STORES/EASTERN RLY

TENDER DOCUMENT
Tender No: 11211030 Closing Date/Time: 23/09/2021 13:30

Principal Chief Materials Manager,Eastern Railway acting for and on behalf of The President of India invites
E-Tenders against Tender No 11211030 Closing Date/Time 23/09/2021 13:30 Hrs. Bidders will be able to
submit their original/revised bids upto closing date and time only. Manual offers are not allowed against this
tender, and any such manual offer received shall be ignored.

1. NIT HEADER

Bidding type Normal Tender Template Normal

Contract type Goods Contract Category Expenditure
Tender No 11211030 Tender Type Open - Indigenous
Evaluation Criteria Itemwise/Consigneewise Bidding System Single Packet
Pre-Bid Conference Pre-Bid Conference Date
No Not Applicable
Required Time
Tendering Section 11
Inspection Agency RITES Publishing Date / Time 19/08/2021 17:32
Procure From Approved
Yes Approving Agency ICF
Sources
Closing Date Time 23/09/2021 13:30
Validity of Offer ( Days) 90 Ranking Order for Bids Lowest to Highest
Earnest Money /Bid
Tender Doc. Cost (INR) 0.00 117280.00
Security (INR)
Obtain Bid Security Declaration in lieu of Bid Security Yes

Tender Title REAR COVER FOR AXLE BOX etc.

2. ITEM DETAILS

S.No. PL Code Item Type Stock / Ordering Consider Approving Inspection Currency Estimated
(Group) GST(Y/N) NonStock For Eval Agency Agency Allowed Rate
1 30020451 Goods (Y) Stock --- Yes RITES INR
Description :REAR COVER FOR AXLE BOX TO ICF'S DRG. NO. T-0-2-603, ITEM NO.-2 (TWO), ALT. NO.-
G/14.
DY.CMM/HALISAHAR West Bengal 1196.00 Numbers
Consignee
DY.CMM/LILUAH West Bengal 3298.00 Numbers

3. T AND C

F.O.R

Description
Destination

Delivery Period

Description Delivery /Completion Rate of Supply

For all items Commencement : On or after 01-MAR-22, Completion : On or before Around 50 percent
30-SEP-22 quantity after
01/03/2022 but within
30/04/2022. Balance
within 30.09.2022 in
suitable installments.

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 STORES/EASTERN RLY
TENDER DOCUMENT
Tender No: 11211030 Closing Date/Time: 23/09/2021 13:30

Payment Terms

S.No Description
Payment Terms
1 As per IRS terms & conditions.

Statutory Variation Clause

S.No Description
1 Statutory Variation in taxes and duties, or fresh imposition of taxes and duties by State/ Central Governments in
respect of the items stipulated in the contract (and not the raw materials thereof), within the original delivery
period stipulated in the contract, or last unconditionally extended delivery period shall be to Railways' account.
Only such variation shall be admissible which takes place after the submission of bid. No claim on account of
statutory variation in respect of existing tax/duty will be accepted unless the tenderer has clearly indicated in his
offer the rate of tax/duty considered in his quoted rate. No claim on account of statutory variation shall be
admissible on account of misclassification by the supplier/ contractor.

Standard Governing Conditions

S.No Description
1 [1] General Conditions of Contract: The contract shall be governed by latest version [along with all correction
slips] of General Conditions of Contract, and all other terms and conditions incorporated in the tender documents.
[2] IRS Conditions of Contract: The Contract shall be governed by latest version [along with all correction slips] of
IRS conditions of contract, and all other terms and conditions incorporated in the tender documents.

4. ELIGIBILITY CONDITIONS

Special Eligibility Criteria

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Railway reserves the right to procure entire or bulk quantity from ICF Yes Yes Allowed
approved source as per clause 16.3 of Eastern Railway General Tender (Mandatory)
Condition.

5. COMPLIANCE CONDITIONS

Commercial-Compliance

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Authorisation: In case of authorized dealers, firm has to submit tender Yes Yes Allowed
specific authorization/dealership from OEM along with the offer, otherwise (Mandatory)
their offer will be liable to be rejected.
2 Make/Brand: Maker's name [and/or Brand] must be mentioned in the offer. Yes Yes Allowed
If no make is mentioned, it will be presumed that stores will be of OWN (Optional)
make.
3 Delivery Place: Firm to ensue the delivery at respective depots. No other Yes Yes Not Allowed
delivery place will be accepted against this tender. Offer without delivery to
a particular consignee as desired in the tender shall be treated as invalid
offer for that consignee.
4 Make in India:Applicable as per Clause No. 28.0 of Eastern Railway Yes Yes Allowed
General Tender Condition. (Optional)
5 Marking: Manufacturer's name month & Year of manufacturing should be Yes Yes Not Allowed
indicated on the material or the packing of the material as per specification
or feasibility as the case may be.

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 STORES/EASTERN RLY
TENDER DOCUMENT
Tender No: 11211030 Closing Date/Time: 23/09/2021 13:30

6 Guaranty/Warranty: As per Drawing/specification. In case specification Yes Yes Not Allowed

does not specify guarantee/warranty clause then the same should be as
per IRS Conditions of Contract i.e. 30 months from the date of supply or 24
months from the date of commissioning whichever is earlier.
7 Confirmation: You have gone through the Tender Documents consisting of Yes Yes Not Allowed
Instructions to Tenderers, General Tender Conditions and Special
Conditions of Tender, and you are agreed and confirm to abide by the
Instructions to Tenderers, General Tender Conditions, IRS Conditions of
Contract and the Special Conditions of Tender.
8 MSE: If you are not a MSE or a consortia of MSEs formed by NSIC, Yes Yes Allowed
please indicate percentage of sub contracts in execution of this tender that (Optional)
will be from Micro and Small Enterprise(in percent of order value) with
further breakup of MSE owned by SC/ST. (Information will be provided in
% terms with 6 fileds; Micro owned by SC, Micro owned by ST, Micro
owned by Others, Small industry owned by SC, Small industry owned by
ST, Small industry owned by Others)
9 PVC: PVC clause will not be applicable in this tender. No No Not Allowed
10 Please enter the percentage of local content in the material being offered. Yes Yes Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items. (Optional)
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions. Please
refer to clause 28.0 for details.
11 Delivery from OEM's place: If you are dealer/authorized person, you are Yes Yes Allowed
agreed to dispatch the stores directly from the manufacturer to the (Optional)
Railways consignee.
12 Proper address with PIN no of the Place of Inspection along with proof as Yes Yes Allowed
per Tendered Condition must be mentioned (Optional)
13 Valid NSICs/UAM, specifically for Tendered Item must be submitted if Yes Yes Allowed
applicable. (Optional)
14 Place of delivery: In case of delivery by road transport Delivery of material Yes Yes Not Allowed
at respective depot.Firm to ensue the delivery at respective depots. No
other delivery place will be accepted against this tender.
15 GST: (A) It shall be the responsibility of the Bidders to quote correct HSN No No Not Allowed
Number and corresponding GST Rate, (B) The offer shall be evaluated
based on the GST rate quoted by each bidder and same will be used for
determining the inter-se-ranking. While submitting offer, it shall be the
responsibility of the Bidder to ensure that they quote correct GST rate and
HSN number, (C) Purchaser shall not be responsible for any
misclassification of HSN number or incorrect GST rate if quoted by the
bidder, (D) Wherever the successful bidder invoices the goods at GST rate
or HSN number which is different from that incorporated in the Purchase
Order, payment shall be made as per GST rate which is lower of the GST
rate incorporated in the purchase order or billed, (E) Vendor is informed
that she/he would be required to adjust her/his basic price to the extent
required by higher tax billed as per invoice to match the all inclusive price
as mentioned in the purchase order, (F) Any amendment to GST rate or
HSN number in the contract shall be as per the contractual conditions and
statutory amendments in the quoted GST rate and HSN number, under
SVC.
16 Please enter the percentage of local content in the material being offered. No Yes Not Allowed
Please enter 0 for fully imported items, and 100 for fully indigenous items.
The definition and calculation of local content shall be in accordance with
the Make in India policy as incorporated in the tender conditions.

Other Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading

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 STORES/EASTERN RLY
TENDER DOCUMENT
Tender No: 11211030 Closing Date/Time: 23/09/2021 13:30

1 By RITES No No Not Allowed

Special Conditions

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Liquidate damage: Recovery of Liquidated Damage(LD) on delayed supply No No Not Allowed
: Recovery of Liquidated Damage(LD) on delayed supply will cover from
the vendor/contractor, as agreed, Liquidated Damages(LD) and not by way
of penalty, a sum equivalent to @1/2%(half percent) of the price of any
stores(including elements of GST freight etc) which the contractor has
failed to deliver within the period fixed for delivery in the contract or as
extended for each week or part of a week during which delivery of such
stores may be in arrears where delivery thereof is accepted after expiry of
the aforesaid period subject to maximum of 10%(ten percent) of total value
of the delayed supplies as per clause no.14.0 of General Tender conditions
shall be applicable.
2 Deviations: Deviation if any should be mentioned in the deviation tab of the No No Not Allowed
offer. Deviations if mentioned in uploaded documents will not be
considered.
3 Tender Governing condition: Contract will be governed by IRS Condition of No No Not Allowed
Contract, ER General Tender Condition and any other Terms and
Condition mentioned in Drawing and Specification.
4 EMD and SD: As per Clause No. 8.0 and 9.0 of Instructions to Tenderers No No Not Allowed
of Eastern Railway.

Technical-Compliances

S.No. Description Confirmation Remarks Documents

Required Allowed Uploading
1 Drawing/specification: Offer should be according to the description, Yes Yes Allowed
specification & drawing and the bidder must ensure it.. Drg is attached with (Optional)
NIT.

6. DOCUMENTS ATTACHED WITH TENDER

S.No. Document Name Document Description

1 2274202.pdf T-0-2-603

7. RESPONSIVENESS

S.No. Description
1 Offer validity: Offer must be valid for minimum 90 days from the date of tender opening.

This tender complies with Public Procurement Policy (Make in India) Order 2017, dated 15/06/2017, issued by
Department of Industrial Promotion and Policy, Ministry of Commerce, circulated vide Railway Board letter no.
2015/RS(G)/779/5 dated 03/08/2017 and 27/12/2017 and amendments/ revisions thereof.

As a Tender Inviting Authority, the undersigned has ensured that the issue of this tender does not violate provisions of
GFR regarding procurement through GeM.

Digitally Signed By

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 STORES/EASTERN RLY
TENDER DOCUMENT
Tender No: 11211030 Closing Date/Time: 23/09/2021 13:30

SMM/DL ( KAMAL KRISHNA BISWAS )

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