Submitting, gra ding and archiving PDF assignments | Kompetenzteam Digitale Lehre JGU

PDF assignments on JGU-LMS

Submitting, grading and archiving PDF assignments |Kompetenzteam Digitale Lehre JGU | Stand:
15.02.2021

Step 1: Adding an assignment (teacher’s view) ............................................................................................................. 1

Step 2: Submitting an assignment (student’s view)....................................................................................................... 2
Step 3: Grading and saving assignments (teacher’s view) ............................................................................................. 4

PDF assignments are an easy and secure way to submit, grade and save digital exams on the learning
platform JGU-LMS.
Following, you will find all steps for teachers and students, so that teachers know what students should see
and which notifications they should be getting.

Step 1: Adding an assignment (teacher’s view)

Log into JGU-LMS, navigate to your course and, in the upper https://lms.uni-mainz.de
right corner, turn editing on.
1. Add the activity “Assignment”.
The options menu opens.

2. Choose your preferences.

We are going into detail about a couple of options, the
ones we have experienced as especially useful to
consider.
3. Availability: Choose when the assignment and/or its
description will be available, due and closed.
4. Submission types: You can choose if students are
required to write in a text box or hand in a (certain type
of) document. Here, we will choose PDF files, with a
limit of 1 file per person and 10MB per file.
For assistance on how to digitise and upload
handwritten documents, see our PDF tutorial (in German).

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Submitting, gra ding and archiving PDF assignments | Kompetenzteam Digitale Lehre JGU

5. Feedback types: You can choose which of the feedback

types you want to give in the grading area.
6. Submission settings: Require students to click the
submit button: If enabled, students will have to click a
submit button to declare their submission as final. This
allows students to keep a draft version of the
submission on the system. If this setting is changed
from “No” to “Yes” after students have already
submitted, those submissions will be regarded as final.
7. Attempts reopened: Determines how student
submission attempts are reopened. The available
options are:
a) Never: The submission cannot be reopened.
b) Manually: The submission can be reopened by a
teacher.
c) Automatically until pass: The submission is
automatically reopened until the student achieves the
grade to pass set in the gradebook for this assignment.
8. Notifications: Notify graders about submissions: If
enabled, graders (usually teachers) receive a
message whenever a student submits an assignment,
early, on time and late. Message methods are
configurable.
9. Once you set up everything as you want it to be, you
can save and close this menu.

Step 2: Submitting an assignment (student’s view)

Prepare you document and save it in its native format, e.g. DOCX, XLSX, JPG. Now, save it as a PDF. This way you can
come back to the original and edit it, rather than start from scratch if you would have only saved it as a PDF file.

For assistance on how to digitise and upload handwritten documents, see our PDF tutorial (in German).

1. To submit a document, navigate to your course, scroll

to the assignment (or click on the calendar entry) and
click the assignment.
What you find on the submission page, all be it a little
small, are the specifications set by your teacher, in our
example: 1 PDF file with a maximum size of 10 MB.
2. Drag and drop your file into the box.
3. Save changes.
4. You will receive an email, telling you the title of the
course, the type of activity and the title of the activity.
To double check or change your submission (if this
possibility was set in the preferences), click “status”.

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Submitting, gra ding and archiving PDF assignments | Kompetenzteam Digitale Lehre JGU

5. After having received feedback or grading, students will

be notified as well, if this was marked in the options.

6. Submission status: When you return to the starting

page of the assignment, you get the overview of the
submission, including whether or not you can still make
changes to your submission.

7. Feedback: Here you see all the feedback comments.

When clicking “View annotated PDF”, the integrated
PDF tool opens. By clicking the file link, you can
download the annotated file.

8.

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Submitting, gra ding and archiving PDF assignments | Kompetenzteam Digitale Lehre JGU

Step 3: Grading and saving assignments (teacher’s view)

1. Click the link to the assignment. You see a list of submissions with the status in the grading process. Depending on
what you set in the preferences, you can
• Download selected or all submissions, e.g. to archive them
• See and change the Grade: Enter the score
• Edit: Annotate the PDF submission in the integrated PDF tool
• Comment on the submission
• Give feedback comments to the document in general
• See the teacher’s annotated submission
• See further feedback files you uploaded
• See the final grade

2. To annotate the submitted PDF online in the LMS

integrated PDF tool, click “Grade” and choose
“Grade” from the menu.
3. As you can see, in this view teachers can also grant
extensions to closed submissions or prevent
submission changes in still ongoing submissions.

4. The submitted PDF file opens.

At the top you find the title of the course and the
course activity; the student’s name and the
assignment’s due date.
The bigger window shows the document and
annotation tools. You can highlight, comment or
stamp – and change these annotations.
At the bottom you can choose what to do next: save
changes, save and show next or reset your feedback.
If you enable “Notify students” they will receive an
email similar to the submission confirmation (see
above).

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Submitting, gra ding and archiving PDF assignments | Kompetenzteam Digitale Lehre JGU

On the right-hand side are all the feedback and

grading options regarding the whole document.
Next to written feedback, you can also send files:
Further reading, different solutions, and also audio
files with a spoken commentary.

In our example, the filled in table looks like this.

5. When you return to the starting page of the

assignment, you get the overview of the submissions.

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