BPS PRODUCT CERTIFICATION BODY

BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

FACTORY AUDIT CHECKLIST

1. General Information
a. Manufacturer’s Details
Name of
Manufacturer
Plant Address
b. Supplier’s or Local Representative’s Details (for foreign manufacturers)
Name of Local
Representative
Address
c. Manufacturer’s Representative
Name of
Manufacturer’s
Representative
Position
Contact Number
E-mail
d. Audit Details
 Initial  Re-certification  Surveillance
Type of Audit
 Extension in Scope of Certification  Product

Name of Auditor/s

Date of Audit
e. Product/s covered by the audit
Product Type/Model Standard

2. Verification of purchased components and materials

2.1 Are materials, components and sub-assemblies verified by the manufacturer as complying with
appropriate specification?

2.2 Does this verification also include the verification of any Certification Marks?

Description of procedure (one or more boxes may be ticked)

Rely on suppliers’ out-going inspection/ suppliers’ quality plan
Audit conducted at the suppliers’ premises
Supplier control based on manufacturers’ check list
Conduct own incoming inspection
Identification check
☐ Checked for correct type ☐ Rating
☐ Comparison to a reference ☐ Certification mark
Certificate of conformity
Others (please give details)

Page 1 of 6
 BPS PRODUCT CERTIFICATION BODY
BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

Description of the procedure or reference of documented procedure and revision or issue date:

2.3 If the manufacturer relies on Certificates of Conformity, do they clearly identify the product,
quantity of items covered, the specification to which the products conform, the production date and are
they properly issued?

2.4 Is there a procedure covering the way to handle non-conforming components and materials?

Description of the procedure or reference of documented procedure and revision or issue date:

2.5 Are the procedure and the way in which it is applied satisfactory? (e.g.: components and materials
clearly identified and/or segregated to prevent unauthorised use?)

2.6 Are records of the incoming inspection maintained and satisfactory?

2.7 Are records of the incoming inspection kept at least up to the validity of certificate?

3. Production Control, Inspection, and Routine Tests

3.1 Is there a procedure to ensure that all products will be tested or inspected according to the
manufacturer’s requirements?

Description of the procedure or reference of documented procedure and revision or issue date:

3.2 Is the production process controlled at appropriate stages?

3.3 Are products inspected at appropriate stages of manufacture? (Production Line Inspection)

Give details of all tests and inspections performed by the manufacturer.

3.4 Do the Routine Tests entered on the Test Data Sheet sufficiently cover all routine test requirements?

3.5 Is there a procedure covering the way to handle non-conforming products?

Description of the procedure or reference of documented procedure and revision or issue date:

Page 2 of 6
 BPS PRODUCT CERTIFICATION BODY
BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

Procedure of handling non-conforming products (one or more boxes may be ticked)

Automated segregation process
Manual segregation process
Non-conforming products are destroyed
Non-conforming products are repaired
Others (please give details)
3.6 Are the procedure and the way in which it is applied satisfactory?
(e.g. non-conforming products clearly identified or segregated to prevent unauthorized use?)

3.7 Are repaired and reworked (corrected) items again subjected to appropriate tests/inspections in
accordance with procedures?

Description of the procedure or reference of documented procedure and revision or issue date:

3.8 Are test records of the routine tests maintained and satisfactory?

3.9 Are records of the routine tests kept at least up to the validity of certificate?

4. Calibration of Test and Measuring Equipment

4.1 Is test and measuring equipment used calibrated or verified?

(one or more boxes may be ticked)

Verification done by the manufacturer by means of calibrated reference equipment
Calibration done by:
Laboratory accredited according to ISO/IEC 17025
Test equipment manufacturer/supplier
National metrology institute
Other (please give details)

Provide details for at least one electrical measuring equipment:

Kind of equipment

Type reference
Calibration reference
number
Date of last calibration
Calibration due date

4.2 Is the reference equipment (if used for verification) calibrated?

Page 3 of 6
 BPS PRODUCT CERTIFICATION BODY
BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

(one or more boxes may be ticked)

Calibration of reference equipment done by:
Laboratory accredited according to ISO/IEC 17025
Test equipment manufacturer/supplier
National metrology institute
Other (please give details)
4.3 Is the equipment provided with a label or similar indicating the next calibration/verification due
date?

4.4 Do the calibration/verification records indicate that calibration is traceable to national/international

standards of measurement?

4.5 Are the records for calibration/verification of test and measuring equipment maintained and
satisfactory?

4.6 Are records kept at least least up to the validity of certificate?

5. Handling and Storage

5.1 Are the components and materials for production stored and handled in such a way as to ensure
that they will continue to comply with the applicable standards?

5.2 Are the finished products stored and handled in such a way as to ensure that they will continue to
comply with the applicable standards?

6. Verification of Products Against Technical Documents

6.1 Do the Technical Documents (Wiring/Circuit Diagram, List of Critical Materials and Components,
Product Photographs, Rating/Specification) cover all the products within the scope of the existing
PS License/application for PS License?

6.2 Are the product identical in line with the product described in Technical Documents?

7. Management Systems

If the manufacturer has a QMS certified/registered or assessed by an accredited certification body, please
provide details of QMS standard, scope, name of certification body/registrar and certificate expiry date, or
provide copy of the certificate.

QMS NOT certified

QMS certified/registered by an accredited certification body/registrar
QMS certified/registered by a non-accredited certification body/registrar
Copy of the certificate (if any) provided as appendix to this report

Details of QMS standard:

Page 4 of 6
 BPS PRODUCT CERTIFICATION BODY
BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

Does the scope of the certification/registration cover the production of the certified product:
Yes No

Name of certification
body/registrar:
Certificate no.:
Certificate issued date:
Certificate expiry date:
7.1 Does the manufacturer controls the documents and records satisfactorily?

7.2 Does the manufacturer regularly performs internal audits and the audit non-conformities had been
followed-up satisfactorily?

7.3 Are the records from internal audit and corrective actions available?

8. Human Resources
8.1 Are the quality assurance and manufacturing personnel adequately briefed on their duties?

8.2 Are personnel performing work affecting conformity to product requirements competence in
accordance with determined necessary competent by manufacturer?

9. Traceability
9.1 Are product identified by suitable means throughout product realization and control the unique
identification of the product?

10. Customer Complaints

10.1 Is there a procedure regarding how to handle customer complaints?

10.2 Are the received complaints reviewed on a regular basis regarding whether they are related to
single errors or system errors?
Actual case checked
Procedure checked
10.3 Are corrective actions and decisions regarding customer complaints recorded?
Actual case checked
Procedure checked
10.4 Is the originator of the complaint informed about the handling and the result of the complaint?
Actual case checked
Procedure checked

Page 5 of 6
 BPS PRODUCT CERTIFICATION BODY
BUREAU OF
PHILIPPINE SD-SCD-QF75: Factory Audit Checklist
STANDARDS Effectivity Date: 01 June 2021
Revision No. 00

10.5 Are the records of customer complaints maintained and satisfactory?

10.6 Are records kept at least up to the validity of certificate?

11. Control of Product Changes

11.1 Does the manufacturer confirm that no changes or only authorized changes have been made to the
concerned manufactured product since the last Surveillance?
No changes
Changes authorized by the BPS

12. Follow-up on Corrective Actions from Previous Surveillances

12.1 Are all corrective actions from previous surveillances completed and implemented?

13. Auditor’s Findings and Recommendation

No unsatisfactory findings.
Observation(s)/recommendation(s)
13.1 Recommended for issuance/recertification/extension
for improvement in the scope of certification/continued use of PS
License
Manufacturer’s corrective action(s) shall be checked
at the next visit.
13.2 Minor unsatisfactory finding(s) Recommended for issuance/recertification/extension
in the scope of certification/continued use of PS
License
Manufacturer shall confirm the corrective action(s).
Major unsatisfactory finding(s). PS License (if any) may be issued/renewed/
13.3 extended/continued after confirmation by BPS
Safety not directly affected.
(Special or early routine Surveillance recommended for
checking corrective action(s)).
Repeated factory Surveillance recommended after
the manufacturer has confirmed implementation of
Critical unsatisfactory finding(s). the corrective action(s).
13.4 (The corrective actions might include total re-
Safety directly affected.
evaluation of the product).
Recommended for PS License suspension by BPS

Audit Team:

Team Leader: _____________________________________

Name and Signature

Member/s: _____________________________________
Name and Signature

_____________________________________
Name and Signature

Page 6 of 6