9

STVE 9- ICF
Quarter 1 – Module 1:
MS Publisher Interface
ICF 9
Alternative Delivery Mode
Quarter 1 – Module 1: MS Publisher Interface
First Edition, 2020

Republic Act 8293, section 176 states that: No copyright shall subsist in any work of the Government of
the Philippines. However, prior approval of the government agency or office wherein the work is created shall be
necessary for exploitation of such work for profit. Such agency or office may, among other things, impose as a
condition the payment of royalties.

Borrowed materials (i.e., songs, stories, poems, pictures, photos, brand names, trademarks, etc.) included
in this module are owned by their respective copyright holders. Every effort has been exerted to locate and seek
permission to use these materials from their respective copyright owners. The publisher and authors do not
represent nor claim ownership over them.

Published by the Department of Education

Secretary: Leonor Magtolis Briones
Undersecretary: Diosdado M. San Antonio

Development Team of the Module

Writers: Maribel R. Villete - TI (09956185698) and Meren Grace M. Magboo – TI (09455507081)
Editors: Name
Reviewers: Victorino P. Diola, MT 1
Illustrator: Name
Layout Artist: Name
Management Team: Victoria M. Castillo, HT III
Gabriel R. Roco, Ed. D., P IV

Printed in the Philippines by ________________________

Department of Education – Region IV-A CALABARZON

Office Address: Gate 2 Karangalan Village, Barangay San Isidro

Cainta, Rizal 1800
Telefax: 02-8682-5773/8684-4914/8647-7487
E-mail Address: [email protected]
Introductory Message
For the facilitator:

Welcome to the ICF 9 Alternative Delivery Mode (ADM) Module on MS Publisher Interface.

This module was collaboratively designed, developed and reviewed by educators both from public and
private institutions to assist you, the teacher or facilitator in helping the learners meet the standards
set by the K to 12 Curriculum while overcoming their personal, social, and economic constraints in
schooling.

This learning resource hopes to engage the learners into guided and independent learning activities at
their own pace and time. Furthermore, this also aims to help learners acquire the needed 21st century
skills while taking into consideration their needs and circumstances.

In addition to the material in the main text, you will also see this box in the body of the module:

Notes to the Teacher

This contains helpful tips or strategies
that will help you in guiding the learners.

As a facilitator you are expected to orient the learners on how to use this module. You also need to
keep track of the learners' progress while allowing them to manage their own learning. Furthermore,
you are expected to encourage and assist the learners as they do the tasks included in the module.

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For the learner:

Welcome to the ICF 9 Alternative Delivery Mode (ADM) Module on MS Publisher Interface.

The hand is one of the most symbolized part of the human body. It is often used to depict skill, action
and purpose. Through our hands we may learn, create and accomplish. Hence, the hand in this
learning resource signifies that you as a learner is capable and empowered to successfully achieve the
relevant competencies and skills at your own pace and time. Your academic success lies in your own
hands!

This module was designed to provide you with fun and meaningful opportunities for guided and
independent learning at your own pace and time. You will be enabled to process the contents of the
learning resource while being an active learner.

This module has the following parts and corresponding icons:

What I Need to Know This will give you an idea of the skills or
competencies you are expected to learn in the
module.

What I Know This part includes an activity that aims to check

what you already know about the lesson to take. If
you get all the answers correct (100%), you may
decide to skip this module.

What’s In This is a brief drill or review to help you link the

current lesson with the previous one.

What’s New In this portion, the new lesson will be introduced to

you in various ways such as a story, a song, a poem,
a problem opener, an activity or a situation.

What is It This section provides a brief discussion of the lesson.

This aims to help you discover and understand new
concepts and skills.

What’s More This comprises activities for independent practice to

solidify your understanding and skills of the topic.
You may check the answers to the exercises using
the Answer Key at the end of the module.

What I Have Learned This includes questions or blank sentence/paragraph

to be filled in to process what you learned from the
lesson.

What I Can Do This section provides an activity which will help you
transfer your new knowledge or skill into real life
situations or concerns.

Assessment This is a task which aims to evaluate your level of

mastery in achieving the learning competency.

Additional Activities In this portion, another activity will be given to you to

enrich your knowledge or skill of the lesson learned.
This also tends retention of learned concepts.

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 Answer Key This contains answers to all activities in the module.

At the end of this module you will also find:

References This is a list of all sources used in developing this

module. The
follo
wing are some reminders in using this module:

1. Use the module with care. Do not put unnecessary mark/s on any part of the module. Use a
separate sheet of paper in answering the exercises.
2. Don’t forget to answer What I Know before moving on to the other activities included in the
module.
3. Read the instruction carefully before doing each task.
4. Observe honesty and integrity in doing the tasks and checking your answers.
5. Finish the task at hand before proceeding to the next.
6. Return this module to your teacher/facilitator once you are through with it.
If you encounter any difficulty in answering the tasks in this module, do not hesitate to consult
your teacher or facilitator. Always bear in mind that you are not alone.

We hope that through this material, you will experience meaningful learning and gain deep
understanding of the relevant competencies. You can do it!

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 What I Need to Know

This module was designed and written with you in mind. It is here to help you master the interface of a
publisher. The scope of this module permits it to be used in many different learning situations. The
language used recognizes the diverse vocabulary level of students. The lessons are arranged to follow
the standard sequence of the course. But the order in which you read them can be changed to
correspond with the textbook you are now using.

After going through this module, you are expected to:

1. Identify the Menu commands and Tool bar
2. Differentiate the Menu commands and Tool bar
3. Appreciate the value of knowing the uses of Menu commands and Tool bar

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 What I Know

Pretest

Direction: Read the questions carefully. Choose the best answer and write it on your answer sheet.
Write your answer in your ICF notebook.

1. It is used to design, layout, and create text and picture-rich publications such as brochure,
calendar, and greeting cards?
A. MS Excel B. MS Powerpoint C.MS Publisher D. MS Word
2. What are dark blue dashed borders that appear around objects?
A. baseline B. boundaries C. guides D. tab
3. What is above the Tabs and has commands used most often, including “Save”?
A. file menu B. quick access toolbar C. ribbon D. title bar
4. Where can you find the name of the program and the name of your document?
A. file menu B. quick access toolbar C. ribbon D. title bar
5. What parts of the ribbon represent a general activity area?
A. commands B. groups C. tab D. quick access toolbar
6. Which is the grey area outside the white page area?
A. boundaries B. guides C. scratch area D. tab
7. What are on the left and top of the publication to help line up text, images, and other objects?
A. baseline B. boundaries C. guides D. tab
8. What is a pane to the left that displays an image of each page in the publication?
A. boundaries B. page navigation C. scratch Area D. title bar
9. What are thin lines that help to align objects?
A. Baseline B. boundaries C. baseline guides D. tab
10. What parts of the ribbon show related tools (commands) together?
A. commands B. groups C. tab D. quick access toolbar
11. What are on the left and top of the publication to help line up text, images, and other objects?
A. baseline B. groups C. rulers D. tab
12. What menu contains actions at the file level?
A. file menu B. quick access toolbar C. ribbon D. title bar
13. What include Minimize (docks window in status bar), Restore (makes window smaller for
manual re-sizing or full screen), and Close (closes window and program) buttons?
A. file menu B. quick access toolbar C. ribbon D. window display options
14. What command “takes back” any changes made to the document?
A. quick access toolbar B. ribbon C. undo D. window display options
15. What are blue lines that mark the edges, or margins, of a printable area; they are automatically
created when page margins are set?
A. boundaries B. margin guides C. scratch Area D. title bar

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 What’s In

TECHNICAL TERMS

❖ Baselines - are evenly spaced horizontal lines that can be used to line up text.
❖ Boundaries - are dark blue dashed borders that appear around objects.
❖ Guides - are thin lines that help to align objects.
❖ Help Menu - has articles on using the software.
❖ Page Navigation - is a pane to the left that displays an image of each page in the publication.
❖ Quick Access Toolbar - above the Tabs and has commands used most often, including “Save”.
❖ Ribbon - runs along the top, has all the Publisher tools and is organized into three parts.
❖ Rulers - are on the left and top of the publication to help line up text, images, and other objects.
❖ Scratch Area - is the grey area outside the white page area.
❖ Tabs - represent a general activity area
❖ Title Bar - shows the name of the program and the name (title) of your document.
❖ Window Display Options - include Minimize (docks window in status bar), Restore (makes
window smaller for manual re-sizing or full screen), and Close (closes window and program)
buttons.

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 INFORMATION SHEET 1.1
MS Publisher Interface

What is Microsoft Publisher?

Microsoft Publisher is a desktop publishing program. It is used to design, layout, and
create text and picture-rich publications such as:
❖ Greeting Cards – invitations, Holiday cards or posters
❖ Calendars – for family, school, work or hobby
❖ Books – photo albums, yearbooks, addresses or a brochure

Publisher Welcome Page

Open Publisher from the computer desktop. On the Welcome page, note the various popular
templates available. Click a template you’d like to use to see a full description. You would click
“Create” to open a document in this particular style.

MS Publisher Interface
The way the tools and menus are organized in Publisher is known as the user interface. You will learn
about The Ribbon, Quick Access Toolbar, File Menu and other key parts of Publisher.

The Ribbon
The Ribbon runs along the top, has all the Publisher tools, and is organized into three parts:
❖ Tabs – represent a general activity area
❖ Groups – show related tools (commands) together
❖ Commands – a button, expandable menu, or a box for entering related information
Click the various Tabs: observe how the Groups and Commands change based on the selected Tab.

Quick Access Toolbar

The Quick Access Toolbar is above the Tabs and has commands used most often, including “Save”.
Place the mouse arrow over each icon (do not click) to see the name and use for each icon. You
may customize the commands in the toolbar if you click the black arrow at the end of the toolbar.
The Undo command “takes back” any changes made to the document. For example, type “Undo” in
the blank document you have open, then click Undo in the Quick Access Toolbar. Undo keeps track of
actions by sequence; if you accidentally erase (change) data in your file, click Undo right away to get it
back. On that note, it is important to “save early and save often.”

File Menu
The File Menu contains actions at the file level. Click the green “File” tab to the far left of the tabs.
What you’ll see is the “backstage” area. From here, you can create a New document, Open an existing
one, Save changes to the current document, Save As a different file with a different name, Print the
current document, and other options. Click the “back arrow” at the top to exit the backstage area.

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Title Bar, Help Menu, Window Display Options
The Title Bar shows the name of the program and the name (title) of your document. (Top-most bar
in program window.) A new document has a temporary title, Publication1, until you “Save As” with a
different name. To the far right on the Title Bar is the Help Menu and Ribbon Display options.
The Help Menu has articles on using the software. Not sure how to perform a certain action or where
to find a command? Click the question mark icon to browse Help articles, or search for specific topics.
Window Display Options include Minimize (docks window in status bar), Restore (makes window
smaller for manual re-sizing or full screen), and Close (closes window and program) buttons.
Take a moment to locate and explore these features in the Publisher program window.

Publisher Organization Tools

Publisher offers many tools to help organize and arrange content in
your publication. Here are a few.
Baselines are evenly spaced horizontal lines that can be used to line
up text. To show Baselines:
1. Click the View Tab
2. Look in the “Show” group
3. Check box next to “Baselines”
Baselines will not print. To hide Baselines, uncheck Baselines box.
Boundaries are dark blue dashed borders that appear around objects. Viewing object boundaries can
be useful to align objects or view text.
Rulers are on the left and top of the publication to help line up text, images, and other objects. When
an object is selected, a white space will appear on the rulers to show the object’s location.
Guides are thin lines that help to align objects. There are two types of guides:
❖ Margin guides are blue lines that mark the edges, or margins, of a printable area; they are
automatically created when page margins are set.
❖ Customizable guides are green lines that can be added anywhere in a publication. To add them:
1. Left-click and hold the horizontal or vertical ruler
2. Drag the mouse to the publication
3. Release to add the guide to a location
The guide will be placed, and it can be moved at any time by clicking and dragging it.
Page Navigation is a pane to the left that displays an image of each page in the publication.
Scratch Area is the grey area outside the white page area. It shows objects or portions of objects
located outside page boundaries; anything in the scratch area will not print. You can think of it as a
holding space while you decide what to place and how to place it in your publication.

Save Your Work

To make sure you don’t lose your work on a document, you should “save early and save often.” Let’s
start by saving the document you have open in Publisher 2016:
1. Click the green File Button near the Tabs. Learn more about “File Menu” on page 11.
2. Click Save As. This option is for saving, or naming, a file for the first time. You may create
different versions of a file by “saving as” a new name. Learn more in “Quick Access Toolbar” on
page 11.
3. Click “Computer”. See TIP below and “Saving With One Drive” (page 15) for “cloud” storage
info.

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 4. Click “My Documents” folder. On KCLS computers, files saved to “My Documents” folder are
erased at the end of your session. Consider a USB drive, or OneDrive for long-term storage.
5. Name file “My Practice Document”. Generally, choose a name that is easy to remember.
6. Click Save. (See picture at top of page 15.)

Page Layout
Creating a publication from a template takes care of many choices for you, but
if you use a blank template or decide to modify a built-In template, consider
important components of page layout:
Size: Publications like flyers can be large or small. A standard sheet of paper is
8.5 inches wide by 11 inches tall. Larger sheets of paper can be expensive and
difficult to print, so consider your paper size. Select paper size on Templates
Screen (see page 9 of this manual), when you click “New” in the File Menu, or
under Page Design Tab.
Orientation: Do you want the publication to have landscape orientation (wider than tall) or portrait
orientation (taller than wide)?
Margins: Margins are areas of blank space that line the edges of a printed document, so the width of
page margins can affect the look and feel of the publication. Wide margins can look sophisticated but
do not leave much space for images and text. Narrow margins can provide much more space with
which to work. You may also need to consider the following:
❖ Paper type – If you need assistance for what type of paper you should use, employees at your
local office supply store may be able to help.
❖ Paper Color – Usually white or cream-colored paper is the best choice, but if you are printing in
grayscale or black and white, colored paper is attention-grabbing and visually appealing.
❖ Delivery – Consider what type of packaging you will use and how you will add an address.
❖ Post printing needs - Will your publication need cutting, folding, stapling, or assembling?
❖ Printing options and settings – Before you print your publication, review Publisher printing
options and settings by clicking the File menu.

Add pictures to Slides

You can easily insert pictures into your publication from the web and
other places.
Here’s how to insert pictures from the web:
1. Click Insert Tab.
2. Click “Online Pictures” in Illustrations Group.
3. Search for “New York City” in the Office.com Clip Art box.
4. Select a picture you like.
5. Click Insert.
How to move a picture:
1. Place mouse pointer over picture.
2. Look for cross-like move arrow tool.
3. Click and drag your shape to a new spot.
How to re-size a picture:
1. Click into the picture.
2. Look for squares around the frame.
3. Click and drag a frame square.
a. Drag a corner out to enlarge proportionally.
b. Drag a corner in to shrink proportionally.

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 What’s New

ACTIVITY 1 “I Need You”

Direction: Arrange the unarranged words that were given by the teacher to complete the sentence.
Write the answer in 1 whole sheet of paper.

What I Know

Activity 2 “Concept Map”

Directions: Write the different menu commands and toolbar that you may see in MS Publisher in the
concept map below. Write it in 1 whole sheet of paper.

After doing the activity, answer the following questions in 1 whole sheet of paper.
a. Did you complete answering the concept map? If no, Why?
b. What can you say about the concept that you’ve been given?
c. What is your strategy to come up with those concepts?

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Self-Check 1

Direction: Identify the following sentence.

1. __________________ is the grey area outside the white page area.

2. The way the tools and menus are organized in Publisher is known as the user _________________.
3. ___________________ command “takes back” any changes made to the document.
4. ___________________ contains actions at the file level.
5. ___________________ represent a general activity area.

Self-Check 2

Direction: Name the following picture.

1. 4.

2. 5.

3.

What’s In

Activity 3
Direction: Write MS if the statement is true and Publisher if false. Ask assistance or help to your
parents/guardians/siblings/friends in analyzing the sentence. Copy and answer it in 1 whole sheet of
paper.

1. The way the tools and menus are organized in Publisher is known as the user interface.
2. The Title Bar can be located at the bottom part in program window.
3. The File Menu contains actions at the file level.
4. The Quick Access Toolbar is above the Tabs and has commands used most often, including
“Save”.
5. The Redo command “takes back” any changes made to the document.

Self-Check 3

Direction: Identify the following picture and give it uses.

1 2 3

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 What is It

Activity 4

Direction: Watch the videos and answer the following questions.

LINK:
https://www.youtube.com/watch?v=DS9qj-8RzDU

1. What are the tools and menus command have you observed on the video?
2. How are you going to use some tools? Give at least three.
3. Can you make your own page design in MS publisher? How?

What’s More

Activity 5

Direction: Identify the tools and commands that you will use in the given scenario. Copy and answer
it in 1 whole sheet of paper.

Assume that you are working in a publication company and your boss gave you a task, you
need to give an orientation to all the OJT students of your company to make sure that they are well
prepared when they start to undergo in their training. The topic that was given to you is about MS
Publisher Interface. You need to make them understand its interface and its uses.

The way the tools and menus are organized in (1)__________ is known as the user interface.
(2)_________ runs along the top, has all the Publisher tools, and is organized into three parts: tabs,
groups and commands. The (3)________ command “takes back” any changes made to the document.
(4)_________ is saving a different file with a different name. –(5)_________ the current document, and
other options. The (6)________ shows the name of the program and the name (title) of your document.
(7)___________ are dark blue dashed borders that appear around objects. (8)__________ are on the left
and top of the publication to help line up text, images, and other objects. (9)____________is a pane to
the left that displays an image of each page in the publication. (10)_____________ is the grey area
outside the white page area.

What I Can Do

Activity 6

I. Direction: Identify the commands or tool on the picture below.

1 2 3

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 4 5 6

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9

II. Direction: Arrange the following steps in saving your work. Write A-F to show the order.
Copy and answer it in 1 whole sheet of paper.

1. Click Save
2. Click Computer
3. Click File
4. Click Save As
5. Click My Documents
6. Name your File.

What I Have Learned

Activity 7

Direction: Write TRUE if the statement is correct and FALSE if incorrect. Copy and answer it in 1
whole sheet of paper.

1. Baselines are evenly spaced horizontal lines that can be used to line up text.
2. Guides are thin lines that help to align objects.
3. The steps in saving a file can be unordered.
4. Save command can be located at the window display options.
5. The Quick Access Toolbar is above the Tabs and has commands used most often, including “Save”.

Assessment

Activity 8

Direction: Draw a MS Publisher Interface in 1 whole sheet of paper, use your creativity. You will be
graded based on the given rubric.
Scoring Rubric
Scores
Criteria 7-10 4-6 1-3
(excellent) (satisfactory) (needs
improvement)
Creativity the student work the student work the student’s
demonstrates a demonstrates work lacked
unique level of originality sincere
originality originality
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 Neatness no noticeable errors two or three multiple errors
in spelling, etc.; errors in spelling, in spelling, etc.;
neatly decorated or etc.; somewhat not neat
well-practiced and neatly decorated decorated or
performed or reasonable poorly practiced
practiced and and performed
performed
Organize details were well some details were little
organized under organized under understanding of
correct main ideas correct main ideas outline format
Total 30 points

Additional Activities

Additional Activity

Direction: Identify the cross word puzzle by the given clues below. Copy and answer it in 1 whole
sheet of paper.

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Post Test

Direction: Read the questions carefully. Choose the best answer and write it on your answer sheet.
Write your answer in your ICF notebook.

1. It is used to design, layout, and create text and picture-rich publications such as brochure,
calendar, and greeting cards?
A. MS Excel B. MS Powerpoint C.MS Publisher D. MS Word
2. What are dark blue dashed borders that appear around objects?
B. baseline B. boundaries C. guides D. tab
3. What is above the Tabs and has commands used most often, including “Save”?
B. file menu B. quick access toolbar C. ribbon D. title bar
4. Where can you find the name of the program and the name of your document?
B. file menu B. quick access toolbar C. ribbon D. title bar
5. What parts of the ribbon represent a general activity area?
B. commands B. groups C. tab D. quick access toolbar
6. Which is the grey area outside the white page area?
B. boundaries B. guides C. scratch area D. tab
7. What are on the left and top of the publication to help line up text, images, and other objects?
B. baseline B. boundaries C. guides D. tab
8. What is a pane to the left that displays an image of each page in the publication?
B. boundaries B. page navigation C. scratch Area D. title bar
9. What are thin lines that help to align objects?
B. Baseline B. boundaries C. baseline guides D. tab
10. What parts of the ribbon show related tools (commands) together?
B. commands B. groups C. tab D. quick access toolbar
11. What are on the left and top of the publication to help line up text, images, and other objects?
B. baseline B. groups C. rulers D. tab
12. What menu contains actions at the file level?
A. file menu B. quick access toolbar C. ribbon D. title bar
13. What include Minimize (docks window in status bar), Restore (makes window smaller for
manual re-sizing or full screen), and Close (closes window and program) buttons?
A. file menu B. quick access toolbar C. ribbon D. window display options
14. What command “takes back” any changes made to the document?
A. quick access toolbar B. ribbon C. undo D. window display options
15. What are blue lines that mark the edges, or margins, of a printable area; they are automatically
created when page margins are set?
A. boundaries B. margin guides C. scratch Area D. title bar

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Answer Key

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Acknowledgement/References:

✓ https://w3.kcls.org/instruction/manuals/Publisher.pdf
✓ https://www.edu-games.org/word-games/crosswords/crossword-maker.php
✓ https://www.youtube.com/watch?v=DS9qj-8RzDU

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