Bidder must deposit the Tender Fee and EMD through Sub‐paisa Gateway by URL
http://delhijalboard.nic.in/content/tender‐0
iii. The process for deposit EMD and Tender Fee is as under:
Instruction for making payment and E‐Receipt:
After reaching payment page please choose mode of payment carefully.
Don't Cancel / Refresh payment page while processing.
After making successful payment, page will redirect to E‐Receipt.
An E‐Receipt is an electronic document with a unique confirmation number given to remitter in place
of a paper receipt.
Payers are advised to carry transaction e‐receipt for future reference.
iv. The bidder must upload the scanned copy of RTGS customer payment confirmation along with the bid in
Part ‘A’. The dept. Is not liable to entertain for the submission of earnest money/other documents in the
office through courier/postal service, manually and such tenders shall not be entertained and rejected.
B. The bid and relevant documents will be submitted online as per cover details:‐
Scanned copy of the following documents will be uploaded on‐line:‐
i. The firm shall submit the scanned copy of confirmation by the vendor that the vendor has seen all the
conditions of the NIT and agrees with the conditions of DJB. The bidder shall certify for acceptance of all
the tender conditions of the online NIT and furnish a certificate as per Appx ‘A’. The certificate duly signed
shall be scanned and uploaded. In case of any deviations, the bid shall be rejected. If the certificate is signed
by legally authorized signatory, a copy of the authorization letter be enclosed/ uploaded.
ii. The firm shall submit the scanned copy of registration certificate for GST and PAN.
iii. The firm shall submit the scanned copy of the latest return file for GST.
iv. The firm shall submit scanned copy of affidavit on non‐judicial stamp paper confirming that firm has not
been debarred from any organization for doing such works and firm is not in the habit of going in to
arbitration and number of arbitration cases if any.
v. Declaration by the firm in its letter headed paper that the instrument/Material offered is strictly as per
tender specification and if there is/are any deviation firm will mention the same in writing.
vi. The random samples of ferric chloride will be sent to laboratory for the purpose of testing . The Expenses
of such testing will be born by Bidder/Supplier.
Note:
a) If bidder does not submit the documents as above as applicable the technical bid will be rejected.
b) Firm will submit 1 Kg properly sealed sample within 24 hours from the date and time of submission
the tender for the testing purpose. On Non submission of sample the bid will be rejected.
II. Commercial bid BOQ (Bill of Quantities) will be submitted on line
A. Modification and Withdrawal of Bids. No bid may be withdrawn or modified after submission and if it is
withdrawn in the interval between the deadline for submission of bids and expiry of the period of the specified
bid validity. Withdrawal of a bid during this period will result in forfeiture of Bidder’s Bid Security/EMD.
B. Rejection of Bids. Canvassing by the Bidder in any form, unsolicited letter and post‐tender correction may
invoke summary rejection with forfeiture of EMD. Conditional Bids will not be accepted.
C. Unwillingness to Quote. Bidders unwilling to quote should ensure that intimation to this effect reaches
before the due date and time of opening of the Bid, failing which the defaulting Bidder may be delisted for the
given range of items as mentioned in this NIT.
D. Validity of Bids.The Bids will remain valid 120 Days from the date of opening Bids.
E. Supply of Stores. Complete Items shall be supplied in Stores, within 60 days after placing of Supply order.
This will also apply to items or group of items for which a separate period of completion has been specified.
Compensation for delay of work @ 1.5% per month delay to be computed on per day basis
Provided always that the total amount of compensation for delay to be paid under this condition shall not exceed
10% of the Tendered Value of work or to the Tendered Value of the item or group of items of work for which a
separate period of completion is originally given.
(Sanjay Sharma)
Chief Water Analyst (W&S)‐III
‘’BIDDER INSTRUCTION FOR ELECTRONIC SUBMISSION OF EMD AND TENDER FEES’’
1. Bidder shall be submit EMD and Tender fees electronically on before last date and time of bid submission
on DJB sub paisa portal on DJB website.
2. If any problem in submission of EMD/T.fee Please contact Mr. Mukesh on Phone Number 7992282654,
Allahabad Bank, Copernicus Marg, New Delhi.
3. Bid submitted without the tender processing shall be liable to rejection.
4. EMD received without complying all the formalities shall be liable for rejection.
5. Bidder shall submit the tender processing fee of Rs. 500/‐ and EMD amount as mentioned above against
the particular work electronically, on or before the last date and time of bid submission.
6. Bidder must upload the scanned copy of RTGS customer Payment confirmation along with the bid and
date of payment (RTGS date), before the date and time of closing of the bids and which is clearly visible
failing which tender is liable to be cancelled.
7. For any further assistance in context of EMD & Tender Fee, the bidders are advised to contact Manager/
Sr. Manager, DJB Sub Paisa Portal on DJB Website Allahabad Bank at Copernicus Marg, New Delhi.
CHIEF WATER ANALYST (W&S)‐III
GENERAL CONDITIONS
1) Instructions and Conditions. The Supplier shall take all steps necessary to ensure that all persons employed
on the works by him / her have noted that the Indian Official Secret Act1923 (IAX of 1928) is applicable to
them and shall continue to be applied even after the execution of the works awarded by this unit.
2) Pre ‐Dispatch Inspection. A certificate that ‘Each component in complete, has been inspected for worthiness
and meets all specifications as given in the tender, shall be given by the supplier, along with purchase
voucher and manufactures test certificate.
3) Final Inspection by Formation Board of Officers. On receipt of stores in the unit, final inspection shall be done
by a formation board of officers as per instructions on the subject board. Chief Water Analyst has right to order
independent testing of material if so desired, expenditure of which shall be borne by the Vendor. Testing shall
be done at Govt. approved labs/NABL Lab where such facility exists.
4) Warranty. The equipment supplied against the work order shall bear a warranty against defective materials
for a period of one year from the date of completion of the work order. In case of manufacturing failure or
defect in any component within the warranty period, the consignee shall inform the supplier for joint
inspection. Within a period of 48‐72 hrs of the receipt of such information, the rejected material shall be
repaired or removed and replaced by the supplier at the site at his own expense and no extra payment shall
be made on this account. All stores to be supplied should be free from all defects and faults in material
workmanship and manufacture. They should be of the highest grade and consistent with the established and
generally accepted standards for material of the type used and in full conformity with the specifications,
drawings, or samples and shall, if operable, operate properly. The Seller shall be bound to furnish a clear
written warranty regarding the same. In the event of the ultimate consignee in India not finding the stores in
accordance with the order, the Seller will be required to replace them free of cost inclusive of all freight and
handling charges. Such replacement will be done within ninety days of the claim report raised by the purchaser.
These standard conditions will also apply in respect of replaced stores.
5) Technical Life. Technical life of the stores to be delivered for replacement will not be less than the remaining
technical life of the faulty/defective/deficient unit being replaced, or the actual life of such a unit as specified
in the contract, whichever is more.
6) Deviations. The supplier shall not make any addition, alteration or omission from the works as described in
the documents which have been offered and accepted by the Chief Water Analyst (W&S)‐III. If in case any given
detail is found to be in contrast to the sound engineering practice, it is the supplier’s responsibility to bring out
the same to the notice of the Chief Water Analyst (W&S)‐III and obtain written instructions on such
amendments/clarification so as to produce a best product.
7) Documents.The following documents shall be prepared and submitted by the supplier to the paying
authority along with the bill for making payment: ‐
a) Ink signed copy of invoice/voucher in original
b) Guarantee / warranty certificate
c) Purchase Vouchers.
d) Manufacturer Test Certificates
e) Copy of Performance Bank Guarantee.
f) Prescribed pre‐stamped bills in triplicate.
8) Performance Guarantee. Performance Guarantee @ 5% of Work Order amount in favour of Chief
Water Analyst (W&S)‐III as shall be deposited within 07 days from date of issue of supply order as Bank
Guarantee or TDR.
9) Risk and Cost. In the event of failure on the part of vendor to supply the full quantity in the time
stipulated or within any extended period granted by the accepting officer or in the event of failure to
supply on any account, the accepting officer shall have the right to cancel the supply order and obtain
the undelivered supplies from other sources at risk and expense of the vendor. The vendor is liable to
pay the additional amount spent by the department in procuring the said stores though afresh supply
order i.e. the defaulting vendor has to bear the excess cost incurred as compared with the amount
contracted with the vendor.
10) Force Majeure. Should any Force Majeure circumstances arise, each of the contracting party shall be
excused for the non‐fulfillment or for the delayed fulfillment of any of its contractual obligations, if the
affected party within 15 days of its occurrence informs the other party in writing. Force Majeure shall
means fires, floods, natural disasters or other acts, that are unanticipated or unforeseeable, and not
brought about at the instance of the party claiming to be affected by such event, or which, if anticipated
of foreseeable, could not be avoided or provided for, and which has caused the non‐ performance or
delay in performance, such as war, turmoil, strikes, sabotage, explosions, quarantine restriction beyond
the control of either party. A party claiming Force Majeure shall exercise reasonable diligence to seek to
overcome the Force Majeure event and to mitigate the effects the reofon the performance of its
obligations under this contract.
11) Subletting, Transfer, Assigning the supply to other Agencies. The firm shall not sublet, transfer,
assign the supplies of the items given in Schedule I or any part thereof to any other firm. Any violation
on this count shall render the offer / work order to be cancelled and the security deposit/Performance
Bank Guarantee forfeited.
12) Rejection of Bids. Canvassing by the bidder in any form, and unsolicited letter, conditional quotations
will be rejected outrightly.
13) Delivery.
a) Supply of equipment shall be delivered to Chief Water Analyst (W&S)‐III. Packing and freight
will be complete responsibility of the supplier up to the delivery site(s) specified by the respective.
b) Supply shall be deemed complete when store delivery is physically completed and duly
received by consignee unit at the specified location.
14) GST. Firm will ensure that all taxes including GST and any other kind of taxes as applicable are paid at firm’s
end. This department will bear no liability for any dispute on this account.
15) Withdrawal of offer by L1. In case the lowest bidder withdraws his offer, re‐ tendering may be resorted to
however re tendering NIT will not be issued to the vendor who had backed out and EMD, if any, of such a firm
will be forfeited.
16) Forfeiture of the EMD. The EMD will be liable to be forfeited if the bidder withdraws or amends, impairs or
derogates from the tender in any respect within the validity period of his tender. No separate order is required
for forfeiture of EMD which follows on default and should be created at once to the Government account.
17) Delivery of Stores. The supplier shall produce to the commanding officer original purchase voucher/Invoice
from the manufacture and/or their authorize agents in respect of the items for which payment is claimed. The
supplier shall ensure that the materials are brought to site in original sealed containers/packing bearing
manufactures marking
18) Correspondence. All correspondence shall be addressed to;
Chief Water Analyst (W&S)‐III,
Okhla Sewage Laboratory,
Okhla Sewage Treatment Plant,
Mathura Road, Delhi‐
19) Bank Details. The details mentioned below shall be filled by the firm before submission of quotations.
a) Bank Name :
b) Branch Name :
Address :
Telephone No :
c) 9‐Digit Code Number of the Bank & Branch appearing on the MICR cheque issued by the Bank.
d) Account type (S.B Account/Current account on cash credit) with code ).
e) Ledger No/Ledger folio no.
f) Account number (As appearing on the cheque book).
(Sanjay Sharma)
Chief Water Analyst (W&S)‐III
EVALUATION CRITERIA & PRICE BID ISSUES
1) Evaluation Criteria. The broad guidelines for evaluation of Bids will be as follows: ‐
a) Only those Bids will be evaluated which are found to be fulfilling all the eligibility and qualifying
requirements of the Tender Terms and conditions.
b) If there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit
price and quantity, the unit price will prevail and the total price will be corrected. If there is a discrepancy
between words and figures, the amount in words will prevail for calculation of price.
c) The lowest qualified acceptable Bid will be considered further for placement of contract/ Work Order after
complete clarification and price negotiations as decided by the Buyer.
d) If there is a discrepancy between the technical specification in RFP and BOQ, the RFP specifications
supersede the BOQ specification.
e) If a firm quote 'Nil/Zero" charges/consideration, the bid shall be treated as unresponsive and will not
considered.
f) The final technical qualification of bidder will be accessed after presentation of the proposed dosing
system by the participating bidders before the purchase committee.
g) Material Supplied in two parts as per work order.
TENDER CONDITIONS ACCEPTANCE LETTER
(To be given on Company Letter Head)
To,
Sub : Acceptance of Terms & Conditions of Tender
RFP Reference No: Name of Tender / Work:‐
(1) I/We have downloaded/ obtained the tender documents (s) for the above mentioned ‘Tender/
Work’ from the web site(s) namely:
____________________________________________________________________________
____________________________________________________________________________
as per your advertisement, given in the above mentioned website(s).
(2) I/We hereby certify that I/we have read entire terms and conditions of the tender documents
from Page No ________ to ________ (including all documents like annexure(s), schedules (s),
etc),which will form part of the contract agreement and I/we shall abide hereby the terms/
conditions/clauses contained therein.
(3) The corrigendum(s) issued from time to time by your department/ organizations too have also
been taken into consideration, while submitting this acceptance letter.
(4) I/we hereby unconditionally accept the tender conditions of above mentioned tender
documents(s)/corrigendum(s) in its totality/ entirety.
(5) The documents submitted in physical from as mentioned is the true copy of the documents
uploaded on the Central Public Procurement Portal (https://defproc.gov.in/defprocure/app).
(6) In case any provisions of this tender are found violated, your department/ organization shall be
at liberty to reject this tender/bid including the forfeiture of the full said Earnest Money Deposit
absolutely and we shall not have any claim/right against dept in satisfaction of this condition.
Yours Faithfully,
(Signature of the Bidder, With Official
Seal)
BOQ
S.No Specification Qty
1 SPECIFICATIONS FOR FERRIC CHLORIDE (ANHYDROUS) BIS MARK 16000
KG
Molecular Formula FeCl3
Molecular Weight 162.2 g/mol
Physical State: Solid
Grade: Anhydrous/ Commercial grade
Colour: Greenish-Yellow to brown-black solid.
Odour: Faint Hydrochloric odor when dissolved in water
Solubility: Slightly Soluble in water, 5 to 10 mg/mL at 68° F (NTP,
1992) In cold water: 74.4 g/100 cc at 0 °C; in hot water:
Combustibility: Non-Combustible
pH: 2/ 2.7 of the solution
Density: 2.8 at 680 F (at anhydrous)
Boiling point: 5990 at 760 mm Hg (NTP 1992)
Melting point : 5830 at 760 mm Hg (NTP 1992)
VOC Content: NIL
Spilled solid: Not more than 2%
Purity: Minimum 98%
Iron (as Fe) : Minimum 33%
Ferus Salt as (FeCl2) Maximum 0.10%
The ferric chloride must be free from toxic and heavy metals.
Other Experimental Properties Standard molar enthalpy (heat) of formation at 298.15 deg K
is ‐399.5 kJ/mol (crystal); Standard molar Gibbs energy of formation at 298.15 deg K is ‐334.0
kJ/mol (crystal); Standard molar entropy at 298.15 deg K is 142.3 J/mol/K (crystal); Molar
heat capacity at constant pressure at 298.15 deg K is 96.7 J/mol/K (crystal)
Grades: Anhydrous 96%; 42 deg Be solution, photographic and sewage grades.
CWA(W&S)‐III
Evolution of NIT No.‐14
Annexure –List of Document will be submitted in letter headed
paper
S.No.
YES NO Remarks
1. Tender Fee
2. EMD FEE
3. GST Registration certificate
4. Latest Applicable GST Returns Filed
5. Permanent Account Number
6. Authorization certificate
Undertaking at Non Judicial stamp paper of Rs. 50/‐
7. The firm has not left any Work Abandoned During
past 3 years
Undertaking at Non Judicial stamp paper of Rs. 50/‐
8.
The firm has not left Before completion of work
Undertaking Of Non‐ Judicial Stamp Paper
9. Confirming That Firm has not been debarred from
Any Organization
10. Catalog Attached
11. Past Performance, if any
12. BIS License