Process Flow - General Accouting System Flow

F03B11 Accounts Receivable

Transaction Input
F0411 Accounts Payable
F06395 Payroll
F0911 Journal Entries

Posted & Unposted F0011 Batch Control

Transactions
F0911 Account Ledger

F0902 Account Balances

After Posting the Batch
F0911 Account Ledger
F0011 Batch Control

The following tables are used when Transactions are entered:

F0901 Account Master
F0006 Business Unit Master
F0009 General Constants
F0010 Company Constants
F0008 Fiscal Date Patterns
Automatic Accounting Entries
F0012 Instructions Master
F0025 Ledger Type Master

Category Codes
Tables E8 E9.1
F0101 30 30
F0006 30 50
F0901 23 43
F4101 20 23
F1201 23 23
g System Flow

Unposted Inquries and Reports

Updates Financial Reports 1) T/B 2) Balance by

period
Record is marked "P" as posted & Posted Inquiries
and Reports
Batch is marked as "D" as posted

sed when Transactions are entered:

Accounting Entries

7.2
140 10.08
145 10.44
8L

10.4
Process Flow - Account Receivable
F03B11 A/R Ledger Document 'RI'; Post code 'Blank'
Enter A/R Voucher
JE created in GL for 'RI' doc with 'Blank' post code
F0911 General Ledger
F03B112 Invoice Reivisions
F0011 Batch Header Creates Batch No/Type 'IB'; Status 'A'

F03B11 A/R Ledger Post Code updated to "D"

Post A/R Voucher F0911 General Ledger Post Code updated to "P"
F0011 Batch Header Post Code updated to "D"
F0902 Account Balance Updates Account Balance

Enter Receipt F03B13 Receipt Register Creates Document 'RU'; Post Code 'Blank'
F03B14 Receipt Detail Creates Document 'RU'; Post Code 'Blank'
F03B11 A/R Ledger Creates Document 'RU'; Post Code 'D'
Post Code status in Customer Receipt Inquiry screen 'blank'
F0011 Batch Header Creates Batch No/Type 'RB'; Status 'A'

Post Receipt Creates JE for Bank Account/Cash (RC Doc) and

F0911 General Ledger A/R Trade (AE Doc). Marks entries as posted - 'P'
F0011 Batch Header Post Code updated to "D"
F03B13 Receipt Register Creates Document 'RU'; Post Code 'D'
F03B14 Receipt Detail Creates Document 'RU'; Post Code 'D'
F0902 Account Balance Updates Account Balance
Post Code status in Customer Receipt Inquiry screen 'D'

AR Entry on Sales F03B11 A/R Ledger Document 'RI'; Post code 'Blank'
Update F0911 General Ledger entries for Inventory/Receivable a/c/COGS
F0902 Account Balance
Account Payable - JDE Set Up & Process Flow
F0411 A/P Ledger Document 'PV'; Post code 'Blank'
Enter A/P Voucher
F0911 General Ledger JE created in GL for 'PV' doc with 'Blank' post code

F0011 Batch Header Creates Batch No/Type 'V'; Status 'A'

F0411 A/P Ledger Post Code updated to "D"

Post A/P Voucher
F0911 General Ledger Post Code updated to "P"
F0011 Batch Header Post Code updated to "D"
F0902 Account Balance Updates Account Balance

Create Payament F0413 A/P Matching Document Summary Creates Document 'PK'
Group F0414 A/P Matching Document Detail Creates Document 'PK'
F0411 A/P Ledger Closes open Amt and marks pay status as "P"

Post Payment F0911 General Ledger Creates JE for Bank Account/Cash (PK Doc) and
A/P Trade (AE Doc). Marks entries as posted - 'P'

F0011 Batch Header Post Code updated to "D"

F0413 A/P Matching Document Summary Post Code updated to "D"
F0414 A/P Matching Document Detail Post Code updated to "D"
F0902 Account Balance Updates Account Balance
Process Flow - Fixed Asset Accounting
F4301 PO Header
Purchase Order is raised in F4311 PO Detail
Procurement Module

F4311 PO Detail
F43121 Purchase Order Receiver
F0911 General Ledger Creates JE Dr. Capex/Cr.RNV
Goods are Received in F0011 Batch Header
Procurement Module F0902/F0011/F0911 On posting of Batch

F0411 AP Ledger
F0911 General Ledger Creates JE Dr. RNV/Cr.Trade A/c Payable
Voucher is created in the
Accounts Payable F0902/F0011/F0911/F0411 On posting of Batch
Module Flows to the At the month end manual JE is
Cost Flows to the GL General Ledger passed in GL to transfer Capex to
Module individual Asset A/c
F0911 General Ledger
Asset Master is Created in
F0902/F0011 On posting of Batch
the
Fixed Assets Module Cost Flows from the GL
F1202 Asset Account Balance
F1201 Asset Master
F0902/F0011/F1202 On posting of Batch

Verify Depreciation
Information in the
Fixed Assets Module

Compute Depreciation in
the
Fixed Assets Module

Assets Disposal in the Disposal receipt in the

Fixed Assets Module Accounts Receivable
Module
 Batch Posting F0011
SI.
No. Code Description Related Tables
1 IB Invoices F03B11 F0911
2 G General Accounting F0911
3 K A/P Checks (Automatic) F0413 F0414 F0411 F0911
4 M Manual & Void Checks w/Match F0413 F0414 F0411 F0911
5 N Inventory F4111 F0911
6 O PO/Contract Entries F4111 F0911
7 RB Receipts & Adjustments F03B13 F03B14 F03B11 F0911
8 V Voucher Entry F0411 F0911
9 W Manual Checks without Match F0413 F0414 F0411 F0911
10 0 Manufacturing F4111 F0911
A Account Payable Report Name
1 A/P to G/L Batch Report R04701
2 A/P Payments to G/L by Batch Report R04702A
3 A/P to G/L by offset Account Report R047001A
4 A/P Payments to A/P w/update Report R04713
B Accounts Receivable Report Name
1 A/R to Account Balance by Account ID Report R03B707
2 A/R to G/L by Batch Report R03B701
3 A/R to G/L Receipts Report R890911BI
C General Accounting Report Name
1 Transactions to Batch Headers R007021
2 Batch to Detail R007031
This report prints a general
journal of unposted
transactions in the F0911
3 Unposted Batches R007011 table
4 Batches out of Balance R007032
5 Company by Batch out of Balance R09706
6 Companies in Balances R097001
7 Intercompany accounts in Balances R097011
8 Account Balance to Transactions R09705
9 Account without Business Units R097041
10 Account balance without account master R097031
11 Transactions without Account Master R097021
Seq No. Item No. Description Line 1 Description Line 2 Co
1.01 GLG1 General Purpose Accounts 00000
1.02 GLG2 Beginning Assets 00000
1.03 GLG3 Beginning Liabilities 00000
1.04 GLG4 Retained Earnings for Annual Close 00000
1.05 GLG5 Year to Date Income and Loss 00000
1.06 GLG6 Beginning Revenues 00000
1.07 GLG7 Ending Revenues 00000
1.08 GLG8 Begining Cost of Goods Sold 00000
1.09 GLG9 Ending Cost of Goods Sold 00000
1.112 GLG11 Beginning Other Income 00000
1.113 GLG13 Beginning Other Expenses 00000
1.115 GLG12 Ending P&L Accounts Must be the last account to 00000
1.13 FS Special Income Statement Total 00000
1.14 FS04 Gross Margin Wording is defined by first 00000
1.14 FSA Set Up FS AAI's only for Company 00000. Don't enter 00000
1.15 FS05 Operating Income Wording defined by the first 00000
1.16 FS06 Net Profit Before Taxes Wording defined by the first 00000
1.17 FS15 You may set up as many as 15 00000
1.18 FS99 Net Income (Loss) Special wording for "Bottom 00000
1.2 IC Intercompany Accounts 00000
1.24 ICCC Intercompany Hub Account 00000
1.24 ICH Intercompany Hub Account 00000
1.289 SPA Speed Code - Airfares 00000
1.289 SPB Speed Code - Bank Account 00000
1.289 SPC Speed Code - Commissions 00000
1.289 SPF Speed Code - Freight Charges 00000
1.289 SPH Speed Code - Hotel Charges 00000
1.289 SPI Speed Code - Interest Charges 00000
1.289 SPM Speed Code - Meals and Entertainment 00000
1.289 SPR Speed Code - Rental Automobile 00000
1.289 SPT Speed Code - Tax Charges 00000
1.405 GLRC01 Reconcilable Range Begin Range 1 00000
1.406 GLRC02 Reconcilable Range End Range 1 00000
1.409 GLSM01 Defines the beginning range of accounts that will not be 00000
1.41 GLSM02 Defines the ending range of accounts that will not be 00000
1.411 GLPR01 Defines the beginning range of accounts that will not be 00000
1.412 GLPR02 Defines the ending range of accounts that will not be 00000
1.51 PX Form 1099 AAI Transactions 00000
1.52 PXA101 1099 - Misc Rent Beginning Range 00000
1.52 PXA102 1099 - Misc Rent Ending Range 00000
1.52 PXA103 1099 - Misc Rent Beginning Range 00000
1.52 PXA104 1099 - Misc Rent Ending Range 00000
1.52 PXA105 1099 - Misc Rent Beginning Range 00000
1.52 PXA106 1099 - Misc Rent Ending Range 00000
1.52 PXA201 1099 - Misc Royalties Beginning Range 00000
1.52 PXA202 1099 - Misc Royalties Ending Range 00000
1.52 PXA301 1099 - Misc Other Income Beginning Range 00000
1.52 PXA302 1099 - Misc Other Income Ending Range 00000
1.52 PXA303 1099 - Misc Other Income Beginning Range 00000
1.52 PXA304 1099 - Misc Other Income Ending Range 00000
1.52 PXA601 1099 - Misc Med-Health Care Beginning Range 00000
1.52 PXA602 1099 - Misc Med-Health Care Ending Range 00000
1.52 PXA701 1099 - Misc Non Employee Comp. Beginning Range 00000
1.52 PXA702 1099 - Misc Non Employee Comp. Ending Range 00000
1.52 PXA703 1099 - Misc Non Employee Comp. Beginning Range 00000
1.52 PXA704 1099 - Misc Non Employee Comp. Ending Range 00000
1.52 PXA705 1099 - Misc Non Employee Comp. Beginning Range 00000
1.52 PXA706 1099 - Misc Non Employee Comp. Ending Range 00000
1.52 PXA707 1099 - Misc Non Employee Comp. Beginning Range 00000
1.52 PXA708 1099 - Misc Non Employee Comp. Ending Range 00000
1.52 PXAB01 1099 - Misc Golden Parachute Beginning Range 00000
1.52 PXAB02 1099 - Misc Golden Parachute Ending Range 00000
1.52 PXAC01 1099 - Misc Attorneys Beginning Range 00000
1.52 PXAC02 1099 - Misc Attorneys Ending Range 00000
1.53 GR Unrealized gain on Monetary Account Valuation. 00000
1.53 GV Unrealized gain on Monetary Account Valuation. 00000
1.53 GW Unrealized loss on Monetary Account Valuation. 00000
3.11 RC Accounts Receivable Class - G/L Class code of "blank" 00000
3.18 RD A/R Drafts Processing 00000
3.181 RD1 Drafts Receivable 00000
3.181 RD2 Drafts Remitted 00000
3.181 RD3 Drafts Remitted for Discount 00000
3.181 RD4 Drafts Contingent Liability 00000
3.181 RD5 Drafts Void/Insufficient Funds 00000
3.23 RA Adjustments The last two characters of 00000
3.27 RAMW Minor Amount Write Off 00000
3.31 RKD Sales Discounts Taken The Cash Receipts program 00000
3.32 RTTXTX Accrued Sales or VAT Tax 00000
3.331 R8 Rounding Record (Alt G/L round 00000
3.331 RG Realized Gain on Foreign Currency Transactions 00000
3.331 RL Realized Loss on Foreign Currency Transactions 00000
3.335 RV Unrealized Gain on Foreign Currency Transactions 00000
3.335 RW Unrealized Loss on Foreign Currency Transactions 00000
3.34 RY Alternate currency gains AR 00000
3.345 RZ Alternate currency losses AR 00000
3.41 RFC Finance Charge Income Credit 00000
4.015 PB Default Bank Account for Accounts Payable 00000
4.045 PG Realized Gain on a Foreign Currency Transaction 00000
4.045 PP Preliminary Distribution for Voucher Logging 00000
4.05 PKD Discounts Taken 00000
4.06 PKL Discounts Lost 00000
4.06 PTTXTX Accrued Use or Self Assessment Tax 00000
4.07 PL Realized Loss on Foreign Currency Transaction 00000
4.08 PV Unrealized Gain on a Foreign Currency Transaction 00000
4.09 PW Unrealized Loss on a Foreign Currency Transaction 00000
4.1 PY Alternate Currency Gain AP 00000
4.15 PZ Alternate Currency Loss AP 00000
8.05 HRLT Ledger Type Where Budget Is Stored 00000
8.1 HRSB Beginning Salary Range 00000
8.11 HRSE Ending Salary Range 00000
11 CB Cash Basis Accounting 00000
11.1 CBAP Cash Basis - A/P Balancing account used for balancing tax 00000
11.2 CBAR Cash Basis - A/R Balancing account used for balancing tax 00000
11.3 CBUC Cash Basis - Suspense Revenue Unapplied Cash Account for 00000
11.61 CR Difference Account Used for Detailed Restatement 00000
11.62 CR01 Detailed Currency Restatement Beginning Account Range 00000
11.63 CR02 Detailed Currency Restatement Ending Account Range 00000
11.7 PBC Post Balances by Currency 00000
11.71 PBC01 Post Balances by Currency Beginning Account Range 1 00000
11.72 PBC02 Post Balances by Currency Ending Account Range 1 00000
11.73 PBC03 Post Balances by Currency Beginning Account Range 2 00000
11.74 PBC04 Post Balances by Currency Ending Account Range 2 00000
12.105 FX01 Begin Range 1 Asset Cost Accounts 00000
12.105 FX02 End Range 1 Asset Cost Accounts 00000
12.105 FX03 Begin Range 2 Accum. Depreciation Accounts 00000
12.105 FX04 End Range 2 Accum. Depreciation Accounts 00000
12.105 FX05 Begin Range 3 Depreciation Expense Accounts 00000
12.105 FX06 End Range 3 Depreciation Expense Accounts 00000
12.105 FX07 Begin Range 4 Disposal Range 00000
12.105 FX08 End Range 4 Disposal Range 00000
12.105 FX09 Begin Range 5 Revaluation Offset 00000
12.105 FX10 End Range 5 Revaluation Offset 00000
12.2 AT0000 Cost Summary Totals AAI items AT01-AT99 define 00000
12.2 AT0001 Interim Total includes amount for accounts prior to account 00000
12.2 AT0002 AAI item AT00 defines the account used to retrieve the 00000
12.21 AT01 Net Book Value 00000
12.22 AT02 Revenue Earned 00000
12.23 AT03 Ownership Costs 00000
12.24 AT04 Operating Costs 00000
12.25 AT05 Maintenance Costs 00000
12.26 AT06 Gain/Loss on Sale 00000
12.299 AT00 Hours - Incremental Statistical account to record 00000
12.3 FA0000 Account Master Record Create - Can be set up by Company 00000
12.305 FA01 Beginning Range 1 00000
12.305 FA02 Ending Range 1 00000
12.405 FC Set up for company 0000 only 00000
12.405 FC01 Beginning Range 1 00000
12.41 FC02 Ending Range 1 00000
12.455 FD Set up for company 00000 only 00000
12.455 FD01 Beginning Range 1 00000
12.455 FD02 Ending Range 1 00000
12.5 SDA Secondary Accumulated Depreciation 00000
12.5 SDE1 Secondary Depreciation Expense 00000
12.5 SDE2 Tertiary Depreciation Expense 00000
12.7 FR1 Revaluation Offset - Cost 00000
12.7 FR2 Revaluation Offset - A/D 00000
12.7 FR3 Revaluation Offset - Depr Exp 00000
12.8 DS1 UDD Element 27, 28 Actual Unit Ledger 00000
12.8 DS13TM UDD Element 27, 28 Actual Unit Ledger 00000
12.8 DS2 UDD Element 29 Actual Unit Ledger 00000
12.8 DS3 UDD Element 30 Actual Unit Ledger 00000
12.8 DS4 UDD Element 31 Actual Unit Ledger 00000
12.81 DSA1 Used with UDD Formula Element 57 to retrieve Inception to 00000
12.81 DSA2 UDD Element 58 to retrieve Inception to date balance 00000
12.81 DSA3 UDD Element 59 User Defined Ledger Type 00000
12.81 DSA4 UDD Element 60 to retrieve Inception to date balance 00000
12.81 DSA5 UDD Element 61 to retrieve Inception to date balance 00000
12.81 DSA6 UDD Element 62 User Defined Ledger Type 00000
13.105 FTD Time Billing Debits Default G/L Object Account 00000
13.11 FTC Time Billing Debits Revenue Credit Account 00000
13.115 FTC0 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC1 Revenue-Ownership Portion Revenue Credit Account for 00000
13.115 FTC2 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC3 Revenue-Maintenance Portion Revenue Credit Account for 00000
13.115 FTC4 Revenue-Other Portion Revenue Credit Account for 00000
13.115 FTC5 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC6 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC7 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC8 Revenue-Operating Portion Revenue Credit Account for 00000
13.115 FTC9 Revenue-Operating Portion Revenue Credit Account for 00000
13.12 FTWR Billed Working Hours "WR" is the Billing Rate Code 00000
13.121 FTID Billed Idle Hours "ID" is the Billing Rate Code. 00000
13.122 FTDN Billed Down Hours "DN" is the Billing Rate Code. 00000
13.155 FMJE01 Time Billing Model Range Begin Range 1 (1st Account) 00000
13.156 FMJE02 Time Billing Model Range End Range 1 (Last Account). 00000
13.205 FMA Fuel Consumption Statistical Account 00000
13.21 FMB Miles - Incremental Statistical Account 00000
13.215 FMC Fuel Consumption - Original Statistical Account 00000
13.22 FMD Miles - Original Statistical Account 00000
13.225 FME Hours - Original Statistical Account 00000
13.3 FP Purchasing for Equipment 00000
15 PM Real Estate Management AAIs 00000
15.8 PM001B Beginning of range of accounts used for calculating business 00000
15.86 PM001E Ending of range of accounts used for calculating business 00000
43 CT Order Entry Cost Types ------------------------------ 00000
43.005 CT1 Order Entry Cost Type List - CTXXNN "XX" = Order Type 00000
43.01 CR1 Order Entry Cost Type Ranges - CRXXNN "XX" = Order Type 00000
43.015 CDXX Order Entry Cost Type Default 00000
43.02 CD1 Order Entry Cost Type Validation 00000
51.01 JC Job Cost Accounting 00000
51.01 JC1 Job Summarization/Purge 00000
51.1 JC100 Profit Recognition 00000
51.1 JC101 Default WIP Offset Offset by Cost Type (BS) 00000
51.1 JC102 Over Billing Acct (JCBE) Under Billing Acct (JCCE) 00000
51.1 JC103 Loss Offset Provisio (BSLOSS) Accrued Job Costs (JCAPC) 00000
51.1 JC104 Accrued Cost Offset (JCAPO) Deferred Cost Offset (JCSMI) 00000
51.1 JC105 Profit Recog Adjustment Accts Projected Final Costs (JCPFC) 00000
51.1 JC106 Valid Rev Acct Range (JCCAxx) Valid Cost Acct Range (JCSTxx) 00000
51.101 BS Default WIP Offset Account Used to relieve WIP from BS 00000
51.101 BS1350 Specific WIP Offset Account By Cost Type 00000
51.101 BS1380 Specific Balance Sheet Offset Relieve WIP by Cost Type 00000
51.102 IS Default Income Stmt Acct Post Costs or Billings 00000
51.102 IS1350 Specific Income Stmt Acct For Costs or Billings 00000
51.102 IS1380 Specific Income Stmt Acct For Costs or Billings 00000
51.103 JCBE Billings in Excess of Cost Used for Overbillings 00000
51.103 JCCE Costs in Excess of Billings Used for Underbillings 00000
51.104 JCBOUA % of Billing Method P&L Adjustment Acct 00000
51.105 JCCOUA % of Cost Method P&L Adjustment Acct 00000
51.106 JCLOSS Provision for Loss P&L Acct 00000
51.107 BSLOSS Provision for Loss Offset Liability Account 00000
51.108 JCAPC Additional Accrued Costs For the Job 00000
51.108 JCSMJ Deferred Costs For Stored Materials 00000
51.109 JCAPO Additional Accrued Costs Offset Balance Sheet Acct 00000
51.109 JCSMI Deferred Costs For Stored Materials 00000
51.11 JCPFC Projected Final Costs Update from Profit Recognition 00000
51.11 JCPFP Projected Final Profit From Profit Recognition 00000
51.11 JCPFR Projected Final Revenue From Profit Recognition 00000
51.111 JCCA01 Beginning Revenue Acct Range Accounts considered revenue 00000
51.111 JCCA02 Ending Revenue Acct Range Accounts considered revenue 00000
51.111 JCST01 Beginning Cost Acct Range Accounts considered cost 00000
51.111 JCST02 Ending Cost Acct Range Accounts considered cost 00000
51.2 JC200 Field Progress Protection Object ranges - actual units 00000
51.201 JC201 Field Progress Protection Used for actual units 00000
51.21 JC01 Job Cost Labor Account Range Beginning of Range 00000
51.21 JC02 Job Cost Labor Account Range End of Range 00000
51.3 DW300 Draw Reporting Range Selection Object account ranges 00000
51.31 DW01 Beginning of Draw Range 1 00000
51.311 DW02 Ending of Draw Range 1 00000
51.32 DW03 Beginning of Draw Range 2 00000
51.321 DW04 End of Draw Range 2 00000
52.1 BC01 Revenue Account Default Lump Sum 00000
52.1 BC02 Revenue Account Default Unit Price 00000
52.1 BC03 Revenue Account Default Fee Lines 00000
52.1 BC04 Revenue Account Default Milestone Billings 00000
52.1 BC05 Revenue Account Default Progress Billlings 00000
52.1 BC06 Revenue Account Default Direct Draw 00000
52.1 BC07 Revenue Account Default Rated Draw 00000
53.1 CMOS Cost Type for Contract Types Commit to Subcontract 00000
Bus Unit Obj Acct Sub Install System Description Line 3
09
1000 09
4000 09
4980 09
4999 09
5000 09
5999 99999999 09
6000 09
7999 99999999 09
9000 09
9500 09
9999 99999999 09 appear on Income Statements
09
8000 09 line of description. Total
09 an object account which will
9000 09 line of description. Total
9700 09 line of description. Total
9999 09 special IS totals using FS1
09 Line " total of P&L as defined
09
1290 09
1 1290 09
8415 09
1110 OPER1 09
8480 09
6150 09
8420 09
4 9510 09
8425 09
8415 09
8565 09
1110 09
1110 99999999 09
1000 09 summarized.
4999 9999 09 summarized.
1000 09 purged.
4999 9999 09 purged.
09
09
09
09
09
09
09
 09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
09
9220 OFFSET 09
9220 GAIN 09
9220 LOSS 09
1210 03B
03B
03B
03B
03B
03B
03B
03B the AAI "Item" corresponds
5000 8465 03B
5510 03B records actual sales discounts
1 4130 03B
9210 ROUND 03B
9210 GAIN 03B RGxxx
9210 LOSS 03B RLxxx
9220 GAIN 03B RVxxx
9220 LOSS 03B RWxxx
9210 GAIN 03B
9210 LOSS 03B
9120 03B
1 1110 OPER1 04
9210 GAIN 04
8590 04
 6140 04
6141 04
1 4130 04
9210 LOSS 04
9220 GAIN 04
9220 LOSS 04
9210 GAIN 04
9210 LOSS 04
BA 08
8100 08
8130 08
11C
11C accruals and/or distribution
11C accruals and/or distribution
11C Cash Basis Post Only
11 (Alternate Currency)
11 (Up to 48 ranges available)
11
11
11
11
11
11
2000 12
2099 99999999 12
2200 12
2299 99999999 12
8900 12
8990 99999999 12
9400 12
9439 99999999 12
2311 12
2313 99999999 12
12 account ranges for the Cost
12 number entered and greater
12 unit balance for Cost Summary
12
12
12
12
12
12
12 operating units (such as
12 - Up to 49 account ranges
12
 12
2280 12
2000 12
2099 99999999 12
2280 12
2200 12
2299 99999999 12
SECOND 12
SECOND 12
TERTIARY 12
12
12
12
12 Asset Balance (F1202)
12 Asset Balance (F1202)
12 Asset Balance (F1202)
12 Account Balance (F0902)
12 Account Balance (F0902)
12 Date Asset Balance information
12 information from the F1202
12 Asset Balance (F1202)
12 information from the F0902
12 information from the F0902
12 Account Balance (F0902)
13 For Time Billing Debits
13 Default for all companies.
13 Billing Rate Component 10.
13 Billing Rate Component 1
13 Billing Rate Component 2.
13 Billing Rate Component 3.
13 Billing Rate Component 4.
13 Billing Rate Component 5.
13 Billing Rate Component 6.
13 Billing Rate Component 7.
13 Billing Rate Component 8.
13 Billing Rate Component 9.
13 Hours Billed "WR"
13
13
13
13
13
13
13
13
 13
13
15
5000 15 unit based revenue fees
5999 99999999 15 unit based revenue fees
43 List 43.005, Ranges 43.010
43 "NN" = AAI Number
43 "NN" =AAI Number
43 - CDXX "XX" = Order Type
43 - CDXX01 "XX" = Order Type
51
51
51
51 Default Income Stmt Acct
51 Cost of Sales Adj. (JCBOUA)
51 Deferred Job Costs (JCSM)
51
51 Projected Final Profit (JCPFP)
51 Up to 49 ranges available
51
51 (Costs or Billings)
51 (Costs or Billings)
51 relieved from WIP.
51 relieved from WIP.
51 relieved from WIP.
51 May be attached to the job.
51 May be attached to the job.
51 May be attached to the job
51 May be attached to the job
51 May be attached to the job
51 If not set up - system uses
51
51
51 For additional accrued costs.
51 Balance Sheet Acct
51
51
51
51 Included in Actual and Budget.
51 Included in Actual and Budget.
51 For Actual and Budget.
51 For Actual and Budget.
51 Used where actual units
51 Prevents duplicate units
51 Up to 49 ranges allowed.
 51 Up to 49 ranges allowed.
51 Up to 10 ranges allowed.
51
51
51
51
1380 90000 52
1380 90000 52
1380 90000 52
1380 90000 52
1380 90000 52
1380 90000 52
1380 90000 52
1360 53
Description Line 4 Description Line 5

triggered by this account.

have G/l transactions posted it.
triggered by this account.
triggered by this account.
through FS15 items.
by the first line of descript *AFTER(=)
to the adjustment reason code in Cash Receipts entry.

taken.

Where "xxx" = Currency Code

Where "xxx" = Currency Code
Where "xxx" = Currency Code
Where "xxx" = Currency Code
rounding errors
rounding errors

Summary form and report.

than or = to last interim total. Can be set up by Co.
unit cost calculations. -Can be set up by Company.

hours) for assets. Also used for maintenance scheduling.

- Only asset cost accounts
Responsible BU Default
Responsible BU Default
Responsible BU Default
Responsible BU Default
Responsible BU Default
for the AA ledger from F1202
Uses Assets Current Ledger
Ledger Type: D1
for the AA ledger
for the current ledger
Ledger Type: D1

Rate Codes are posted to this account.

Default 43.015, Single Validation 43.020
- Up to 99 Cost Types per Order Type are allowed.
- Up to 50 Cost Type Ranges per Order Type are allowed.
- The default Cost Type per Order Type
- The allowed Cost Type per Order Type

Offset by Cost Type (IS)

Recognized Rev Adj (JCCOUA) Provision for Loss (JCLOSS)

Projected Final Rev (JCPFR)

Is a liability account.
Is an asset account.
for recognized costs.
for recognized revenue.
for Cost of Sales.
JCCE or JCBE.

Up to 49 ranges allowed.
Up to 49 ranges allowed.
cannot be updated in Field Progress/Hard Hat JEs.
when actual units come from another system (eg:Payroll).
 Reviewing Manufacturing AAIs
Each transaction for which the system creates journal entries has automatic accounting instructions (AAIs) that instruct t
accounts in the general ledger. User defined AAIs connect manufacturing accounting, your chart of accounts, and financ
AAIs for each unique combination of company, transaction, document type, general ledger class, and cost component.

To create general ledger entries for transactions, the AAIs access the following information to find the account number to
· Company number
· Document type
· General ledger class code
· Cost component
· Branch or business unit
To choose an AAI, the system searches first for an exact match between company and the general ledger class code. If
for the default company and the item's general ledger class code. If it does not find a match, it then searches for the com
for the general ledger class code.

Each AAI or record type points to a specific account in the general ledger, which consists of a business unit, an object, a
AAIs are defined at the 3000 level, as follows:
3110 Inventory/Raw Materials

3120 Work in Process

3130 Sub-Assembly/Finished Goods

3210 Clear Work in Process

3220 Labor 

3240 Material 

3260 Planned 

3270 Engineered 
3270 Engineered 

3280 Other

3401 Accruals

Material Cost Components

The following table illustrates how the material cost components A1 and A2 reflect the cost incurred from purch
scrap:
A1 (Purchased Material)

A2 (Material Scrap)
 Reviewing Manufacturing AAIs
eates journal entries has automatic accounting instructions (AAIs) that instruct the program to post to specific
ned AAIs connect manufacturing accounting, your chart of accounts, and financial reporting. You should create
mpany, transaction, document type, general ledger class, and cost component.

actions, the AAIs access the following information to find the account number to use:

first for an exact match between company and the general ledger class code. If it does not find one, it then searches
eneral ledger class code. If it does not find a match, it then searches for the company and uses **** (four asterisks)

fic account in the general ledger, which consists of a business unit, an object, and a subsidiary code. Manufacturing
ows:
This AAI specifies which balance sheet accounts in the general ledger the system uses when it issues
raw materials or parts from inventory to work in process (document type IM). You also use this AAI to
issue completed subassemblies from inventory back into work in process.

For debit transactions, this AAI increases the material value of work in process by issuing raw materials
and parts to work orders or rate schedules (document type IM).

For credit transactions, during completion (document type IC), this AAI records the transfer of material
costs for a work order or a rate schedule from work in process inventory to subassemblies and finished
goods inventory. When work orders or rate schedules are complete, this AAI also records the transfer of
direct labor, setup labor, and overhead from work in process.
This AAI specifies which balance sheet accounts in the general ledger the system uses when it receives
subassemblies or finished goods from work in process into inventory (document type IC) or scrap
(document type IS).
For actual costing, this AAI posts any additional cost of goods sold that were not included when
completions were entered.
This AAI posts debits when the planned hours are different from the actual hours that are associated
with shop floor activities on document type IV. This is applicable to all cost components except A1 and
A2.
Variances are posted as positive or negative, depending on whether they are favorable or unfavorable.

This AAI posts when the planned costs are different from the actual for cost components A1 and A2.
The variance results from either over-issues or under-issues.
Variances are posted as debits or credits, depending on whether they are favorable or unfavorable.

This AAI posts when the planned costs are different from the current costs that are associated with
shop floor activities on document type IV. This variance results from either of the following:
· A change to the parts list or the routing
· A shrink factor
Variances are posted as positive or negative, depending on whether they are favorable or unfavorable.

This AAI posts when the standard (frozen) costs are different from the current costs that are associated
with shop floor activities on document type IV. This variance results from a change to the standard bill
of material or the standard routing.
 Variances are posted as positive or negative, depending on whether they are favorable or unfavorable.

This AAI posts when the completed cost is different from the standard cost that is associated with shop
floor activities on document type IV. This variance results when a cost rollup is performed in the middle
of the cycle, or is generated when the quantity completed plus the quantity scrapped does not equal the
work or rate schedule quantity. The variance might be due to a rounding problem.

Variances are posted as positive or negative, depending on whether they are favorable or unfavorable.

This AAI specifies the profit and loss accounts that offset work-in-process labor transactions to work
orders or rate schedules (document type IH).

Material Cost Components

material cost components A1 and A2 reflect the cost incurred from purchasing material and from material

· When you enter a cost method in the Purchased Item processing option on the Simulate Rollup
program (R30812), the program uses that cost method to retrieve the cost from the Item Cost File
table (F4105)
· When you leave the processing option blank, the program uses the values that you enter manually
on the Enter Cost Components form
· The cost component is used for items that have a percent of scrap defined in their bill of material

· The net-added cost comes from scrap incurred when the components are assembled
· Component material scrap cost = the percent of scrap from the bill of material x quantity per
parent item x the total cost of the component
No. Steps to be Taken
1 Project Kick-Off
2 As-Is-Study
3 To-Be-Study
4 Process Mapping
5 Gap Analysis
6 Customisation & Work Around
7 Custom Report / Application Development
8 System Sets-Ups (PY & PD)
9 CRP Module Testing
10 ICRP Module Testing
11 User Manual / Documentation
12 User Training
13 Data Migration/Uploading
14 Go-Live
15 Backlog Entries
16 Online
No Message Explanation
1 PYEB - Prior Year-End Balance Reason: You entered a GL date for the prior year.
Result: The system generates an error message and does
not accept the entry.

Solution: For journal entries only, you can use document

type ## to enter and post entries to a prior year (for
example, to make audit adjustments).

Reason: You entered a GL date that is prior to the

2 PBCO - Post Before Cut Off current period.
Result: The system generates either a warning or an
error message, depending on the PBCO setting on the
General Accounting Constants form.

Solution: If the PBCO setting is not selected, the system

generates an error message, and you must change the
date of the transaction so that it is in the current period,
or change the constant to allow PBCO entries.

If the PBCO setting is selected, the system generates a

warning and you can click OK to accept the entry.

Reason: You entered a GL date that is after the two-

3 PACO - Post After Cut Off period window.
Result: The system generates either a warning or an
error message, depending on how the fiscal date pattern
is set up.

Solution: If the fiscal date pattern is set up for the full

year, the system generates a warning and you can click
OK to accept the entry. If the fiscal date pattern is not
set up for the full year, the system generates an error
message. You must change the GL date of the
transaction to be within the two-month window, or set
up the fiscal date pattern for the entire year.

Reason: You entered a GL date for a future year that is

4 WACO - Way After Cut Off not the next accounting period.
Result: The system generates either a warning or an
error message, depending on how the fiscal date pattern
is set up.
Solution: If the fiscal date pattern is set up for the future
year, the system generates a warning, and you can click
OK to accept the entry. If the fiscal date pattern is not
set up for the future year, the system generates an error
message. You must change the GL date of the
transaction.

Note: If the GL date of the transaction is the last fiscal

period of the year and you enter a transaction in the first
fiscal period of the next year, the system does not
generate a warning; the open periods are the current
and next fiscal periods regardless of the year.
 Code Description Description 2
AA General Ledger General Accounting
AC Consolidations Ledger " "
AD Translated for rollforwards " "
AL Test Consolidation Ledger "
AO Test Consolidations Ledger
AT Test Consolidation Ledger "
AU Actual Units " "
AX Cost Markup/Billing Ledger Billing
AZ Cash Basis Tax
A2 Argentina Tax Books
BA Budget Amount
BL Bolivia Tax book
BU Budget Units
BX Budget Assumptions - Dollars (Indexed Allocations w/o JE`s)
BZ Budget Assumptions-Statistics (Indexed Allocations w/o JE`s)
B2 Revised Budget
B3 Budget Ledger Amount - 3rd
CA Foreign Currency Multi-Currency
CD Foreign Currency-Direct Update (Indexed Allocations-Update)
CO Colombia Local Statutory Books
CU Foreign Currency - Units
DE Germany US GAAP Ledger for FA
DU Tax Units Ledger
D1 Federal Tax : US
D2 State - 150% Decline Bal
D3 Earn. & Profit-MACRS
D4 Federal AMT : US Alter. Minimum-200%
D5 ACE : US ACE
D6 Canadian Tax Only - Offset Yr Feb-Jan instead of Jan-Dec
D7 Revaluation Ledger Euro
D8 Tax - Grouped assets(CAN,UK, India, etc.)
ET Ecuador Tax
EU Change Management Units Change Management
E1 Ecuador Local books
E2 Committed Out of Scope Change Management
E3 Proceed in Scope Change Management
E4 Proceed Out of Scope Change Management
E5 Anticipated in Scope Change Management
E6 Anticipated Other Estimate Change Management
E7 Potential Out of Scope Change Management
F% Percent of Job Complete Job Cost Field Progress
FA Field Progress Amounts " " " "
FE Field Estimate Ledger
FI Financial Information Job Cost Management Info
FM Stored Materials AIA Billing
FU Field Progress Units " " Field Progress
F1 Forecast-Local
F2 Forecast-Corporate
GA Actual Lease Revenues Property Management
GE Germany Tax Ledger
GM XA Adjustments Ledger
GP GAAP Adjustments
GU Unit Square Footage Amounts Property Management
H% Percent Complete " " " "
HA Projected Final Amount " " " "
HU Projected Final Units " "
IA Job Cost Projection Budget Amt
IT Italy Statutory FA Ledger
IU Job Cost Projection Budget Qty
JA Job Cost Budget Amount R - Roll Orig Budg-Annl Close
JU Job Budgeted Units " "
KA Notice to Proceed - Amounts Change Management
KU Notice to Proceed - Units Change Management
K1 KZ - Local Reporting
K2 KZ - St. Tax Reporting
LA Request Budget Changes Amount " "
LE Leased Assets
LU Request Budget Changes Units " "
LZ Latin America Ledger
MA Memo Budget Changes Amount " "
MU Memo Budget Changes Units " "
NA Notice to Proceed - Amounts Change Management
NI Net Insider Ledger Energy
NT Notice to Proceed - Units Change Management
NU Net Insider Units Ledger NI "
PA PO/Contract Amount Committments or Encumbrances
PE PERU - ECQUADOR YEAR END ADJ Statutory
PR Monthly Production General Accounting
PU PO/Contract Units " "
PZ Peru Statutory Ledger
P1 Peru Local Books
QA Conversion Ledger
QB Conversion Ledger
QC Conversion Ledger
QD Conversion Ledger
QE Conversion Ledger
QF Conversion Ledger
QG Converstion Ledger
QH Conversion Ledger
QI Conversion Ledger
QJ Conversion Ledger
QK Conversion Ledger
RA Remaining Unit Rate Job Cost
RO Encumbrance Rollover Commitments or Encumbrances
SA Speculative Lease Amounts Property Management
ST Statutory Adjusments-NON LO
TA Book To Tax Ledger Hypothetical Ledgers
TB `754` Basis Adjustments " "
TF Book To Tax Ledger - As If " "
TX 1099 Adjustment " "
UA UA through UZ client reserved
UD Direct NPL Allocation
UE Engineering NPL Allocation
UG G&A NPL Allocation
UI Upload Infinium
UP Product Line Allocation
UR R&D NPL Allocation
US Selling NPL Allocation
UU U2 Units
UX Opening/Closing Year JEs
U1 U1 through U9 client reserved
U2 Direct Regional Allocation
U3 Selling Regional Allocation
U4 G&A Regional Allocation
U5 R&D Regional Allocation
XA Alternate Ledger Detailed Restatement
XT Transfer Cost Ledger " "
XU Alternate ledger Units Detailed Restatement
YA Domestic Origin Detailed Restatement
ZA Foreign Origin Detailed Restatement
ZU Cash Basis Units