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MS Excel is a commonly used spreadsheet program that allows users to store and analyze numerical data. It provides many functions such as adding headers and footers, finding and replacing data, password protecting worksheets, filtering and sorting data, creating formulas and charts, and automatically updating results when data changes. Conditional formatting enables highlighting of cells based on certain criteria, like coloring the top or bottom values or cells meeting a formula criteria. Nested IF functions can be used to evaluate multiple conditions in a formula.

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Vartika Shukla
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98 views7 pages

FM LAb File

MS Excel is a commonly used spreadsheet program that allows users to store and analyze numerical data. It provides many functions such as adding headers and footers, finding and replacing data, password protecting worksheets, filtering and sorting data, creating formulas and charts, and automatically updating results when data changes. Conditional formatting enables highlighting of cells based on certain criteria, like coloring the top or bottom values or cells meeting a formula criteria. Nested IF functions can be used to evaluate multiple conditions in a formula.

Uploaded by

Vartika Shukla
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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UNIT: 1 INTRODUCTION TO MS-EXCEL

What is MS-Excel?

MS Excel is a commonly used Microsoft Office application. It is a spreadsheet program which is used
to save and analyse numerical data.

Functions of MS-Excel:

1. Add Header and Footer

MS Excel allows us to keep the header and footer in our spreadsheet document.

2. Find and Replace Command

MS Excel allows us to find the needed data (text and numbers) in the workbook and also replace the
existing data with a new one.

3. Password Protection

It allows the user to protect their workbooks by using a password from unauthorized access to their
information.

4. Data Filtering

Filtering is a quick and easy way to find and work with a subset of data in a range. A filtered range
displays only the rows that meet the criteria you specify for a column. MS Excel provides two
commands for filtering ranges:

• AutoFilter; which includes filter by selection, for simple criteria

• Advanced Filter; for more complex criteria

5. Data Sorting

Data sorting is the process of arranging data in some logical order. MS Excel allows us to sort data
either in ascending or descending order.
6. Built-in formulae

MS Excel has got many built-in formulae for sum, average, minimum, etc. We can use those
formulae as per our needs.

7. Create different charts (Pivot Table Report)

MS Excel allows us to create different charts such as bar graph, pie- charts, line graphs, etc. This
helps us to analyze and compare data very easily.

8. Automatically edits the result

MS Excel automatically edits the result if any changes are made in any of the cells.

9. Formula Auditing

Using formula auditing we can graphically display or trace the relationships between cells and
formulas with blue arrows. We can trace the precedents (the cells that provide data to a specific cell)
or the dependents (the cells that depend on the value in a specific cell).

Advantages of MS-Excel:

1. Best way to store data


2. You can perform calculations
3. All the tools for data analysis
4. Easy to data visualizations with charts
5. You can print reports easily
6. So many free templates to use
7. You can code to automate
8. Transform and clean data
9. Store data with millions of rows
Disadvantages of MS-Excel:

1. Lack of control and security


2. Excel is prone to human error
3. Excel is hard to consolidate
4. Excel is unsuitable for agile business practices
5. Excel can't help us make quick decisions
6. Excel is not designed for collaborative work
7. Excel is difficult to troubleshoot or test
8. Excel is vulnerable to fraud/corruption
9. Difficult to manage advanced pricing rules
10. Excel is Unfit for Agile business Practices
Nested IF Function

The IF function can be nested inside of itself to handle multiple conditions.


Q1. For a given set of data, calculate total marks, percentage and allot grades on the following
conditions:

Percentage Grade
>90 A
80-90 B
<80 C

Q2. Write a syntax for the scores using Nested IF function.

Conditional Formatting:

Conditional formatting in Excel enables you to highlight cells with a certain colour, depending on the
cell's value.
Q1. 1. Give Blue cell colour to Top 10 Countries as per Happy Planet Index 2006.
Step 1: Select cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Select Top/Bottom Rules.
Step 4: Select Top 10.
Step 5: Customize the colour to Blue.
Step 6: Press OK

2. Give Red colour to Bottom 10 Countries as per Happy Planet Index 2009.
Step 1: Select the cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Select Top/Bottom Rules.
Step 4: Select Bottom 10.
Step 5: Press OK.( By default the system will choose red colour, if not, choose Red and then Press
OK)
3. Give Green text colour with Yellow fill to Countries whose 2009 index greater than 2006
index.
Step 1: Select the cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Select New Rule.
Step 4: Select Use a formula to determine which cells to format.
Step 5: Put the condition D2>C2.
Step 6: Select Format.
Step 7: In font select colour and choose green.
Step 8: In fill choose yellow colour.
Step 9: Press OK.

4. Apply Bold formatting to Country name is above is 61.5 in 2006.


Step 1: Select the cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Select New Rule.
Step 4: Select Use a formula to determine which cells to format.
Step 5: Put the condition C2>61.5
Step 6: Select Format.
Step 7: In font style under font select Bold.
Step 8: Press OK.

5.Insert Data bars for Happy Planet Index 2009


Step 1: Select the cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Choose Data Bars.
Step 4: Choose the style of Data Bar.

Q2. Highlighting Next month dates


Step 1: Select the cells to be formatted.
Step 2: Go to Conditional Formatting.
Step 3: Select Highlight Cell Rules.
Step 4: Select A date occurring.
Step 5: In the column showing Yesterday choose Next Month.
Step 6: Choose the colour.
Step 7: Press OK.

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