Appendix B Compendium Changes

Motion 1:

That the provisions under Appendix 1 Local Committee Status be superseded with the following proposed provisions:

Proposed Text:

Please refer to Motion 1 Proposed text

Original Text:

Please refer to Motion 1 Original Text

Reason for Proposal:

As per mandate passed at EOGM on 22nd January 2011. To provide better clarity to starting up and progression of expansion LCs and to ensure the criteria remains relevant to the functioning of AIESEC Singapore.

Motion: That Motion 1 be passed Proposer: Seconder: Votes FOR: Votes AGAINST: Votes ABSTAIN:

A simple majority was achieved in favour of the above motions and they were thus passed.

Motion 2:

That Appendix 11 on the Harmonised Voting System be included in the Compendium

Appendix 11 Harmonised Voting System The following details out the voting procedures to be adopted during elections for MCP and voting of confidence for MC Candidates according to Chapter 5 of the Compendium. Voting Entities: The national plenary shall be classified into entities according to the respective Full LCs notwithstanding that the Member Committee, members of the National Support Team and EBs who are from a Probationary LC shall be classified as an entity hereinafter referred to as National Entity. Voting Eligibility: Only members of a Full LC or of the National entity who have fulfilled the membership criteria stipulated under Appendix 7 shall be eligible to vote. Voting Weight: The voting weight of each entity shall be equal. The calculation shall be as follows:

The mathematical accuracy of the Voting Weight shall be rounded off to the nearest two (2) decimal places and expressed as a percentage. Votes Cast: The votes to be cast on a motion shall be: Votes FOR Votes AGAINST Votes ABSTAIN The votes shall be cast by secret ballot. All voting slips shall be collected, counted and recorded according to their respective entities and type of vote(s) cast. Vote Computation: Within each entity, the numerical quantities of the vote(s) cast shall be expressed as a percentage of the total number of voters in that said entity and thereafter multiplied with the Voting Weight to arrive at the . The total number of voters in an entity shall be the number of voters (inclusive of proxies) present in that said entity which will be taken at roll call. The calculation shall be as follows for each entity:
( )

Proposed Text:

Numerical Accuracy: Unless otherwise specified in the Compendium or Constitution, all numerical percentages are to be rounded off to the nearest one (1) decimal place.

Original Text:

Reason for Proposal:

As per mandate passed at EOGM on 22nd January 2011. To ensure that the opinions of the different voting entities are factored into account on an equal basis.

Motion: That Motion 2 be passed Proposer: Seconder: Votes FOR: Votes AGAINST: Votes ABSTAIN:

A simple majority was achieved in favour of the above motions and they were thus passed.

Motion 1 Proposed Text Appendix 1 Local Committee Status

1. Minimum Criteria for each Local Committee Status The following details the minimum criteria to be met by a Local Committee to qualify under the particular status that it is placed under. In order to proceed to a higher class of Local Committee (if any), the said Local Committee has to meet the criteria of that said class of Local Committee within the time period under observation. Official Expansion Feasibility Study Criteria Definition: The stage where a feasibility study is commissioned to evaluate the possibility of expanding into another educational institution as defined under Chapter 3, Section 3.1 of the Compendium.

Official Expansion Initiative Feasibility Study

a) b) Members Aspects of the Feasibility Study Minimum of two (2) persons to do the feasibility study; to be appointed by the Member Committee Results of the Feasibility study shall be submitted to the Member Committee. The scope of the feasibility study shall include, non-exhaustively: School office endorsement letter and/or liaison contact within the institution Member Recuitment Plan Work year operational & engagement plans Financial budget

Official Expansion Criteria The minimum guidelines for the qualification of an official expansion are as follows:

Official Expansion
Exchange a) Numbers 2 TN Realised 10 EP Realised b) c) Quality National Accounts Realised TN & EP evaluation forms collected and analysed for improvement. NIL People a) b) Numbers Conference attendance Minimum 10 members Minimum 20% of members attend National Leadership Development Conference.

Finance a) b) Budget Financial statements LC budget submitted Consolidated with the Member Committee.

Information Management

Official Expansion
a) Communication and usage of myaiesec.net LCEB meeting minutes must be uploaded on myaiesec.net All members to be subscribed on AIESEC.net

Organisational structure & Management

a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b)

National Planning & Midterm review attendance LCP attendance in MCP scheduled meetings LC Plan Brand

Subject to MC discretion and LC conditions. Attendance is recommended for the above mentioned minimum positions Subject to MC discretion and LC conditions.

c)

d) e)

Submission of LC plan in July, before the start of AGM Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

Probationary Local Committee Criteria The minimum guidelines for the qualification of a probationary LC are as follows:

Probationary LC
Exchange a) Numbers 2 TN Realised 10 EP Realised 5 new EP Raised (within one term) b) c) Quality National Accounts Realised TN & EP evaluation forms collected and analysed for improvement. Support Servicing for National Accounts. Servicing is defined as the provision of intern reception services. The involvement of the LCs shall be on a rotational basis to be determined by the MC.

People a) b) Numbers Conference attendance Minimum 15 members Minimum 20% of members attend National Leadership Development Conference.

Finance a) b) c) Budget Financial statements LC Affiliation fee LC budget submitted LC financial statements documented, filed and stored. Payments to be made in July and January.

Information Management

Probationary LC
a) Communication and usage of myaiesec.net LCEB meeting minutes must be uploaded on myaiesec.net All members to be subscribed on AIESEC.net

Organisational structure & Management

a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b)

National Planning & Midterm review attendance

100% EB elects attendance at national planning. 100% EB currents attendance at mid-term review. Exceptions shall be made for absentee(s) with the following reason(s): (a) Medical Reason (An Official Medical Certificate has to be provided) (b) Official University Exams (c) Compassionate Reasons (for immediate family only, a copy of the death certificate has to be submitted) (d) National Service

c)

LCP attendance in MCP scheduled meetings LC Plan Brand

80% LCP attendance at MCP scheduled meeting.

d) e)

Submission of LC plan in July, before the start of AGM Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

Full Local Committee Criteria The minimum guidelines for the qualification to be a full LC are as follows:

Full LC
Exchange a) Numbers 2 TN Realised 10 EP Realised 1 new TN Raised ( within one term) 5 new EP Raised (within one term) b) c) Quality National Accounts Realised TN & EP evaluation forms collected and analysed for improvement. Support Servicing for big National Accounts. Servicing is defined as the provision of intern reception services. The involvement of the LCs shall be on a rotational basis to be determined by the MC.

People a) b) Numbers Conference attendance Minimum 15 members Minimum 20% of members attend National Leadership Development Conference.

Full LC
Finance a) b) c) Budget Financial statements LC Affiliation fee LC budget submitted LC financial statements documented, filed and stored. Payments to be made in July and January.

Information Management
a) Communication and usage of myaiesec.net LCEB meeting minutes must be uploaded on myaiesec.net All members to be subscribed on AIESEC.net

Organisational structure & management

a) Leadership positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b)

National Planning & Midterm review attendance

100% EB elects attendance at national planning. 100% EB currents attendance at mid-term review. Exceptions shall be made for absentee(s) of for the following: (a) Medical Reason (An Official Medical Certificate has to be provided) (b) Official University Exams (c) Compassionate Reasons (for immediate family only, a copy copy of the death certificate has to be submitted) (d) National Service 80% LCP attendance at MCP scheduled meeting.

c)

LCP attendance in MCP scheduled meetings LC Plan Brand

d) e)

Submission of LC plan in July, before the start of AGM Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

2. LC Status Review

(a)

LC Status shall be reviewed for all classes of LCs in the month of August. The results of this said review shall be presented at the AGM in August. However, Official Expansion(s) and Probationary LC(s) may apply during a special review period in December so that they may be promoted to a higher class of Local Committee at the next available Extraordinary General Meeting should they fulfil the requisite criteria. LC Status Review shall be conducted in accordance with the criteria listed in this Appendix. The MC HGS shall be responsible for conducting the LC Status Review, which constitutes: i. Stipulating the required document submissions from the LCs in accordance with the criteria set forth in this Appendix. The use of Finance LC Affiliation Fee criteria shall only be considered in the LC Status Review taking place in the month of August. Any criteria that cannot be documented or tracked for LC Status Review taking place in the month of December shall be duly waived by the MC HGS. Evaluating the LCs on the fulfilment of the criteria Reporting the outcome of the LC Status Review at each of the said general meeting(s) and executing the changes in the status of a Local Committee, where appropriate.

(b) (c)

ii. iii.

3. Time / Duration Limit for LC at each status (a) Official Expansion A LC can remain as an Official Expansion for a maximum duration of two (2) years. After the 2nd year, if the said Official Expansion does not fulfil the requirements of either a probationary or a full LC, there will be a one-year grace period given to the LC to achieve probationary or full LC status. Failing which, a motion will be raised to disband the LC should it be unable of fulfilling the criteria for a probationary or a full LC. (b) Probationary LC A LC can remain under Probationary status for a maximum of two (2) years. After the aforementioned two (2) year period, the said Probationary LC shall be demoted to an Official Expansion. (c) Full LC A LC remains a Full LC insofar as it fulfils the criteria required of a Full LC. A full LC that fails to maintain its status shall be given a one (1) years grace period to fulfil the criteria of a full LC. Thereafter, should the LC not meet the said criteria, the LC shall be demoted to a Probationary LC.

4. Privileges for LC at each LC status LC Extension Recognition as LC Voting Rights Nil Nil Official Expansion Probationary LC Full LC

LC account on AIESEC.net

LC account on AIESEC.net Voting rights for members who fulfil membership criteria. Members, preferably from EB can apply and be elected for MC

Nil

Voting rights for the Expansion Director

Voting rights for EBs who fulfil the membership criteria.

Apply for MC

Nil

Members from O.E are not eligible to apply for MC.

Only EB members can apply and be elected for MC on condition that the candidates obtain two (2) extra endorsement letters; one (1) from their EB, one (1) other MC member in addition to the endorsement letters required under Chapter 5 of the Compendium. Obtain the approval of the MC to put the status of EP and TN form(s) on Available

AIESEC.net rights

Nil

All members are registered under the name of a Full LC on the system.

Able to upload EP forms and available

Invite to exclusive corporate events ( e.g. HR summit , corporate breakfast)

Nil

Nil

Nil

Selected members of the Full LC have priority preference to attend these exclusive corporate events.

Motion 1 Original Text

Appendix 1 Local Committee Status

1.

Minimum Criteria for each Local Committee Status

The following details the minimum criteria to be met by a Local Committee to qualify under that particular status.

Prospective Local Committee Criteria

LC Extension/Prospective LC Exchange 2 TN Realised a) Numbers 2 EP Realised b) c) Quality National Accounts Realised TN & EP evaluation forms collected and analysed for improvement NIL People a) b) Numbers Activities Min. of 15 members NIL Finance a) b) Budget Financial Statements LC budget submitted LC financial statements documented, filed and stored. Information Management

Meeting minutes must be uploaded in myaiesec.net Communication and Usage of a) myaiesec.net All members to be subscribed to AIESEC Singapore wiki on myaiesec.net Organisational Structure & management a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b) National Planning Attendance

Subject to MC discretion and LC conditions. Recommended for above mentioned minimum positions

c)

LCP Attendance in MCP scheduled meetings LC Plans

Subject to MC discretion and LC conditions.

d)

Submission of LC plan in July, before the start of AGM

e)

Brand

Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

Probationary Local Committee Criteria

The minimum guidelines for the qualification to be a Probationary LC are as follows:

Probationary LC Exchange 2 TN Realised a) Numbers 2 EP Realised 1 new EP raised (within one term) Realised TN & EP evaluation forms collected and analysed for improvement Support Servicing for big National Accounts People Min. of 15 members a) Numbers All incoming EB to pass membership criteria b) Activities At least 1 integrated learning activity in the LC Finance a) b) c) Budget Financial Statements LC Affiliation Fee LC budget submitted by July before AGM LC financial statements documented, filed and stored. Payments to be made in July and January Information Management Communication and Usage of myaiesec.net

b) c)

Quality National Accounts

a)

Meeting minutes must be uploaded in myaiesec.net

All members to be subscribed to AIESEC Singapore wiki on myaiesec.net Organisational Structure & management a) Leadership Positions Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b) National Planning Attendance

50% of LC EB to attend National Planning

c)

LCP Attendance in MCP scheduled meetings LC Plans

60% LCP attendance at MCP scheduled meetings

d)

Submission of LC plan in July, before the start of AGM

e)

Brand

Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

Full Local Committee Criteria

The minimum guidelines for the qualification to be a Full LC are as follows:

Full LC Exchange 2 TN Realised 2 EP Realised a) Numbers 1 new EP raised (within one term) 1 new TN raised (within the term) Realised TN & EP evaluation forms collected and analysed for improvement Support Servicing for big National Accounts People Min. of 15 members a) Numbers Minimum 30% of all LC members passing membership criteria (inclusive of EBs) At least 1 integrated learning activity in the LC Finance

b) c)

Quality National Accounts

b)

Activities

a) b) c)

Budget Financial Statements LC Affiliation Fee

LC budget submitted by July before AGM LC financial statements documented, filed and stored. Payments to be made in July and January Information Management

Meeting minutes must be uploaded in myaiesec.net Communication and Usage of a) myaiesec.net

All members to be subscribed to AIESEC Singapore wiki on myaiesec.net Organisational Structure & management

a)

Leadership Positions

Minimum positions: LCP, LCHGS, LCVPF and any additional EB

b) National Planning Attendance

75% of LC EB to attend National Planning

c)

LCP Attendance in MCP scheduled meetings LC Plans

80% LCP attendance at MCP scheduled meetings

d)

Submission of LC plan in July, before the start of AGM

e)

Brand

Proper usage of AIESEC logo, tagline, messages, to be consistent and following the brand requirements.

2.

Time / Duration Limit for LC at each LC status

Prospective/Extension LC A prospective/extension LC has a maximum of 4 years to progress and reach full LC status. (One work year is counted as starting from one AGM to another as per the Chapter 3 Item 3.4 of the Compendium). Beyond which, a motion will be raised to disband the LC An LC can remain as Prospective/extension status for a maximum of 1 year

Probationary LC An LC can remain as Probationary status for a maximum of 2 years

Full LC There is no limit to which an LC can stay as Full LC A Full LC that fails to maintain its status will be give one years grace to recover its performance. If after one year the Full LC status is not met, the LC will be demoted to Probationary LC accordingly

Demoted LC An LC that has been demoted has a maximum of 3 years to progress and reach full LC status. Beyond which, a motion will be raised to disband the LC

3.

Privileges for LC at each LC status

Prospective/ Extension LC Recognition as LC Voting Rights Eligibility to run for MC positions Surplus from exchangerelated projects organised by the LC NIL NIL NIL

Probationary LC

Full LC Formally recognised as LC in Insight XP Voting rights for active members Members, preferably from EB can run and be elected for MC Surpluses from exchange-related projects of LCs can go into LC account. Usage of this surplus is subject to MC approval.

NIL NIL NIL